Consultation Statement FINAL · 2.Submission for designation – consultation (January 2013 – February 2013). 3.Launch and identification of issues: Feb – December 2013. 4.Research

EffinghamNeighbourhoodPlan 1

ConsultationStatement

EffinghamNeighbourhoodPlanConsultationStatement 2

1. Introduction

2. Whowasinvolved?

3. Thekeyphases

4. Regulation14consultation

5. TheSubmissionNeighbourhoodPlan

6. Summary

AppendixI: Regulation14consultees

AppendixII: Parish-WideConsultationSurvey

AppendixIII: SummaryandGuide

AppenidxIV: SummaryofRegulation14representationsandchangesmadetotheNeighbourhoodPlaninresponse

AppendixV: Regulation14ConsultationSurveycomments

AppendixVI:Regulation14ConsultationSurveykeypolicyresults

ContentsThisConsultationStatementhasbeenpreparedbyEffinghamParishCounciltoaccompanytheirsubmissiontothelocalplanningauthority,GuildfordBoroughCouncil,ofEffingham’sNeighbourhoodDevelopmentPlan(“theNeighbourhoodPlan”)underRegulation15oftheNeighbourhoodPlanning(General)Regulations2012(“TheRegulations”)Regulations”).


1.IntroductionCommunityengagementhasbeenaprominentfeatureofthisNeighbourhoodPlan.FrombeforetheofficialdesignationoftheNeighbourhoodPlanarea,residentswereconsultedontheinitiativeandaskedfortheirsupport.Intheearlyphases,communityeventsfocussedonbuildinganunderstandingoftheNeighbourhoodPlanprocessandtryingtoestablishwhatresidentstrulyvaluedaboutlivinginEffingham,whatimprovementstheywantedtomaketovillagelifeandtheirthoughtsonthekeychallengesfacingthevillage.

2.Whowasinvolved?Ahugenumberofpeoplehaveworkedtirelesslyontheplan.TheParishCouncilastheQualifyingBodyhasoverseeneverystage.Asteeringgroupconsistingprimarilyofparishcouncillorswasresponsiblefordrivingforwardpublicawarenessandhostingpubliceventsintheearlystagesofdevelopment.

WorkinggroupswereestablishedontheEnvironment,Community,Housing,LocalEconomy,DesignandtheBuiltEnvironment.Theseteamsbuilttheevidencebaseandgeneratedpolicyoptionsforpublicevents.

In2015aCommunityConsultationGroupwasestablishedtofeedbackonkeyelementsoftheplan.Thisteamconsistsof189+residentsandotherinterestedpartieswhoparticipateinonlinesurveys,pollsanddiscussions.Theyhavehelpedtoshapeandevaluatethepoliciesandplayedamajorroleinsiteselectioncriteria.

Theresidentsthemselveshaveinputintovillagewidesurveys,publiceventswhichregularlyattract150+people,planningworkshopsanddrop-insessions.

Latterly,anewgroup,EffinghamNeighbourhoodPlanAdvisoryGroup,(ENPAG)wasformedwithresidentsandcommunityorganisationsjoiningcouncillorstoleadthefinalphaseofcarryingouttheRegulation14consultationandrevisingthePlanforRegulation15submission.


3.TheKeyPhasesTherehavebeen7phasesinthedevelopmentoftheplanuptoRegulation14Consultation:

1. Pre-launch(December2012).2. Submissionfordesignation–consultation(January2013

–February2013).3. Launchandidentificationofissues:Feb–December

2013.4. Research&AnalysisOngoingtoJune2014.5. EngagementwithEmergingLocalPlan:July2014–

December2014.6. DevelopmentofPoliciesandEmergingNeighbourhood

Plan:January–September20157. DraftPlan–HealthCheck&Finalisationofpoliciesprior

toRegulation14undertheguidanceofENPAG:September2015–May2016.

Phase1Pre-launchApresentationoutliningthepotentialforaNeighbourhoodDevelopmentPlan(NDP)wasdeliveredon14/12/2012atKGVHallatthemonthlymeetingofEffinghamParishCouncil(EPC).Thisgaveresidentstheopportunitytounderstandtheconceptandvolunteertogetinvolved.Participantsweregivenafeedbackformandasked:

• WhatdoyoulikemostaboutlivinginEffingham?• Whatconcernsdoyouhaveinthevillage?• WhatmakesEffinghamEffingham?• Anyotherthoughts?

AwebsitewaslaunchedgivingbackgroundinformationonNeighbourhoodPlanning,theprojectplanandtimelines,alongwithcontactinformationanddetailsofhowtogetinvolved.www.effinghamvillageplan.com

NotificationswerealsoplacedontheEPCwebsitewww.effinghamparishcouncil.gov.uk

• AlltheconsulteesweresubsequentlycontactedbyEPCtoacknowledgecomments,andallwereplacedonaconsultationmailinglisttobeupdatedatkeystagesoftheplan.

