CONSTITUTION of the Ghana Tourism Federation-GHATOF-SPD'NBW-Jean Lukaz Edit-DeC 07-2009

7/22/2019 CONSTITUTION of the Ghana Tourism Federation-GHATOF-SPD'NBW-Jean Lukaz Edit-DeC 07-2009

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DRAFT CONSTITUTION

OF

GHANA TOURISM FEDERATION

(GHATOF)


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Table of Contents

PREAMBLE ................................................................................................................... 3ARTICLE 1: NAME: ...................................................................................................... 3ARTICLE 2: SEAL OF GHATOF .................................................................................. 3ARTICLE 3: VISION, MISSION .................................................................................... 4ARTICLE 4: LEGAL STATUS ...................................................................................... 4ARTICLE 5: REGISTERED OFFICE ............................................................................ 4ARTICLE 6: AIMS AND OBJECTIVES ....................................................................... 4ARTICLE 7: POWERS AND DUTIES .......................................................................... 5ARTICLE 8: MEMBERSHIP.......................................................................................... 7ARTICLE 9: BENEFITS, RIGHTS AND RESPONSIBILITIES OF MEMBERS ........... 9ARTICLE 10: SANCTIONS ......................................................................................... 11ARTICLE 11: MAIN ORGANS OF GHATOF ............................................................. 11ARTICLE 12: MEETINGS OF MEMBERS.................................................................. 12ARTICLE 13: THE GOVERNING COUNCIL ............................................................. 15ARTICLE 14: REGIONAL BRANCHES ..................................................................... 18ARTICLE 15: THE SECRETARIAT, EXECUTIVE SECRETARY, & EMPLOYEES . 18ARTICLE 16: FINANCE .............................................................................................. 19ARTICLE 17: OFFICERS ............................................................................................. 20ARTICLE 18 WORKING COMMITTEES ................................................................... 21ARTICLE 19 ELECTIONS AND REMOVAL ............................................................. 22ARTICLE 20: PROMULGATION AND AMENDMENTS TO THE CONSTITUTION...................................................................................................................................... 23ARTICLE 21: DISSOLUTION OF GHATOF ............................................................... 23APPENDIX 1: GHATOF MEMBER ASSOCIATIONS ................................................ 25


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PREAMBLE

Whereas Tourism has become a major contributor to the economic

growth of Ghana;

And Whereas identified associations in the Ghana tourism industry find

it expedient to come together and establish an apex organisation to

collate information and articulate the concerns of the practitioners in

the industry and thus influence tourism policy development and

growth;

And Whereas it is deemed necessary to give the apex body a framework

of administration to ensure the proper and effective organisation and

running of the body;Now Therefore in pursuance of this vision, this declaration is hereby

made;

ARTICLE 1: NAME:

1.1 The name of the Apex body shall be Ghana Tourism Federation, and

it shall adopt GHATOF as its acronym.

1.2 The Motto of GHATOF shall be PARTNERSHIP IN SERVICE TO

TOURISM

1.3 GHATOF is incorporated under the Companies Code, 1963 as a

Company Limited by Guarantee with Registration number G.-----

1.4 The Logo of GHATOF has the picture of a castle superimposed on a

shield flanked by an antelope and a traditional drummer. Above all

these is the National Flag of the Republic of Ghana, and below the

entire arrangement is a banner inscribed with the name of GHATOF.

ARTICLE 2: SEAL OF GHATOF


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2.1 GHATOF shall have a Common Seal with the name of GHATOF and

a logo (see article 1.4 above)

ARTICLE 3: VISION, MISSION

3.1 The Vision of GHATOF is to be the primary advocate for private

sector leadership in the development of responsible and sustainable

tourism in Ghana.

3.2 The Mission of GHATOF is to cultivate and uphold commitment to

the shared goals and objectives of the organisation by delivering

services that enhance growth of the tourism industry.

ARTICLE 4: LEGAL STATUS4.1 GHATOF shall be a voluntary, non-profit organisation.

4.2 GHATOF shall be a juristic person, capable of suing and being sued

in its own name and performing all such acts as are necessary for the

purpose of exercising its powers and carrying out of its duties.

ARTICLE 5: REGISTERED OFFICE

The Registered Office of GHATOF shall be in Accra

ARTICLE 6: AIMS AND OBJECTIVES

The Aims and Objectives of GHATOF shall be;

6.1 Act as private sector advocate for the interests of tourism in Ghana,

and to collaborate with all relevant organizations to that end.


