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CONTRACT NO. 9535-1/21-1
Tools & Accessories / Pre-Qualification
ROADMAP
OTR Term: 05/01/17 – 04/30/2022
Commodity Code: 031-55, 075-33, 075-34, 075-35, 340-40, 445, 445-03, 445-06,
445-08, 445-09, 445-12, 445-15, 445-18, 670-15, 740-40
Contracting Agent: James Boyle
Phone: (305) 375-5073
Email: [email protected]
Purpose:
The purpose of this solicitation is to establish a contract to purchase tools and accessories for Miami-Dade County.
Small Business Contract Measures:
A Small Business Enterprise (SBE) bid preference applies to this solicitation. A 10% percent bid preference shall apply to contracts valued up to $1 million and a 5% percent bid preference shall apply to contracts greater than $1 million. A SBE/Micro Business Enterprise must be certified by the Miami-Dade County, Department of Small Business Development (SBD) for the type of goods and/or services the enterprise provides in accordance with the applicable commodity codes for this solicitation. For certification information, contact SBD at 305-375-CERT (2378) or e-mail: [email protected]. The SBE/Micro Business Enterprise must be certified by bid submission deadline, at contract award and for the duration of the contract to remain eligible for the preference.
(See next pages for event log, vendor’s information and purchasing instructions)
Event Log:
ADD
NO.
DATE
ISSUED
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EVENT
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AGENT
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61 08/21/2020 Ram Tool & Supply, Inc., dba Ram Tool Construction Supply Co. 630877380-02 This company change its DBA and suffix J. Boyle
60 08/05/2020 World Tool and Supply, Inc. has been added to the pool. J. Boyle
59 7/24/2020 Removed National Diamond Enterprises, LLC.This company has been inactive for years. J. Boyle
58 7/24/2020 Removed Ferguson Enterprises Inc. 541211771-06 This company changed its name and federal tax ID. J. Boyle
57 5/07/2020 Electropower Utility Sales Co. (EUSCO) has been added to the pool J. Boyle
56 5/07/2020 Azippa Global LLC. has been added to the pool. J. Boyle
55 4/29/2020 Shell Lumber & Hardware has been added to the pool. J. Boyle
54 12/23/2019 TT Technologies, Inc. is now added to the pool. R. Campbell
53 4/24/2019 Transfer from various Departments to Fire: HD to FR $60K; CR to FR $25K; VZ to FR $30,067.97; WASD to FR $15K; AV to
FR $100K; DTPW to FR $10K; SW to FR $10K; ISD to FR $139K R. Campbell
52 3/22/2019 Ram Tool & Supply, Inc., dba International Tool is now added to the contract. R. Campbell
51 1/22/2019
International Tool Corp., has been deleted from this Pool contract 9535-1/21-1. The company was acquired by another
company and their FEIN number and name has changed. The new company “Ram Tool” was advised to register as a County
vendor and submit a new bid proposal with their new name and FEIN number. Again, please do not utilized this company
International Tool Corp., services until further notice from Strategic Procurement Division.
R. Campbell
50 8/13/2018 Letter from Grainger approving Toolsman as a distributor of Grainger products. R. Campbell
49 3/22/18 American Fasteners does not distribute the IRWIN brand any more. The Roadmap table has been updated. A. Antolinez
48 3/9/18 Per Dept. request we have transferred $9,000.00 from BPO ABCW17000225 to BPO ABCW1800129 A. Antolinez
47 3/6/18 Per Dept. request we have transferred $2,000.00 from BPO ABCW1700225 to BPO ABCW1800129 A. Antolinez
46 1/11/18 Per Dept. request we have transferred $1, 846.28 from BPO ABCW1700225 to BPO ABCW1800129 A. Antolinez
45 1/11/18 PBO ABCW1800129 GRI was changed from A to F (Approved by Manager) A. Antolinez
44 12/26/17 Per Dept. request we have created BPO ABCW1800129 and have transferred $332.00 from BPO ABCW1700225 A. Antolinez
ADD
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DATE
ISSUED
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EVENT
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AGENT
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43 12/15/17 Ferguson Enterprises is a LiftAll authorized distributor A. Antolinez
42 12/15/17 Hilti Inc. contact information was updated A. Antolinez
41 12/15/17 Sid Tools d/b/a MSC Industrial Supply is a TSI Inc. authorized distributor. A. Antolinez
40 10/30/17 The Ware Group, LLC d/b/a Johnstone Supply (263590999-01) has been added to the pool A. Antolinez
39 10/5/17 Ferguson Enterprises Inc., d/b/a Ferguson Facilities Supply (541211771-06) has been added to the pool. The vendor was also
in the contract under Suffix 03 which was marked for deletion.
