Contract ProcessAABC-MU

Step One Submit Vendor Contracts to

aabc.mucontracts@oregnostate.edu If you are procuring a personal service –

complete the PSCW and submit this form to aabc.mucontracts@oregonstate.edu

Include budget authority approval

Send ANYTHING with terms and conditions to aabc.mucontracts@oregonstate.edu

Step 1 Examples Rental Agreements Facility Use Agreements Hotel Agreements Click-Through Agreements Personal Service Contracts

Step 2 Contract assigned for review/drafting at

AABC. Department notified that contract/PSCW

has been received

Step 3 AABC-MU drafts and routes contract for

all signatures AABC-MU sets up vendor in payment

system

Step 4 Fully executed contract disseminated to

all parties (vendor and department contact)

Payment initiated

Why “new” process? Business Center makes payments for contracts. Business

Center also capable of communicating with the following departments: PCMM Vendor Maintenance Risk management Business Affairs OSU Foundation All Central Offices

Business Center is initiating Lean processes Information will be time stamped Data analyzed Bottlenecks identified Solutions created, implemented and communicated out

Goal Faster turnaround times More available data for decisions

making More options One stop shop

Elimination of redundant flows of information

Make process more proactive and less reactive

Moving Forward Please submit all requests to

aabc.mucontracts@oregonstate.edu We encourage “participation” and ideas

to better the process. Please submit these ideas to aabc.mucontracts@oregonstate.edu

Be prepared to put numbers to processes! Get excited.

Contact info AABC.MUContracts@oregonstate.edu

Mitchell Barrington Mitchell.barrington@oregonstate.edu

Alex Leziy-Miller Alexandra.leziy-miller@oregonstate.edu

Mike Abraham Mike.abraham@oregonstate.edu

Whitney Turner Whitney.turner@oregonstate.edu

Jennifer Creighton Jennifer.creighton@oregonstate.edu

Thank you!