Consultation packet

Consultation Packet

[email protected] 845.202.3340

Who is RSVP by B?

Owner & Lead Planner of RSVP by B is Bianca Hendricks. Bianca is a hospitality & tourism professional specializing in weddings and special events. She has over ten years of hospitality experience. She provides memorable experiences for her clients through phenomenal customer service. Bianca has excellent interpersonal, communication and relationship-building skills. She while listens attentively, communicate persuasively (on behalf of her clients) and follows through diligently. Bianca always puts her clients first and will go above and beyond to ensure all their needs and desires are satisfied. Bianca graduated from The Pennsylvania State University with a B.S. in Hotel, Restaurant, and Institutional Management. She has had the opportunity to work and learn from many great professionals throughout the country, from New York to Hawaii. In any position she has held, she had a passion to plan, organize, and execute successful events. Bianca / RSVP by B has been published and recognized through-out the years. Bianca has been published in Bridal Guide Magazine & Borrowed & Blue: Locally Inspired Weddings. Bianca has won the Best of 2014 Award for the Hudson Valley & Wedding Industry Expert 2014 Award for the Hudson Valley.

Services Offered:

All – Inclusive Wedding Packages Customized Candy & Sweets Stations Chair Cover Rentals Full Service Planning Pop Up Weddings Wedding Day Management (Our Specialty)


All-Inclusive Weddings Have you ever wondered if there was simple ways of making a wedding happen? We have a set of packages making wedding planning easy. Our All-Inclusive Packages allows each bride to utilize a set fixed budget to better narrow down each wedding detail. Starting at $19,000

Customize Candy & Sweets Station Your wedding day is one of the sweetest days of your entire life and RSVP by B take immense pride in providing styled sweet services for our brides & grooms! The Possibilities Are Endless.... Candy Bar Popcorn Station Doughnut Buffet Sweet and Savory Snack Stations Milk and Cookie Buffet S’mores Bars Starting at $4.95pp

Chair Cover Rentals

We have two different types of chair covers for rent. 1) We have stretch chair covers that offer a sophisticated, modern look for ordinary banquet chairs. A stretch banquet chair cover conforms to the contours of banquet chairs like spandex, emphasizing the chair’s shape with sleek, clean lines. 2) We have a white chiffon chair cover with a detachable ivory and champagne ruffle. Starting at $2.00/cover


Full Service Planning

Your love has blossomed and the time has come to make that long-awaited special commitment. You were asked by your Soul Mate to share life together. And you’ve said, “Yes!” Congratulations! Now comes the planning for the Big Day! Where to begin? No matter how large or small, every Wedding Ceremony and Reception requires a certain amount of attention to detail. There are venues to visit and select; photographers, florists, caterers, and entertainers to be reviewed and hired; guest lists to drafted, invitations to be written, designed, and mailed; the dress, the cake, gift registries, wedding favors, transportation & hotel arrangements, site decorations, and more! Whew! Even the most organized Bride can become overwhelmed by the numerous tasks required for the planning of a successful wedding, especially if you and your fiancé are simply too busy with your own careers or daily activities. Let us help! We are the Hudson Valley’s newest Premier Wedding Planners and Event Coordinators. We are RSVP by B, experienced hospitality and event professionals who help you plan your Best Wedding Ever and will ensure the attention to each and every detail. Competitively priced, our comprehensive Full Service Package affords you the luxury of a relaxed, happy, and joyous Ceremony & Reception. Below is an outline of some of the services we provide: Planning Complimentary consultation outlining the wedding vision and style Customized breakdown of budget Vendor referrals based on your budget and vision Assistance with the selection of all vendors Site visitation to consider optimum design and layout of the reception Evaluation of vendor contracts Creation of Wedding Day Timelines including diagrams for Ceremony, Reception oversight, and a Detailed Itinerary for vendors Follow-up calls to all vendors one week prior to the wedding Hotel negotiations and room blocks Wedding Weekend Direction of the rehearsal, working with clergy and musicians Pinning on boutonnieres and handing out bouquets Execution of the Wedding Day Itinerary; working with all vendors Provide oversight and set-up coordination as needed for Rehearsal, Ceremony & Reception Provide a fully stocked Wedding Day Emergency Kit for all last minute needs Starting at $2,500


Pop Up Wedding

A Pop Up Wedding is perfect for the couple who is torn between having a fairytale dream wedding and who wants to avoid the stress and the cost of planning a big wedding by eloping with your sweetheart… What if you could have both?! Or for the couple who wants to do something a little different.

