WGDP PTS

USER MANUAL

Introduction:

Western Ghat Development Programme Project Tracking Software

is used to keep track of projects done/ongoing under WGDP Scheme 2002-2003.This

Manual helps the users for proper project data entry and verification.

Content Name Page Number

Introduction 1

Login of a User 3

Functionalities of an user from westernghat cell.

4

Functionalities of an user from DistrictPlanning Office.

7

Functionalities of an user fromPanchayath/Block/Municipalities/Agricultural Offices.

17

Reports 43

1

General Informations:

Site Address – wgdpkerala.org

a) Select the Project Tracking System from the Site,for login to the Application.

b) * Mandatory Fieldsc) Click on the right Button to Log Out,after the login session.

User Types:

1) Users from Western Ghat Cell

2) Users form District Planning Offices

3) Users from Panchayaths/Blocks/Agricultural Offices

2

Login of a User

1) Type your user name (email-id) in the first Column.2) Type your Password in the Second Column.3) Press the Login Buttton Provided.

3

1) Users from Western Ghat Cell :

Fig:Home page

Cell Users can view all the project entry details and take Consolidated/

progress reports for various proejcts from left side menus(Sanctioned

Projects,Reports).

4

How to Add a New DPO

1) Select Menu Administration-->User Creation

2) Select Office Type as District Planning Office

3) Select District Name

4) Select Status as Active

Fig:Adding a DPO

5) Enter a mail-id as Login Name

6) Enter a Password for that DPO and Re-enter the Same Password for

the Confirmation.

5

7) Click Save Button after entering details,details will listed below table.

8) For edit the datas once you enter can possible through clicking the

data row as given below

9) After Changing the data click on Update Button

10) Search Option helps to search users,and View All makes the list of users

Fig:Editing/deleting an user 6

2) Users from District Planning Offices

Main Functions of DPOs are Creation of Data entry users ,Enter the

basic details of projects in Sanctioned Projects and Allotment of Grants. More details

given below.

How to Add a New Panchayath/Block/Agricultural Office user

1) Select Menu Administration-->User Creation.

2) Select Office Type as Block/Panchayath Office.

3) Select District Name,Taluk Name,Block Name,Panchayath Name

4) Select Status as Active.

4) Enter a mail-id as Login Name.

5) Enter a Password for that DPO and Re-enter the Same Password for

the Confirmation.

6) Click Save Button after entering details,details will listed below table.

7) For edit the datas once you enter can possible through clicking the

data row as given below.

8) After Changing the data click on Update Button.

9) Search Option helps to search users,and View All makes the list of users.

7

a) Sanctioned Projects

Fig:Login page of a Dpo

Data entry in Sanctioned Projects Menu:-

1) Select Appropriate District,Taluk,Block,Panchayath to where the project is

sanctioned.

2) Select the Category of project from the list given.

3) Enter Name of Project.

4) Enter Total Project Cost (WGDP share total).

5) Select Total Duration of Project.

6) Enter the Number of Beneficiaries for the project.

7) Select Project Implementing Agency from the list.

8) Enter the Treatable area,Name of NGO if Available.

9) Click Save button,and details will listed below.

10) For editing/deleting on any entry click on the data row.

8

Fig:Saving Basic details in sanction page

9

Fig:Saving Basic details in sanction page

10

Fig:Updation/Deleting Details

11

Fig:After Updation

12

Fig:After Deletion

13

b) Allotment of Grants

1) Select Current Month and Year from the lsit given at top

2) Select Project Name

3) Can Enter Allotment details upto that month and year on left side adn during the month

on right side.

4) By clicking Add Row button data rows will added

5) if You Want to delete extra rows added ,by make tick and click on delete row button.

6) after entering all details Press Save button Provided

Fig:Adding Rows by Clicking Add Row button,Mark the rows before pressing Delete Row Button

14

Fig:Saving the multiple Allotments in Rows

15

Fig:The previous allotment Amount is loaded

16

3) Users from Panchayaths/Blocks/Agricultural Offices

17

a) Issue of Administrative Sanction

1) After login to the panchayath data entry section,select Issue of

Administrative Sanction from the left panchayath data entry menu.

2) Select Current month,year and Project Name

3) Add Administrative sanction date,AS number and AS Amount on the rows

and Click Save Button.

4) Updation/Deletion is Possible by Clicking data row below loaded.

18

Fig:Month Selection

19

Fig:Year Selection

20

Fig:Project Name Selection

21

Fig:Data entry on Administrative Sanction of the project

22

Fig:After Saving Administrative Sanction details

23

Fig:For Updation/Deletion Click Below Data Row

24

b) Beneficiary Collected

1) Enter the PRI share Collected and Beneficiary Contribution Collected for

the Current Project.

2) If Multiple Entries are there then use Add row Facility.

3) After Entering detaisl Click Save Button.

