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DoD Recruiting Facilities Program:

Consolidated Policies, Procedures and Construction Specifications

US ARMY CORPS OF ENGINEERS

US ARMY RECRUITING

US NAVY RECRUITING

US AIR FORCE RECRUITING

US MARINE CORPS RECRUITING

US AIR FORCE RESERVE RECRUITING

AIR NATIONAL GUARD RECRUITING

FISCAL YEAR 2015

Issued Date: November 14, 2014

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CONTENTS

DOD RECRUITING FACILITIES PROGRAM: 1

SECTION 1 - INTRODUCTION 1

General 1 Responsibilities 2

SECTION 2 - LEASING POLICIES 3

Firm Term Leases 3 Interim Leases 4 Length of Lease 4 Lessor/Tenant Conflict 4 Minimum Time for Occupancy 4

SECTION 3 - PROGRAM POLICIES 5

Action Additions/Deletions/Unaccomplishable/Unfunding 5 Breaking Collocation 6 Collocation 7 Mini Collocation Meetings 7 National Collocation Meetings 8 Facility Inspections 8 Mission Support Program Actions 8 New Offices 8 Part-Time Offices (PTO) 9 Relocations, Closures, and Reductions 9 Expansion Actions 9 Maintenance and Repair Program Actions 10 Emergency Upgrades/Repairs 10 Upgrades by Service 10 Upgrades Necessary due to Vandalism 10 Maintenance and Repair Problems 11 Lease Support Program Actions 11 Cost Reduction Program Actions 12 Special Program Actions 12

SECTION 4 - FINANCIAL POLICIES 14

Monitoring of Recruiting Facilities Program Service Funding Allocation 14 Request for Funding 14 Augmentation of Funds 14

SECTION 5 - SITE SELECTION AND APPROVAL 16

Coordinating Beneficial Occupancy Date (BOD)/Lease Termination Dates 16 Delineated Area Identification 16 Floor Plan Approvals 16 Site Evaluation and Selection 16

SECTION 6 - SPACE AND FACILITY & WINDOW GRAPHICS STANDARDS 18

Full-Time Recruiting Office Space Standards 18 Main Station and Mini-Main Station Space Standards 19 Air Force Reserve Space 19 Donated or Free Space 19 Facilities Location within Leased Space (Space Layout) 20 Special Features, Amenities and Restrictions 20

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Displays and Artwork 20 Exterior Flag Poles 20 Janitorial Services 20 Mail Boxes/Slots 21 Paint and Carpet 21 Parking 21 Pull Up Bars 22 Restrooms 22 Showers 22 Signage and Window Graphics Displays 23 Tobacco and Alcohol Products 24 Vending Machines 24 Weapons 25

SECTION 7 - EXCEPTION AUTHORITY/APPROVAL 26

Acceptance of Space under Minimum Authorized 26 Exception Approvals 26

SECTION 8 - DEFINITIONS AND TERMS 29

SECTION 9 - JOINT RECRUITING FACILITIES COMMITTEE MEMBERS 32

SECTION 10 - REGIONAL DOD RECRUITING FACILITIES PROGRAM

MANAGERS 35

SECTION 11 - GUIDANCE: CONSTRUCTION SPECIFICATIONS 36

General Guidance 36 Standard Recruiting Office 37 Office/Professional Building Space 37 Air Force Health Professions Flight Office 37 Special Guidance 37 Signage, Graphics & Branding Repository 39

SECTION 12 - GUIDANCE: SERVICE SPECIFIC PAGES 40

AIR FORCE 41 AIR FORCE RESERVE 50 MARINE CORPS 54 NAVY 65

APPENDIX A A

APPENDIX B B

APPENDIX C C

APPENDIX D D

APPENDIX E E

APPENDIX F F

APPENDIX G G

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Section 1 - Introduction General 1. This publication establishes business practices that will be used in the accomplishment of the Recruiting

Facilities Program (RFP). It will be used by the Military Services recruiting elements and all U.S. Army

Corps of Engineers (USACE) elements responsible for the management and accomplishment of RFP actions.

