CONSULTANCY REPORT

APPENDIX4

The ITTO Project PD 493107 Rev. , (F)Strengthening Capacity of Forest Law Enforcement and Governance in Cambodia is

aimed to improve capacity of theForest Administration of Cambodia

Phnom Penh, Cambodia

July - September 20.0

Ms. LAM SoKUNTHEARA

BY

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I-INTRODUCTION

11. CURRENT PROGRESS DURING THE CONSULTANCY PERIOD

Task I: Review of Forest Crime Cases filed at

the Forestry Administration

Task 2: Review and provision of legal viewpoints On Forest

and Wildlife Protection and Patrol Guide drafted by

the Forestry Administration

Task 3: Presentation on provision of legal viewpoints on forest crime cases

Task 4: Provision of Legal Viewpoints on Forest crime cases at

the Request of Forestry Administration

Task 5: Meeting with Kratie Forestry Administration Cantonment Officials

Goal, : Discussion over Cases at Kratie Forestry

Administration Cantonment

Goal 2: Presentation about Legal Comments on Case Filing

to Kratie Forestry Administration Cantonment Officials

CONTENT

111- CONCLUSION

IV-RECOMMENDATIONS

V- PICTURE

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1.1NTRODUCTION

The Project PD 493107 Rev. I (F) Strengthening Capacity of Forest LawEnforcement and Governance in Cambodia is aimed to improve capacity of theForest Administration of Cambodia to perform its task related to control of illegalforest activities. Its specific objectives are to:

. strengthen capacities for forest law enforcement and governance;

. develop tools to enable effective suppression of illegal forest activities.Target beneficiaries of the project are local communities, forest concessioncompanies, local and central governments. The Project will be implementedby the Forestry Administration through the assistance of International andnational experts and a project coordinator.

The National Legal Consultant will undertake the following main responsibilities:

. Prepare work plan for accomplish this task

. Review the existing cases of forest crime and provide the advise to FA forimproving the cases.

. To advise on judicial matters affecting the project.

. To Iiaise with judicial officials and the court forthe case have been sent tothe courts.

. Assist the Forestry Administration to defense cases in the provincial and citycourts.

. To provide legal counselrelating to action by the Forestry Administration.

. To carry out field and office duties required to implement the activitiesdescribed in the project.

. Prepare report on the outcomes of the legal assistance during theconsultancy.

The plan of work was prepared at the beginning of the assignment. The activitiescarried out during the consultancy period were as follows:

I- Review the existing case offorest crime and providethe advice on case.

Activities

2- To advise on judicial matteraffectin the roect.

3- To defence case in therovincial and cities courts.

4- To follow up case at thecourt.

5- Prepare the Document inthe cases of FA.

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6- Helping to develop fortraining course of theForest Administration's

officials at Pursat province,Kompong Torn province,Kro Chas province,Kompon Soum rovince.

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7- To speed up the judicialproceeding involved ineach case at Pursat

rovince.

8- To speed up the judicialproceeding involved ineach case at KompongTorn province.

9- To speed up the judicialproceeding involved ineach case at Kra Chas

province.

to-To speed up the judicialproceeding involved ineach case at KompongSoum province.

11- Prepare report.

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11- CURRENT PROGRESS DURING THE CONSULTANCY PERIOD

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Task I: Review of Forest Crime Cases filed at the Forestry Administration

A total of 329 cases of forest crimes cracked down during a period from April to 2010were reviewed and studied.

E. ^:

- As for a number of the cases where responsible persons were not presentduring the crackdown operations, the Forestry Administration has not summoned theperpetrators in charge to appear and settle the cases within a period as prescribed bythe Forestry Law but directly delivering the cases to the court.

- Regarding the cases of unauthorized wood transport during the cracking downoperations launched by the Forestry Administration forces, perpetrators and otherpersons involved were identified but no minute was made to take record of theanswers for ongoing investigation to collect evidences againstthe perpetrators.

In filing the cases, majority of Forestry Administration officers failed to statethey perform the role as judicial police officers' It is because, subject to the Code ofCriminal Procedure, only officials acting in capacity as judicial police officers areauthorized to develop and submitthe cases to the courts.

In some cases, perpetrators are identified even if they were not personallypresent at the scenes. Before delivery of the cases to the courts, the perpetratorsconcerned had never been summoned to respond to interrogation to benefit theinvestigation to collect proofs againstthose persons,

- In some cases, Section I of the Records of in Flagrante Delicto Crimes werenot properly filled in to clearly state the location.

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the investigation, the perpetrator namedscene). Criminal details abouttheperpetratorshouldbe briefed here.

- In Section 5 of the Records of in Flagrante Delicto Crimes (stating that during

In some cases, relations to the crime committed were not specified foraccusation of the perpetrator(s). These include:

+ The proofthatthe perpetrator(s) is the site owner;

+ The proofthatthe evidences belong to the perpetrator(s);

+ The proofthatthe alleged person(s) committhe crime;

Lack of some forms for filing the cases has been found. These include theMinutes of Listening to Witness Statements and Clarification. So far, only theinterrogation record has been used by the officers who get confused and are unsure ofwhether is forthe perpetrator and the witness.