Hudson Valley’s Pop-Up Wedding’s specializes in creating small, creative, and fun wedding day celebrations that will save your sanity, time, & money that fits your style and personality.

What do I get?! You might ask… In 90 minutes you get:

Married by a civil celebrant, Rev. Lisa Zaro is amazing, love her!! Owl’s Eye Photography will capture the special moments with some kick-ass photos Your own David Tutera – wedding coordination from RSVP by B Wedding & Event Planning The most delicious wedding cake baked especially for you by Honeybees Baked Goods A bridal bouquet and boutonniere Champagne with engraved toasting flutes for a keepsake Unlimited hugs, kisses and high fives! You can choose to say, "I do" with just two or up to 20 of your closest family & friends

All You Need To Do: Bring yourself, your fiancé’, a marriage license, your favorite witnesses, some killer style, and all the love you got!

Starting at $1,800


Wedding Day Management

Can you believe it? Your Special Day will soon be here! You’ve traveled a long path in creating your Best Wedding Ever! You’ve personally and carefully chosen all of your vendors, have paid deposits, and signed contracts, and nearly everything else has been prepared. All you want to do now is walk down the aisle, exchange vows with your Soul Mate, and celebrate your love with the most important people in your life! RSVP by B is here to ensure sure that all of your planning and hard work is brought to fruition! We can make sure that details are carried out to your exacting specifications. Our Wedding Day Management Package is designed to afford you the opportunity to thoroughly enjoy every precious moment of your Special day. It is a luxury every Bride should afford herself, so she can be worry-free, relaxed, and totally in the moment during this most cherished occasion! We offer: A complimentary consultation Face-to-face planning meetings with unlimited phone and e-mail communications during the month leading up to your wedding A Wedding Timeline with a detailed checklist including contact sheets A complete walk-through of ceremony and reception sites at least two weeks prior to your wedding date We will thoroughly review vendor details including: confirmation of all contract details and arrival times, and will also instruct vendors to first contact us, instead of you, with any questions or concerns during the week prior to your Wedding We will serve as the On Site Point of Contact for venue staff and all vendors; we will be the first to arrive and the last to leave, helping set up all ceremony items, ensure set up for all reception items including seating cards, place cards, gifts table and card box, wedding favors, etc. We will orchestrate Ceremony and Reception coordination, keeping Bridal Party and vendors to your established time line, and will distribute flowers, bouquets, & pin corsages and boutonnières. We will also assist guests and answer questions as needed, distribute remaining vendor balances and tips on Bride and Groom’s behalf at the end of the night, and resolve any Ceremony or Reception-related problems that might possibly arise After-event clean up: we will assist site staff with general clean up, deliver gifts and any remaining Ceremony or Reception items to your designated locations A Wedding Day Emergency Kit

Starting at $1,000


Why Hire a Wedding Planner? Top 3 Reasons!

1 – Saves YOU Money: “…I can’t afford a planner. It’s not in my budget.” Wrong! Actually a wedding planner can SAVE YOU MONEY! One of the first things you will do with your wedding planner is establishing your budget. Your budget is an essential part of your wedding planning; it will give your perspective and will center you. Your wedding planner is your accountant; she (or he) deals with vendors and suppliers all the time and will work with the best vendors and suppliers who will deliver the best work within your budget.

2 – Saves YOU Time: “…We are having a long engagement, so we have plenty of time to plan our wedding.” Your time is valuable! Planning a wedding can be a full-time job. Did you know that the average wedding stakes well over 225 hours to plan? From researching vendors, taking care of the details and coming up with the creative ideas to make your wedding amazing, a wedding planner will save you hours of legwork. She (or he) will keep you updated, make detailed itineraries for all involved, and assures you that everything will happen on time and on schedule. They will execute your wedding flawlessly.

