Contractor Safety Meeting

Date of Meeting: June 21, 2016

Minutes Prepared By: Cindy Maille

Location: Copper Cliff Club – Main Hall

Time: 8:00 – 10:00 AM

Chair: Chris LePera

Emergency Preparedness- Chris LePera

• Invac/Outvac locations, emergency procedures.

• Introductions around the room. High Potential Incidents - Mike Mascioli

• Contractors were working in an Alimak raise at Totten Mine. They were working their way back up using bar as an anchor for the budgit hoist. The bar failed.

• Jake Hughes: Not all units have this cross bar. The cross bar is not an Engineered anchor point. It is used to tie accessories to it. OEM does not support independent rigging.

• Mike Mascioli: Did we ask the raise crew the right questions? Do you have an Engineer’s sign off? Where are you rigging off of?

• 865 OB Copper Cliff Mine- Reports of seismicity as development reaches the Creighton Fault. • Crew is using mechanized bolts. They will shoot then bolt. • Approximately 140 tons of material came down. • Monitor existing ground support and report any failures.

Purpose of Meeting

Monthly Contractor safety review

Attendance

Attendance June 21_16.pdf

Attachments

• Please see end of minutes for presentation information.

Safety Share- Pre-Op Inspections- Chris LePera

Pre Ops.ppt

• Why do we have pre-ops? • We have to do them to ensure equipment functions • Periodic maintenance • It is the law. • Make sure your checklist suits the equipment. • Record all defects until corrected. • The Operator needs to know when to park the equipment. • Observe pre-ops. • Follow up with your Supervisor on any defects you find. • Mike Mascioli: While working at Coleman, Mike went to the driller’s workplace to ask him about

his pre-op. The driller identified that his biggest hazard was at the face: popping, bursting, loose muck.

• What if you have an engine fire? (climb over unit) • How do you check your ansul? The driller could not ID the ansul point. • Be sure to ask questions in the field.

Lenel Pass Prior to Indocs – Aaron Hutchings

Lenel Pass Prerequisite.ppt

• Vale will be re-introducing Delivery Indocs. • To get a Lenel card, get approval from your Vale contact. • Plant Maintenance Personnel: Contact your Vale contact at the Plant. • All Mines approvals can be done by one mine site. • The Pass Office will accept pictures via email for large groups. • For large groups, the pass office will set up remotely. • Plant Manager to sign for gate access- process unchanged. • Any Vale contact person can sign for a lenel card. • Stickers will still be added to Norcat cards. • July 4th is the deadline to have your lenel pass. • There will be a transition period until July 31st. • Forms located on extranet site:

http://standards.inco.com/pmo/default.htm

• Equal system is being replaced by the Lenel & VES system. • Lenel cards are required to be on site. • You do not need a new card if you already have one. • Renew your lenel card when you renew your Norcat. • If you do Orientations, you need your Lenel card. It is how your orientations will be recorded. • If you are escorted by Vale personnel, you do not need a lenel card. You must sign a waiver,

however. • Vale will let the Contractors know how to manage employees moving to other companies. • Call Norcat if your lenel pass needs updating; Norcat will flag it.

Vale Alcohol & Drug Instruction– Keith Hanson

• There have been no changes to the policy since 2010. • Employees must be fit for work. • Possession of alcohol, drugs, or paraphernalia is a violation. • Vale will perform testing if there are observable signs of use present. • A Vale Manager must approve testing. • The Supervisor of the Employee being tested must attend the test. • A refusal to sign is a refusal to test. • Positive test results result in removing the Employee from Vale property indefinitely. • Post incident testing: If the person is at fault, they will be tested. • Don’t let the person go home. They cannot be tested if they leave the property. • Supervisors can be tested. • If an employee is sent home, they can come and pick up their vehicle the next day. • Document employee drop offs in case something happens. • One in five tests is positive. • Marijuana: It is not considered a prescription drug. • No alcohol permitted on Vale property. • Do not leave alcohol or empties in your vehicle while parked on Vale property.