A. Antolinez
38 8/29/17 Colony Hardware Corporation d/b/a National Tool Supply (FEIN 300432137-01) added to the pool A. Antolinez
37 8/2/17 Hilti Inc. contact information has been updated as per bidder’s notification. A. Antolinez
36 7/10/17 National Tool Supply (FEIN 591852441-01) has been marked for deletion. Company has change name and FEIN
number. They will send new documentation to be added under their new name Colony Hardware.
A. Antolinez
35 5/10/17 Interstate Screw Corp. (FEIN 590766801-01) has been added to the pool
A. Antolinez
34 4/12/12 Per MT request their allocation has been distributed as follows:
ABCW1700225 MT $1,515,389.36 was deleted and replaced by MT56 with the same allocation
A. Antolinez
33 4/7/17
Per MT request their allocation has been distributed as follows:
ABCW1700225 MT $1,515,389.36
ABCW1700231 MT16 $ 405,000.00
A. Antolinez
32 3/27/17 OTR 9535-1/21-1 has been processed in the system. Effective Date 5/1/17 - Expiration Date 4/30/22 A. Antolinez
31 3/15/17 Rock Intl Distributors Inc. (FEIN 208021513 01) added to the pool A. Antolinez
30 1/30/17 Per Mod approval, transferred $200K from SW to WS in return of money previously borrowed A. Antolinez
ADD
NO.
DATE
ISSUED
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EVENT
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AGENT
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29 1/26/17
As per Director’s approval allocations were increased as follows:
Req. Department Req. Amount
Department of Transportation and Public Works $50,000.00
Department of Solid Waste Management $235,000.00
Animal Services Department $50,000.00
Fire $14,000.00
Miami-Dade Police Department $10,000.00
Miami-Dade Park and Recreation Department $18,000.00
$377,000.00
A. Antolinez
28 8/3/16 Genuine Parts Co d/b/a Napa Auto Parts and Industrial Hose & Hydraulics, Inc. added to pool by Ingrid Bernal Najaly Bode
27 5/3/16 Per vendor request, updated Ferguson Enterprises Inc. d/b/a Ferguson Waterworks contact information. S. Socarras
26 1/6/16 Per MOD Approval, transferred $10K from SP to VZ and $20K from HD to PW which was provided as a donation. S. Socarras
25 12/30/15 Applied Industrial Technologies (FEIN 340866258-01) has updated their firm name to Applied Industrial
Technologies – Dixie, Inc. (FEIN 340866258-02). S. Socarras
24 11/5/15 Per MOD Approval, transferred $20K from AD to WASD which was provided as a donation. S. Socarras
23 10/14/15 Per MOD Approval, transferred $6K from FR to VZ which was provided as a donation. S. Socarras
22 6/16/15 Removed Miller Bearings Inc. 590788465 01 This company changed its name and federal tax ID. E. Cardenas
21 6/11/15 Increased WASA’s allocation by $290,000. E. Cardenas
20 5/19/15
Increased MDT allocation by $738,000; increased ID02 by $210,000; increased ID06 by $20,000 ($20,000 was
transferred from unallocated funding); transferred $70,000 to AD, $50,000 to FR, and $40,000 from MT allocation
in order to return loans from those departments while mod was pending BCC approval.
