Embed Size (px)
Citation preview
1
URBAN SYSTEMS
ENGINEERING AND RELATED SERVICES
OCTOBER 09, 2017
CONTRACT NO. 4400012324
STATE PROJECT NO. H.010973.6 (CE&I)
F.A.P. NO. H010973
VETERANS BLVD LIGHTING (AIRPORT-LOYOLA)
JEFFERSON PARISH
Under Authority granted by Title 48 of Louisiana Revised Statutes, the Louisiana
Department of Transportation and Development (DOTD) hereby issues a Request for
Qualification Statements (RFQ) on DOTD Form 24-102 (24-102), “Professional
Engineering and Related Services”, revised June 2017, from Consulting Firms
(Consultant) to provide engineering and related services. Consultants who are a
Louisiana or foreign LLC or corporation should be appropriately registered with
the Louisiana Secretary of State, as contemplated by Title 12 of the Louisiana
Revised Statutes, and with LAPELS under its rules for FIRMS. If a Consultant
fails to place itself in good standing in accordance with those provisions, it may be
subject to consequences contemplated in Title 12 and/or the LAPELS rules. All
requirements of Louisiana Professional Engineering and Land Surveying
(LAPELS) Board must be met and the Prime consultants must be registered with
the Federal Government using SAM.gov prior to contract execution. One Prime-
Consultant/Sub-Consultant(s) (Consultant/Team) will be selected for this Contract.
DOTD employees may not submit a proposal, nor be included as part of a Consultant’s
team.
Municipality Project Manager: Thomas Schreiner
DOTD Coordinator: Michael Duplantis
All questions concerning this advertisement should be sent in writing to
The deadline to submit questions concerning this advertisement shall be 48-hours prior to
the closing of this advertisement as provided herein (excluding weekends and holidays).
PROJECT DESCRIPTION
The Consultant/Team will be required to provide construction contract administration and
construction engineering inspection services. The Contract will be between the
Consultant and the City of Kenner, hereinafter referred to as the “Entity”. It will be
monitored by the Entity, DOTD and the Federal Highway Administration (FHWA).
2
SCOPE OF SERVICES
Stage 5: Construction
Part III: Construction Engineering and Inspection(CE&I)
The selected Consultant/Team will be required to provide construction contract
administration and construction engineering inspection services typically performed by
the DOTD Project Engineer and his staff, including but not limited to, the lighting of
roadway for Veterans Blvd from Airport to Loyola. Construction plans will provide the
exact construction scope and limits. These services will be performed in accordance with
DOTD’s Standards and Procedures (see References). Copies of these documents will be
made available through DOTD upon request. The DOTD will assign a project engineer
from its District 02 Office to serve as a construction coordinator for the DOTD during
project construction. The following services to be performed will be under the direct
supervision of the Entity:
1. Coordinate with the Entity and DOTD District personnel to schedule and attend
the Pre-Construction Meeting. The Consultant will be required to conduct the
meeting.
2. Maintain all construction field records; make daily entries in the project diary
(DWR) to indicate the Consultant’s personnel and Contractor’s personnel present
on the job site, the Contractor’s personnel and equipment being utilized on the
project, the work being accepted, the acceptability of traffic control, and the
charging of contract time.
3. Coordinate with the Entity’s Engineer/Representative for all
relocations/adjustments of utility facilities for the construction of work site.
4. Provide all necessary personnel and equipment to perform the required field-
testing for quality assurance in accordance with the latest DOTD Sampling and
Testing Manual.
5. Submit all sampled materials to be tested by DOTD District 02 Testing
Laboratory, in accordance with the stipulated Sampling Manual.
6. Inspect the contractor’s construction operations (daily) to ensure that all work is
performed in accordance with the specified plans and specifications.
7. Keep clear and concise records of the contractual operations, prepare monthly pay
estimates, and make monthly progress reports in conformance with DOTD
requirements. Inspection of construction will not include shop and mill
inspections and their approval.
8. Prepare final estimate packages, including Form 2059 – “Summary of Test
Results” in conformance with DOTD requirements.