Task 2: Review and provision of legal viewpoints On Forest and WildlifeProtection and Patrol Guide drafted by the Forestry Administration

Task 3: Presentation on provision of legal viewpoints on forest crime cases

Legal viewpoints were rendered on forest crime cases through the presentationat the Forestry Sector Performance Review Meeting for Semester I, 2010, which alsoidentified new targets forthe following Semester 2, 2010, held at Forestry and WildlifeTraining Center on July 28, 2010.

On the sidelines of the presentation, we presented case studies of a number ofthe cases concerning some legal matters and requiring their review. The issues revolvearound the forms for filing the cases, limited ability to oppose and appeal some courtdecisions and judgments with some recommendations.

Task 4: Provision of Legal Viewpoints on Forest crime cases at the Request ofForestry Administration

Provision of legal viewpoints regarding the case of Bakeo ForestryAdministration's office land;

- Provision of legal viewpoints regarding the order transferring the power fromthe prosecutor in charge of the case in question to the Forestry Administration;

Provision of legal viewpoints regarding the order suspending the case of theprovincial prosecutor;

Provision of legal viewpoints regarding the order for further action of theprovincial prosecutor;

did now show up at the

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- Provision of legal viewpoints regarding the cases of transport of forest productswithout written authorization, deliberately damage of properties and demand forcompensation for damaged properties.

Provision of legal viewpoints regarding the 2 cases of storage of forestproducts and by-products in Ratanakiri provinces.

In addition, we also provide comments via phone on some cases toForestry Administration officers as below:

- Filing complaints and injunction;

Issuance of summons to certain Forestry Administration's officials by GeneralProsecutor of the Court of Appeal;

Filing appeals against conclusive order of prosecutors of courts of firstinstances;

- Filing appeals against verdicts of investigation chamber at the Court of Appeal;

Task 5: Meeting with Kratie Forestry Administration Cantonment Officials

A meeting with Kratie Forestry Administration Compartment officials, comprisinga total of 23 participants, including the compartment deputy chief, division chief anddeputy chiefs, cantonment chief and deputy chiefs, was held on September 09-10.

Goal, : Discussion over Cases at Kratie Forestry Administration Cantonment

There are, according to the report by Deputy Head of the Cantonment, a total of 1657cases of crackdown on illegal tree logging by the Forestry Administration Cantonmentfrom 2005 to 2010 with 447 cases submitted to the court and 176 tried. Forthe other

cases yet to be tried, the Kratie Forestry Administration Cantonment requested to theprovincial court for its subsequent proceedings on the cases.

Goal 2: Presentation about Legal Comments on Case Filing to Kratie ForestryAdministration Cantonment Officials

Review of the cases has shown that there are loopholes in some key informationrelating to the cases on issue of pressing charges.

Given the above, we have presented some essential topics such as on theelements of crime, evidences involving criminal case and its investigation. Afterthe presentation, the Forestry Administration officials have been made aware of somelegal basis in filing criminal actions taking into consideration its elements and withoutidentifying the elements, no charge could be laid.

Evidences play an essential role in pressing charge against any perpetratorbecause sufficient evidences are required in order to sue any person and it is becauseenforcing officers base his/her conclusion on a criminal case on the evidences

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gathered. Some key points were also presented to guide on the investigation forsuccessful crackdown on the crime.

It was requested at the end of the presentation that further legal instructionsshould be provided on the Code of Criminal Procedure and Land Law in the nextvisit.

1/1- CONCLUSION

Based on our study on numerous cases, it was found that there are stillloopholes in some information which is a basis for making charges in cases filed.Cases can be well prepared only if the enforcing officers have adequate technicalknowledge of how to conduct the investigation. Legal knowledge is also a mustespecially of the Code of Criminal Procedure, which is a rule that guaranteessuccessful and legal investigation.

To make these complete, formats of minutes taking and recording theinvestigation should be sufficiently produced and allthe information garnered during atthe investigation stage should be precisely recorded; otherwise, it will spoil theinvestigation efforts.

IV- RECOMMENDATIONS

- The Forestry Administration should establish some additional formats to ensurecollection of sufficient information such as forms of Listening to Witness Statementsand Clarification etc.

Further trainings on investigation techniques should be organized for theForestry Administration officials responsible for suppression on illegal logging.

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IV-PICTURE

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Legal viewpoints were rendered on forest crime cases through the presentation atthe I st Semester 2010 of Forestry Administration Meeting

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On September 09-2010 a meeting with Kratie Forestry AdministrationCantonment officials, comprising a total of 23 participants

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LocolConsultoncyReport- Forest Crime Monitoring Cose Trocking system

APPENDIX 5

I;""Sun"I;Y 11EP"11T

The ITTO Project PD 493107 Rev. , (F)Strengthening Capacity of Forest Law Enforcement and

Governance in Cambodia is aimed to improve capacity ofThe Forest Administration of Cambodia

Phnom Penh, Cambodia

O, March 20.0 - 31August 20.0

BY

Mr. I'll. rin!In I

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LocolConsultoncyReport- Forest Crime Monitoring Cose Trockihg System

