Continuum of Care 101

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Welcome

• Left Side – Power point – Glossary of Terms – Definition of

Homelessness info – TCHC Info

• TCHC Organizational Structure

• TCHC Training Schedule • TCHC Leadership Program • TCHC Consumer Council

Info

• Right Side

– Resources • Pocket Pal • Web resource list • JPS app • TB info • Scan Card info • Bus Schedule • Housing Flowchart • Food and Clothing info

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Why the CoC matters to you:

• Tells you about how your homeless community must and should be managed

• Tells you why a CoC and HUD may require certain things from agencies in the community

• Informs and strengthens your voice around the CoC planning table

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Introduction to Continuum of Care

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Continuum of Care Planning HUD’s Definition A community plan to organize and deliver housing

and services to meet the specific needs of people who are or facing homelessness as they move to stable housing and maximum self-sufficiency. It includes action steps to end homelessness and prevent a return to homelessness.

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HUD Continuum of Care System

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Supportive Services

Prevention

Permanent Supportive

Housing Emergency

Shelter

Permanent Affordable

Housing

Transitional Housing

Outreach, Intake, Assessment

CoCs in the Real World

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Prevention

Outreach, Intake, Assessment

Emergency

Shelter

Transitional

Housing Permanent Supportive

Housing

Permanent Affordable Housing

Supportive Services

Streets

Part One

Purpose and Players

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Purpose: Common Goal

We are all working toward preventing and ending

homelessness

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Working Together to End Homelessness

This training is about the interactions and obligations of these three entities.

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CoC

Funders Agencies

The Players: Three Entities

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Funders Agency Projects

Continuum of Care

Player One: Continuum of Care (CoC)

• Regional, year-round planning body – Fort Worth/Arlington/Tarrant County CoC – TX601

• Coordinates the community’s policies,

strategies and activities toward preventing and ending homelessness

• Prioritizes project applications for funding

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Player Two: Funders

• Largest single Funder is the U.S. Department of Housing and Urban Development (HUD), a federal agency.

• Administration of the grant at the federal level: Office of Community Planning and Development, Special Needs Assistance Programs (SNAPS)

• Administration of the grant at the local level: HUD-CPD- Fort Worth Regional Office

• Includes SHP, S+C, SRO, Section 8, ESG, CDBG, HPRP, HOME programs

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Player Two: Funders cont. • Federal: Department of Veteran’s Affairs (VA)

– VASH program • State: HHSP • Local: City of Fort Worth dollars allocated through

the United Way = Directions Home – Directions Home is also the name of the City of Fort

Worth’s 10 year plan to end homelessness – City of Arlington has a 10 year plan to end

homelessness as well • Faith based organizations and private dollars

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Player Three: Agency Projects

• “Project” refers to precisely what an agency was funded to do in their Grant Agreement with HUD.

• The Grant Agreement is between HUD and Grantee but others have responsibilities under it. – Grantees

• Project Sponsors

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CoC Planning Process &

CoC Grant

What’s the difference?

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Continuum of Care Planning

A Continuum of Care Plan is a long range strategic plan and coordination process that the community develops to address the needs of homeless persons and persons at risk of homelessness.

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Continuum of Care Grant The CoC grant is an annual national competition for

HUD homeless funding (McKinney-Vento Homeless Assistance Act).

It is often referred to as the “SuperNOFA” or the “CoC Grant”

CoC planning, organization and Action Plan are a part of the CoC grant (Exhibit 1).

You can not apply for CoC funding without demonstrating planning and coordination for your community.

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Session Two

THE PROCESS:

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The Process: Basics Planning

Managing Reporting

is the responsibility of LEAD AGENCY of the CoC

Tarrant County Homeless Coalition

(That’s Us!)

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Tarrant County Homeless Coalition

• Lead Agency for the Fort Worth/Arlington/Tarrant County CoC – TX601

• Mission Statement

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The Planning

Lead Agency Role and Responsibility to:

Facilitate a well coordinated, year-round, and on-going planning process.

Relate planning specifically to homeless issues.

Ensure planning has a clear focus and is tied to the goals identified in the CoC plan.

Link housing and services.