9. The Consultant will be responsible for submittal approvals required of the Project
Engineer as stated in the Standard Specifications including form drawings.
10. All construction activities shall be coordinated between the Consultant, the
Owner, the FHWA and an assigned representative of the DOTD. All work
standards, methods of reporting, and documentation of pay quantities will be in
accordance with the policies and procedures of the DOTD. All partial and final
3
construction estimates, and other information must be submitted on forms
approved by the DOTD.
11. The Consultant will perform all documentation, as prescribed by the Department,
on the Department’s construction software, Site Manager. The Consultant will
provide hardware, i.e., computers, printers, internet connections, etc. deemed
necessary to efficiently conduct the inspection services.
12. The Consultant may be required to conduct non-reimbursable training sessions for
his personnel to receive instructions into the use of Site Manager (approximately
four hours). DOTD will provide a qualified instructor for his training.
13. The Consultant will be available for conferences, visits to jobsites, and/or
inspections by DOTD authorized representatives.
14. The Consultant will be required to submit “As-Built” plans with the final
estimate. “As-Built” plans are to reflect all changes made from the original plans.
All changes to the plans are to be made using a red pencil.
15. When it is stipulated by the Project Specifications, that approval by DOTD is
required for material, equipment, and/or construction procedures, DOTD policies
for obtaining such approval will be followed.
16. All construction inspection personnel utilized by the Consultant must meet and
retain the same qualification and certification requirements as required of DOTD
construction personnel.
17. Any proposed changes in plans or in the nature of the work will be pre-approved
in writing by the DOTD, prior to the performance of stipulated work.
18. Plan changes throughout the life of the project will also have to be written by the
Consultant and approved through the Department’s process.
19. The Consultant will monitor and document all construction claims, and provide
recommendations on disposition of claims.
20. The Consultant will manage the RFI (Request for Information) process as defined
on the DOTD internet site, http://www.dotd.la.gov/construction/rfi/.
21. The Consultant will coordinate and/or perform the inspection of the fabrication of
pre-cast materials with DOTD and the Parish.
22. The Consultant’s inspector shall be responsible for performing and documenting
inspections of erosion control devices, and reporting deficiencies to the
Contractor for correction.
23. The Consultant shall meet with the DOTD Statewide Sign Inspector to review the
construction signing for compliance with the MUTCD and Traffic Control
Standards. Documentation of corrections made by the Contractor will be input
into Site Manager by the Consultant’s Project Engineer.
24. The Consultant is reminded that they are a representative of LA DOTD and that
they will conduct all business in the best interest of LA DOTD and its client.
4
FHWA FORM 1391
The Consultant shall be required to notify the contractor and forward to the DOTD
Compliance Section and the DOTD Coordinator all information required for the Federal
Aid Construction Contractor’s Annual EEO Report.
SERVICES TO BE PERFORMED BY THE DOTD
The DOTD will furnish, without charge, the following services and data:
1. Laboratory testing of materials. DOTD District 02 Testing Laboratory in
Jefferson Parish will perform laboratory tests in conjunction with specialty testing
performed at the DOTD Central Laboratory in Baton Rouge, Louisiana, using
samples procured, and submitted by the Consultant and/or his staff.
2. DOTD will provide access to project plans and contract proposal.
3. DOTD Structural/Marine Fabrication Engineer will perform all shop and
fabrication inspection.