I - I NTRO D U CT I O N .........................................................................................................................,......... 4

2- THE PROGRESS OF THE CURRENT SYSTEM ......................................................................................,., 6

2 . I Th e Syste in .................................................................................................................................... 6

2.2 Implementation of user-level security. ............................................,............................................ 7

2.3 Progress of the Data Entry under the Current System. .............................---------------------------------... 8

3. CURRENT PROGRESS DURING THE CONSULTANCY PERIOD .................................------------------------..... 9

3.1 Task I: Update and create fields on the existing database system .........................................,.,.. 9

3.2 TASK2: Transfer all database from old computer to new computers. .......................,.,..,........... 1.6

3.3 TASK 3:1nstall a computerized database system to systematically, categories and track forestcrimes reported mother 4 computers. ...............................................................,............................. 1.6

CONTENT

4. R ECO M M E N DATI O N ....................................................................................................................,.,.. 1.9

A P P E N D I X I ....................................,...................................................................................................... 2 O

I- System Development Microsoft Access. ....................................................................................... 20

2 - N etwo rk ........................................................................................................................................ 2 O

3 - Se c u rity ..........................................................................,..........................,................................... 2 O

4- M a i n Fo rin ..................................................................................................................................... 2 I

E rite r P I R Deta ils M o d u I e ...........................................................................,.................................. 2 2

E rig Ii s h B utto n ............................................................................................................................... 2 3

K h in e r B u tto n ..........................................,.............................................................................,....... 2 4

N e w B utto n ................................................................................................................................... 24

Fi n d B u tto n ..................................................................................................................,................. 2 8

D e I eti rig re co to s .................................................................................................,.......................... 2 8

R e po rt B utto n .............................................................................................................,.........,........ 2 9

O pe n in a i n form ............................,......................................................................................,........ 2 9

6- P re pa re Re po rtB utto n ................................................................................................................,. 3 O

7- I in po rti rig ca se re co rd s ...............,........................,........................................................................ 3 2

8- Ba ck i rig u p th e d ata ba se ..........,....................,............................................................................... 3 2

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LocolCor, SUItoncyReport- Forest Crime Monitoring Cose Trocking System

9- MAIl\ITAINING DATABASES FOR PROVINCE AND H EAD QUATERS ...,........................................... 33

I. Copying and sending database from Province to HQ. ......................................................... 33

2. Maintainance Databases at HQ ....................................................................................,...... 33

3. Compact and Repair Database ............................................................................................ 34

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LocolConsultonqiReport- Forest Crime Monitoring Case Trocking system

I-INTRODUCTION

The Project PD 493107 Rev. I (F) Strengthening Capacity of Forest LawEnforcement and Governance in Cambodia is aimed to improve capacity of theForest Administration of Cambodia to perform its task related to control of illegalforest activities. Its specific objectives are:

. Strengthen capacities forestry law enforcement and good governance;

. Develop tools to enable effective suppression of illegal forest activities.

The national Expert will undertake the following main responsibilities:

. Prepareworkplan

. Create data source tables with both languages Khmer and English.

. Install a computerized database system to systematically, categories andtrack forest crimes reported with both languages

. Convert all data in English to Khmer from old computer to new update datawith both Khmer and English.

. Facilitate query with both Khmer and English languages

. Add data reports 72 categories Khmer and English in case trackingsystem.

. Add form add data source with Khmer and English languages andmaintain the existing database system.

. Provide instruction to personnel assigned computer management duties toinput data, maintain systems and troubles system failures.

The plan of work was prepared at the beginning of the assignment. The activitiescarried out during the consultancy period were as follows:

Duration

March 01, 201.0

Activity

March 02, 201.0to

March 25, 201.0

Review the current projectPrepare the work planStudy Available Facilities

Create field data sources 20 tables

Install new data source

Create Khmer data fields with old table

Create form with Khmer and English fieldWrite code to switch language Khmer with English all1.9 formsCreate query to extract data Khmer and English for data search and formaking reportCreate form search with Khmer and English preview with report and canextract data to Excel

Create new Khmer report and edit English reportMake security form user and password.

June 25, 201.0

June 28, 201.0

July 26, 201.0

Go to Kratie province to install CST3 database and training staff how to installdata, how to maintenance and backup data. Local usertesting system.Go to Kampong Thorn province to install CST3 database and training staffhow to install data, how to maintenance and backup data.Go to Preah Sihanouk province to install CST3 database and training staffhow to install data, how to maintenance and backup data.

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LocolConsultonqyReport- Forest Crime Monitoring Cose Trocking System

August 23, 2010

August 25, 2010August 26, 201.0August 31_, 201.0

This is some report action at the field

Go to Pursat province to install CST3 database and training staff how toinstall data, how to maintenance and backup data.Back to Phnom Penh.