Safety Stats / Near Miss Program Review – Chris LePera

PMO Mines Safety Stats.ppt

• TRIF at this time last year was 5. Why? • Industry uncertainty • Lack of consistency in work. • Dennis Sobey: People are reporting more, culture change? • Duration of jobs? More mob and demob? • Lots of smaller maintenance work going – shorter jobs. • Not as many larger capital jobs. • People are doing different jobs. • Senior people are being moved back into working roles. • Employees may be complacent, not looking at the right things. • Get back to basics, have open ended conversations. • Observe Employees and Supervisors in the field. • PMO group is fortunate to have senior people to mentor junior people. • We are still hurting people. We get away with high potential incidents. • Most reports are routine hazards. • Don’t beat people up for reporting First Aids. Continue reporting. • Who uses the stop and correct data in their monthly talks? Are you using the data? • Barricades and Signs was the latest theme. • Do we assume that mob and demob are routine tasks? • Was a PHR done on set up? • Have workers participate in PHRs. They are designed for them. • Do interactive audits. Understand requirements from start to finish. • Consider young workers. • People are reporting hazards • Ask Jim or Chris. They can be available for safety talks, data, etc. • We are losing good experienced people. Competitive industry. • There were 1411 stop and corrects. There should be more of them. • An act of safety is a stop and correct.

Confined Space Entry Supervisor Training- Jim Mathiasen

• Everyone should have Confined Space Awareness. • It is posted on the extranet site:

• Entry Supervisor requires rescue • Entry Supervisors need to have their training done with Vale Learning & Development. • It is 1 ½ days, and can be scheduled with the PMO. • If you need any assistance, contact Jim Mathiasen.

Open Discussion

• High Visibility work wear is required by July 1st. • Must be: all orange, red, or yellow/green. • MOL has not given Vale an order yet for non-compliance. • If you do not have high-vis clothing by July 1st, then you must have a compliance plan arranged

with the MOL to work on Vale property. • There is a possibility that companies may not get a response from MOL until the law becomes

effective. • Vallen has stock available. • The MOL may not agree with compliance plans.

Next Meeting July 19th, 8 AM - 10 AM

Why Should a Pre-Op Inspection be completed?

• It’s the Law. Both Mining and Construction Regulations have provisions to ensure maintenance and inspections are performed (854-S7, 213/91-S94)

• The Operator can ensure the equipment is safe to use and will not cause personal injury to themselves or other workers

• The Operator can identify deficiencies that may cause damage to the equipment itself

Pre – Operational Inspections

• Be certain the checklist used is applicable to the specific equipment and covers all desirable components

• It should be understood that defects are to be noted as long as they remain defects

• Operators should be informed as to how defects will be addressed and when

• Operator training should include understanding when a defect requires the equipment be parked and tagged out and when it does not.

Pre – Workplace Inspections

Before operating any piece of equipment, begin with a visual check of the work area itself. • Is it Level and clear of obstructions? • Overhead hazards? (ie wires, infrastructure,

etc.) • Is there any evidence of previous fluid

leaks? • Are there other people in the area?

Follow Up

• The work ethic displayed by the Supervisor in carrying out and documenting the beginning of shift inspection reinforces the importance of it to the personnel under them.

• By observation and occasionally accompanying personnel on their

pre-op inspections, the Supervisor ensures the inspections are done properly

• If workers are fully involved in identifying and correcting defects

and unsafe conditions, (Stop&Correct’s) the importance of these functions will be understood and taken seriously.

1

Orientation Prerequisite Change Communication Lenel Access Pass Prerequisite Requirements for Vale Orientations

June 14, 2016

2 Age

nda

1. Context

2. The Change & Path Forward

3. Why the Change?

3

Context

4

Context

Through an assessment of the orientation process, it has become apparent that of the 18,000 Contractors that take part in Vale Orientations, almost a quarter of them never make it to site.

In addition, Vale requires that all workers on the property who either perform work or deliver material have a Lenel Access Pass. This can be one of three types of passes:

• Vale Employee Pass • Contractor Pass • Delivery Pass

The issuing of the Lenel Access Passes is through the approval of the Contractor’s Vale Contact Person

Up until now, the Lenel Access Pass has not been a prerequisite to a contractor attending a Vale Orientation.

5

The Change & Path Forward

6

The Change

Moving forward, for a Contractor to attend a Vale Contractor Orientation Session, they will need to acquire a Lenel Access Pass before attending the session.

Norcat

Start Work !

Vale Orientation

Pass Assigned

Norcat

Job Awarded

Acquire Pass!

Vale Orientation

Begin Work!

7

The Change

Coming into Vale Orientations, facilitators conducting the session will be requesting evidence of prerequisite training by way of the Lenel Access Pass. Having a Pass will qualify that:

• Norcat Training successfully completed

• Contractor’s employer has been awarded work at Vale

• Contractor’s Vale Contact Person has provided initial authorization the worker to access Vale property

• Contractor’s Vale Contact Person has authorized the worker to participate in the applicable Vale Orientation

Norcat

Job Awarded

Acquire Pass!