4) Updation/Deletion is Possible by Clicking data row below loaded

25

26

c) Drawn From Tresury

1) Enter the amount withdrawn from treasury and date of Encashment for the

Current Project.

2) Enter Name of Treasury/Bank from where you withdrawn the money

3) If Multiple Entries are there then use Add row Facility.

3) After Entering detaisl Click Save Button.

4) if you want to edit/delete details click on the corresponding data row and

press the update/delete button.

27

28

d) Actual Expenditure Incurred

1) Enter the amount and date of expenditure for the Current Project.

2) If Multiple Entries are there then use Add row Facility.

3) After Entering detaisl Click Save Button.

4) if you want to edit/delete details click on the corresponding data row and

press the update/delete button.

5) If there exists any remarks please type on the Remarks Column there given.

29

30

d) Balance

1) Enter the Total Available balance for Current Project on the Text box

2) Then mention the Splitup of the balance as wgdp share,pri share,beneficiary

share.

3) Enter Bank Account number,Bank Name

4) Write the Designations of Account holders for the project

5) After Entering detaisl Click Save Button.

6) if you want to edit/delete details click on the corresponding data row and

press the update/delete button.

31

32

e) Refund

1) Enter the Total Amout refunded to the government for Current Project on

the Text box

2) Project Name,Head of Account,Challan number,Date,Amount ,Treasury

name

5) After Entering details Click Save Button.

6) if you want to edit/delete details click on the corresponding data row and

press the update/delete button.

33

34

f) Project Closure

1) Select Project Name from the list given

2) Select Physically Completion status YES/NO

3) if project is not physically Completed then

3.1)Select Current Status from the list

3.2)if selected status is ongoing,then enter the expected date of completion.

3.3)Click Save button

4) if project is physically Completed then

4.1)Select date of completion

4.2)Area treated

4.3)Click Save button

5) if Status Saved,then Status listed below.

6)if you want to change the project status, Click on the data row,then change the

physically completed Status YES/NO

6) Update the fields and press Change Status button.

35

36

Fig:select project Status

37

38

Fig:Status Saved

39

Fig:Changing Current status to YES/NO

40

Fig:changing status,Click Status loaded below

41

Fig:Updated status is loaded below

42

Reports

1) Project Report

Fig: select a project name

1)To view project report , select a project name and Click on Show button

2) Report Can generate upto a date,for that select a date from the calender.

3) if Export to excel clicked report generated in the form of a excel sheet.

43

2) Progress Report1)To view progress report , select District and Click on Show button

2) Report Can generate upto a date,form that select a date from the calender.

3) if Export to excel clicked report generated in the form of a excel sheet.

Fig:select Calender if needed

44

3) Panchayath Report

1)Select a district and press show button will generate a progress report for that

district.

2)Select a panchayath and press show button for panchayath wise reports

3)Excel exporting facility implemented in export to excel button.

Fig:selecting panchayath

45

4) Search

1) select State and click Show button,gets progress report for the state

2) select a district and click Show button,gets progress report for the District

3) select a Taluk and click Show button,gets progress report for the Taluk

4) select a Block and click Show button,gets progress report for the Block

5) select a Panchayath and click Show button,gets progress report for the

Panchayath

6) select a Scheme and click Show button,gets progress report for that

Scheme

7) select a Financial Year and click Show button,gets progress report for that

Financial year

8) select a Status and click Show button,gets progress report of projects

with that status

9) Select a Operator from the list and select an amount from the menu,report

generated for that condition.

10) Reports in the form of excel sheets can be generated by clicking Export to

Excel.

Fig:select state before clicking show button

47

5) Status Report

1) Select a state and click Show button for the report.

2) Report can be generated upto a date,by selecting a date from the calender.

3) Select Incomplete projects and click show button will generate Status of

W.G.D.P Projects.

4)By pressing Export to excel button,excel sheet report can be generated

Fig:select state before clicking show button

48

6) Detailed Scheme Report

1) Select a state and click Show button for the report.

2) Select Incomplete projects and click show button will generate Status of

W.G.D.P Projects.

3)By pressing Export to excel button,excel sheet report can be generated

Fig:select state before clicking show button

49

7) Statement Report

1) Select a state and click Show button for the report.

2) Report can be generated upto a date,by selecting a date from the calender.

3) Select Include % and click show button will generate Status of W.G.D.P

Projects with a Percentage Calculation.

4) By pressing Export to excel button,excel sheet report can be generated.

Fig:select state before clicking show button

50

8) Detailed Allotment Report

1) Select a Year ,Start year and click Show button for the report.

2) Report can be generated for a Particular status,by selecting a status.

3) Select Scheme will generate Scheme wise of W.G.D.P Projects Allotment.

4) Select Project name will generate Allotment of individual project.

5)By pressing Export to excel button,excel sheet report can be generated

Fig:Selection of financial year and start year is mandatory

51