Report PreparationSubmission

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The activity installation and training localFA staff at Sihanu ville

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LocolCoizsultoncyReport- Forest Crime Monitoring Cose Trucking System

2-THE-PROGRESSOFTHECIJRRENTSYSTEM

2.1. The System

The current database system CST3 was developed for local FA easy to installdata. The system is both interface and data input Khmer and Englishlanguages the userjust click and choose the right data to the field of thesystem it will completed data both Khmer and English, under the ProjectUNTS/CMB/00110Flin year 2010. The system was based on old CTS the UsForest Service with the main objectives provide to local FA management withidentify and follow law enforcement activities by recording and analysingincidents involving violations on forest forestlands and protected areas.

In this version created for local FA management by law enforcement the usercan input data in Khmer or English the system will also automatically input tothe field except some fields have to type both languages like field descriptionsor name of person that should be input both languages to the fields.

The system is using Microsoft Access 2003 as the database software andusing Visual Basic Code. One of the main advantages of using MicrosoftAccess 2003 is facilities for integration with other Microsoft products such asWord, Excel, email, etc.

The system can be divided into three components:

- The system software which include various look-up tables andsome tables data source

a. CST3

b. CST3-be - The data in the form of records

c. FCCTS

CST3

CST3 is the main body of the system and the main data sources. It wasdeveloped by using Microsoft Access 2003 and the micro and coding VisualBasic. This file has many main data source tables, forms with look-up fields onquery analysis and the reports.

CST3-be

This file is stored the data entry. We created 4 main tables to stored data bythe field in form of the database. There are four importanttables as follows:

- The list of users or workgroup and group security

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LocolConsultonqyReport- Forest Crime Monitoring Cose Trockin9 system

Table Name

PIR

Person

Impound

Preliminary Investigation Report data

Vehicle

People involved in cases

Table I: Main data tables in case tracking system

Look-up fields of the tables were prepared to aid in the data entry and it is theright format data. These included tables to store case codes, sub codes,countries, nationalities, provinces, districts, communes, villages, items,vehicle-list, Mark, Model, persons vehicle list, item list and other often useddata.

Description

Items impounded by officials

Vehicles involved in cases

After the main data resources table the forms had been programmed andediting by its related data tables were designed and coding and after formedthe queries generated for general reports. This included a basic reportdesigned to reproduce the data that entered on the PIR form as closely aspossible. Reports prepared at this stage is the full report that included lists ofpeople involved in cases, vehicles involved, property impounded, and a basiclist of cases by types.

The form selection was designed where the user could decide to extracted forreports. The user can determine dates between which reports are to beselected, as well as limiting reports to a province, district, type, sub-type, andtype of premise. A total of forty eight reports were developed for the systemboth Khmer and English.

2.2 Implementation of user-levelsecurity

Security was implemented by using the level security of the userfeatures builtinto Microsoft Access. This includes the ability to set different user accesslevels. Different groups of users can be defined, with new users allocated togroups with the desired permissions. The following table shows the userpermission groups in the case tracking system database.

Number of Data Items

84

45

1.4

1.8

Security level

Full Permissions

Full User

Actions possible

Can add new users, change anything.

Can run all menu items, can make changes to some tables,forms, and reports. Can access personal details.

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LocolConsultonqyReport- Forest Crime Monitoring Cose Trocking System

Restricted

Read Only

Table 2. User security levels included in case tracking software

2.3 Progress of the Data Entry under the Currentsystem

Can run data entry and most reports. Can not access personaldetails

For local FA this project started from June 2009 with Khmer interface and inEnglish data installin four locations of the provinces: Kratie, Kampong Thorn,Pursat, and Sihanu ville. Now the current system has both data install andinterface are Khmer and English. From June 2009 to August 2010 local staffFA has already produced:

- Sihanu ville 15 records of cases

- Kampong Thorn 213 records of cases

- Pursat 214 records of cases and

- Kratie 254 records of cases.

Can read data, but cannot change data. Can run most reports,but cannot see personal details.

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LocolConsultoncyReport-Forest Crime Monitoring Cose Trockihg System

3. CURRENTPROGRESSDtINNGTHECONSl. ILTANCYPERIOD

3.1. Task L: Update and create fields on the existing database system

a. Checking and add Khmer fields to the table related and create tablesresource

Reviewed the current database of PIR table add more Khmer fields for facilitate with

English fields. After update PIR table have 84 fields, person table 45 fields andImpound tables 14 fields, and 18 fields for vehicle table and 38 data resource tables.These data resource tables used in combo box for facilitated data switch from Khmer

to English or English to Khmer.

b. Add field and code on Form to switch language

Design form PIR, form Person, form Vehicle, form Impound, form Case, form AddCase, form Item, form make case ID, form Select ID, form status, form suspects,form Main suspect and form switchboard and coding to switch languages.

Form Switchboard: Show all the buttons for open other form (Enter PIR detail,Examine people involved, Prepare reports, Import cases)I

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In this version of Case Tracking System have both Khmer and English interface anddata install. The userjust selects one language interface tool Khmer or English thathe/she installs the data will stall automatically to the both fields Khmer and English.Except field box name of person and short description field to have type both fieldsKhmer and English.

PIR Form: Preliminary Investigated Report form Install data relate with Case ID,Incident report, Case type, sub-case type, date and time occurrence, date arrived atscene, date arrived office, short description, place occurrence (province, district,commune, village) location, UTM easting and UTM northing, premise, reported to,

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Reported number, reported by, Reported Name, Reported title, Reported ID, ForestOfficial name, Forest official title, Forest official ID.

