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Constitution

of the

Weinland Park Community Civic Association

Article I – Name

The name of this organization shall be the Weinland Park Community Civic Association. The

Weinland Park neighborhood is defined by the boundaries of High Street to the west, Fifth Avenue to

the south, the railroad tracks to the east, and the east-west alley north of Chittenden Avenue to the

north.

Article II – Mission and Purpose

The mission and purpose of the Weinland Park Community Civic Association is to proactively engage

all community stakeholders in working together to improve the quality of life in the Weinland Park

neighborhood and to advocate on behalf of all stakeholders in the Weinland Park neighborhood,

including area residents, property owners, business owners and their employees, community and faith-

based organization and their constituencies to external entities such as federal, state and local

government, private corporations, educational institutions, and other community organizations whose

business and operations will have an impact on the Weinland Park neighborhood.

Article III – Governing Body

Section 1: Governing Body. The Weinland Park Community Civic Association shall be governed by

its members. Matters of policy and decision-making concerning the direction of the association will

always be presented to the members to be voted upon. A Steering Committee, consisting of a

President, Vice President, Secretary, Treasurer and Chairs of the WPCCA’s standing committees will

be responsible for setting agendas for WPCCA meetings and making recommendations to the

members.

Sub-section 1(a): The Steering Committee shall be comprised of four elected officers and the

chairs of all standing committees. Officers of the Steering Committee are elected by the

members, while standing committee chairs are appointed by the Steering Committee President.

Officers will serve two-year terms. If re-elected, officers may serve two consecutive terms, but

officers may not serve more than two consecutive terms.

Sub-section 1(b): Standing committee chairs shall serve one-year terms. Committee chairs

may be reappointed to serve two consecutive terms, but they may not serve more than two

consecutive terms as chair of the same committee.

Sub-section 1(c): Officers and standing committee chairs must maintain regular attendance at

the civic association’s membership meetings. Three unexcused absences in a row or the failure

to attend a majority of membership meetings in a 12-month period may be cause for removal

from office by a vote of the members.

Sub-section 1(d): At least 60 percent of the Steering Committee membership must be

comprised of members of the civic association.

Sub-section 1(e): Members of the Steering Committee shall not receive or be paid any

compensation by the association for serving as members.

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Section 2: Membership. Membership in the Weinland Park Community Civic Association is open to

anyone whose primary residence is in the Weinland Park neighborhood as defined in Article I. After

attending one monthly membership meeting and completing a membership form, a resident will be

eligible to vote at the next meeting. Although voting at monthly membership meetings is limited to

residents who are members, these meetings are open to anyone. No one shall be discriminated against

based on race, religion, age, marital status, gender, sexual orientation, physical ability, political beliefs

or economic status.

Section 3: Election of Officers. Officers of the Steering Committee will be elected in even-numbered

years by the members of the Weinland Park Community Civic Association. The President will appoint

a Nominating Committee to offer a slate of candidates at the monthly membership meeting in March of

even-numbered years. Any member may nominate a candidate from the floor. Election of officers

will be held at the monthly membership meeting in April in even-numbered years.

Section 4: Representation of the civic association. Only elected officers or persons designated by a

vote of the civic association members may speak on behalf of the civic association in any public forum

regarding any public matter, issue or concern.

Section 5: Vacancies and absences. Should a vacancy occur on the Steering Committee, the

President may appoint a member to fill that position until an election can be held at a membership

meeting. Any member may nominate a member to fill the unexpired term.

Section 6: Voting. Each member shall have one vote. A majority vote shall govern the

implementation of policies, programs and changes to the organization, except as otherwise provided by

the constitution.

Sub-section 6(a): Endorsements and recommendations. All voting to endorse or recommend

action regarding issues or concerns, including proposed amendments to the constitution,

brought to the WPCCA by entities internal or external to the Weinland Park neighborhood shall

be presented according to the following format:

1. The issue or concern will be placed formally on the agenda of an upcoming membership

meeting and will be made known to the general public according to established protocol.

2. A designated person will present the issue or concern at the scheduled meeting and will

provide any supporting documents, including contact information for those who wish to receive

further information about the issue or concern.

3. An official vote on the issue or concern will be placed on the agenda of the next regularly

scheduled membership meeting. Those members who are unable to be present for the official

vote may register their vote with the Steering Committee in writing prior to the scheduled date

of the vote.

Sub-section 6(b): The Steering Committee shall have the authority to prepare letters of support

for other groups, organizations and causes on behalf of the Weinland Park Community Civic

Association without prior approval from the members.

Section 7: Quorum. No specific number shall be required for a quorum for a membership meeting

provided that notification of the meeting’s date, time and location is made known to the members and

the general public according to established protocol.

Section 8: Meetings. The Weinland Park Community Civic Association normally will have a meeting

of members each month. The meeting of members in February of each year is designated as the

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association’s annual meeting. At the annual meeting, the President will report on the business of the

association and the Treasurer will deliver a financial report for the previous calendar year. Notification

of Steering Committee meetings and standing committee meetings will be provided in a timely fashion

to all members of the Steering Committee.

Section 9: Robert’s Rules of Order. The rules contained in Robert’s Rules of Order shall govern all

proceedings of the meetings of the members, Steering Committee and all standing committees, except

as provided in this constitution.

Article IV – Administration

The Weinland Park Community Civic Association shall be overseen by its members and shall operate

within this constitution and any bylaws which may be adopted or amended from time to time. The

constitution and bylaws define the responsibilities of the Steering Committee and all of the standing

committees.

Section 1: Grantee and fiscal agent. The Steering Committee shall determine one or more fiscal

agents for the WPCCA. The responsibilities of a fiscal agent shall be to:

1. Be the repository of federal, state and other grant monies generated by and directed to the

Weinland Park Community Civic Association, unless otherwise agreed upon by the members.

2. Provide fiscal management and oversight as required by this constitution.

3. Provide administrative support, including but not limited, to supplies, equipment, office

space and assistance to the Weinland Park Community Civic Association, as needed.

Section 2: Committees. Committees of the Weinland Park Community Civic Association shall meet

when necessary or as directed by the association’s membership. Each committee will provide a regular

report of its activities at each meeting of the Steering Committee.

Sub-section 2(a): Composition. Any person may serve on a standing committee, but only

members may vote on matters before the committee.

Sub-section 2(b): Standing committees. The standing committees of the Weinland Park

Community Civic Association shall include Communication, Employment and Education,

Historic Preservation and Design Review, Housing, Safety, Traffic and Mobility, and Youth.

Sub-section 2(c): Other committees. The association’s membership may establish or dissolve

committees as it deems necessary.

Article V – Amendments

The members may propose, study and then adopt amendments to this constitution through a three-

fourths vote. An amendment may be properly voted upon if it has been announced and recorded at the

previous membership meeting and then placed on the agenda for the next scheduled meeting of the

members. Notification of the meeting during which the vote will be taken must be distributed to the

members at least one week in advance of the meeting. Amendments become effective immediately

upon approval by the members.

Revisions adopted March 24, 2010