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6.2 Promote interests and improve the operations of the various

associations in the industry as well as to assist in the formation of

other potential tourism associations.

6.3 Promote the welfare of member associations.

6.4 Encourage and promote the creation of an enabling environment for

profitable tourism operations in Ghana.

6.5 Improve the standards of service offered by Ghanaian tourism

organizations.

6.6 Develop and maintain a code of ethics for tourism practitioners.

6.7 Establish and maintain effective membership governance.

6.8 Work with relevant institutions and organizations to develop

opportunity and professionalism in the industry.

6.9 Provide leadership for addressing issues related to tourism.

6.10 Carry out such other activities as may be required in furtherance of

Achieving the vision.

6.11 GHATOF shall adopt a visitor and member services strategy and shall

Endeavour to ensure that high quality, customer-focused and cost-

effective services are provided, creating high levels of customer

satisfaction and the maximization of business generated for those of

its members involved in tourism-related businesses.

6.12 Organise from time to time, seminars, symposia, workshops and such

other programmes and print requisite materials for the education of its

members for professional and social advancement.

ARTICLE 7: POWERS AND DUTIES

7.1 GHATOF shall have all the powers and duties necessary to enable itto fulfill its objectives and without limiting the generality of the a

foregoing, shall have the following powers and duties.


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7.2 In consultations with the member Associations,hire, pledge, lease,purchase or otherwise acquire, let, sell, exchange or alienate,

mortgage, burden with servitude or confer any real right in,

immovable property.

7.3 Negotiate or cooperate with any government, regional, metropolitan,municipal, district or community with regard to any matter which is

directly or indirectly aimed at the achievement of the objectives of

GHATOF.

7.4 In consultation with member associations, open and administer officeswhich may be necessary or advisable for the effective and proper

exercise of GHATOFs powers and the carrying out of its duties.

7.5 Acquire insurance cover.7.5.1 For itself against any loss, damage, risk or liability which it

may suffer or incur; and

7.5.2 For the members of the executive Committee, sub-committees,

area committees and the member associations employees in

respect of bodily injury, disablement or death resulting solely

and directly from an accident occurring when performing their

duties as employees.

7.6 Open and conduct banking accounts at a bank as defined in the

BANKS ACT.

7.7 Draw up, make, publish and and make available books, guides, maps,

publications, photographs, films, videos and similar matter intended to

inform persons in the country or elsewhere, of tourist attractions and

services alone or in cooperation with others.

7.8 Gather, evaluate and process information relating to tourism and sellor otherwise make such information available to persons who areengaged in the tourism industry.

7.9 Give marketing advice and guidance to persons who are engaged inthe tourism industry, if appropriate for a fee.


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7.10 Provide all necessary assistance to the associations with regard to thegrading, classification and accreditation of incentive schemes and

systems, and with regard to the administration of such schemes and

systems.

7.11 Promote and develop tourism awareness and participation by localcommunities in the activities of GHATOF.

7.12 GHATOF shall exercise all its powers and duties in accordance with abudget and business plan approved by the Annual General Meeting.

ARTICLE 8: MEMBERSHIP8.1 Membership of GHATOF shall be voluntary and shall be open to

business establishments and voluntary associations residing orcarrying on business within the Republic of Ghana.

8.2 Membership of GHATOF shall be acquired by the completion and

submission of membership form, payment of membership fees as

determined in terms of clause 14.2.1, by the General Assembly at the

Annual General meeting of GHATOF and in fulfillment of

GHATOFs minimum membership requirements as determined by the

Governing Council from time to time.

8.3 Each member shall be issued with a membership identity certificate

and a copy of the constitution by the National Secretariat. The

membership certificate shall remain the property of GHATOF.

8.4 A member association can withdraw its membership provided such

member is not indebted to GHATOF.

8.5 Where such a member is indebted to GHATOF, the debt owned shall

first be paid.

8.6 The member association shall then surrender any Federation property

in their custody including the membership certificate to GHATOF.

8.7 In the case of an office bearer, a written notice of four (4) weeks shall

be required.


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8.8 Any member who is more than 3 (three) months in arrears in respect

of membership dues shall participate in the deliberations of GHATOF

without the right to vote on any issue.

8.9 Any member who is more than 6 (six) months in arrears in respect of

payment of dues shall lose the right to vote at meetings and shall not

offer himself/herself for executive office.