• ContactwasmadewithBookhamVanguardandNeighbourhoodPlangroupsinEastandWestHorsley–thenearestNeighbourhoodPlanningGroups.Regularcontactfollowed.


Phase2Submissionfordesignation

• AdraftSubmissionwaspresentedtotheParishCouncilforinspectionofresidentsandpostedtowebsites.

• APressreleasewasalsoissuedindicatingtheintentiontoprogresstosubmissionandencouraginginvolvementofresidents.

• TheapplicationtodesignateaNeighbourhoodAreawasformallysubmittedon20December2012toGuildfordBoroughCouncil(GBC).ItwassubsequentlypostedtowebsitesandpresentedattheEPCmeeting

• TheofficialconsultationwasledbyGBCwithjointpressreleasesissuedencouragingresidentstogetinvolved.

• AlltheconsulteesweresubsequentlycontactedbyEPCtoacknowledgecomments,andallwereplacedonaconsultationmailinglisttobeupdatedatkeystagesoftheplan.

• GuildfordBoroughCouncilapprovedtheapplicationanddesignatedtheNeighbourhoodAreaon4April2013.

“ASocialmedia

campaigncombinedwithPubliceventsandworkshopsunderpinnedbyinformationavailableonthe

website”


Phase3Launchandidentificationofissues• 1stFebruary2013,EPCcontactedallcommunitygroupsoutliningtheprojectandinviting

themtoabriefingintheParishRoomsoutliningtheproject,timingsandseekingsupportandparticipation.

• 2ndFebruary2013–PressreleaseissuedtoalllocalnewsorganisationshighlightingtheapprovaloftheprojectbyEPCandannouncingthewebsitewithmoreinformation.Thisresultedincoverageinalllocalnewspapers.

• 28thMarch:AletterinvitingallresidentstoparticipateinaPublicMeetingwasdeliveredtoallhouseholdsalongwithaleafletgivinginformationaboutNeighbourhoodPlanningandtheprojectinEffingham.

• 16thApril2013:PublicMeetinglaunchingtheprojectformallywithinthecommunityandengagingwithresidentstoidentifykeyissues,ideas,andconcerns.Itincluded

o Aformalpresentationonneighbourhoodplanningandwhatwehopetoachievethroughtheproject.

o Aplenarysessionwithresidentstoidentify

§ WhatdopeoplevalueinEffingham?

§ Whatdotheywanttoseemoreof?

§ Whatneedstochange?

§ Whatshouldstaythesame?

o Exhibitionstandsoutliningandcollectingideasandfeedbackonthekeyareasoftheplan

§ Housing&TheBuiltEnvironment

§ TheGreenEnvironment

§ CommunityHealth&Wellbeing

§ TheLocalEconomy

§ Infrastructure,Roads&Transport

§ ResiliencePlanning

o Issuecards,informationleaflets,feedbacksheets,andvolunteersign-upsheetswerehandedouttoallparticipants.


Over100peopleparticipatedactivelyinthemeeting,(57recordednames)representingawidespectrumofages,lifestagesandareasofthevillage.Areportwassubsequentlypostedtothewebsitehighlightingtheoutputfromtheevent.ThiswasalsopresentedatthenextEPCmeeting.TheoutputformedthebasisofearlydraftsfortheobjectivesandvisionfortheNDPandshapedtheworkprogrammesfortheinitialtaskgroups.

23rdApril2013:PresentationtoEffinghamResidentsAssociation.AnupdatecoveringoutputoftheplanwasgiventoEffinghamResidentsAssociation.

8thJune2013:ParticipationinEffinghamVillageDay.ExhibitionofresultsfromPublicMeeting,leaflets,andinformationabouttheproject.Engagementwithresidentsonkeyissues.Contactmadewithabout150residentsincludingfamiliesandyoungpeople.Furtherinputgainedintermsofscope,vision&objectives.

October–November2013AhouseholdsurveyincorporatingaHousingRequirementsSurvey,andattitudesandusageofkeycommunityissues/serviceswasundertaken.Surveyformsweredeliveredandcollectedto/fromallhouseholdsinthevillageseekingfeedbackonhousingrequirementsovertheplanperiod,andincludingquestionsabouthouseholderconcernsandrequirementsforfutureservices.

ThesurveywasdeliveredinpaperformatforaccessibilitybyALLresidents,andalsoavailableonline.ItwasdevelopedinconsultationwithGuildfordBoroughCouncilandutilisedtheironlinesurveyanalysispackage.1003surveysweredeliveredand605completed(60.3%).

Thefindingsofthissurveywereusedtohelpinformsubsequenttargetsforaffordableandmarkethousing,andtoshapepoliciesinallpartsofthedraftplan.ThesurveyitselfandthesummaryofresultsisincludedwithintheEvidenceBase.

