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Consolidating IT Structure Across Agencies. Monday, October 29, 2012 Facilitator: Jim Campbell (SST) Panelists: John Kraman, Oklahoma Department of Education Steve Snow, North Dakota Department of Education. North Dakota. North Dakota. K-12 Centralized Data Systems - PowerPoint PPT Presentation
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2012 SLDS P-20W Best Practice Conference 1
CONSOLIDATING IT STRUCTURE ACROSS
AGENCIESMonday, October 29, 2012
Facilitator: Jim Campbell (SST)Panelists:John Kraman, Oklahoma Department of EducationSteve Snow, North Dakota Department of Education
2012 SLDS P-20W Best Practice Conference 2
NORTH DAKOTA
2012 SLDS P-20W Best Practice Conference 3
K-12 Centralized Data Systems• Legislative study in the late ‘90s due to skyrocketing
cost of server hosting• Opposition from mid-sized agencies• State mandate (2001 session) that ITD would host
servers• No state agreements between agencies
NORTH DAKOTA
2012 SLDS P-20W Best Practice Conference
K-12 Centralized Data Systems• Challenges• Change the way of thinking, let go of ownership
• Benefits• Better ‘care and feeding’ of servers• Cheaper• Improved services to state as a whole• Neutral ‘third party’ for research (SLDS link)
NORTH DAKOTA
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2012 SLDS P-20W Best Practice Conference
OKLAHOMA
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2012 SLDS P-20W Best Practice Conference 6
Oklahoma’s IT Consolidation:Upon taking office, Governor Mary Fallin
observed that many state government agencies were outdated “eight-track bureaucracies in an iPod world.”*
Gov. Fallin signed HB 1304 on May 24, 2011 – to reform and consolidate the information technology structure, operations and purchasing procedures of the state.
OKLAHOMA
* “‘Find a way forward’: Jobs, economy top Fallin’s list of priorities” by M. Scott Carter , The Journal Record, February 7, 2011 [http://journalrecord.com/2011/02/07/%E2%80%98find-a-way-forward%E2%80%99-capitol/]
2012 SLDS P-20W Best Practice Conference 7
The Oklahoma State Department of Education (OSDE) was the first state agency to consolidate IT with the Office of State Finance (OSF) – now the Office of Management and Enterprise Services (OMES).• Consolidation began on July 1, 2011• The Service Level Agreement between
OSDE and OMES was executed on June 26, 2012
• Governance bi-laws to be signed in October 2012
OKLAHOMA
2012 SLDS P-20W Best Practice Conference
OKLAHOMA SDE’S “WAVE” (JULY 2011)
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2012 SLDS P-20W Best Practice Conference
CONSOLIDATION AND OSDE’S BUDGET
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2012 SLDS P-20W Best Practice Conference
Beyond a change in the posture of the OSDE – from hoarding data to reporting data – consolidation has required that the OSDE:• Define and coordinate data/IT projects• Define value for data/IT projects• Clarify roles and responsibilities• Implement a comprehensive and systematic process from
concept to implementation• Track data/IT projects with accountability• Connect OSDE data/IT projects with P-20W
NEED FOR DATA GOVERNANCE
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2012 SLDS P-20W Best Practice Conference
Contact information:Steve Snow [email protected] Kraman [email protected] Jim Campbell [email protected]
CONTACTS & ADDITIONAL RESOURCES
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