3 – Saves YOUR Sanity: “…I have all the resources I need. I don’t want a wedding planner to take away the fun of planning my wedding.” Wedding planning and the events that led up to your day can be very stressful. You should have one job only - Keeping yourself relaxed and living in the moment. You need time to take in and enjoy your special day! How can you enjoy the most important day of your life if you are stressed from all the pre-planning (it can get overwhelming and stressful trying to narrow down who or what is the best fit for your style, budget and needs) and they trying to look after all the details on the day of your wedding?! You will be so worn out with the decisions that the process is no longer fun. Hiring a wedding planner will look after all aspects of your wedding, she (or he) will help bring you the resources that best fit your needs that you can ENJOY the planning process until the end!

A wedding planner, such as me, is there to help YOU design your big day and ensure that YOUR big day is everything you dreamed and more!!


Wedding Facts:

Couples that live in or travel to Dutchess, NY (County) spend between $26,956 and $44,926 on average for their wedding. The average wedding cost is based on number of guests estimated

between 196 and 216. A single guest could add between $157 and $192 to the overall cost of your wedding. The best way to save money on your wedding is to control the number of guest.


Attire & Accessories Average Cost % of Couples Dress Accessories $209 - $349 85% - 95% Tuxedo / suit / other Accessories $95 - $158 85% - 95% Tuxedo / suit / other Rent or purchase $189 - $315 85% - 95% Wedding Dress /es $1,127 - $1,878 85% - 95% Beauty & Spa Hair Service $59 - $98 85% - 95% Makeup Service $48 - $80 66% - 76% Manicure & Pedicure $39 - $65 77% - 87% Entertainment DJ $682 - $1,136 74% - 84% Live Band $1,595 - $2,659 23% - 33% Musician /s, Soloist, or Ensemble $579 - $965 35% - 45% Flowers & Decorations Boutonnieres, Corsages $128 - $213 85% - 95% Bridal Bouquet $131 - $219 85% - 95% Bridesmaid Bouquets $166 - $276 85% - 95% Event Decorations $412 - $686 85% - 95% Event Flower Arrangements $437 - $728 85% - 95% Event Table Centerpieces $311 - $518 85% - 95% Flower Girl Flowers $83 - $138 68% - 78% Flower Petals $90 - $150 68% - 78% Gifts & Favors Gift /s for Attendants $91 - $151 75% - 85% Gift /s for Parents $102 - $170 65% - 75% Tips (for all services) $339 - $565 85% - 95% Wedding Favors $200 - $333 85% - 95% Invitations Ceremony Programs $92 - $154 85% - 95% Engagement Announcements $86 - $143 52% - 62% Guest Book $48 - $80 85% - 95% Invitations & Reply Cards $200 - $333 85% - 95% Postage $89 - $149 85% - 95% Reception Menus $89 - $149 59% - 69% Save the Date Cards $95 - $159 85% - 95% Table Name and Escort / place Cards $68 - $114 79% - 89% Thank You Cards $74 - $124 85% - 95%

[email protected] 845.202.3340 Jewelry Average Cost % of Couples Engagement Ring $3,159 - $5,265 85% - 95% Wedding Rings / Bands $1,122 - $1,870 85% - 95% Photography & Video Digital or Photo cd / dvd $311 - $519 56% - 66% Engagement Session $404 - $673 49% - 59% Prints and / or Enlargements $224 - $374 50% - 60% Wedding album /s or photo book /s $431 - $718 33% - 43% Wedding Photographer $1,592 - $2,653 85% - 95% Wedding Videographer $974 - $1,624 41% - 51% Planner/Consultant A La Carte Services $847 - $1,411 12% - 22% Day of Coordinator $693 - $1,155 21% - 31% For Getting Started $721 - $1,201 12% - 22% Full Service $2,747 - $4,578 18% - 28% Month of Direction $968 - $1,613 9% - 19% Venue, Catering & Rentals Ceremony Officiator $193 - $321 85% - 95% Event Accessories $317 - $528 85% - 95% Event Bar Service $2,393 - $3,989 64% - 74% Event Food Service $4,643 - $7,738 76% - 86% Event Location $3,537 - $5,895 85% - 95% Event Rentals $1,679 - $2,799 68% - 78% Hotel Room for After Reception $293 - $488 76% - 86% Limo Rental $464 - $774 43% - 53% Other Transportation $482 - $803 31% - 41% Rehearsal Dinner $545 - $908 85% - 95% Wedding Cake / dessert $410 - $684 85% - 95%

Documents

Consultation packet