April2014–AnalysisoftheHousingSurveywaspostedtothewebsite

June2014:ParticipationinAnnualEffinghamVillageDay.ResultsoftheHousingsurveyweresharedwithresidents.Thiswasafurtheropportunitytosupplyinformationandleafletsabouttheemergingplanandobtaintheviewsofresidents.Norecordkeptofcontactsbutleafletswerehandedouttoallwhoapproachedtheexhibitionstand.


Phase4toJune2014:Understanding&Analysisoftheemergingevidencebase.Atthisstagetheteamweremostlyinvolvedwithanalysisofalltheemergingevidencecollectedfrompublicmeetings,surveys,andtheemergingLocalPlanfortheBorough.IntheinterimTheDraftLocalPlanwaspublishedandprovedquiteachallengeasitbroughtwithitthepossibilityofahugedevelopmentprojectforEffingham.(300housesandanewsecondaryschoolfor2000+pupils)Residentswereunderstandablyconcerned.FocusshiftedtoconsultationontheLocalPlan,andhowwecouldusetheevidencewewerecollectingtoinfluencethatplan.

Phase5: EngagementwiththeEmergingLocalPlanandstakeholderviewsondevelopmentofEffingham.(July2014–December2014)

• 7thJuly:PublicmeetingwithallresidentstoreviewproposalsforEffinghamwithintheLocalPlan.FeedbackfromresidentswasusedtofeedintodevelopmentofthevisionandobjectivesfortheNDP.

• APublicMeetingwasheldon13thSeptemberoutliningthefindingsofourreviewintotheevidencesupportingtheplanningapplicationputforwardbytheHowardofEffinghamSchoolandBerkeleyHomesandprogressontheNeighbourhoodPlan.

• Followingfurtheranalysis,anew‘FairerVisionforEffingham,’wasproposedatapublicmeetingonDecember9th2014.ThiswastobedevelopedwithintheframeworkoftheNDP.

• ThevisionandapproachwasagreedbyEPCatthemeeting,takingintoaccountviewsexpressedbythe200+residentswhoattendedthemeeting.

Theoverallvisionagreedfortheprojectis:“TosupporttheorganicdevelopmentofEffinghamtomeettheneedsofitscommunityregardlessofage,race,religion,sexualorientationordisability.Weaimtoachievethisinaplannedandmeasuredapproach,thatimprovesthefacilitiesandservicesforresidentswhilstenhancingandpromotingtheessentialcharacterandlandscapeofthevillage.WeplantoimprovetheenvironmentinwhichthevillagestandsinamannerwhichrespectsthestrategicroleofthevillageinpreventingurbansprawlandthelossofGreenBelt,butprovidesfordevelopmentappropriatetotheobjectivelyassessedneedsofthecommunity.”

Theindividualpolcieswithintheplan,aredesignedtodeliverthisoverallvisioninamannerconsistentwithNationalandLocalPlanningFrameworks.

EffinghamNeighbourhoodPlan2016:ConsultationStatement

9

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[WebAddress]

Phase6:Developmentofpoliciesandtheemergingplan• WiththeVisionagreed,policydevelopmentbeganinearnest.AParishnewsletterwas

deliveredtoallhouseholdshighlightingdraftpolicies,andwasalsopostedtothewebsiteinOctober2014.

• DraftpolicieswerebasedoninputofresidentsfrompreviouspublicmeetingsandtheHousingRequirementSurvey.

• InJanuary2015arequestwasmadeformorevolunteerstosupportdevelopmentofplanpolicies.Workinggroupswereestablishedonhousingandsiteallocation,andtheenvironment.

• InFebruary2015,doortodoorleafletsweredistributedtoallhouseholds,andposterswereplacedaroundthevillageinvitingallresidentstoapublicmeetingonMarch14th,tosetouttheemergingvision,objectives,andpoliciesfortheNeighbourhoodDevelopmentPlan.

• March14th2015.FulldayPublicconsultationatKingGeorgeVHallwasheldtoreviewthefirstdraftpoliciesfortheEmergingNDP.Over200peopleattendedthemeetingandparticipatedintheevent.Qualitativeassessmentofsupportforallareasoftheplanwasreceived.Aformalpresentationwasgivencoveringhousingnumbers,potentialsitesfromtheBoroughCouncil’sStrategicHousingLandAvailabilityAssessment(SHLAA),andpolicysuggestions.Acallforknownsitestobeidentifiedandputforwardwasalsomade.

• OnApril21st,areviewoffeedbackfromthePublicMeetingtookplacewithEffinghamResidentsAssociation.(EFFRA).Someconcernshadbeenraisedregardingsites,becausetothispointthesteeringgrouphadonlyincludedsitesmadeavailableviatheGBCSHLAAandknownplanningapplications.EFFRAputforward16additionalsitesaroundthevillageforconsideration.Thesteeringteamagreedtoreviewallsites.