Jessica Tyrrell
19 4/13/15 Moved $6,000 of allocation from Seaport to Vizcaya; no net change in value of contract. Jessica Tyrrell
18 3/18/15 Added International Tool Corp 592341160 01 to pool of prequalified vendors list. Jessica Tyrrell
17 3/9/15
Modified BPO ABCW1200497 to transfer allocations (reduce AD allocation by $70,000, reduce AV allocation by
$40,000, reduced FR allocation by $50,000, and increased MT allocation by $160,000). No net change in dollar
value of contract.
Jessica Tyrrell
16 12/12/14 Updated A & B Pipe Supply, Inc. 650562693 01 contact information. H. Ramsey
ADD
NO.
DATE
ISSUED
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EVENT
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AGENT
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15 11/12/14 Posted WASD increase ($850,000) allocation to the blanket purchase order. H. Ramsey
14 11/4/14 Added Power Mower Corp. 331213307 01 and Lawson Products, Inc. 800496603 01 to the pool of prequalified
vendors list. H. Ramsey
13 10/30/14 Added Baro Hardware, Inc.591868477 01 to the pool of prequalified vendors list. H. Ramsey
12
10/9/14
Southern Electric Supply Company, Inc. 640283323 03 is inactive with State of Corporation. Firm has
been removed from the pool of prequalified vendors list. H. Ramsey
11 7/30/14 Paramount Electrical Distributors, Inc. FEIN592259154-01 changed to Paramount Electric & Lighting,
Inc. FEIN270783473-01 H. Ramsey
10 7/25/13 The following vendor has met all the criteria and is added to the pool of vendors: Jobbers Equipment
Warehouse. (590970927-01)
Yuly Chaux-
Ramirez
9 6/21/13 Contact information for Midwest Motor Supply Co d/b/a Kimball Midwest was updated. Yuly Chaux-
Ramirez
8 6/10/13 The following vendor has met all the criteria and is added to the pool of vendors: A M Leonard Inc.
(310558693-01)
Yuly Chaux-
Ramirez
7 5/2/13 Contact information for IDSC Holdings LLC dba Snap On Industrial was updated. Yuly Chaux-
Ramirez
6 3/8/13 The following vendor has met all the criteria and is added to the pool of vendors: Midwest Motor Supply
Co d/b/a Kimball Midwest (314408759-01)
Yuly Chaux-
Ramirez
5 2/8/13 The following vendor has met all the criteria and is added to the pool of vendors: Tim Halpin Equipment
Corp (592796492-01)
Yuly Chaux-
Ramirez
4 2/5/13 The following vendor has met all the criteria and is added to the pool of vendors: American Plumbing
Supply Co d/b/a American Plumbing and Electrical Supply (591203555-01)
Yuly Chaux-
Ramirez
3 10/9/12 The following vendor has met all the criteria and is added to the pool of vendors: Ferguson Enterprises
Inc. d/b/a Ferguson Waterworks (541211771-03)
Yuly Chaux-
Ramirez
2 5/30/12 The following vendors have met all the criteria and are added to the pool of vendors: W.W. Grainger,
Inc. d/b/a Grainger (361150280-01), ISDC Holding LLC d/b/a Snap On Industrial. (364070294-04), James Munn, Jr.,
ADD
NO.
DATE
ISSUED
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EVENT
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AGENT
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1 4/18/12
The following vendors were awarded to the contract:
A & B Pipe and Supply 650562693 01
American Fasteners – 592115466 01
Best Plumbing Specialties 112064672 01
Blanchard Machinery Inc. 590577678 01
Desert Diamond Industries 261906107
Fastenal Mfg. 410948415 01
Florida Hardware LLC 593672342 01
Hilti, Inc. 592194272
ITW Inc. dba AAA Tool & Supply 592194272 01
L & L Distributors 421568291 01
MSC Industrial Supply 135526506 01
National Diamond 451343660 01
National Tool Supply 591852441 01
The Tool Place Corporation 650281492 01
Pre-Qualified Vendors: See next page.
