Contingency Plan - Environmental Health and Safety · Web viewOklahoma State University Contingency Plan Hazardous Waste Generator Temporary Hazardous Waste Storage Area 120 Physical

Oklahoma State UniversityContingency Plan

Hazardous Waste Generator Temporary Hazardous Waste Storage Area

120 Physical Plant ServicesStillwater, Oklahoma 74078

EPA # ODK000829465ODEQ Disposal Plan # 60002

REVISED 2-08-2012

OSU Contingency Plan

Revised Feb. 8, 2012 2


Table of Contents

Facility Identification and General Information:.......................................................................3

Emergency Coordinator:............................................................................................................3

Scope:.........................................................................................................................................5

Type of Facility Location & Description:..................................................................................6

Implementation of the Contingency Plan:.................................................................................9

Spills, Fires, Explosions (defined):..........................................................................................10

Emergency Response Procedures: ..........................................................................................11

During the Emergency Control Phase:........................................................................12

Following Attainment of Control:...............................................................................13

Emergency Equipment: ...........................................................................................................14

Example Emergency Response Procedures:............................................................................19

Coordination Agreements and Telephone Numbers:...............................................................21

Evacuation Plan:......................................................................................................................22

Required Reports:....................................................................................................................24

Amendment of Contingency Plan:...........................................................................................24

Figures & Tables

Figure 1:.....................................................................................................................................8

Figure 2:...................................................................................................................................18

Figure 3:...................................................................................................................................23

Table 1:....................................................................................................................................16

Table 2:....................................................................................................................................21

Table 3:....................................................................................................................................24



FACILITY IDENTIFICATION AND GENERAL INFORMATION:

Name: Oklahoma State University

Location: Physical Plant Warehouse, Building 241

615 Physical Plant Lane #116

Stillwater Oklahoma, 74078-8051

Operations: Environmental Health and Safety

Location: 120 Physical Plant Services

Stillwater, Oklahoma 74078-8051

Operator: Burns Hargis

120 Physical Plant

Stillwater Oklahoma, 74078

Telephone: 1(405)744-7241(office)

1(405)533-6294 (home)

EMERGENCY COORDINATOR:

The Emergency Coordinator serves as chief of the emergency crew. Every member of the

emergency crew has received intensive additional emergency training above regular plant

emergency training.

The Emergency Coordinator, or an Alternate Coordinator, is always “on call,” i.e., can be

reached by telephone.

President and CEO Burns Hargis has given authority of emergency coordination to Mr. Michael

W. Robinson, Chief Public Safety Officer, Dept. of Public Safety. Mr. Robinson, working with

and through the appropriate division heads, has been given the authority to expend funds in the



event of an incident requiring implementation of this Contingency Plan. Mr. Robinson can be

contacted by the Emergency Coordinator at any time necessary.

The Emergency Coordinators are thoroughly familiar with all aspects of the contingency plan, all

operations and activities at the facility, the location and characteristics of waste handled the

location of all records within the facility, and the facility layout.

Emergency Coordinator

Mr. Greg Fox

120 Physical Plant


Telephone: 1(405)744-7241 (office)1(405)377-0276 (home)1(405)269-9684 (cell)

Alternate Coordinators:

Mrs. Brenda Sorenson

120 Physical Plant


Telephone: 1(405)744-7241 (office)1(405)762-1259 (home)

Mr. James Isaacs

120 Physical Plant


Telephone: 1(405)744-7241 (office)1(405)533-6294 (home)1(405)714-3762 (cell)



SCOPE:

This Emergency/Contingency Plan was developed for Oklahoma State University’s (OSU)

Hazardous Waste Temporary Storage Facility (for less than 90-day storage). OSU is a large-

quantity hazardous waste generator that stores its hazardous waste in containers for less than 90

days.

Purpose

A. To permit prompt and orderly control of chemical emergencies.

B. To assure prompt response of appropriate personnel and equipment.

C. To provide for the protection, evacuation, and emergency care of exposed

personnel, the environment, and property.

1) To ensure contact is made with local, state, and federal agencies as

required.

D. To provide prompt cleanup and disposal of chemicals in accordance with

applicable state and federal regulations.