• InMay2015weestablishedtheEffinghamConsultationGroupForum:Anonlinegroupofabout190memberswithwhominitialthoughtsonpoliciesandideashavebeentested.Thegroupwasaskedinitiallytoreviewapproachestotheprocessofsiteselectionandevaluation.Theirfeedbackdirectlyshapedthesiteselectionprocess.

• May–June,theSteeringGroupevaluatedallsitesagainstthecriteriaagreedpost-consultationwiththeonlineforum.

• June2015VillageDay:Wetookamarqueetopromotetheemergingpoliciesoftheplanandinparticularseekfurtherexposureandfeedbackonpotentialsiteoptions.

• September9th/10th/11thaseriesofpublicandstakeholdermeetingstookplacetosharethefirstformaldraftofpolicieswithinaNeighbourhoodPlan.Attendedby169residents,thisisthefirsttimethatthevision,objectives,andpolicieswereallsetoutaspartofacohesiveplanforreviewbyresidents.Theoutputfromthismeeting/consultationwasloggedandusedtoshapetheDraftPlanforsubmissiontoGBCforaninformalreviewandaformalExaminer’sHealthCheckbyNigelMcGurk,whichwascompletedinOctober2015.


Phase7:FromHealthChecktoRegulation14ConsultationoftheDraftPlanChangeswereproposedbytheHealthCheckExaminerprincipallyinensuringtheemergingplanwasconsistentwiththestrategicpoliciesofthe2003LocalPlan.Policieswerethereforerevisitedandtheapproachtakenonhousing,siteallocations,andspatialplanwasredraftedtobeingeneralconformitytothe2003Plan,inadditiontotheNPPFandemergingLocalPlan.

Anewconsultationleadershipgroupwasformedtoleadthefinalphaseofdevelopmentoftheplan.TheEffinghamNeighbourhoodPlanAdvisoryGroup,(ENPAG)isanequalmixofcouncilorsandresidentsdrawnfromallareasandorganisationswithintheparish.

ENPAGhaveledafurtherphaseofconsultationwithresidents,acrossJanuary–April2016,toreviewindetaileveryareaofpolicy.

• HousingworkshopstookplaceFeb13th2016.Twoworkshopswith40residentparticipants,allvolunteers,reviewedallpotentialsites.Residentswereinvitedtoreviewthesiteselectionandscoringcriteria,andscore/evaluateallpotentialsitesforthemselvesindividually,andaspartofaplenarygroup.TherecommendationsofthisworkshopweretakentoENPAGforfinaldraftingandinclusionwithintheEmergingDraftPlan.Theoutputdirectlyshapedthe5sitesputforwardforinclusionwithintheplan(reducedto4sitesfollowingRegulation14consultation).

• DropinsurgeriesonFeb18th,March9th,andApril5thcoveringEnvironment,Community,LocalEconomy&Infrastructure,andGeneralPolicies,Design&Landscape,tookplace.Thesesessionswereattendedinsmallernumbers(2-14)butstillplayedavaluableroleincapturingfeedbackfromresidentsonthepoliciesasweenteredthefinalstageofdraftingoftheplan.

• ThepublicationofthereviseddraftLocalPlanonApril6thhasalsobeentakenintoaccount.Followingthatpublication,anewsitewasidentifiedandaproposalto‘inset’themainbuiltareasofthevillagewastakenintoaccount.ENPAGreviewedsitesinthelightofthischangeandinparticularwithreferencetothelocationofsiteswithin/outsideofthenewinsetarea.Thisresultedinachangeinthe5thsitebeingreplacedbythenewsite,whichoccupiesacentralpositionwithintheinsetarea.

• OnApril11thENPAGvotedformallyonthepreferredDraftofthePlantobetakentotheParishCouncilon19thApril2016,andthiswasagreedforRegulation14Consultation.


TheformalconsultationunderRegulation14ranforeightweeksfrom23rdMayto18thJuly2016.ThedraftEmergingNeighbourhoodPlanandevidencebasedocumentswerepublishedontheParishCouncilandVillagePlanwebsitesandwereavailabletoreadinhardcopyintheParishRoominEffingham.Statutoryconsultees(assetoutinRegulation14(b)ofTheRegulations),localorganisationsandinterestedpartieswhohadalreadyparticipatedinthePlanatanearlierstagewerecontactedbyletterand/oremailandaskedtocommentuponthePlan.ThefulllistofnamedconsulteesisgiveninAppendixI,togetherwithexamplesofnotificationemails.