2. The Army is the Executive Agent for the RFP per DOD Directive 5160.58E, dated 31 August 2005.

https://cpclvlnk.usace.army.mil/livelink/llis-

api.dll/fetch/2002/516215/516217/516119/239611/264364/264273/1750838/DoD_5160.58E.pdf?no-

deid=2070831&vernum=0 Enterprise>In-Leasing Program>Military Data>DoD>Recruiting>Recruiting Policies & Proce-

dures>USACE>2 - Recruiting Policies & Procedures

3. Additional guidance on the RFP may be found in RFMIS and on the USACE Real Estate Home Page at:

http://www.usace.army.mil/

4. Facilities are provided for the accomplishment of the recruiting mission (both production and administrative

functions). They will not be used for unauthorized activities of any kind, to include and not limited to being

used as a place of lodging for applicants or recruiting personnel, performance of PT drills in leased space, or

on-site areas, storage of PT equipment, to include tractor tires, or any unauthorized materials. Additionally,

pets, to include dogs, cats, birds, reptiles, tropical/salt water fish, or livestock of any kind are not authorized

in space leased as part of the RFP.

5. The Consolidated Policies and Procedures provide authorized space for recruiting offices, intermediate com-

mands, and main stations acquired by the Corps of Engineers (COE) in the execution of the RFP. The COE

has received a special categorical space delegation from the General Services Administration (GSA) to ac-

quire space for the RFP. This delegation applies to production recruiting offices and Administrative Space,

but does not include Main Stations. The Main Stations remain the responsibility of GSA, unless a one-time,

case-by-case basis, specific delegation is granted to a COE District or it acquires the space under an Army

leasing authority specified in 10 USC 2661. For 2661 leases, the term is limited to one-year only and re-

quires affirmative action on the part of COE Districts to the lessor, to lease for an additional one -year

term. Funds for 2661 leases must be obligated for the entire year, regardless of whether the term crosses FY

lines. Construction Build-out Specifications as specified within the appropriate Fiscal Year’s Consolidated

Policies and Procedures will be used for all facilities leased by the Corps of Engineers (COE) as well as GSA

leased Main Stations.

6. Reference EC 405-1-12, Section II, Authorities, Responsibilities and Definitions. Sec 1-03 - Authorities de-

scribes the leasing authorities of the GSA and for acquisition by USACE of real property use by the Govern-

ment. Paragraph 103c of Sec 1-03 specifically states: Leases acquired by USACE under specific authority

delegated by GSA, including categorical space and special-purpose space.

Also reference DOD Directive 5160.58E, Subject: Recruiting Facilities. Paragraph 2 – Applicability and

Scope, subparagraph 2.1 specifically states the following: Applies to the Office of the Secretary of Defense,

the Military Departments (including their Reserve components – specifically their respective Recruiting

Commands) and the Office of The Inspector General of the Department of Defense. The term “Military Ser-

vices,” as used hereafter, refers to the Army, the Navy, the Air Force, the Marine Corps and their Reserve

components.

Based on the above 2 references, the Air and Army National Guard are considered a “mili tary service” and

the GSA categorical space delegation is to be used as the leasing authority. Direct Army leasing authority 10

USC 2661 (for space, for one-year leases) may also be used, if necessary.

Until the Air and Army National Guard can get their funding streams transferred into the RFP funding

stream, they will be required to send District’s the lease, buildout and labor account funding via MIPR.

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Funding will be required at the beginning of the FY, for the entire FY in regards to leases as well as specific

actions requested in a given FY.

Responsibilities 1. District Responsibility- Districts should complete all actions by the negotiated revised COE date within the

same quarter. These dates correlate to the Beneficial Occupancy Date (BOD), or physical completion of

required work, not the date of obligation. Authorized variance from these dates must be obtained by a

written or verbal request to the appropriate Joint Recruiting Facilities Committee Representative (JRFCR),

through their respective command channels. The request must include sufficient justification for the

requested variance (i.e. problems associated with delineated area, permit, or construction scheduling etc).