Responsibility

A. Environmental Health & Safety (EHS), of the OSU Department of Public Safety,

shall be responsible for the coordination of activities involving chemical

emergencies at the Hazardous Waste Temporary Storage Facility until Stillwater

Fire Department (SFD) arrives. If the emergency does not require SFD response

(no fire), OSU EHS will be the primary authority. EHS personnel shall establish

a command post according to the ICS command system to coordinate central

control efforts upon arrival.

B. OSU Police Dept (OSU PD) shall be responsible for sealing off the emergency

zone as directed by the Command Post. OSU PD shall direct traffic and conduct



crowd control. OSU PD shall assist EHS with unanticipated conditions, e.g.

weather information.

C. OSU Communications shall be responsible for establishing a media area and for

providing informational releases to the media.

D. Stillwater Fire Dept (SFD) shall be the primary authority upon arrival, if SFD

responds.

E. Stillwater Medical Center shall provide medical treatment to the injured.

F. LifeNet Ambulance Service shall provide ambulance services to the injured.

G. OSU departments, including Physical Plant Services, shall respond and assist as

requested by the Command Post.

TYPE OF FACILITY LOCATION & DESCRIPTION:

OSU is a large quantity generator of hazardous waste with less-than-90-day storage facility. The

Hazardous Waste Temporary Storage Area is located in the most northern part of the Physical

Plant Warehouse #2 (Bldg. #241). The Warehouse is located between Willis Street and Ridge

Drive, north of Connell Avenue, and south of McElroy Road. The Warehouse is serviced by a

concrete road located on the west side of the building. The Hazardous Waste Temporary Storage

Area consists of three rooms of equal size, side-by-side, with an approximate total square footage

of 1816 square feet. These three rooms are part of a warehouse. The east room contains five (5)

stalls with firewalls that are used to segregate incompatible waste. These stalls, as well as each

room, are surrounded by six-inch high concrete dikes. The Hazardous Waste Temporary Storage

Area sits on approximately one quarter acre of land. Figure 1 shows the layout of the facility.



Figure 1: Facility Site Plan



On September 14, 1988, Oklahoma State University submitted the required forms that described

types and quantities of waste that are to be stored in the Temporary Hazardous Waste Storage

Area on the Stillwater campus. The Environmental Protection Agency assigned an identification

number OKD000829465. A summation of the maximum quantity of waste the facility can store

is listed below.

Waste Code Number Maximum Quantity in PoundsD-Waste 125,100F-Waste 61,500P-Waste 41,250U-Waste 226,600Total 454,600

The actual volume of stored wastes is considerably less than the maximum values listed above

since not all of the listed waste in maximum quantities is found in the storage area in any specific

time period. The waste codes listed above include the following characteristics.

Flammable

Corrosive

Oxidizer

Poison

Wastes may be bulk waste or lab-packed as appropriate.

IMPLEMENTATION OF THE CONTINGENCY PLAN:

The Contingency Plan can be implemented in the event an incident has the potential to threaten

human health or the environment. The Emergency Coordinator has full authority to make this

decision.

Implementation of the Contingency Plan is not limited to incidents at the regulated storage units,

but includes incidents at all hazardous waste generation and accumulation points throughout the

University. Furthermore, the Contingency Plan may be implemented whenever an incident



involves a hazardous waste release on University property. Depending upon the degree or

seriousness, the following potential emergencies might call for the implementation of the

Contingency Plan:

-- Spills

A spill of waste acetone or waste toluene or chlorinated solvents from containers that can be

contained on-site but the potential exists for groundwater pollution due to aquifer

contamination.

A spill of any size of generated or stored hazardous waste from containers CANNOT be

contained on-site resulting in off-site soil contamination and/or ground or surface water

pollution.

-- Fires

A fire that could occur, causing a release of toxic fumes from hazardous waste located in the

less-than-90-day storage facility. If the fire spreads, it could ignite materials at other locations

at the site or cause heat-induced explosions. Use of water or water and chemical fire

suppressant could result in contaminated run-off.

-- Explosions:

An imminent danger exists that an explosion involving hazardous waste could occur, resulting

in a safety hazard due to flying fragments or shock waves. An imminent danger exists that an

explosion could ignite other hazardous waste at the facility. An imminent danger exists that an

explosion involving hazardous waste could result in the release of toxic material.



Emergency Response Procedures for Spills, Fires, and Explosions Immediately Upon Discovery of an Emergency:

1 Environmental Health & Safety will respond the initial personnel and equipment when notified of a chemical emergency. The Emergency Coordinator will also be immediately notified.