ConsultationSurvey

ENPAGdevelopedaParish-wideConsultationSurvey(AppendixII)invitingallresidentsandinterestedpartiestoparticipateandtelluswhattheythoughtofeveryelementofthePlanandtheirlevelofagreementordisagreementwithkeypolicies.A‘SummaryandGuide’waspreparedwhichprovidedabriefdescriptionandexplanationofthekeypoliciesofthePlanandanindexandguidetoallthepolicies(AppendixIII).DuringJune2016,everyhouseholdintheparishreceived:• Twocopiesofthesurveyform(withextracopiesavailableonrequest)• ‘SummaryandGuide’booklet• AcoveringletterfromEPCoutliningtheRegulation14processandgivingdetailsofwebsites

andParishRoomwherefullcopiesoftheNeighbourhoodPlancouldbeviewed.

Participationinthesurveywasextensive:• 739formswerereturnedfrom1054households• 570householdsparticipatedinthesurveywithanadditional169formswheremultiple

responseswerereceivedfromdifferentindividualswithinthesamehouseholds.• Anoverallhouseholdresponserateof54%of1054householdswasachieved.

ResponsetotheRegulation14Consultation

Individualresponses

Thecommentsreceivedfromstatutoryconsultees,otherorganisations,landownersandindividualresidents,togetherwithEPC’sresponse,aresummarizedinAppendixIV.

Fivestatutoryconsulteesresponded:

• EnvironmentAgency• GuildfordBoroughCouncil• NaturalEngland• SurreyCountyCouncil• SurreyWildlifeTrust

CommentswerereceivedfromEffinghamResidentsAssociation,TheHowardPartnershipTrust(HowardofEffinghamSchool),twoEffinghamlandownersandsixteenindividualresidents.

ConsultationSurvey

SupportforthePlaninthesurveyresponseswasstrong.AllareasofthePlanweresupportedbyasignificantmajorityofrespondents,andallkeypoliciesweresupportedbyatleasta2/3majorityofparticipants.Inaddition,3795commentsweremade,and13setsofdetailedcommentswerealsoreceivedwiththesurveyforms.Allcommentshavebeenreviewedandconsidered,andananalysisofcommentsisgiveninAppendixV.

AfullanalysisoftheresponsestoquestionsonthekeypoliciesintheConsultationSurveyisincludedinAppendixVI.

4.Regulation14Consultation:23Mayto18July2016


‘LyonsField’

Thesiteknownas‘LyonsField’wasinitiallyallocatedasahousingsiteatanearlystageintheprocess.HoweverfollowingthepublicationofthedraftEmergingLocalPlaninApril2016,allpotentialsiteswererescoredtotakeaccountoftheLocalPlanstrategyofprotecting‘highsensitivity’GreenBelt.Thisrescoringresultedinthede-selectionofLyonsField,whichisagreenfieldsitewithinhighsensitivityGreenBeltasdefinedintheGuildfordBorough‘GreenbeltandCountrysideStudy’.

TheRegulation14ConsultationSurveyincludedaquestiontodeterminewhetherornottheuseofthissiteforhousinghadstrongcommunitysupport.520responseswerereceivedtothisquestion,ofwhich71%opposeddevelopmentonLyonsField,5%wereneutral,and24%wereinfavourofdevelopment.Giventheclearmajorityagainstdevelopment,LyonsFieldhasnotbeenallocatedforhousinginthefinalSubmissionNeighbourhoodPlan.


FollowingtheRegulation14Consultation,theNeighbourhoodPlanwasrevisedtotakeaccountofthecommentsreceived.ItwasthensentforasecondHealthCheck,thoughttobeadvisablesincethePlanhadchangedsignificantlysincethefirstHealthCheckinOctober2015.TheExaminerRosemaryKiddcompletedthesecondHealthCheckinJanuary2017andindicatedsomeareaswhereminorchangesorclarificationwereappropriatetoensurethePlanmettheBasicConditions.

TherevisionstotheNeighbourhoodPlanmadeinresponsetotheRegulation14ConsultationandthesecondHealthCheck(HC)aresummarizedbelow.TheconsulteesreferredtoincludeGuildfordBoroughCouncil(GBC),SurreyCountyCouncil(SCC),theEnvironmentAgency(EA),NaturalEngland(NE)andSurreyWildlifeTrust(SWT)aswellasotherorganisationsandindividuals.FurtherdetailsaregiveninAppendixIV.

General

ImprovementshavebeenmadetovariousmapsassuggestedbyconsulteesandtheHC.

TheNeighbourhoodPlandocumentshowsclearlythatthepoliciessectionconstitutestheformalNeighbourhoodDevelopmentPlan(HCrecommendation).

Thepolicywordinghasbeenrevisedwherenecessarytoensurethatpoliciesareentirelybasedonthe2003LocalPlanandtheNPPF,withtheEmergingLocalPlanreferencedinsupportingtextasappropriate(HCrecommendation).