NOTE: Always check the Roadmap table for vendor’s authorized brands and discounts.
PREQUALIFIED VENDORS
BUSINESS NAME CONTACT PHONE E-MAIL FAX
A & B Pipe & Supply Inc. Owran Green
Alejandro Garcia
305-691-5000
ext. 2027
[email protected] 305-696-6810
A M Leonard Inc Brookes Kelley
Tinika Tilton 888-558-8665
[email protected] 800-4330633
American Fasteners Corp Samantha Linville 305-885-1717 [email protected]
[email protected] 305-885-5278
American Plumbing Supply Co d.b.a
American Plumbing and Electrical
Supply
Howard Gross
Andrew Gross 305-532-3447
[email protected] 305-532-5540
Applied Industrial Technologies –
Dixie, Inc.
Darlene Vergara
David Cotton 954-974-800
954-974-8000
Azippa Global LLC.
Thelma Novo
786-542-5007
[email protected] 786-548-4050
Baro Hardware, Inc. Samantha Linville 305-885-3371 [email protected]
[email protected] 305-885-9229
Best Plumbing Specialties Inc. Jimmie Jiampetti
Missy Baugher 800-448-6710
[email protected] 800-700-2378
Blanchard Machinery Inc. Ray Diaz
Scott S Baxter
305-949-2581
305-949-2581
[email protected] 305-949-9813
Colony Hardware Corp. d/b/a
National Tool Supply
Erik Vazquez
Steve McGarrett
954-963-7222
954-364-1676
[email protected] 954-987-1204
Desert Diamond Industries LLC Nicholas Mione
Gionni Mione
800-654-5890
800-654-5890
702-685-3238
702-685-4939
BUSINESS NAME CONTACT PHONE E-MAIL FAX
Electropower Utility Sales Co. Hector M. Rivero
Jose Capo
305-271-6636
305-788-4978
[email protected] 305-271-2474
Fastenal Company Don Heckman
Michael Gualandi
813-482-8193
407-557-5969
507-494-3422
Ferguson Enterprises Inc.
d/b/a Ferguson Waterworks Drew Petonick 561-718-1037 [email protected] 954-917-3134
Florida hardware LLC Clifford Shapiro
Don Thieman
954-430-8029
800-793-0926
[email protected] 904-783-4556
Genuine Parts Co d/b/a Napa Auto
Parts
James Scalia
Santy Lopez
954-249-0342
305-599-4876
[email protected] 305-599-0169
Hilti Inc.
Sherry Widener
Markarian Hunter
Adelis Arrevillagas
918-872-2995
561-654-2334
305-458-4256
800-950-6610
I.T.W. Inc.d/b/a AAA Tool & Supply David Aronson
Dean Francese
954-549-1003
954-972-1381
[email protected] 954-549-1007
IDSC Holdings LLC d/b/a Snap On
Industrial
Jimmie Padgett
Gabriel Segrera
813-928-2912
786-972-4844
[email protected] 786-221-4113
Industrial Hose & Hydraulics, Inc Vernon Ramroop
Jason Fogle
954-960-0311
954-960-0311
[email protected] 954-960-0533
International Tool Corp David Aronson Stuart
Slotnick 954-792-4403
[email protected] 954-321-0457
Interstate Screw Corp. Dominick Menendez
Jimmy de la Peña 305-888-8700
[email protected] 305-888-7081
Jobbers Equipment Warehouse Inc Ron Ahearn
Alex Arevalo 305-592-8730
[email protected] 305-592-6571
Lawson Products, Inc. Ron D’ Errico 561-694-1288
800-526-3899
312-267-1734
561-624-1170
BUSINESS NAME CONTACT PHONE E-MAIL FAX
Midwest Motor Supply Co d/b/a
Kimball Midwest Adam Beach 614-951-2458 [email protected] 614-951-2459
National Diamond Enterprises LLC Jami Reiling 800-659-5843 [email protected] 954-570-6830
National Tool Supply Inc. Lawrence Weiner
Steve Weiner 954-963-7222
954-987-1204
Paramount Electric & Lighting Inc. Darren Borges Jr. 305-591-3656 [email protected] 305-591-1235
Power Mower Corp. d/b/a Power
Mower Sales Ernie Rodriguez 305-235-5382 [email protected] 305-254-3043
Ram Tool & Supply Co., Inc., dba
Ram Tool Construction Supply Co.