4. DOTD will provide sampling plan for the project.
5. Site Manager Instructor and technical support.
ITEMS TO BE PROVIDED BY THE ENTITY
1. Traffic Data
2. Capacity Analysis
3. Borings, if required
REFERENCES
All services documents will meet the standard requirements as to format and content of
the DOTD; and will be prepared in accordance with the latest applicable editions,
supplements and revisions of the following:
1. AASHTO Standards, ASTM Standards or DOTD Test Procedures
2. DOTD Location and Survey Manual
3. DOTD Addendum “A” to the Location and Survey Manual
4. DOTD Roadway Design Procedures and Details
5. DOTD Design Guidelines
6. DOTD Hydraulics Manual
7. DOTD Standard Specifications for Roads and Bridges
8. Manual of Uniform Traffic Control Devices
9. DOTD Traffic Signal Design Manual
10. National Environmental Policy Act (NEPA)
11. National Electric Safety Code (NESC)
12. National Electric Code (NFPA 70)
13. A Policy on Geometric Design of Highways and Streets (AASHTO)
5
14. DOTD Construction Contract Administration Manual
15. DOTD Materials Sampling Manual
16. DOTD Bridge Design Manual
17. Consultant Contract Services Manual
18. Geotechnical Engineering Services Document
19. Bridge Inspectors Reference Manual/90
20. DOTD Stage 1 Planning/Environmental Manual of Standard Practice
21. Code of Federal Regulations 29 CFR 1926 (OSHA)
22. Complete Streets,
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Multimodal/Highway_Safet
y/Complete_Streets/Pages/default.aspx
Follow link below for the individual reference links:
http://webmail.dotd.louisiana.gov/ContWEB.nsf/b88769326453bef886256fe00047183a/1
8fc2860512aba5886257a62006133b8?OpenDocument
COMPENSATION
Compensation to the Consultant for services rendered in connection with this Contract is
based on the number of days for the Construction Contract, and an additional 60 days for
the final estimate package, and established billable rates with a maximum limitation of
$110,038. Prior to execution of the contract, the maximum limitation will be adjusted
based on a more accurate man-hour estimate that will be established based on the
construction contract time.
The Consultant may request to have the initial billable rates updated on a yearly basis
based on the latest DOTD escalation rate. However, any adjustment to the Contract
billable rates shall not be cause for an increase in the maximum compensation limitation
imposed herein.
All travel related expenses will be compensated under direct expenses, and will be in
accordance with Louisiana Office of State Travel regulations found at:
http://www.doa.la.gov/osp/travel/travelpolicy/2015-16TravelGuide.pdf Vehicle rental rates will
require prior approval from the DOTD Project Manager.
DIRECT EXPENSES
All direct expense items which are not paid for in the firm’s indirect cost rate which are
needed and will be consumed during the life of the contract must be identified by the
consultant during contract development. Standard equipment to be used in the provision
of services rendered for this contract will not be considered for payment under direct
expenses. Failure to provide the above information will deem items as non-qualifying
for direct expenses.
6
The consultant shall provide a minimum of three rate quotes for any specialty vehicle or
equipment. Any and all items for which said quotes are not submitted shall be deemed as
non-qualifying for payment as direct expenses.
CONTRACT TIME
The services to be performed under this Contract will commence promptly upon receipt
of the written Notice-to-Proceed (NTP) from the Entity, and will be in effect for the
duration of the construction period, and an additional 60 calendar days for the final
estimate package. The delivery schedule for all project deliverables will be established
by the Entity. For grading purposes only, 165 calendar days will be used for the
contract time.
QUALITY CONTROL/QUALITY ASSURANCE
The DOTD requires the Consultant to develop a Quality Control/Quality Assurance
program, in order to provide a mechanism by which all contracted services can be subject
to a systematic and consistent review. Consultants must ensure quality and adhere to
established construction policies, procedures, standards, and guidelines in the
performance of inspection services. The DOTD shall provide limited input and technical
assistance to the Consultant.
MINIMUM PERSONNEL REQUIREMENTS (MPR)
The following requirements must be met by the Prime-Consultant at the time of
submittal:
1. At least one Principal of the Prime-Consultant must be a Professional Engineer
registered in the State of Louisiana.*
2. The Prime-Consultant must employ on a full-time basis, one Professional
Engineer, registered in the State of Louisiana, with at least five years of
experience in responsible charge of managing Road Construction projects.*
3. In addition to the above requirements, the Prime-Consultant must employ on a
full-time basis or through the use of a Sub-Consultant(s), a minimum of one
DOTD Certified Inspector with a minimum of five years of experience in Road
Construction. Inspectors may only inspect activities in which they hold an
active DOTD certification. Inspectors shall have the certifications at t h e
t i m e o f submittal. Certifications of compliance shall be submitted with and
made part of the Consultant's DOTD Form 24-102. The major activities
listed below require certified inspectors:**
a. Asphalt Plant
b. Asphalt Paving
c. Embankment and Base Course
d. Portland Cement Concrete Paving
7
*MPR Nos. 1 and 2 may be met by the same person.