8.10 A member association which wants to contest for a place on the

Governing Council should be free of debt to GHATOF for at least the

last two consecutive years.

8.11 GHATOF members shall put the GHATOF logo at the bottom of their

letterheads as a sign of accreditation

There are four categories of Membership

8.12 FULL MEMBERSHIP8.12.1 Any registered association and professional bodies having

business activity related to services in the tourism, hospitality

and leisure industry.

8.12.2 Full members must have been in existence as a legal entity for

at least two years and accept the principles laid down in this

Constitution.

8.13 ASSOCIATE MEMBERSHIP

The following shall be eligible to be associate members of GHATOF.

Any association whose activities, though not strictly linked to tourism

are essential to the operations of the industry.

Associate members may not vote nor may they serve on the

Governing Council. They may, however, be co-opted to appropriate

committees, can attend all sessions of the Annual General Meeting

and receive publications of GHATOF.

8.14 AFFILIATE MEMBERSHIP

The following shall be eligible as affiliate members of GHATOF.

Affiliate membership shall be conferred on organizations or bodies

who are active in industrial, social, economic and environmental areas

that impact positively on the development and growth of tourism. A


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second group here is made up of EDUCATIONAL INSTITUTIONS

OR MEDIA ESTABLISHMENTS, which produce skilled manpower,

carry out research, and consultancy services for the tourism,

hospitality and leisure industry.

8.15 HONORARY MEMBERSHIP

Honorary Membership of GHATOF may be bestowed upon an

organisation or establishment who in the eyes of the Membership have

contributed and continue to contribute in an outstanding manner to the

objectives of GHATOF. Nominations are submitted to the Governing

Council and ratified by the Annual General Assembly. Honorary

members may not vote, nor may they serve on the Governing Council,

nor will they be required to pay membership fees.

8.16 ASSOCIATION WITH OTHER LIKE BODIES

8.16.1The Governing Council may recommend that GHATOF may affiliate,

associate, or cooperate with any organization, institution or society having

objectives identical to those of this Federation.

ARTICLE 9: BENEFITS, RIGHTS AND RESPONSIBILITIES OF

MEMBERS

9.1 BENEFITS

a/. Results of advocacy actions by GHATOF.

b/. Services that help to improve members business that they cannot

Obtain elsewhere, such; power of unity and affiliation, benefits of

collaboration and synergy, recognition and enhanced prestige,

access to training and education through GHATOF. Access to

service providers, access to marketing promotion and increasedvisibility of your business, consulting services (e.g. planning,

process, etc.

c/. Welfare matters

d/. Arbitration and conference resolution


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9.2 RIGHTS

a/.All members shall have the right to participate in the formulation

and implementation of policies programmes and decisions of

GHATOF and in the furtherance of this shall have reasonable

access to information needed for the exercise of this right

.

b/. Members may request the assistance of GHATOF in labour and

legal matters and in issues involving state and parastatal

institutions and agencies, foreign organizations and private sector

bodies and institutions.

c/.Membersshallhave the right to proper and transparent accounting

of GHATOFs funds.

d/. Members shall have equal right to nominate candidates for electionto national offices subjects to Article 13 (2) (b) and (c) of this

constitution.

e/. Members shall be entitled to copies of all annual reports of

GHATOF.

9.3 RESPONSIBILITIES

a/. Members shall defend the constitution and work towards the

realization of the objectives and purposes of GHATOF.

b/. Members shall accept the authority of the Annual General

Congress, the Governing Council and the decision bodies working

on the authority of these organs.

c/. Members shall implement decisions of the annual general

congress, the Governing Council and of bodies working on the

authority of these organs.

d/. Members shall recognise GHATOF as their official mouthpiece inthe Tourism Industry.

e/. Members shall submit copies of their Annual report to the

Federation.


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f/. Generally members may seek the assistance of GHATOF in the

resolution of disputes.

ARTICLE 10: SANCTIONS

10.1 GHATOF may exclude from membership any member whose

continued membership would, in the opinion of the Council, be

detrimental to the interests of GHATOF or to the furtherance of its

objects.

10.2 Before a member is subjected to disciplinary action the Governing

Council shall give the association concerned, a hearing and give the

association reasonable time to comply with its decision.

10.3 A member who resigns or is excluded in accordance with the provisions

of Article 10.1 shall forfeit all claims to a return of any monies paid

to the Association in respect of admission Fee or Annual fees or other

payments.