2 Upon arrival, the ranking EHS officer will establish a command post according to the Incident Command System and function as the Incident Commander until a higher-ranking officer or the Emergency Coordinator relieves him.

3 As soon as personnel Safety has been assured, measures shall be initiated to confine the wastes to prevent further contamination of the environment.

4 If the spill involves a Reportable Quantity, the Emergency Coordinator shall immediately notify the National Response Center and the Oklahoma Dept of Environmental Quality 24-Hour Emergency Hotline.

5 When possible spread of contamination has been halted, cleanup operations shall begin. These operations shall be under the direction of the Emergency Coordinator and shall be conducted in accordance with state and federal laws and good practice.Since the Storage Facility is not a processing facility, there are no valves, pressure vessels, or piping that requires a shutdown or monitoring. As the Storage Facility contains only containers (ranging from about 1-gram bottles to 55-gallon drums), it is physically possible to remove or isolate individual containers.

6 No personnel shall enter a contaminated area or attempt to use any part of the contaminated area until it has been declared safe to do so and said area has been released by the Emergency Coordinator.

7 Following cleanup, contaminated items and materials shall be disposed of through the established University hazardous waste disposal program. Proper disposal shall be the responsibility of the Emergency Coordinator.Disposal methods utilized may vary depending on the type and quantity of material involved in the spill. Until proven otherwise, all materials shall be considered hazardous. Waste not meeting treatment standards will be disposed of in accordance with applicable regulatory requirements utilizing the services of a licensed and approved hazardous waste disposal firm.



8 No new containers of waste shall be placed in the spill area until the spill area has been properly decontaminated, as authorized by the Emergency Coordinator.

The Emergency Coordinator will call the National Response Center, telephone 1(800)424-8802, and report the incident. The report will include the following:

Name and telephone number of the reporter.

Name and address of this facility.

Time and type of incident

Identification and quantity of materials involved.

The possible hazards to the environment and human health outside the facility.

In addition, the Emergency Coordinator will contact the Oklahoma Department of Environmental Quality (ODEQ) by calling the following: 405-372-7837 or 1-800-522-0206 and/or the Environmental Protection Agency if determined necessary by ODEQ.

A designated member of the emergency crew will conduct a roll call for all employees who report to the staging area.

During the Emergency Control Phase:

The Emergency Coordinator will take all necessary measures to contain the hazard within the

facility property to prevent its spread to other nearby properties with the assistance of the

emergency crew and emergency personnel assigned by the various parties contacted.

In case of a spill of flammable or toxic solvent waste, absorbent material will be placed on the

spill by the emergency crew. If the spill is from a leaking or damaged container, it will

immediately be turned to prevent leaking and placed into another container or over-packed.

In case of a fire or explosion, emergency crew personnel are instructed that if the fire cannot be

readily controlled with available equipment, the area must be immediately evacuated. (See

Figure 5 for more detailed instructions).



Following Attainment of Control:

Following containment and control of the emergency, the Emergency Coordinator, along with

the emergency crew, will provide for collection, treatment, and disposal of the waste and

contaminated soil, water, or other materials generated by the emergency crew or outside

contractor, as appropriate. The Emergency Coordinator will ensure that all emergency equipment

is restored to full operational status by the emergency crew. The Emergency Coordinator will

investigate the cause of the emergency and will take steps to prevent a recurrence of such or

similar incidents.

The Emergency Coordinator will insure that cleanup and restoration have progressed at least to

the point of not jeopardizing the health and safety of the employees, and that ODEQ or EPA staff

and local authorities have been notified before permitting resumption of the operations affected

by the emergency.

EMERGENCY EQUIPMENT:

Alarms:

The less-than-90-day storage facility is equipped with an emergency alarm that sounds directly

to OSU PD; this alarm is monitored 24/7. Additionally, a direct line telephone from the less-

than-90-day storage facility to the EHS office is available. A safety shower & eyewash is located

at the facility.

Fire Control Equipment:

To provide rapid response to fires, wall-mounted, hand-held fire extinguishers are centrally

located at each of three (3) areas within the less-than-90-day storage area. Because the primary

danger of fire is from flammable liquids, ABC extinguishers are used. An automatic sprinkler

system runs throughout 90-day storage area.

Capabilities: Response to small fires.