Randy Withers
Stuart Slotnick
Matthew Opperman,
954-792-4403
954-792-3560
Ramar Enterprise of Broward Inc.
d/b/a L & L Distributors
Mark Minteer
Tim Wrains 954-979-1200
[email protected] 954-970-3187
Rock Intl Distributors Inc. Amado L. Ortiz 305-513-3314 [email protected] 305-513-3319
Shell Lumber & Hardware
Oscar Socarras
Izzy Perdomo
Jose Averez
305-856-6401 [email protected] 305-856-0752
Sid Tool Co Inc. d/b/a MSC Industrial
Supply Co.
Cristian Suarez
Andres Leyva
305-582-0406
305-406-2556
305-477-6123
The Ware Group LLC, d/b/a
Johnstone Supply
Peter Mitchell
Louis Gallo
954-971-9350
954-226-0835
954-318-7695
954-971-9350
954-226-0835
Tim Halpin Equipment Corp Tim Halpin Jr
Marvin Torres 305-591-3164 [email protected] 305-592-1732
BUSINESS NAME CONTACT PHONE E-MAIL FAX
Tool Place Corporation Edgar Bischoff
Martha Idarraga 305-591-5650
305-591-5653
Tools Man Inc.d/b/a Tools Man
Industrial Supply
Rafael Gonzalez
Trina Gonzalez
305-975-7607
954-581-2546
[email protected] 954-495-9376
TT Technologies, Inc. Frank Fresneda 352-427-5206 [email protected] 630-851-8299
352-622-7392
World Tool and Supply, Inc. Randy Withers
Joe Polidore
954-249-0525
954-658-6675
W W Grainger d/b/a Grainger George Joseph
Jorge Apericio 305-594-3036 [email protected] 800-459-2727
I. Purchasing Instructions
A. Award Description
Awarded vendors have been pre-qualified to participate in spot market purchases.
B. Quotation Directives
o Each quotation must be open and COMPETITIVE. o Quotes may be issued for immediate deliveries, or to establish pricing for items that
may be ordered within a specified time period. o Quotes may be awarded in the aggregate, per-group, or in a per-item basis.
o Bid tabulations MUST be provided to vendors upon request, prior to award. o All quotations are subject to the Cone of Silence. Per section 2-11.1(t) of the County
code. o Local and Disabled Veteran Preferences are not applicable if the lowest priced
vendor is a certified SBE or Micro/SBE.
Orders over $500
Quotations need to take place among all pre-qualified vendors, or among pre-qualified vendors
authorized to sell a specific brand.
o Whenever possible, user departments should provide opportunities to bid “equal product(s)”. If an “equal” product is considered by the County in accordance with the quotation form, the County shall be sole judge of equality and its decision in this regard shall be final. Departments may only accept products from vendors who bid the authorized manufacturer brand(s) as indicated in the attachment entitled “9535-1/21 Road Map Table.xlsx”.
o If the purchase of a specific brand is imperative, user departments may restrict the invitation to quote (ITQ) to the vendors representing that specific brand. When the invitation to quote is limited to pre-qualified vendors for a specific brand, the user department will document the reason for this action in the quotation file.