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CoC’s Planning Goals

• The CoC’s goals and priorities respond to need

• Stakeholders should be involved with the CoC

to understand and help formulate its goals

and priorities

• If your agency is not aligned with CoC goals

and priorities, it may not be funded

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Lead Agency carries out Annual Planning Process 1) Conduct a Housing & Services Inventory

– HIC

2) Assess the Number and Needs of Homeless Persons in the CoC – PIT - Homeless Count and Survey

3) Identify Gaps in Service

– Unmet Need (Supply v. Demand) & Case Manager’s Assessment

4) Identify Priority Needs – Public Forum, Consolidated Plans, Directions Home Initiatives

5) Develop a Plan

– Planning Council Annual Work plan and CoC Annual Goals

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Managing: HUD Issues a NOFA

• NOFA sets the year’s competitive application rules

• The application process starts before the NOFA is released with

the CoC Intent to Apply/Renew

• The CoC is eligible to apply for a certain amount of new funding

(called a Preliminary Pro Rata Need Amount or Hold Harmless)

• The local HUD-CPD office via the CoC verifies with you the

renewal amount (via the Grant Inventory Worksheet)

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Managing: Lead Agency Role and Responsibility to:

• CoC Sets Local Project Application Process and Timeline

• Issues Intent to Apply/Permanent Housing Bonus RFP

• CoC Prepares Consolidated Application

– Part 1 of the Consolidated Application (called Exhibit 1):

• What it has done and plans to do toward preventing and ending

homelessness and meeting HUD’s National Objectives

• A list of the individual project applications it is submitting

– Part 2 of the Consolidated Application: All individual project

applications (called Exhibit 2)

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Managing: Program Management

Lead Agency provides technical assistance and guidance on:

• Knowing what needs to be done to be in compliance

• Writing required policies and procedures to be followed

• Doing what needs to be done

• Keeping records that document it has been done

All depends on the TYPE of program

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Managing: Types of CoC Projects Shelter Plus Care (S+C) • S+C Structure

• Component Types • Tenant Based • Project Based • Sponsor Based • SRO-based

Supportive Housing Program (SHP) SHP Structure ◦ Component Types Supportive Services Only Transitional Housing Safe Havens Permanent Supportive Housing HMIS

Emergency Solutions Grant (ESG) • Operations • Prevention • Rapid Rehousing

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Managing: CoC Grant Process SHP and S+C Annual Process

◦ Application (CoC) ◦ Technical Submission (HUD) ◦ Contracts (HUD) ◦ APR (CoC HMIS) ◦ Closeouts (HUD)

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The Reporting

What can be the benefits of reporting? • Recipients: To improve service, track and assess

outcomes and cost-efficiencies • HUD: To show Congress the benefit of funding

programs, to direct TA to those who need it, to keep track of match funds

• CoC: To strategically plan and interest additional investors in ending homelessness

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Reporting: Homeless Management Information System (HMIS)

A computerized data collection tool – ETO

Designed to capture client-level information to generate an unduplicated count of clients served within a CoC and capture performance

Will generate HUD required reports including the Annual Progress Report (APR)

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Reporting: Annual Performance Report (APR)

• A report of annual cumulative and point in time information

• Now done via e-SNAPS • Due within 90 days of end of program year • Based on data collected through the program

year in HMIS • Used by CoC in local competition comparing

program effectiveness and performance

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$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

1995 2000 2005 2010

TX601 - Continuum of Care Grant Awards 1995 to 2011

2011 Estimate Award $10,816,987

HUD National Objectives

1. Create new Permanent Housing Beds for Chronic Homeless

2. Increase percentage of homeless persons staying in PH over 6 months

3. Increase percentage of homeless persons moving from TH to PH

4. Increase percentage of homeless persons employed at exit

5. Reduce the number of homeless households with children

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CoC Performance

Sources for Additional Information HUD’s Website

• Information about the competitive Continuum of Care grants, as well as information about other HUD programs such as CDBG, HOPWA, ESG can be found on the HUD webpage at: www.hud.gov

Homeless Resource Exchange • The Homelessness Resource Exchange is a one-stop shop for information and resources for providers who are

assisting persons who are homeless or at risk of becoming homeless: www.HUDHRE.info Regulations/Statutes • Such as McKinney-Vento Homeless Assistance Act, Supportive Housing Program, Shelter Plus Care regulations,

HMIS Data Standards, Financial Management Standards FMRs (Fair Market Rents) http://www.huduser.org/portal/datasets/fmr.html HUD Forms • e.g. LOCCS Authorization, SHP Self-Monitoring Tools HUD Information Bulletins • From your Field Office OMB (Office of Management & Budget) Circulars • e.g. OMB Circular A-87 - Cost Principles for States and Local Units of Government, OMB Circular A-122 - Cost

Principles for Nonprofit Organizations, OMB Circular A-133 - Audits of States, Local Governments, and Nonprofit Organizations.

Technical Assistance Guides and Written Resources • e.g. Supportive Housing Program Desk Guide, Guide to Continuum of Care Planning and Implementation,

Serving Homeless Families

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TCHC Contact Info • Cindy Crain, Executive Director

• cjcrain@ahomewithhope.org • 817-991-9127

• Tammy McGhee, CoC Coordinator • tammy@ahomewithhope.org • 817-637-7716

• Anthony Hogg, HMIS Administrator • anthony@ahomewithhope.org • 682-300-4375

• Robin Ruff, Administrative Assistant • robin@ahomewithhope.org

817-810-9797

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