Vale Orientation

Begin Work!

8

Timelines

For the time being, instructors facilitating Vale Orientations will accept either Norcat Cards or Lenel Access Passes. The deadline to have Lenel Access Passes will be:

July 4th, 2016

After this date, contractors who do not have a Lenel Access Card prior to attending a Vale Contractor Orientation will be assumed to not have the appropriate approvals to participate and will be turned away.

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How do I acquire a Lenel Access Pass

In order to acquire a Lenel Access Pass….

•The contractor must have a valid NORCAT card.

•All contractors requiring a “Vale Lenel Access Pass" must either: • Fax completed forms to the Pass Office at 705-682-6584. • Email completed forms to the Pass Office at PassOffice@vale.com

•Setup an appointment to have a card photo taken by calling 705-682-6380 or 705-682-6017

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Why the Change?

11

Why the Change?

The reasons for this change come from several different groups. Some are related to business improvement while others are due to mandatory change dictated by infrastructure changes.

Current recording systems being decommissioned: Both EQUAL and PASS systems are being decommissioned in place of more current system applications. For the purpose of recording contractor training, contractors will need a Lenel Access Profile in the system. L&D cannot record a contractor’s training unless this profile exists as a prerequisite to Orientation.

Plant Security: Contractor’s who are banned from Vale property are maintained in the Lenel system (previously PASS). Banned personnel need to be flagged before they attend Orientation Training.

Redundant Orientations: Of the 18,000 contractors that attend orientation each year, approximately 25% of them are not required. By having approval for Lenel in advance of the Orientation, redundant orientations should be reduced.

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Q&A

I haven’t needed one at the plant I’ve been going to up until now… do I need one? You have required one up until now, for whatever reason though you haven’t been identified in an audit…. Yes you need one.

I have one already… do I need a new one? If you already have a Lenel Card, it means you’re already in the system, we can in turn accredit your training… so no you do not need a new card.

I only make sales visits or site tours.. Do I need a Lenel? 1. Are you participating in Vale Site Specific Orientations? Then yes. 2. Are you not participating in Orientations but rather being escorted by somebody with

Orientation in accordance with the SPI-17? In that case, no. 3. Are you not participating in Orientation nor are you being escorted? You are in

contravention of SPI-17 and need Lenel AND an Orientation.

Where do I get the forms? 1. Protection Services Webpage on the intranet 2. PASS forms through PMO Extranet 3. Directly from you Vale Contact Person 4. Calling the PASS Office and request they sent through email 5. Walk in to the PASS Office for open stock forms

PMO Mines Safety Stats

SAP Incident Management Report Summary For PMO Mines

Apr-2016 May-2016 Year to Date-2016 8 Incidents 5 Incidents 27 Incident Reports 1 Near Misses 3 Near Misses 6 Near Misses

1 Unsafe Conditions 0 Unsafe Conditions 2 Unsafe Conditions

10 Monthly Total 8 Monthly Total 35 Yearly Total

2 *High Potential Incidents for May*

Apr-2016 May-2016 Year to Date-2016 17 Field Visits 21 Field Visits 108 Field Visits 12 Orders 30 Orders 326 Orders

3 Completed Orders 18 Completed Orders 293 Completed Orders

MOL Field Visits on Vale Operations Sites

TRIF ANALYSIS

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPMO Mines 0.0 9.1 12.5 14.3 22.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0Ont Ops-Combined 20.0 16.1 18.2 18.8 21.3 0.0 0.0 0.0 0.0 0.0 0.0 0.02015-PMO Mines 13.6 13.3 8.5 6.4 5.2

0.0

5.0

10.0

15.0

20.0

25.0

MONTHLY TRIF - PMO vs Ontario Ops Combined

2015 Vs 2016 INJURY STATS PMO Mines

FAI MAI RWI LTI 2015: 0 0 2 0 2016 : 5 4 2 0

Man-hours 2015(end of May): 386,475 2016(end of May): 263,113

•

Mines PMO Hours Worked

April 2016 Plant Manhours FAI MAI RWI LTI TRI TRIf Coleman 30,595 1 1 2 65.4 Creighton 57,041 1 1 1 17.5