10.4 Where a member fails to comply with a Governing Council decision

after the expiry of the stated time the Governing Council shall refer

the matter to the Annual General Congress for appropriate action.

10.5 A member excluded from GHATOF may appeal from the decision of

the Council to a GENERAL Meeting of the Association. A majority

of not less than two thirds of the members present at the General

Meeting at which the case is considered shall have the power to annul

the exclusion subject to the performance of any conditions which the

meeting may think fit to impose.

ARTICLE 11: MAIN ORGANS OF GHATOF

11.1 The following are the organs of GHATOF:

a/. Annual General Congress comprising five (5) delegates from

constituent member associations.

b/. Governing Council headed by the President of GHATOF.


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c/. A Secretariat headed by an Executive Secretary with powers of

a Chief Executive Officer.

d/. Functional Committees with mandates consistent with the

strategic focus and vision of GHATOF.

ARTICLE 12: MEETINGS OF MEMBERS

12.1 ANNUAL GENERAL MEETINGS

12.1.1 An annual general Congress shall be held not later than 3

(three) months after the end of each financial year, at a time andplace determined by the Governing Council, provided that at

least 14 (fourteen ) days prior written notice of the annual

general meeting shall be given to all member associations.

12.1.2 The Secretary shall with the prior approval of the Governing

Council send the notice convening the annual general congress.

Such notice shall state in broad terms, the business to be

transacted at the congress and shall specify the terms of any

resolutions to be proposed.

12.1.3 In the event of a change of date or venue for the Congress, the

Governing Council shall send one months notice of such

changes to the member associations.

12.1.4 Notwithstanding the provisions of clauses 12.1.1 and 12.1.2 the

accidental omission to give notice of the annual general

congress to not more than 10% (ten percent) of the members of

GHATOF shall not invalidate the proceedings at the annual

general congress.

12.1.5 The meeting shall have a quorum when at least 50% of

accredited delegates from the constituent Associations are

present.


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12.1.6 Without exception, every accredited delegate present shall have

one (1) vote and voting shall be by secret ballot.

12.1.7 Proxy votes will be accepted on condition all necessary

arrangements and communication to the Electoral

Commissioner is completed 14 days before congress.

12.1.8 The President of GHATOF or in his absence the Vice President

thereof shall chair the annual general congress, provided that if

neither the President nor his Vice is present within 10 (ten)

minutes of the time appointed for the holding of the annual

general meeting, the members shall elect the Chairperson for

the meeting.

12.1.9 Where the President without reasonable cause fails to convenean Annual General Congress, a simple majority of the members

of the Governing Council may convene the Annual General

Congress.

12.1.10 the business of the annual general congress shall include at least

the following:

12.1.10.1 The election of the person to chair the meeting when necessary.

12.1.10.2 The presentation and adoption of the annual report of the

President of GHATOF, and the budget and business plan for the

forthcoming financial year.

12.1.10.3 The consideration of the audited annual financial statement of

GHATOF.

12.1.10.4 The appointment of auditors for the forthcoming year.

12.1.10.5 The determination of membership fees for the forthcomingyear; as more fully set out in Article 14.2.1.

12.1.10.6 The determination of Governing Council allowances as more

full set out in Article 15.


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12.1.10.7 The selection of members to serve on the Governing Council

for the next term, as more fully set out in clause 9.

12.2 GENERAL MEETINGS

12.2.1 The First General Congress shall be the inaugural generalmeeting of GHATOF

12.2.2 Other General meetings of GHATOF may be convened at any

time by:

12.2.2.1 The Governing Council

12.2.2.2 The President of GHATOF

12.2.2.3 Any 10 (ten) members of the Association

12.2.3. Any general meeting shall be convened on not les than 10 (ten)

days prior written notice to all members, which notice shall

state in broad terms the business to be transacted at the meeting,

and shall specify the terms of any resolutions to be proposed

and the place, the day and the time of the meeting.

12.2.4. The provision of articles 12.1.3. And 21.1.4 shall apply with the

necessary changes, to general meetings of GHATOF.

12.3 QUORUM

12.3.1 The Quorum for general meetings of members of GHATOF

shall be 50% of the existing membership of GHATOF at the

time..