**MPR No. 3 may not be met by the same person meeting MPRs No. 1 and 2.
Training Certifications/Certifications of Compliance must be submitted with and
made part of the Consultants DOTD Form 24-102 for all Manpower requirements
listed herein.
WORK ZONE TRAINING REQUIREMENTS
As part of DOTD’s on-going commitment to work zone safety, required work zone
training courses must now be taken every four years in order for personnel to remain
eligible to work on DOTD projects. For consultants performing pre-construction services
(i.e., design, survey, subsurface utility, geotechnical, traffic, bridge inspection,
environmental services), appropriate personnel must take these courses. In general, the
responsible charge of traffic control plans shall be required to have Traffic Control
Supervisor training. For pre-construction field services performed within the clear zone,
at least one member of the field crew shall have Traffic Control Supervisor or Traffic
Control Technician training. The Consultant should identify all personnel listed in the
staffing plan for the project that have completed the appropriate work zone training
courses. The consultant shall explain in Section 13 of DOTD Form 24-102 how they plan
to meet the work zone requirements. All pre-construction work zone training
requirements shall be met prior to contract execution. It will be the prime consultant’s
responsibility to ensure their staff and sub-consultants have the appropriate work zone
training.
In addition to the above requirements, if the Scope of Services includes Construction
Engineering and Inspection (CE&I), the following requirements shall be met at the time
of submittal:
Field Engineers: Traffic Control Technician
Traffic Control Supervisor
Flagger
Field Engineer Interns: Traffic Control Technician
Traffic Control Supervisor
Flagger
Field Senior Technicians,
Survey Party Chiefs, and
SUE Worksite Traffic Supervisors*: Traffic Control Technician
Traffic Control Supervisor
Flagger
Other Field Personnel*: Traffic Control Technician
Flagger
* excluding Asphalt Plant Inspector
8
Approved courses are offered by ATSSA and AGC. Substitutes for these courses must be
approved by the LA DOTD Work Zone Task Force. Specific training course
requirements are:
Flagger: Successful completion every four years of a work zone flagger
course approved by the Department. The “DOTD Maintenance
Basic Flagging Procedures Workshop” is not an acceptable
substitute for the ATSSA and AGC flagging courses.
Traffic Control Technician (TCT): Successful completion every four years of a
work zone traffic control technician course approved the
Department. After initial successful completion, it is not necessary
to retake this course every four years if Traffic Control Supervisor
training is completed every four years.
Traffic Control Supervisor (TCS): Successful completion of a work zone traffic
control supervisor course approved by the Department. Following
an initial completion, traffic control supervisors must either
complete a 1-day TCS refresher course or retake the original 2-day
TCS course every four years.
ATSSA contact information: (877) 642-4637
EVALUATION CRITERIA
The general criteria to be used by DOTD in evaluating responses for the selection of a
Consultant to perform these services are:
1. Consultant’s firm experience on similar projects, weighting factor of 3;
2. Consultant’s personnel experience on similar projects, weighting factor of 4;
3. Consultant’s firm size as related to the estimated project cost, weighting factor of 3;
4. Consultant’s past performance on similar DOTD projects, weighting factor of 6;**
5. Consultant’s current work load with DOTD, weighting factor of 5;
6. Location where the work will be performed, weighting factor of 6.*
*Location score will be calculated from 1117 Veterans Memorial Blvd., New Orleans,
LA.
** Work categories listed in the table below will be used for performance ratings for this
project.
Consultants with no past performance rating in a rating category will be assigned the
average rating of the firms submitting; with ratings capped at the statewide average rating
for that category as of the date the advertisement was posted.
9
THE FOLLOWING TABLE MUST BE COMPLETED AND INCLUDED IN THE 24-102 SUBMITTAL.