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This section store information of the people related to the case that has peopleclassification: suspect, owner, reporter, victim, witness, other.

Name, Nick name, Nationality, Position, sex, date of birth, detail address and office(province, district, commune, village, street, home phone, country) hand phone,Employee, and ID card.

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Section 3:information on transportation

This section store vehicle information (license IP, country, vehicle, mark, model, typeof vehicle, make year, frame number, color and confiscated check point).

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Section 4:1mpounded information

This section store information allimpounded it is the evident of illegal of forestryactivity. That has some fields component Item, Keeping where, count, unit, roundlog, volume, check and destroyed and comment. This form the user can add dataresource if it has no items component in the listthe user can click on Add Item buttonbelow.

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After finish section 3 the user should be click on Status button on the top to confirmswhatthe case should be update

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After close form status Narrative section 4 will appear. The user can be update thedetail in formation box of the case. This box user should be type information in bothKhmer and English by click on button Khmer or English on PIR form.

And below information the user should be tick update information exist andattachment file related with the case, such as Photographs, Map, other agency

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Page 11

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LocolConsultonqyReport- Forest Crime Monitoring Case Trockin9 System

information report, scratch, impounded inventory, witness statement, otherspecification news or express.

Form New Case ID

This form created for install new case it is very necessary because in side this form Icreate code and classified case by type category of the case. Some components ofthis form are Level(that has FN for Forest National Level, F1 for Forest Inspectoratelevel, FC for Forest Cantonment level and FD for Forest Division level), Year isexpress the year of case Install, Type is the category type of case it has timber,Encroachment, Mining, Wildlife, State property, Corruption, and Other. Number it isautomatically generated after count type of the case, Province and district capturethe number of them also. After choosing by order of the box already should be thenumber of case generated if it right should be click on OK button.

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Find button on PIR form: is a tool used for finding case seeing and checking forupdate.

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Delete button on PIR form:is a tool used for delete case record in database the user

should be select or move mouse pointer to Case ID field first before click this buttonif you are not move mouse to select case Id field the data in sub table not delete.

Report button

Report button on PIR form: is a tool used for open a specific report if the form inKhmer Language the report will display in Khmer Language ifthe form in English thereport will display in English.

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Figure 7: Form new case of CTS English and Khmer

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Page 12

LocolConsultoncyReport- Forest Crime Monitoring Cose TrockingSystem

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Open main form button on PIR form: this tool used for opening main form it is theeasy toolfor return to the main form and easy switch or go to open other form orsearch orimport data CTS Data from other place.

Form Select Case Report This form is very important, the user can produce reportsby limit data from start date to end date with certain selections a specific province,case types, sub-type, land class and reported by and choose the report and click onPrepare report button it will display 15 kinds of reports individual Khmer and 15kinds of reports individual English by the user selection.

On the other hand the user can extract 3 kinds of data to the spread sheet programMs Excel by the user selection. The graphic chat is the tool click to see the graphic.

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Page 13

LocolCoizsultoncyReport- Forest Crime Monitoring Cose Trocking System

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Form Import Data: This form used for FA center to import data from every provincethat have database management system CTS. The user in center just click to openthis form and click on Browse button then OK. The data will bring and install to therighttable storage of the main database in FA center.

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Form Select Query: This form the user can extract data from database to spreadsheet program by select query it has 8 types of data query: Case type by province,Case type by reporter, Ongoing crosstab query, Cases by year and by month, Casetype by year by month, Case type by year by pending, Reported by crosstab query,Selecttype pending cross.

The userjust selects and put data from start date to end date with certain selectionsa specific province, case types, sub-type, land class and reported by and choose thereport in report box and click on prepare table button it will apply the name of reportquery to the excel box or the user can type the name that he/she wants then click onexport to excel button. The export result data file at D:\CTS.

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Page 14

LocolCor, SUItonq?Report- Forest Crime Monitoring Cose TrockingSystem

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Form Impounded Item: This form the user can see in the report which cases thathave impound item the user have to select item in Item box from start date to enddate, choose province, district, case type and sub case type, in land class then clickon prepare report. The result you will see which case have impound item.

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After build allforms and coding already the queries start checking rebuild and createnew queries for Khmer language all 68 queries. These queries are used for calculateand create reports Khmer and English total all 48 kind reports 42 main reports and 6sub-reports, the report start design:

I- Specific PIR report Detailfull story of a specific case2- Case Status

3- Case Status Summary4- Case type by Month5- Cases by Month6- Case type Histogram7- Impounded8- Impounded Items Totals9- List of Impounded Items10-People involved in cases11-PIR Cases: detailfull story of all case records in database12-Priority Report13-Source of Cases

14-Source of Cases Only45-Summary details16-Summary Information17-Vehicles involved in cases

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Page 15

Local ConsultoncyReport- Forest Crime Monitoring Cose Trockin9 system

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3.2 TASK2: Transfer andatabase from old computerto new computers

For local FA this project started from June 2009 with Khmer interface and inEnglish data install in four locations of the provinces: Kratie, Kampong Thorn,Pursat, and Preah Sihanouk. Now the current system has both data installand interface are Khmer and English. From June 2009 to August 2010 localstaff FA has already produced 15 records of cases for Preah Sihanouk, 213records of cases for Kampong Thorn, 214 records of cases for Pursat and 254records of cases for Kratie.