PolicyH3‘TravellerAccommodation’hasbeendeletedinresponsetocommentfromGBCandtheHC,sinceplanningpermissionfortheproposedpitcheshasnowbeengiven.PoliciesH4andH5havebeenrenumbered.ThesupportingtextofH1explainsthatthesepitchesmeetthecurrentlocalneedidentifiedintheTravellerAccommodationAssessment.

SiteAllocationSA5hasbeendeletedasplanningpermissionnowgiven.ThesiteisnowlistedasaCommitmentinthesupportingtextofH1.

ExtrawordinghasbeenaddedtoclarifythattheNeighbourhoodPlanhasdueregardtosustainabilityandthestrategicplanningcontexthasbeenclarified.

Theprefix‘ENP-’hasbeeninsertedbeforeeachpolicynumbertoavoidconfusionwithLocalPlanpolicynumbering.

G1ASpatialPlanforEffingham

80%ofsurveyrespondentsagreedorstronglyagreedwiththiskeypolicy.

ThepolicywordinghasbeenclarifiedandextendedasrecommendedbyconsulteesincludingGuildfordBoroughCouncilandtheHC.ReferencetotheEmergingLocalPlanhavebeenremovedfromthepolicywording,and‘windfall’sitespossibleunderthenewpolicyG5arenowincluded.

G2Landscape,Heritage,CharacterandDesign


ThewordinghasbeenclarifiedasrecommendedbyGBC,SCCandtheHC.

TheBritishLegionBuildinghasbeendeletedfromtheEffinghamLocalListinresponsetoseveralcommentsfromconsulteesandsurveyrespondents.

G3ArcheologyandtheHistoricEnvironment

Noadversecommentswerereceivedfromsurveyrespondents.

Thescopeofpolicyhasbeenextendedtoallheritageassets,designatedandnon-designated,inresponsetoGBCrecommendations.

5.TheSubmissionNeighbourhoodPlan


G4Flooding

Surveyrespondents’commentswereingeneralsupportofthispolicy;floodingisofgreatconcerntolocalresidents.

ThewordinghasbeenslightlyrevisedinresponsetosupportivecommentsandsuggestionsfromtheEnvironmentAgency.

G5‘Assessingsuitabilityofsitesforresidentialdevelopment’

G5isanewpolicyaddedontherecommendationoftheHC.ThisincorporatesthecriteriaalreadyusedfortheselectionofallocatedsitesintoapolicytoallowsimilarassessmentofwindfallsiteswhichmaycomeforwardduringtheperiodofthePlan,especiallyiftheEmergingLocalPlanisadopted.

H1NewHomesinEffingham

73%ofsurveyrespondentsagreedorstronglyagreedwiththiskeypolicy,withahousingtargetof62.

FollowingHCadvice,thetargethasbeenreducedtoaminimumof52tomeetlocalneedsidentifiedinHousingRequirementSurvey,andthesupportingtextclarifiedtomakeclearthistargetcanbemetthroughacombinationofallocatedsites,commitmentstositeswhereplanningpermissionhasalreadybeengiven,andwindfallsites.TheconcernsindicatedintheGBCresponsehavealsobeenaddressedintherewordingofthesupportingtext.

TheHCexaminercommented“ThejustificationtoPolicyH1isclearanditissupportedbyrobustevidence.ThepolicysetsaminimumfigureandthereisrecognitionofthescopeforadditionalwindfallsitestobeprovidedunderPolicyH1.”

H2MixofHousing


ThewordingandsupportingtexthavebeenslightlyrevisedfollowingcommentsfromGBCandtheHC.

TheHCExaminercommented“Thepolicysetsaveryhightargetfor1and2bedroomeddwellings,howeverthisissupportedbyrobustevidence.”

H3SpecialistHousing(formerlyH4)

Thereweremanysupportingcommentsandnoadversecommentsfromsurveyrespondents,andGBCexpressedsupport.

H4HomeFarmestate,westernarea(formerlyH5)

Therewereseveralsupportingcommentsandonlytwoadversecommentsfromsurveyrespondents.

ThesupportingtexthasbeenexpandedinresponsetoacommentfromGBC,toclarifythatlegallyestablishedresidentialuseofmobilehomesinthisareaisnotrestrictedtoGypsyorTravelleroccupiers.

ENV1LocalGreenSpaces(formerlyEN1)


AnassessmenttablehasbeenaddedasanappendixtothePlan,settingoutthereasonsfordesignatingtheseasLocalGreenSpace(LGS),inresponsetocommentsfromGBCandHC.TheHCExaminercommented“Theassessmentofthesiteshasbeencarriedoutinaclearandrobustmanner.”SWTwelcomedtheLGSdesignationofEffinghamCommonandBanksCommon,giventheydonothaveanSNCIdesignation.