12.3.2. If there is no quorum after 15 (fifteen) minutes of the appointed

time for the meeting, Suspend quorum and have a meeting

with notes taken on the agenda as discussed. Such notes shallbe considered as the first item on the agenda for the next

General Meeting for further discussion. .

12.4 VOTING AT ANNUAL GENERAL MEETINGS AND GENERAL MEETINGS


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12.4.1 Each paid up member of GHATOF shall have 1 (one) vote per

delegate. And all questions arising shall be decided by a

majority of votes.

12.4.2 A resolution put to the vote shall be decided by a show of hands

if demanded by the presiding person of the meeting, or by a

member of the association with the support of at least 4 (four)

other members, provided that no poll may be demanded if a

resolution is tabled with regard to any question of adjournment.

12.4.3 A poll shall be taken in such manner as chairperson of the

Executive meeting directs.

12.4.4. In the case of equality of votes, whether on a show of hands or

on a poll, the Chairperson shall have a casting vote.

ARTICLE 13: THE GOVERNING COUNCIL

13.1 COMPOSITION

13.1.1 This is the primary organ of governance that has overall

leadership and management oversight of GHATOF.

13.1.2 The Governing Council of GHATOF shall comprise of all

nominees of member associations of GHATOF

13.1.3 Formulate policy for GHATOF.

13.1.4 Implement the decisions of the Annual General Congress.

13.1.5 Enforce the Constitution, rules and regulations of GHATOF.

13.1.6 Submit Annual Report on the State of GHATOF and Audited

Financial Report to the Annual General Congress.

13.1.7 Consider all applications for membership of GHATOF and

extend invitations to associations it considers qualified for

membership of GHATOF.

13.1.8 Set up appropriate Committees periodically to perform such

functions as the Council shall determine.


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13.1.9 Adjudicate and settle disputes between members.

13.1.10 Subject to the Constitution to take any and all actions consistent

with the aims and objectives of GHATOF.

13.1.11 Develop a Code of Ethics for approval by the General

Congress.

13.1.12 Maintain overall oversight of the proper management of

GHATOF subject to approval by the Annual General Congress.

13.2 MEETINGS OF THE GOVERNING COUNCIL

13.2.1 The Governing Council shall meet, adjourn its meetings andotherwise regulate its meetings as it deems fit. It shall meet at

least in every quarter of the year.

13.2.2 The chairperson of the Governing Council is the President or in

his absence, the Vice President thereof;

13.2.3 The President shall chair all meetings of the Governing

Council, provided that if neither the President nor the Vice

President is present within 15 (fifteen) minutes of the time

appointed for the holding of a meeting, the remaining members

of the Council shall choose 1 (one) of their number present to

chair the meeting.

13.2.4 May at any time, and upon the request of any 5 (five) members

of the Governing Council convene a meeting of the Governing

Council.

13.3 The quorum for all meetings of the Governing Council shall be

(one half) the number in office at the relevant time.

13.4 All decisions of the Governing Council shall be taken by a simple

majority of votes of those present. In the event of equality of votes,

the resolution in question shall be defeated.


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13.5 Minutes of all Governing Council meetings shall be kept and signed

by the chairperson of the meeting. They shall be available at all

reasonable times during business hours for inspection or copying by

any member.

13.6 POWERS AND DUTIES OF THE GOVERNING COUNCIL

13.6.1 The Governing Council shall have all the powers and duties ofGHATOF as set out in article 5, save for those powers and duties

which must be exercised by the members in terms of this

Constitution, or in terms of any decision made by the members

from time to time.

13.6.2 The Governing Council may at anytime establish and disestablishsubcommittees, determine the composition and terms of referenceof such committees, regulate the conduct of the meetings of such

committees and confer on such committees any such powers as it

deems fit.

13.7 DELEGATIONS

13.7.1 The Governing Council may delegate in writing any power,function or duty assigned to it or conferred or imposed upon it in

terms of this Constitution or by the members, to any sub-

committee, are committee, or employee of GHATOF who in turn

may further delegate such power, function or duty.

13.7.2 The delegation of a power, function or duty under clause 13.7.1does not preclude the exercise of that power, the performance of

that function or the carrying out of that duty by the Governing

Council

13.7.3 The Governing Council may at anytime amend or revoke anydelegation under article 13.7.1 and may delegate its powers,functions or duties subject to any limitations, directives or

conditions which the Governing Council may decide.

13.7.4 The Governing Council may review and amend any decision interms of a delegation contemplated by article 13.7.1, subject to

any rights that may have accrued.