8a. Prime-Consultants who will perform 100% of the work may state so in lieu of this table. In all other cases, the Prime-Consultants shall fill in the table by entering the name of each firm that is part of the submittal and the percentage of each work category to be performed by that firm. Consultants shall not add categories of work. The percentage estimated for each work category is for grading purposes only, and will not control the actual performance or payment of the work.
Work Categories % of Overall Project
Prime Firm B Firm C Firm D Firm E Firm F
CE&I (CC) 70%
Construction Final Audit (CF)
20%
Contract Management (CM)
10% 100% n/a n/a n/a n/a n/a
8b. Identify the percentage of work for the overall project to be performed by the prime
consultant and each sub-consultant
Percent of Contract
100%
Complexity level- normal
Consultants will be evaluated as indicated in Items 1- 6. The evaluation will be by means
of a point-based rating system. Each of the above criteria will receive a rating on a scale
of 1-5. The rating will then be multiplied by the corresponding weighting factor. The
firm’s rating in each category will then be added to arrive at the Consultant’s final rating.
If Sub-Consultants are used, the Prime Consultant must perform a minimum of 51% of
the work for the overall project. Each member of the Consultant/Team will be evaluated
on their part of the contract, proportional to the amount of their work. The individual
team member ratings will then be added to arrive at the Consultant/Team rating.
DOTD’s Project Evaluation Team will be responsible for performing the above described
evaluation, and will present a short-list of the three (if three are qualified) highest rated
Consultants to the Secretary of the DOTD. The Secretary will make the final selection.
1. Rhonda Braud– Ex officio
2. Melissa Lebas– Project Manager
3. Michael Duplantis
4. Christopher Rogers
5. Corbett Hollier
6. Francis Simon
10
Rules of Contact (Title 48 Engineering and Related Services)
These rules are designed to promote a fair, unbiased, legally defensible selection process.
The LA DOTD is the single source of information regarding the Contract selection. The
following rules of contact will apply during the Contract selection process and will
commence on the date of advertisement and cease at the contract execution by the
selected firm. Contact includes face-to-face, telephone, facsimile, Electronic-mail (E-
mail), or formal written communications. Any contact determined to be improper, at the
sole discretion of the LA DOTD, may result in the rejection of the submittal (24-102):
A. The Consultant shall correspond with the LA DOTD regarding this
advertisement only through Rhonda Braud via email at
B. Neither the Consultant, nor any other party on behalf of the Consultant,
shall contact any LA DOTD employees, including but not limited to,
department heads; members of the evaluation teams; and any official who
may participate in the decision to award the contract resulting from this
advertisement except through the process identified above. Contact
between Consultant organizations and LA DOTD employees is allowed
during LA DOTD sponsored one-on-one meetings;
C. Any communication determined to be improper, at the sole discretion of the
LA DOTD, may result in the rejection of submittal, at the sole discretion of
the LA DOTD;
D. Any official information regarding the project will be disseminated from the
LA DOTD’S designated representative on the LA DOTD website. Any
official correspondence will be in writing;
E. The LA DOTD will not be responsible for any verbal exchange or any other
information or exchange that occurs outside the official process specified
herein.
By submission of a response to this RFQ, the Consultant agrees to the
communication protocol herein.
CONTRACT REQUIREMENTS
The selected Consultant will be required to execute the contract within 10 days after
receipt of the contract.
INSURANCE - During the term of this contract, the Consultant will carry professional
liability insurance in the amount of $1,000,000. The Prime Consultant may require the
Sub-consultant(s) to carry professional liability insurance. This insurance will be written
on a “claims-made” basis. Prior to executing the contract, the Consultant will provide a
Certificate of Insurance to DOTD showing evidence of such professional liability
insurance.
11
AUDIT - The selected Consultant/Team shall provide to the DOTD Audit Section an
independent Certified Public Accountant (CPA) audited indirect cost rate developed in
accordance with Federal Acquisition Regulations (FAR) and guidelines provided by the
DOTD Audit Section. In addition, the selected Consultant/Team will allow the DOTD
Audit Section to perform an indirect cost audit of its books, at the DOTD’s sole
discretion. The performance of such an audit by the DOTD Audit Section shall not
relieve the Consultant/Team of its responsibilities under this paragraph.