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3.3 TASK 3:1nstalla computerized database system to systematically,categories and track forest crimes reported in other4- computers

The system was installed on four computers at the province one each to thefollowing provinces:

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Page 16

Local ConsultoncyReport- Forest Crime Monitoring Case Trockin9 System

. Change both with interface and data input English and Khmer language.

. The user can choose language Khmer or English interface for install datato database the data will install automatically Khmer and English exceptsome fields: Short description; narrative, Report Officer Name, reportofficer title have to type in both fields Khmer and English LanguagesThese two labels will have both English and Khmer. The provinces willenter in Khmer while the FA HQ will give the translation in English.

. Add many Khmer reports like English.

. Add many table data sources.

. The file CTS be. indb store all CTS data Kratie province has 254 casesrecord, Kampong Thorn has 214 cases record, Pursat has 213 casesrecord and Sihanu ville has 15 cases record

. The file cts be. bak this file created by the system after quitthe programfor backup data automatically.

. At the end of the month, the data entered will be sent to FA HQ forupdate.

The CTS data of local FA install hard to transfer because the data no formatwrong typing even one name of people the same person the same name butthe typing are different Ex: the name of one guy Mr. Sam Reth Vanna, theuserinstall data are differenttyping some time Mr. Sam Reth Vanna, Mr. SomReth Vanna, Mr. Sam Rith Vanna, Mr. Sam Rethvanna, Mr. Sam Rethvana,Mr. Sam Ret Vanna. But these are notthe problem forthe IT we short andreplace data to the same name if we know he or she is the one person if wedo no know we stilltake it different. This is one field that I make Example CTSno have one field.

3.4 TASK 4-: Provide instruction to personnel assigned computermanagement duties to input data, maintain systems and troubles systemfailures.

A short training 2 hours was carried out to personnellocal FA at the provinceat individual after setting and transfer province data to the computer. Kratie province on 26 June 2010.. Kampong Thorn province on 28 June 2010.. Preah Sihanouk province on 26 July 2010.. Poursat province on 24 August 2010.

The responsibilities at Provinces (4 Provinces with computer):

. Enter new data according to the instruction

. Enter description, narrative, RO Name, Title, Forest Officer Name,Forest office title in English/Khmer

. Back-up the system to an other place

. Send the data to FA HQ for update

Page 17

LocolConsultoncyReport- Forest Crime Monitorin9 Cose Tmcking System

3.5 TASKS: ConductTrainingfor Personnelatthe Provinces

Two hours training course was carried out at FA HQ for personnelinvolved inthe system. The list of personnelis as follows:

Mr. Chorn

Mr. Sron So hal

Mr. Thou Sokun

Name

Mr. Dy Sophy

To I

Mr. Seang Rous

The main objectives of the training were as follows:

Participants from Provinces:

. Howto enter data?

. Howto do a backup database

. How to store data on CD or Hard disk External.

. Management and maintenance of the data

. Sending the data to HQ

Participants from FA HQ:

PositionKe construction

Staff , FA HQ

Staff of Poursat FC

Deputy of Sihanouk Vile FC

Deputy of Kratie FC

3.6 TASK 6: Report on the outcomes of update and installation of acomputer database system.

Report for update the system was prepared and has three main elements:

a. The system prepares and updates from English to Khmer and Englishform interface and reports.

b. Recommendations to further improve the system in future;

c. Guidelines on the use and maintenance o the system.

.

Partici antiAssistant

RoleFacilitator

.

Management and maintenance of the data including back-up;Import data from provinces.

Participant

Participant

Participant

Page 18

LocolCor, SUItoncyReport- Forest Crime Monitoring Cose Trockihg System

4. RECOMMENDATION

Recommendation I: Cambodia has 24 cities/provinces but the systemimplement only 5 places I in FA Phnom Penh, 4 in provinces. 19 provinces moredo riot have system to implement they recommend to use this CTS system in allprovinces.

Recommendation 2: Training for Personnel

The training for personnelis critical. FA should also place important considerationfor training in two related areas for future maintenance of the system, i. e.computer programming and technical aspects computer hardware maintenance:

Recommendation 3: Further Improvement of the system

The current system still requires further development, particularly in two areas:

a. Case Code ID should be edit we provide individual system at differentprovince and the Case Code ID produce case number automatically bycategory in I year and 24 provinces only 9999 cases Ithink this numbernot enough for a whole the country but it is enough forthe province.

b. Add list report control easy to follow and check case.