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ARTICLE 14: REGIONAL BRANCHES

14.1 The General Assembly shall upon the recommendation of theGoverning Council establish regional and District branches of

GHATOF.

.

14.2 As far as practicable, The Regions shall correspond to the Regions of

Ghana. Provided that the Governing Council may recommend to the

Annual General Congress to combine some individual regions to form

a viable and efficient unit. Two or more Regions may be put together

to form, for the time being, one unit.

14.3 Each Regional Branch shall be presided over by a Regional Chair.

14.4 The Governing Council shall have power to make rules for regulating

the organization, membership, functions and general conduct of the

Regional Branches.

14.5 The Regional Branch shall report to the Governing Council, which

shall submit the Regional Report to the General Assembly.

ARTICLE 15: THE SECRETARIAT, EXECUTIVE SECRETARY, &

EMPLOYEES

15.1There shall be a Secretariat located in Accra, headed by the Executive

Secretary that shall have the daily administrative and operational

responsibility for GHATOF business.

15.2 The Secretariat shall have a staff support size appropriate to the

administrative and operational needs of the Executive Secretary.

15.3 The Governing Council must as soon as possible after its

First meeting; appoint a fit and proper person with knowledge and

experience of management and the tourism industry, as the Executive


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Secretary. This will be done in accordance with the general process of

recruitment, through advertisement and screening.

15.4 It shall exercise such powers and duties as delegated to it by the

Governing Council.

15.5 The Executive Secretary must be appointed in terms of a fixed term,

performance linked contract, for a period not exceeding 3 (three)

years, and may be re-appointed after expiry of that period.

15.6 If the Executive Secretary is absent or for any reason unable to

perform his/her functions, or whenever there is a vacancy in the office

of the Executive Secretary, the Governing Council must appoint

another person to act as Executive Secretary of GHATOF during suchabsence or inability or until an Executive Secretary has been

appointed in terms of article 15.1

15.7 The Executive Secretary must perform all the functions delegated to

him/her by the Governing Council.

15.8 The Governing Council may in consultation with the Executive

Secretary, appoint such other employees as are necessary to enable the

Executive Secretary to fulfill his/her duties. The Executive Secretary

shall be in charge of all such other employees of GHATOF.

ARTICLE 16: FINANCE

16.1 The funds of GHATOF are composed of;

a) Membership and Registration fees. These are to be fixedannually by Congress before the beginning of the financial year.

b) Donations and grantsc) Income from investmentsd) Loans, fines, special levies, PROVIDED that such loans; levies

fines and special levies shall be approved by the Annual


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General Congress upon recommendation by the Governing

Council.

e) Money raised by GHATOF through its own commercial andfundraising activities.

f) Any other source as may be determined by the GoverningCouncil.

16.2 GHATOF shall open a bank account in its name

16.3 GHATOF shall appoint auditors to prepare and audit GHATOFs

annual financial statements.

16.4 The accounting records and boos of account of GHATOF shall be

kept at the main office of GHATOF, and shall be available at all

reasonable times during business hours for inspection or copying by

any member of GHATOF.

16.5 All the cheques of GHATOF shall be signed by the President (Vice

President as an alternate signatory) and either the Treasurer or the

Executive Secretary.

16.6 Any change in signatories of cheques shall be by resolution of two

thirds of the membership of the Governing Council.

16.7The accounting year of GHATOF shall be January1 to December

31.

ARTICLE 17: OFFICERS

17.1 The officers of the Governing Council shall be;

a/. President

b/. Vice president

c/ Treasurer

Article 17.1.2 POWERS AND DUTIES OF OFFICERS


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Article 17.1.2.1 THE PRESIDENT

The President shall be elected by the General Assembly

17.1.2.2QUALIFICATIONSa) He shall be a past President of an association in good standing.

b) He should be proposed by his/her Associationc) He/she must be a serving President of an Association in good

standing

17.1.2.2 .1In the case of sub-article (c) above such serving Presidentshall relinquish his/her position in the mother association to allow for a

bye election to fill the position.

17.1.2.3 DUTIESa/. He shall convene and preside over the Annual General Congress and

the Governing Council.

b./. Shall present GHATOFs Reports at Annual General Congress.

c/. Shall sign all approved and confirmed minutes of GHATOF.

d/. Shall be the first signatory to GHATOFs account.

e/. Shall have a casting vote at the Governing Council meetings.