ENV2WildlifeCorridorsandSteppingStones(formerlyEN2)



SurreyWildlifeTrustcommented“Wewelcomeandsupportthisinnovativeandprecedentialapproachtotheidentificationofwildlifecorridorsforpurposesofprotectionintheplanningsystem.”

NaturalEnglandconfirmedtheiragreementtothesupportingtextwhichreferstoadvicegivenbythemwhenpolicywasbeingdeveloped.

SomechangeshavebeenmadetothedetailedwordingasrecommendedbySWTandGBC.

ENV3SharedSpaces,ENV4DarkSkies,ENV5AirQuality(formerlyEN3,EN4,EN5)

Manysupportingcommentstoallthesepoliciesandveryfewadversecommentswerereceivedfromsurveyrespondents.

MinorwordingchangesweremadetosupportingtextforENV4inresponsetocommentsfromSWT.

C1SitesofCommunityImportance


SeveralsurveyrespondentscommentedthattheBritishLegionHallshouldnotbeincluded,andsincetheClubhasnowclosed,thissitehasbeendeletedfromthelist.

C2KingGeorgeVHallandPlayingFields,C3LocalHealthServices,C4CommunityBurialFacilities,C5BroadbandandITServices

Manysupportingcommentstoallthesepoliciesandveryfewadversecommentswerereceivedfromsurveyrespondents.

MinorchangesweremadeinresponsetocommentsfromGBCandtheHC.

R1CarParking,R2Sustainablemovement:CycleRoutes,FootwaysandPedestrianRoutes

Over300commentsweremadebysurveyrespondentsonthesepolicies,showingverystrongsupportforpolicyR1inparticular.

SomeminorchangesandadditionstothesupportingtextweremadeinresponsetocommentsfromGBCandtheHC,andthenumberofcarparkingspacesrequiredforshelteredhousinghasbeenincreasedfrom0.5to1.0spaceinresponsetocommentsfromresidents.

LE1SafeguardingVillageShopsandRetailFacilities,LE2Effingham’sRuralEconomy

Over300commentsweremadebysurveyrespondentsonthesepolicies,nearlyallinagreement.

MinorchangestothewordingweremadeasrecommendedbyGBC.

6g.SiteAllocations

Communityengagementwiththeselectionofsitesforhousingisdescribedindetailinthedocument‘SelectionofAllocatedSitesforHousing’.TheHCExaminersays:‘Thisdocumentprovidesavaluablesummaryoftheprocessthathasbeenundertakentoassessandselectthesitesproposedforallocation.Itisclearandunderstandableanddemonstratesthefactualcriteriathathavebeenusedandthecomprehensiveconsultationthathasbeencarriedoutonitspreparation.’

SomerevisionstothewordingoftheintroductorytextinSection6gweremadeinresponsetocommentsfromGBCandtheHC.

SA1LandatChurchStreetknownastheChurchStreetField

66%ofsurveyrespondentsagreedorstronglyagreedwiththissiteallocation.

InresponsetoHCconcernsabouttheamountofdevelopmentwhichmayberegardedas‘smallscale’theallocatednumberofunitswaschangedto‘upto20’

MinorrevisionsweremadetothetextassuggestedbyGBC,andcommentabouthighwaysaccesswasincludedinthesupportingtext.


SA2Landat‘TheBarn’,TheStreet


Themajorissueofconcernwashighwaysaccess,andthishasbeendiscussedinmoredetailinthesupportingtext.

InresponsetoHCconcernsabouttheamountofdevelopmentwhichmayberegardedas‘smallscale’theallocatednumberofunitswaschangedto‘upto16’.

SA3PreviouslyDevelopedLandatEffinghamLodgeFarm


Somedetailedconcernswereexpressedabouttheprincipleofallocatingthissiteforhousingsinceitreliesonthepresenceofpreviouslydevelopedland,buttherewasaclearmajorityofrespondentsinsupport,andGBChadnocommentsonthisallocation.

AsrecommendedbytheHCExaminer,thewordingofthepolicyandthesupportingtexthasbeenslightlyrevisedtoclarifyhowthisallocationcomplieswithNPPFparagraph89onpreviouslydevelopedland.

SA4Landat‘OrchardWalls’,BeechAvenue


Themajorissueofconcernwashighwaysaccess,andthishasbeendiscussedinmoredetailinthesupportingtext.

SA5TheYard,257GuildfordRoad


SincetheRegulation14consultation,planningpermissionhasbeengivenforthissiteandworkhasstarted.ThereforeSA5hasbeendeletedandthesiteisincludedasacommitmentinthesupportingtextofpolicyH1.

SummaryandGuide

TheSummaryprovidesadescriptionandexplanationofthekeypoliciesofthe

NeighbourhoodPlan.Residentsareinvitedtocompleteasurveyform,availablefrom

theParishCouncil,togivetheiropiniononthesekeypolicies.