Page 19

LocolCor, SUItoncyReport- Forest Crime Monitoring Cose Trockin9 System

APPENDIX l

Cambodia Forest Crime Monitoring Case Tracking System

Training guidelines

I. - System Development MicrosoftAccessThe Cambodia Forest Crime Monitoring Case Tracking System is a Microsoft Access

Database. Access is a small database system that can be used to develop simpledatabases, as well as complex databases. Access databases can include Visual Basic

programs, and so they can be very powerful. You should also attended a basic trainingcourse in Access during the training course of Case Tracking System.

You have to installed Microsoft Office 2000 or 2003 that have Microsoft Access on yourcomputer before you can use the Case Tracking System. You can run the Case Tracking

System by either double clicking on an icon . on the desktop, or by starting Accessand then opening the program windows explorer and double click on file CTS3. indb at

I^I. ..' S;:*$'*,,."*,*~Drive D:\CTS\CTS3. indb I .... 15.54**

2- Network

The Case Tracking System has been set up to have a networking capability. However,under the current set-up, the system is now operating as a stand alone system. Toaccessthe system you must enter a user name and a password. To use the Case TrackingSystem you must use a suitable user name. A username and password can be obtained

from the project FA HQ (Mr Sron Sophal). You could change your password from time totime, using the Access Tools/Security/User and Group Accounts menu item.

3- SecurityThe Case Tracking System database will become a valuable source of data forthe Forest

Crime Monitoring project. The Case Tracking System database will also store the names

of criminal suspects and possible witnesses. It is important that these names areprotected, as the suspects may not be guilty, and the witnesses are likely to want theirdetails kept private. For these reasons the Case Tracking System has been designed withdatabase security built into the system.

When you open the database You will be asked to enter a username and password.There are four different levels of security, shown in the table below.

Page 20

LocolCor, SUItoncyReport- Forest Crime Monitoring Cose Truckin9 System

Some staff members will be given individual user names. Other staff members will use

the general users names Data and Guest. If You have an individual user name You shouldchange the password you are given to something else. Make sure you can rememberYour password.

Security level

Full Permissions

Full User

Restricted

Actions possible

Read Only

Can add new users, change anything.

4-- Main Form

The main page of Cambodia Case Tracking System (Figure 1.0). There are 5 main moduleincluding Enter PIR Details, Examine people involved, Prepare reports, Import cases andExit from the system and right is the linking label translated from 5 module in Khmerlanguage.

Can run all menu items, can make changes to sometables, forms, and reports. Can access personal details.

Can run data entry and most reports. Can not accesspersonal details

Can read data, but cannot change data. Can run mostreports, but cannot see personal details.

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b- Click on Khmer Button for choosing form interface to Khmer laguage and input data

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The Case ID will be displayed at the form automatically (Figure 5.0).

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Section I - Incident ReportSection 11- Personal Information

Section 1/1- Transportation InformationSection IV- Information on Impound itemsSection V- Narrative

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Section 11- Personal Information

This section store information of the people related to the case that have suspect,reporter, witness, victim, owner, other by classificatin of people. after completed close.

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Section 1/1- Transportation Information

This section store vehicle information (license IP, country, vehicle, mark, model, typeof vehicle, make year, frame number, color and confiscated check point) aftercompleted close form.

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Section IV:Impounded information

This section store information allimpounded it is the evident of illegal action. Thathas some field component Item, Keeping where, count, unit, round log, volume,check and destroyed and comment. This form the user can add data resource if ithas no items component in the listthe user can click on Add Item button below andafter completed closed this form.

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After finish section IV the user should be click on Status button on the top of PIRform to install or update case status Pending action, suppress, closed date, N'Arrests, No convictions label, fine (UsD), fine (Riel) after completed update closedform. It will appear section V narrative the detail description in PIR form.

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Section V: Narrative

Section V narrative is the detail descriptions, the user should install the action of case or

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Click on Khmer Button for choosing form interface Khmer language and input data in Khmer.

And below information the user should be tick update information exist andattachment file related with the case, such as photographs, map, other agencyinformation report, scratch, impounded inventory, witness statement, otherspecification news or express.

Find Button

Button Find I^ or 11^:I on the PIR form is a toolfor finding case number forediting the user can type case number or selected case number information in combo box. A

message box will appear, You need to select the CaselD in order to do the modification.

Figure 13.0 shows the input required by the system. Once you enter the Case ID it will openthe Case and you can edit the information.

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Button Delete Ej^^" orL;;_!!^:, I. in PIR form is a tool used for delete record. Generalnormal users cannot delete records. You must be a Full user to delete records. If You log on

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For delete record the full user has to see clearly what data record should be deleted. Deletethe main record case the full user should be move mouse pointer to the Case ID field and

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record that is linked to the main case record. These include vehicles, persons, andimpounded records.

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ReportButtomOr ing, ,,,,!Report button on the PIR form: this tool used for open specificReinrt

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Openmainform

Openmainformbutton^^;^nor Lj^, on PIR form: this tool used foropening main form it is the easy toolfor return to the main form and easy switch orgo to open other form or search or import data CTS Data from other place.

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LocolCorzs"Itonq, Report- Forest Crime Monitorin9 Cose Trockin9 System

Ex@mine people involved

Click this function to examine people who involved with the case by category that hassuspect, witness, owner, report, victim, other.