Consultants are also required to submit labor rate information twice a year to the DOTD’s
Audit Section and/or as requested by DOTD. Newly selected firms must have audited
salaries and indirect cost rates on file with the DOTD’s Audit Section before starting any
additional stage/phase of their contracts. All Qualification Statements (24-102)
submitted to DOTD by Consultants currently under contract may be considered non-
responsive if the consultant is not in compliance with the above audit requirements.
Any Consultant currently under contract with the DOTD and who failed to meet all the
audit requirements documented in the manual and/or notices posted on the DOTD
Consultant Contract Services Website (www.dotd.louisiana.gov) will not be considered
for this project.
SUBMITTAL REQUIREMENTS
One original (stamped “original”) and five copies of the DOTD Form 24-102 must be
submitted to DOTD along with an electronic copy (USB flash drive only) in a
searchable Portable Document Format (pdf). If you wish to have your flash drive
returned, please include a postage paid, self-addressed envelope. Copies of the
Inspector’s certification card (indicating the date of expiration), must be included in
the 24-102. All submittals must be in accordance with the requirements of this
advertisement and the Consultant Contract Services Manual.
If more than one contract is to be selected based on this advertisement, no Prime
Consultant is allowed to be a Sub-Consultant on any other Consultant’s 24-102. If a
Prime Consultant is submitted as a Sub-Consultant on another Consultant’s 24-102, its
submittal as a Prime Consultant may be deemed non-responsive.
Any Prime Consultant that submits a Sub-Consultant’s 24-102 without written consent of
that Sub-Consultant to be submitted in response to this ad, may be deemed non-
responsive.
Any Consultant/Team failing to submit any of the information required on the 24-102, or
provide inaccurate information on the 24-102, will be considered non-responsive.
Any Sub-Consultants to be used, including Disadvantaged Business Enterprises (DBE),
in performance of this Contract must also submit a 24-102, which is completely filled out
and contains all information pertinent to the work to be performed.
12
The Sub-Consultant’s 24-102 must be firmly bound to the Consultant’s 24-102.
In Section 8, the consultant’s 24-102 must describe work categories and applicable
percentages as defined in the advertisement. Give an estimated percentage of the
work to be performed by the prime consultant and each sub-consultant (if at least
one sub-consultant is being used) for each work category. Consultants shall not add
work categories. The percentage estimated for each work category is for grading
purposes only, and will not control the actual performance of payment of work.
Contract employees may be allowed for a period of time for a particular work category
or task on a project. Contract, part-time, and full-time employees should be shown in
Section 9a with an asterisk denoting their employment status (if part-time or
contract).
Name(s) of the Consultant/Team listed on the 24-102, must precisely match the name(s)
filed with the Louisiana Secretary of State, Corporation Division, and the Louisiana State
Board of Registration for Professional Engineers and Land Surveyors.
The DOTD Form 24-102 will be identified with Contract No. 4400012324 and State
Project No. H.010973.6 and will be submitted prior to 3:00 p.m. CST on Tuesday,
October 24, 2017 by hand delivery or mail addressed to:
Department of Transportation and Development
Attn.: Mr. Mark Chenevert, P.E.
Contracts Services Administrator
1201 Capitol Access Road, Room 405-E
Baton Rouge, LA 70802-4438 or
Telephone: (225) 379-1591
REVISIONS TO THE RFQ
DOTD reserves the right to revise any part of the RFQ by issuing an addendum to the
RFQ at any time. Issuance of this RFQ in no way constitutes a commitment by DOTD to
award a contract. DOTD reserves the right to accept or reject, in whole or part, all
Qualification Statements submitted and/or cancel this announcement if it is determined to
be in DOTD’s best interest. All materials submitted in response to this announcement
become the property of DOTD and selection or rejection of a submittal does not affect
this right. DOTD also reserves the right, at its sole discretion, to waive administrative
informalities contained in the RFQ.