Spill Control Equipment:

The less-than-90-day storage area is equipped with a supply of spill absorbing materials, shovels,

over-pack drums, and brooms for spill control. An emergency safety shower and eye wash

station is provided to wash off personnel in emergencies. Central Supply also has absorbent

material, shovels, 55-gallon metal and poly drums, and brooms available for spill control.

Capabilities: Response, containment, and cleanup of spills throughout the facility.

Personal Protective Equipment:

The less-than-90-day storage area contains a large supply of coveralls, boots and gloves for

emergency crew members. Also, each emergency crew member is assigned and fit-tested in a

full face respirator with appropriate cartridges as well as SCBA. Additional emergency response

equipment is located in a storage bay southwest of the storage facility.

Capabilities: To provide emergency crew members with protection when

responding to emergency spills.

First Aid:

The emergency crew is trained in first aid and CPR with first aid equipment located in EHS

offices.

Capabilities: To provide first aid for minor injuries which occur during normal

situations or during times of emergency.

ISI Viking Air Packs:

Self-contained breathing apparatus (SCBA) are located at EHS stage facility with emergency

response trailer.

Capabilities: For the use of emergency crew members in extreme emergencies for rescue operations.



Table 1 lists the emergency equipment available to EHS to contain and or stop leaks and spills.

Emergency Equipment Located in Supply Area on Map

Items Minimum Amount StoredVermiculite 4Adsorbent Pads BoxAdsorbent Socks BoxAdsorbent Pillows BoxAdsorbent Fluff BoxPVC 5 gal. Bucket 2Metal Bung 55gal 2Poly Bung 55gal 2Metal open head 55gal 2Poly Over packs 2Metal Over packs 2

Caps & Bungs Assorted Several of eachHand Tools Assorted Bung wrench 1Shovel 1Non-sparking Shovel 1Dust pan 1Broom 1Mop & Bucket 1Hand Pumps Mercury Vacuum 1HEPA Vacuum 1

PPE Assorted Several of eachDuct Tape 2

Table 1: Emergency Equipment



Figure 2 provides a facility plot plan showing the location of the above-mentioned emergency equipment from Table 1 above.

Figure 2: Emergency Equipment Locations



EXAMPLE EMERGENCY RESPONSE PROCEDURES:

Container Spills:

1) Determine source of spill and stop all flow.

2) Identify the waste material spilled and determine the hazards involved in terms of

potential for fire, hazardous gas release, corrosion, explosion, and/or water pollution.

3) Evacuate all endangered or unnecessary personnel. In case of the release of toxic or

flammable gases, determine if off-site evacuation is advisable. Remove nearby wastes

that may be incompatible with the spilled material.

4) All spill response personnel are to wear protective equipment, including respirators

and/or SCBA’s, and are to stay upwind of the spill to the extent possible.

5) Contain the spill to the smallest area possible. Examples of equipment available for spill

containment are absorbent booms, pillows, pads and spark-proof shovels.

6) After the spill is contained, treat the spill with neutralizing agents to lessen risks of fire,

corrosion, explosion, or other hazards. Apply non-reactive sorbent materials.

7) Decontaminate area affected by the spill by removal of spilled and sorbent materials and

contaminated soil.

8) Clean up, restore, or replace spill response equipment and return it to its original location.

COORDINATION AGREEMENTS AND TELEPHONE NUMBERS:

Oklahoma State University Police Department 1(405)-744-6523)

The OSU PD has received a copy of this contingency plan along with a layout of the facility.

In a letter to the OSU PD, Oklahoma State University has identified the types of hazardous

waste handled, places where workers are normally working, entrances, and evacuation

routes. The OSU PD personnel have received a special briefing on the hazardous waste

spills and have worked out community evacuation routes and procedures.



Stillwater Fire Department 1(405)-742-8308

The SFD has received a copy of this Contingency Plan. The fire department has visited the

site and has observed site access routes, the locations of high risk areas. and have inspected

fire protection capabilities including the sprinkler system. These inspections are conducted

twice per year. In addition, the fire department has conducted training exercises for the

Emergency Crew using ignitable materials. The SFD personnel have received a special

briefing on handling of hazardous waste spills.

Stillwater Medical Center 1(405)-372-1480

Hospital personnel have received a special briefing on the health hazardous wastes and on

treatment for exposure to these wastes. Also, the hospital has a Contingency Plan calling for

decontamination of victims.

