Contact Laura Speaker at 720-858-2745 or Laura.speaker@cccs.edu with any questions

Report Due September 1st

Instructional CostsEquipment (costing $5000 or more

per unit)Supplies (costing less than $5000

per unit)Contract Programs

http://cta.cccs.edu/login.aspx Select your district

If you don’t know your log on select “problem logging in”

You must be listed as a CTA contact at http://ctecontact.cccs.edu/ctecontact/index.jsp to receive access

Select a school Enter the number of terms that schools

has (i.e. 2 would be semesters, 3 trimesters, 4 quarters…)

Enter the number of contact hours required for students to earn a SINGLE credit in that school (most schools award ½ a credit for a semester so this amount would be hours for a whole year in a course)

If there is no instructor listed View/Add/Edit Teachers Add a new teacher Enter last name Select from list or “none of these”▪ If none, enter teacher information and check

off any programs that person teaches in▪ Save Record▪ Hit “Back” twice and the select added teacher

from menu

Note the credential required Enter the credential expiration date

If this instructor does not have a valid credential, STOP. They may not be claimed for CTA reporting purposes.

Enter all CTE approved courses, credits awarded, and student enrollment

Enter all Non-CTE courses, and credit awarded

If no credit is awarded for a course it is NOT entered anywhere on this report

If a student is enrolled in more than one approved class, the student must be reported for each class

When calculating student FTE for a COOP, OJT, etc., use a student enrollment of 2 in all cases

Student aides/student assistants are not reportable as enrollment

The student count day, for all districts, will be taken on the last day of each term i.e. if a student earns a grade in a course,

even if it is an F, they should be counted as enrolled in that course.

For instructors who teach in more than one CTE approved program, enter courses for program 1 then select “Yes. Save and Continue Adding Programs”

Select their second program from the list on the dashboard.

Make sure they have a valid credential in both areas.

Enter course, credit, and enrollment information for program 2

Enter annual contract base salary Actual salary paid Amount paid to subs for sick/annual

leave If the district maintains records:

Amount paid to subs for CTE related absences

Contract extra duty for CTE activities Contract extra pay for CTE administrative

activities

Amounts (salary and benefits) incurred by the district due to an absent credentialed teacher

Reportable costs will use the same CTE percentage of the absent teacher

Substitute teachers are not required to hold an active CTE credential Unless a substitute is hired more than four

consecutive, complete calendar months for the same absent teacher

Select a program and the box for books and supplies for that program

Select a schoolEnter the total amount actually

spent on books and supplies for that program at that school

Leases for less than $5,000 annually CTE travel Professional development Instructional materials Consumable supplies Small tools Supplies/ food for advisory council/ program committee

meetings Advertising and publicity including printing costs Student organization activities paid for by the district Cell phones with a call log to segregate personal use from

CTE use Operating and maintenance costs of vehicles operated for

CTE purposes Mileage at .45 per mile with a log to segregate CTE use from

other district use for a vehicle Computer software, if purchased separately

The expenditure must be reported in the year purchased

If not reported in the year purchased, the expenditure may not be reported in any other year

Both of the following conditions must be met: The item is received by the school district. The item is either paid for or the purchase is

accrued in the district's financial accounting system by the end of the reporting year

The purchased item must be used in a CCCS approved program for a minimum of two (2) years from the date of purchase

Unless it is a consumable item, which should be fully utilized by a CTE program within one year

Select a program and the box for equipment for that program

Enter Fund source School where the item is Room where the item is Item name Number of units Invoice date and number CIP – this is only completed if this equipment

item is being used in more than one program at the same school. If that is the case, CIP allows you to select a second program where the item is used.

Items that may be reported as equipment purchases: Items costing $5,000 or more per unit Equipment maintenance costs of $5,000

or more Leases for at least $5,000 annually

The expenditure must be reported in the year purchased.

If not reported in the year purchased, the expenditure may not be reported in any other year

To claim the item, both of the following conditions must be met: Item was received by the school district by

June 30th of the reported year, and Item was either paid for, or the purchase

was accrued in the district’s financial accounting records by June 30th of the reported year

Purchased equipment must remain in an approved CTE program for at least four (4) years after the date of purchase

For extenuating circumstances if the district must replace the item , a formal request must be submitted and approved by CCCS prior to purchase

Enter the following for an eligible para working with students in an approved program Name, base salary, actual salary, subs for sick,

subs for CTE absences, any extra duty pay for CTE activities, the school where the person is working, the CTE %, and an explanation of the CTE %

CTE % should be the amount of time spent directly with students in the CTE program, i.e. there are 6 periods in a day an a paraprofessional is with the same student all day. That student is in 1 CTE course, and 5 non-CTE courses. The para’s percent should be 16.67% or 1/6 of the day.

Select “Contracting” or “Host”“Contracting” means you are

reporting on students from your district that you are sending to another district for CTE courses

“Host” means you are reporting on students from other districts who come to your district for CTE instruction

Select district, school, program name, and course name

Report credits, enrollment, and contract costs for each experience

When you are finished entering all of your information review the report

Make sure data is entered in all allowable areas

Turn on optimizationSubmission printoutSubmit and lock

After you “submit and lock” the report the signature page is the only part of the report that should be printed, completed, signed, and mailed to CCCS:

Colorado Community College System Attn: Finance re CTA report

9101 E. Lowry BlvdDenver, CO 80230

School districts are paid based on the previous year financial reporting Quarter 1 & 2 in December Quarter 3 in March Quarter 4 in June

If an adjustment is necessary due to an overpayment to the district, the district may receive an invoice requesting repayment for settlement

The final costs and student FTE reported each fiscal year is due September 1st

Submission http://cta.cccs.edu/login.aspx Training kit

http://www.coloradostateplan.com/CVAindex.htm This presentation Administrators handbook SBCCOE rules CTE contacts

Program approvals http://ctep.cccs.edu/energizer/reports/report_list.jsp