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6- Prepare Report Button

Prepare Report Button on the main form is a tool to run report form (see Figure 15: reportform of CTS). This form contains 6 tools. Selective report, selective query, PIR cases report,summary report, impounded items and return to main menu form.

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When the user click on Selective reporting button the Selective reporting (seefigure 16) appearthis form has many list of reports.

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LocolConsultonqyReport- Forest Crime Monitoring Cose Trockihg System

Form Select Case Report (figure 16: Selective cases report form of CTS)

This fom is very important, the user can produce reports by limit data from start dateto end ,date with certain selections a specific province, case type, sub-type, landclass and reported by and choose the report and click on Prepare report button itwill display 15 kinds of reports individual Khmer and 15 kinds of reports individualEnglish by the user selection.

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On the other hand the user can export data of cases to the spread sheet program MicrosoftExcel by the user selection. The user can select one of three Excel report formats. The Case

Status format writes an Excel spreadsheet that can be used to prepare custom graphs ofcase status, according to your needs.

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The Unformatted format just extracts the data into an Excel spreadsheet that you can thenmodify as you wish.

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The Monthly Report format writes an Excel spreadsheet that is designed to help thepreparation of the monthly report. The data required are prepared in the order required, sothat the report can be prepared by cutting and pasting between Excel spreadsheets.

Ifyou make the selection too restrictive You may not find any cases in the database.

The graphic chat is the tool click to see the graphic.

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Form Selective Queries

The Selective Queries menu item is very similarto the Selective Reports menu item. You canselect data like in the Selective Reports menu, and then the Case Tracking System willextract the required data, and show a report on the data extracted. You can print the reportif You want to.

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You can also save the data extracted to an Excel spreadsheet file.

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LocolConsultonqyReport- Forest Crime Monitorin9 Cose Trocking System

Update Graphs

Update Graphs version 3 of the Case Tracking System includes a companion Excelspreadsheet and the ability to update the spreadsheet.

The spreadsheet is called CTSGraphsFA. XIs, depending on which agency You are in. Thespreadsheets have sections for data from FA or from Local FA. The spreadsheet can beautomatically updated to provide graphs based on the data imported or input to the CaseTracking System.

You use the Selective Reporting menu to export data to the Excel spreadsheet. just like theexample above, you select the data that You want to export, and pick DFW or Dl to selectwhich spreadsheet will be updated, ifyou have these options.

7-1mportingcase records

Form Import Data: This form used for FA center to import data from every provincethat have database management system CTS. The data will import to store inCTS Be. indb, the user in center just click to open this form and click on Browsebutton to find data resource where you place and then click on OK. The data willbring and install to the righttable storage of the main database in FA center.

The Case Tracking System will add any new cases, and update any old cases.

The import routine is slow, so it is best to copy the file onto your hard disk before you runthe import.

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8- Backing up the databaseThe CTS system builds automatically backup after click on Exit system that file is CTS_BE. BAK.But this is only CTS BE. indb data store file. The installer data user should backup thedatabase every time he/she has used it. The user can do this by making a copy at first timethe full folder of CTS system that has file CTS. MDB (The main CTS system data source),CTS_BE. MDB (The file back up system of CTS), FCCTS. MDW (Security workgroup file) at thesecond time and go on backup more should be only one file CTS BE. MDB because this file isthe data storage of the Case Tracking System.

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LocolConsultoncyReport- Forest CrimeMonitoring Cose Trocking System

The user should copy the file onto a CD or hard disk external and store the backup CDS in asafe place away from the office where the CTS computers are. That insure if computersystem have problem broken damage or fire in the office You will at least have a copy of thedata from the other safe place. Backups should be made at least once a week, and should bestored in a secure location.

Be very careful do not delete this file or move it, or you will lose the program and all thedata.

Opening the CTS_BE. MDB

Open Microsoft Access, Click File and choose Open. Locate the path of the file and youshould be able to view the file.

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I. Copying andsendingdatabasefromProvincetoHQStep I: Plug in your flash drive at the CPU.

Step 2: Go to C:\CTS folder

Step 3: Right click at the CTS folder and choose send to your flash drive.

Step 4: Right click at the flash drive and choose Eject, to eject the flash drive.

2. MaintainanceDatabasesatHQStep I: COPY the CTS folder from Province into C:\CTS or a new folder

Step 2: Open CTS2 be. indb for each Province

Step 3: Enter the Desription and Narrative details in the PIR table

Step 4 : Save all the changes.

You need to send back the updated CTS folder to the Province

Step 5: Open the system and choose Import Case.

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LocolConsultoncyReport- Forest Crime Monitorin9 Cose Trocking System

3. Compactand RepairDatabase

Overtime the size of the database file with grow and become large. From time to time it willbe necessary to compactthe database. This can be done with the Tools/Database

Utilities/Compact and Repair Database menu item.

Ifdatabase access slows down, run this menu item, and the system may run more smoothly.The database file should become smaller.

It is possible some users may not have access to the menu, and may not be able to run thismenu item. Full User and Full Permissions users should be able to access these items.

===== END =====

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Appendix 6

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Summary of Forest Crime Case StatusI August-30 November 20.0

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