TRADEBE (formerly Pollution Control Industries) 1(888)724-8366

A contractual agreement (copy attached) has been reached with TRADEBE (formerly

Pollution Control Industries), a licensed hazardous waste transporter, to provide emergency

response clean up.

Tables 2 & 3 contain a list of notification telephone numbers of local departments and for equipment rentals and supplies.

OSU Environmental Health & Safety120 Physical Plant Svc Bldg405-744-7241

Stillwater Emergency Coordination & Communications405-372-7484

OSU Police Dept104 USDA Bldg405-744-6523

Stillwater Environmental Programs405-533-8482

OSU Physical Plant Action Desk101L Physical Plant Services Bldg405-744-7154

Stillwater Fire Department405-372-0025

OSU Emergency Operations Center1202 W Farm Rd405-744-0470

Stillwater Police Dept405-372-4171

OSU Communications Office413 Whitehurst405-744-6260

AMBULANCE SERVICELifeNetStillwater, OK405-707-0007

OSU University Health Services1202 W Farm Rd405-744-7026

HOSPITALStillwater Medical Center1323 W 6th StStillwater, OK405-372-1480

Table 2: Notification Phone Numbers



Hughes Lumber605 E 3rd

Stillwater, OK405-372-2285

Stillwater Milling Co Agri-Center512 E 6th

Stillwater, OK 405-372-2766

Kinnunen Sales & Rental707 E 6th


Wal-Mart Supercenters111 N Perkins RdStillwater, OK405-372-2897

4545 W 6th


Lowes Home Improvement1616 N Perkins RdStillwater, OK405-377-3000

LABORATORYAccurate Environment & Lab Services505 S Lowry StStillwater, OK 405-372-5300

Pioneer Equipment & Rental & Supply123 S Perkins RdStillwater, OK405-372-7666

SAND/GRAVELDolese1411 E Airport RdStillwater, OK 405-372-5921

RSC Equipment & Rental3520 N Perkins RdStillwater, OK405-334-5800

SAND/GRAVELKerns1805 S Perkins RdStillwater, OK405-372-2750

Stillwater Building Center4521 S Perkins RdStillwater, OK405-372-5959

SAND/GRAVELStillwater Sand & Gravel Co 4623 S Perkins RdStillwater, OK405-377-4050

Table 3: SUPPLIES & RENTALS

EVACUATION PLAN:

Facility personnel will be evacuated if the Emergency Coordinator decides that their personal

safety is in danger. If evacuation is necessary, the facility alarm system will be activated. Figure

3 shows the evacuation routes for the facility.

Facility personnel are instructed to immediately shut down all equipment and proceed to the

nearest exit and assemble at the rear of the administration building. If the nearest exit is blocked,

personnel must use the next nearest available exit. A diagram of available exit routes is located at

each work station (see Figure 3 on next page).



Emergency Crew members must report to the staging area to await further instructions from the

Emergency Coordinator.

Each employee must immediately report to his/her supervisor.

Figure 3: Evacuation Routes



REQUIRED REPORTS:

Within fifteen (15) days of any incident requiring implementation of this Contingency Plan, the

Emergency Coordinator will file a report with the EPA regional administrator and the Oklahoma

Department of Environmental Quality, Land Protection Division, Hazardous Materials Section.

The report will include the following information:

Name, address, and telephone number of owner/operator.

Name, address, and telephone number of the facility.

Date time and type of incident

Name and quantity of material involved.

An assessment of actual or potential hazards to human health and the

environment.

Estimated quantity and disposition of recovered material that resulted from the

incident.

The operator will note in the Operating Record the time, date, and details of any incident that

requires implementation of the Contingency Plan.

AMENDMENT OF CONTINGENCY PLAN:

Oklahoma State University Environmental Health and Safety will review and amend this

Contingency Plan whenever the following situations apply: 1) applicable regulations are revised;

2) the plan fails in an emergency; 3) the faculty changes in its design, construction, operation,

maintenance, or other circumstances in a way that materially increases the potential for fires,

explosions, or releases; 4) the list of Emergency Coordinators changes; or 5) the list of

emergency equipment changes.


Documents

Contingency Plan - Environmental Health and Safety · Web viewOklahoma State University Contingency Plan Hazardous Waste Generator Temporary Hazardous Waste Storage Area 120 Physical