Article 17.1.2.4 THE VICE PRESIDENT

a/. Shall assist the President in the performance of his duties and perform

such functions as shall be delegated to him by the President.

b/. Shall act as president in the absence of the President.

c/. Shall be the alternate signatory to GHATOFs account.

ARTICLE 18 WORKING COMMITTEES


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Article 18.1: The working committees of GHATOF shall be appointed

by the governing council as follows:

a) Finance and Investmentb)

Human Resource and Organisational Development

c) Research, Policy and Development.d) Marketing and Public Relationse) Advocacy and Legalf) The Governing Council in consultation with the Executive Secretary

may establish working committees to handle specific matters affecting

GHATOF.

ARTICLE 19 ELECTIONS AND REMOVAL

19.1 The Governing Council shall elect all officers.

19.1.1 To be elected as an officer of the Governing Council a person

shall be a president or a past president of an Association with

full membership status and two years good standing of his

Association.

19.1.2 A person intending to contest election for any national officeshall file Nomination papers with the Electoral Commissioner

of GHATOF six (6) weeks before the date fixed for the

Congress which is to conduct the elections

19.1.3 The nomination papers shall be officially endorsed and

submitted by his /her Association.

19.1.4 All officers shall hold office for a term of two (2) years and

shall be eligible for another term of two years.

19.1.5 Where at the close of nomination, there is only one candidate

for election to an office, there shall be voting held for that

particular office and the candidate shall be declared elected

unopposed.


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19.1.6 An officer may be removed from office upon the breaking of

any of the rules of conduct of GHATOF or the commitment of

an act, which brings the name of GHATOF into disrepute.

19.1.7 The annual General Congress may remove an officer

PROVIDED that notice for the removal of an officer shall have

been placed on the agenda for the congress.

19.1.8 A member of the Governing Council, who is removed from

office in his Association whereupon GHATOF receives notice

of such action, shall cease to be a member of the Governing

Council.

ARTICLE 20: PROMULGATION AND AMENDMENTS TO THE

CONSTITUTION20.1 The provisions of this Constitution may be amended or

repealed by two thirds (2/3) majority of delegates at an

annual General Congress provided that:

20.1.1 The proposed amendment has been circulated six (6) months

prior to the meeting date and placed on the Agenda of theAnnual General Congress in accordance with Article 8 (3) of

the Constitution.

20.1.2 Only a paid-up member Association of GHATOF shall propose

an Amendment or repeal of any of the provision of the

constitution

20.2 The Constitution shall be promulgated when it is approved by

two thirds (2/3) majority of delegates at an Annual General

Congress.

ARTICLE 21: DISSOLUTION OF GHATOF

21.1 GHATOF may be dissolved upon a resolution passed by

two-third (2/3) majority of existing member Associations


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at a General Congress called for that purpose, provided

that 21 (twenty-one) days notice of the proposed

amendment or dissolution has been given to members of

GHATOF.

21.2 In the case of dissolution, decided by a minimum two-

thirds of Full Member organisation present at the

Congress, one of several liquidators will be nominated by

the Congress and the assets of GHATOF will be shared

in equal parts among all Members of GHATOF, after

payment of all outstanding debts of GHATOF


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APPENDIX 1: GHATOF MEMBER ASSOCIATIONS

1.

Ghana Hotels Association

2. Ghana Association of Travel And tourist Agents (GHATTA)3. Ghana Restaurants And Night Clubs Association4.National Drinking Bar Operators Association (NADBOA)5. Ghana Traditional Caterers Association (GTCA)6. Car Rentals Association of Ghana (CRAG)7. Tour Guides Association of Ghana (TORGAG)8. Tour Operators Union of Ghana (TOUGHA)9. Ghana Drinking Bar Operators Association (GHABOA)10.Indigenous Caterers Association of Ghana (ICAG)11.Board of Airlines (BOA)12.Ghana Association of Forex Bureaux13.African Travel Association (ATA Ghana Chapter)14.Institute of Hospitality, (IOH, Ghana International Branch)15.Ghana Tourism Society16.SKAL Club International17.Travel Writers Association of Ghana (TWAG)18.Ecofest Foundation19.Cook Art20.Ghana Chefs Association21.Tourism Writers Association

Documents

CONSTITUTION of the Ghana Tourism Federation-GHATOF-SPD'NBW-Jean Lukaz Edit-DeC 07-2009