Order under $500
User Departments may elect to place the order from the vendor offering the highest
percentage discount for the manufacturer/brand needed. Please see the file entitled
“9535-1/21 Road Map Table.xlsx”.
Emergency Orders
A pre-qualified vendor’s willingness and ability to expedite a purchase may be used as a deciding factor for the basis of an award when a project is time sensitive, or it is an emergency situation. This provision does not preclude competition within the contract. Whenever possible, user departments will obtain guidance from the Internal Services Department, Procurement Management Division prior to placing an order under this provision. PREFERENCES (Re: ITB Paragraphs 1.10, 2.2 and 2.25) except for federally funded entities. TALLIES, AWARD RECOMMENDATION o The Bid Preference shall be applied first to the offers received from certified SBE and/or
Micro/SBE vendors (This preference is given to vendors that are certified as SBE or Micro/SBE ONLY, NOT DBE). A SBE and /or Micro/SBE vendor must be certified by the Sustainability, Planning and Economic Enhancement Department for the type of goods and/or services the vendor provides in accordance with the following Commodity code(s) (445, 031-55). The following link may be accessed to verify if a firm is a SBE or Micro/SBE vendor http://www.miamidade.gov/sba/library/certify_all_by_firms.pdf
For contracts valued over $1 million, an SBE Preference of 5% is applied to a SBEs
offer (for the purpose of evaluation ONLY). For contracts valued up to $1 million, an
SBE Preference of 10% is applied (for the purpose of evaluation ONLY). If the SBE
is the responsible, responsive low vendor following the evaluation process, the price
that the county will pay the awarded firm is the original price offered (excluding the
5% or 10% evaluation factors).
o Local Certified Service – Disabled Veteran should be applied in accordance with Section 2-8.5.1 of the Miami-Dade County Code, a Local Certified Service Disabled Veteran Business Enterprise (VBE) shall receive a bid preference of 5% of the price bid (for the purpose of evaluation ONLY). A VBE who is also an SBE shall not receive the veteran’s preference and shall be limited to any applicable SBE preferences. At the time of bid submission, the vendor must affirm in writing its compliance with the certification requirements of Section 295.187 of the Florida Status and submit this affirmation and a copy of the actual certification along with the bid.
o Local preference should be applied in accordance with Section 2-8.5 of the Miami Dade County Code (http://library.municode.com/index.aspx?clientId=10620&stateId=9&stateName=Florida) at the time user departments request quotations from the pre-qualified vendors. When a responsive bid from a Miami-Dade local business is within 10% of the lowest price submitted by a responsive non-local business, the local business and the non-local low vendor shall have the opportunity to submit a best and final (BAFO) bid equal to or lower than the amount of the low bid previously submitted by the non-local business.
o Additionally, a Locally-Headquartered Business shall mean a Local Business as defined above which has as “principal place of business” in Miami-Dade County. “Principal place of business” means the nerve center or the center of overall direction, control, and coordination of activities of the bidder. If the bidder has only one business location, such business location shall be its principal place of business.
o Cone of Silence
http://library.municode.com/index.aspx?clientld=10620&stateld=9&stateName=Florida; (Section 2-11.1)
o UAP/Inspector General Fees
http://library.municode.com/index.aspx?clientld=10620&stateld=9&stateName=Florida; (Section 2-8.10)
C. Delivery / Pick-up (Re: ITB Paragraph 2.17 and 2.6)
The vendor(s) shall make deliveries as specified within the confines for the Invitation to Quote (ITQ’s). Certain County employees may be authorized in writing to pick-up materials under this contract. Vendors shall require presentation of this written authorization. The vendor shall maintain a copy of the authorization. If the vendor is in doubt about any aspect of material pick-up, vendor shall contact the appropriate user department to confirm the authorization.
NOTE: Additional vendors that meet the pre-qualification requirements may be added by ISD Procurement Management via addendum. Always check the addenda log table for latest award sheet addenda and additional vendors.