TheGuide,whichbeginsonpage9,givesabriefsummaryofeverypolicyand

providesapagereferencetothemainNeighbourhoodPlandocument.

ThefullNeighbourhoodPlanisavailabletoreadattheParishRoom,orfordownload

fromwww.effinghamparishcouncil.gov.ukorwww.effinghamvillageplan.com.


“Sustainablehousing,LocalGreenSpaces&Wildlife

corridors”

6.SummaryEffinghamParishCouncilhasconsultedwidelyandengagedwithbothresidentsandinterestedpartiesinthedevelopmentoftheEffinghamNeighbourhoodPlan.ThefinalplanhasbeenupdatedpostRegulation14ConsultationandwasbeenapprovedbytheParishCouncilon31January2017forRegulation15submissionsubjecttominordraftingchanges.ThePlanwassubmittedtoGuildfordBoroughCouncilon3March2017.CopiesofpromotionalmaterialsandfurtherinformationaboutthePlanisavailablefromtheParishCouncilwebsiteandtheNeighbourhoodPlanwebsite.http://www.effinghamvillageplan.comhttp://www.effinghamparishcouncil.gov.uk


Effingham a Fairer Future Public Meeting & Exhibition

This is Effingham’s chance to influence the future Guildford Local Plan

Don’t miss this unique opportunity

Exhibition of Proposals open all day 10.00 Doors open Session 1 10.30 Short Presentation Discussion Groups An opportunity for residents to discuss proposals in detail 12.00 Summary & Open Forum Session 2 1.30 Short Presentation Discussion Groups An opportunity for residents to discuss proposals in detail 3.00 Summary & Open Forum

We need your thoughts and ideas on how the village should develop.

We need your feedback on draft proposals.We need your views on a future vision for

Effingham.

Effingham Parish Council, The Parish Room, 3 Home Barn Court, The Street, [email protected]

www.effinghamvillageplan.com

Saturday 14th March 10am-4pmKing George V Hall Browns Lane Effingham

EffinghamVillagePlan

HousingRequirementsSurvey

CODE:Ifyourequireextrasurveyforms,forexampleif

someoneinyourhouseholdwishestoentertheirown

responsesonaseparateform,pleasecontacttheParish

Council(detailsoverleaf),quotingthiscode.

Pleasebeassuredthatthepublishedsurveyresultswillbetotallyanonymous.The

individualinformationyouprovideandtheviewsyouexpresswillbepresentedin

summaryformonlyinthefinalreport,whichwillpublishedandavailabletoallresidents.*

Nameandaddressofpersonfillinginsurveyform:**

IfyouwouldliketobekeptuptodatewithnewsofEffingham’sVillagePlan,orwouldliketo

helpinanyway,pleaseenteryouremailaddressand/ortelephonenumber:

Email: Tel:

COLLECTIONARRANGEMENTS

Yourvolunteercollectorwillcallbackforthecompletedsurveyattheapproximatetimes

shownbelow.Pleasesealitintheenvelope,andleaveitbyyourfrontdoorforcollectionon

oneofthedaysindicatedbelow,inawaterproofplasticbagifnecessary.

Ifyouprefertocompletethesurveyonline,pleasefollowthelinkgivenontheVillagePlan

websitewww.effinghamvillageplan.com.(Youwillneedtoquotethecodeabove.)Then

returntheemptysurveyforminitsenvelopewithONLINEwrittenonit.

Collectiondate1:

Ifnotcollectedthen,yourcollectorwillreturnon:

Collectiondate2:

*TheinformationyouprovidewillbeusedbyEffinghamParishCounciltoprepareareportonthehousing

requirementsandinfrastructureconcernsofresidentsofEffinghamCivilParishandimmediatelysurrounding

areas.ThiswillbeusedaspartoftheevidencebaseforEffingham’sVillagePlan(theNeighbourhoodPlan

undertheLocalismAct2011),toinformtheParishCouncil’sresponsetoGuildfordBoroughCouncil’s

consultationsontheLocalPlan,andtoprovideinformationtoassistplanningofficersinnegotiationsfor

Section106fundinglinkedtospecificplanningapplicationswithinEffingham.

**Yournameandaddressarerequiredsothatthestatisticalinformationwegatherfromthissurveycanbe

validated.Howeverthisfrontpagewillbedetachedfromthesurveyresponsebeforeanalysisandyour

individualanswerstothissurveywillbetreatedinstrictestconfidenceandnotpublished.

Yourname: _________________________________________

Address: _________________________________________

Postcode: ___________________

ExamplePublicityMaterials

Documents

Consultation Statement FINAL · 2.Submission for designation – consultation (January 2013 – February 2013). 3.Launch and identification of issues: Feb – December 2013. 4.Research