CCM 75,084 1 0 0.0

Garson 6,576 0 0.0

Stobie 7,886 0 0.0

Totten 44,739 1 0 0.0

Mill 20,848 2 2 95.9 Environmental 20,344 2 1 1 49.2

Total 263,113 5 4 2 0 6 22.8

•

2016 KPI’S 2016 ZERO HARM KPI'sAs of:

2016-Jun-07

2013 2014 20152016 OBJ

Monthly Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

YTD TOTAL

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 8.3% 16.7% 25.0% 33.3% 41.7% 50.0% 58.3% 66.7% 75.0% 83.3% 91.7% 100.0%

SAFETY & HEALTH 50%# LTI's (Vale Ont Ops emp's) 22 17 7 3 0.25 1 0 0 0 2 0 3

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 33% 33% 33% 33% 100% 100% 100%

50%# MSD TRI’s (Vale Ont Ops emp's) 99 70 67 33 2.8 2 5 11 9 11 2 40

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 6% 21% 55% 82% 115% 121% 121%

150%Zero Harm Days(Ontario Ops level) 53 70 85 127 10.6 5 7 9 3 15 0 39

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 4% 9% 17% 19% 31% 31% 31%

ENVIRONMENTAL

Exceedances 13 13 4 5 0.4 1 0 0 1 0 0 2CUMULATIVE YEARLY PERCENT of OBJECTIVE => 20% 20% 20% 40% 40% 40% 40%

Moderate, Serious Env Occurrences 11 4 7 4 0.3 0 0 1 0 0 0 1

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 0% 0% 25% 25% 25% 25% 25%

Critical, CatastrophicEnv Occurrences 0 0 0 0 0 0 0 0 0 0 0 0

2016 Actual >

Stop & Correct Reporting

Stop & Correct Reporting Summary For PMO Mines

Apr-2016 May-2016 Year to Date-2016

328 Unsafe Conditions 300 Unsafe Conditions 1379

Unsafe Conditions

2 Near Misses 10 Near Misses 32 Near Misses 33

0 Monthly Total 310 Monthly Total

1411 Yearly Total

Stop & Correct Top 10 Trends

Stop & Correct Trends

Count

Mobile Equipment Trends 28 housekeeping 25 dust 22 Tools/Equipment Trends 21 Infrastructure Repairs 20 Rock/Debris on Ramp/Road

20

barricading 18 PPE-Corrective Action 15 Water Management 13 Material Handling/Storage

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May 2016 Stop & Correct

Trends Count

Rock/Debris on Ramp/Road 31 dust 30 Tools & Equipment 21 housekeeping 18 Screen-Removal/Repair 18 Water Management 12 Infrastructure Repairs 10 PPE-Corrective Action 10 Mobile Equipment-Unfit 9 slips/trips/falls 9

Apr 2016

Stop & Correct Monthly Focus Trend

TREND Coun

t DETAILS OF EVENT CORRECTIVE ACTIONS Barricading & Signage

18 Barricade beside contractor's trailer was down. Worker put barricade back up

Noticed that sump did not have any barricade or signage Install sump barricade and sign.

Barricade signs covered in mud. Workers may not realize hazards behind barricade. Cleaned up barricade sign

Barricade signs were in bad shape and covered in mud. Workers may not easily realize hazards behind barricade.

Removed bad signs and replaced with new ones. Cleaned off salvageable signs.

Wrong sign posted on guardrail Changed unsupported ground sign to open hole

Vale was rehabing drift on weekend and their barricade fell down- unsupported ground. Reinstalled barricade

Workers in a manlift were doing repairs on exterior of gallery with plywood, 2x6 lumber and hammer drills. While work overhead was being done, one of the groundmen crossed diagonally through the roped off area instead of walking around the exterior of the roped off area. The groundman put himself in a dangerous position in relationship to the workers working overhead.

I was observing the overhead work when this near miss occurred. Walked over to the groundman and explained the reason for having the area roped off and the possible bad scenario he had just created. Also sent email to the site superintendent of the contractor explaining the near miss and asked him to review with both crews.

Barricade was down at the transfer raise on 2910. Thought the scoop was mucking but he wasn't even on the level.

Put barricade in the proper place and cleaned off signs

Ensured to install proper signs and

Safety Goals for 2016 GOAL 2015 2016

Goal YTD

Reduce High Potential Incidents by 50%

Total of 12, 5 of which were Mobile Equipment related

8 9

Reduce Triff by 25%

Triff for 2015 was 11.3 9 22.8

Reduce Incidents 126 total IM's for 2015.

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