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Consultant Q & A
March 6, 2012Consultant Selection Process
ACEC/WisDOT Transportation Improvement Conference
ACEC/WisDOT Transportation Improvement Conference
“If I can put everyone to sleep within the first five minutes, the rest of my presentation should go pretty well.”
Wisconsin Department of Transportation’s Consultant Selection
ProcessNE Region SE Region SW Region NW Region NC Region
Solicitations Solicitations Solicitations Solicitations Solicitations
NOI’s NOI’s NOI’s NOI’s NOI’s
Region Review Region Review Region Review Region Review Region Review
Selection Selection Selection Selection Selection
Posting Posting Posting Posting Posting
ACEC/WisDOT Transportation Improvement Conference
ACEC/WisDOT Transportation Improvement Conference
Inquiring Minds that Want to Know:
How WisDOT makes
Consultant Selections
ACEC/WisDOT Transportation Improvement Conference
Blind-folded Dart Toss NOI Paper Toss
ACEC/WisDOT Transportation Improvement Conference
The 1st Step to Selection is the NOI
NE Region SE Region SW Region NW Region NC Region
Solicitations Solicitations Solicitations Solicitations Solicitations
NOI’s NOI’s NOI’s NOI’s NOI’s
Region Review Region Review Region Review Region Review Region Review
Selection Selection Selection Selection Selection
Posting Posting Posting Posting Posting
ACEC/WisDOT Transportation Improvement Conference
What does WisDOT want to see in a good NOI?
• Addresses all points in the Consultant Requirements Section
• Good brief descriptions of example projects
• Similar attributes to project being solicited
• Good availability for listed staff
• A clear explanation of the staff’s availability
ACEC/WisDOT Transportation Improvement Conference
What does WisDOT want to see in a good NOI?
• Relevant comparable experience
• Verification that project narrative is understood
• Information needs to be accurate and representative
• Honest assessments of staff’s work quality
ACEC/WisDOT Transportation Improvement Conference
The 2nd Step to Selection is the Region Review
NE Region SE Region SW Region NW Region NC Region
Solicitations Solicitations Solicitations Solicitations Solicitations
NOI’s NOI’s NOI’s NOI’s NOI’s
Region Review Region Review Region Review Region Review Region Review
Selection Selection Selection Selection Selection
Posting Posting Posting Posting Posting
ACEC/WisDOT Transportation Improvement Conference
Areas for Improvement on NOI’s?
• Read the full project scope
• Insufficient information to determine qualifications
• Unrelated project experiences noted
• Poor grammar
ACEC/WisDOT Transportation Improvement Conference
Areas for Improvement on NOI’s?
• Obvious errors resulting from cutting/pasting
• Evaluate past experience for listed staff
• Being accurate about availability of listed staff
• Focus on the key players’ qualifications
ACEC/WisDOT Transportation Improvement Conference
Areas for Improvement on NOI’s?
• Address project specific skill or consultant requirements
• Identifying their specific roles on past projects
• Submissions sometimes need a fact checker
• Follow the furnished format
ACEC/WisDOT Transportation Improvement Conference
How does WisDOT reduce your NOI’s down to the “short list”?
ACEC/WisDOT Transportation Improvement Conference
You are on the shortlist. It’s between you and the firm that is getting the job.
Region Rating Team
ACEC/WisDOT Transportation Improvement Conference
How does WisDOT reduce your NOI’s down to the “short list”?
• Good examples of similar project work for both staff experience and project examples
• Staff availability is reasonable especially for key staff
• Prior experience that the Region had with them
• Past performance of firms/listed staff based on evaluations
ACEC/WisDOT Transportation Improvement Conference
How does WisDOT reduce your NOI’s down to the “short list”?
• Overall relevant experience/capabilities of listed staff
• Specific skill set demonstrated
• Work Type Ratings sheet/previous experience in Region
• Top two or three project specific skill requirements
ACEC/WisDOT Transportation Improvement Conference
The 3rd Step to Selection is making the SELECTION
NE Region SE Region SW Region NW Region NC Region
Solicitations Solicitations Solicitations Solicitations Solicitations
NOI’s NOI’s NOI’s NOI’s NOI’s
Region Review Region Review Region Review Region Review Region Review
Selection Selection Selection Selection Selection
Posting Posting Posting Posting Posting
ACEC/WisDOT Transportation Improvement Conference
What makes a winning selection?
• Project specific NOI
• Identifying project specific needs
• One that demonstrates that they have seen the project
ACEC/WisDOT Transportation Improvement Conference
What makes a winning selection?
• Paints complete picture of your qualifications for the type of work in the solicitation
ACEC/WisDOT Transportation Improvement Conference
What makes a winning selection?
What picture are youtrying to show us?
ACEC/WisDOT Transportation Improvement Conference
What makes a winning selection?
• One that nails every aspect about the project
• Discussed potential issues with the local units of government
• Staffing at the appropriate level based on project complexity
• Good past performance on comparable projects
ACEC/WisDOT Transportation Improvement Conference
What makes a winning selection?
• An accurate and complete NOI without obvious errors
• Demonstrate successful experience working together
• Be upfront & completely honest with any information in the NOI
ACEC/WisDOT Transportation Improvement Conference
ACEC/WisDOT Transportation Improvement Conference
What makes a winning selection?
• Not submitting the same NOI for 5 different projects
• Identifying project specific needs
• Communicating the ability to provide a successful project
ACEC/WisDOT Transportation Improvement Conference
The Final Step is Posting the SELECTION
NE Region SE Region SW Region NW Region NC Region
Solicitations Solicitations Solicitations Solicitations Solicitations
NOI’s NOI’s NOI’s NOI’s NOI’s
Region Review Region Review Region Review Region Review Region Review
Selection Selection Selection Selection Selection
Posting Posting Posting Posting Posting
ACEC/WisDOT Transportation Improvement Conference
The Selection is Posted
• Firm chosen is happy
• Firms not shortlisted – look for ways to improve next time
• Feedback Sessions for Interview Projects
The End
ACEC/WisDOT Transportation Improvement Conference