Districts must ensure that all utility services (water, gas, oil, electric, internet and telephone) are brought to

the leased space building demarc point as part of the initial build-out and that required conduit and boxes

(with blank cover plates) with pull string for installation of telephone and telecommunication equipment are

provided.

2. Service Responsibility- Service representatives (at all command levels) should respond to Districts' request

for a variance of a revised delivery date in a timely manner. Forwarding concurrence/coordination through

appropriate command levels to JRFCR for approval. The JRFCR is responsible for updating revised dates in

a timely manner based on approved variances. However, it is the Services’ responsibility to install or

contract for the installation of telephone, telecommunication equipment, cables, wiring, and wall jacks to

individual offices.

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Section 2 - Leasing Policies

Firm Term Leases 1. Firm term leases should be sought only when the Lessor provides significant considerations or benefits, i.e.,

build-out or major renovations without reimbursement from the government or contributing significantly

toward such costs. Under no circumstance shall one-time costs be amortized. All firm term leases in excess

of three years, regardless of considerations/benefits, require the approval of the appropriate JRFCR and

RPM. The Chairperson of the Joint Recruiting Facilities Committee (CJRFC) shall be the deciding factor

when the JRFCR(s) and RPM(s) come to a split decision or disagree. Reference Table 1 Exception Approval

Authority.

2. As the Realty Specialist completes the bid information for a potential site, the number of years for the firm

term lease will be entered in the Lease Firm Term Years block. When the bid is saved and the code is

evaluated for Exception Approvals (EA), this number is checked to determine if the Firm-Term EA is

initiated.

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Interim Leases A lease of less than one year in duration which provides temporary space due to an unanticipated event (natural

disasters, major renovations, fire, unplanned relocations; facility related emergencies, etc.) which renders existing

facility untenable is considered an interim lease. Interim leases will not be used for opening a temporary facility

(lease) during construction, acquisition, the opening of a new office, or relocating an office . Execution of an in-

terim lease requires JRFCR and CJRFC approval and is subject to the following:

a. No other government or JRFC space is available for the displaced personnel to work from within a

reasonable distance of the existing or new location (normally 50 miles or 1 hour commute).

b. The leasing of storage space is only authorized when sufficient space to store furniture, equipment, or

supplies is not available.

c. Funding and approval will be based on the specific action type and requesting Service(s).

d. Limited alterations (build-out) necessary to make the temporary facility tenable may be provided.

e. Interim Leases are exempt from JRFC quality and size standards. However, the space leased should be

the minimum required to perform recruiting functions.

f. Security mitigations are required for all spaces, unless the appropriate JRFCR has approved a waiver in

writing. Some security mitigations may still be required by coordination with the JRFC Security team

and appropriate JRFCR in writing.

Length of Lease For recruiting offices, GSA has delegated USACE firm term leasing authority for up to 5 years. This delegation

has been re-delegated to Districts. However, firm term leases in excess of three years must comply with the firm

term lease criteria above.

Lessor/Tenant Conflict 1. Districts must report all incidents of vandalism that are above normal wear and tear, result in problems

associated with lease renewal, or bring discredit upon members of the Armed Forces. Every effort will be

made to identify the source of the problem and provide sufficient information i.e. names, Service, location,

vehicle license numbers, photographs, etc., related to the incident.

2. Districts will provide a written electronic notification (e-mail) of all incidents reported by the Lessor or other

tenants relating to conflicts or vandalism to the appropriate Main Station, Subcommand, JRFCR, and COE

applicable RPM within 10 days of an incident. When an incident is reported by a Service(s), the notification

with appropriate copies and detail shall be provided to the Lessor within 10 days of the incident.

3. A copy of all e-mails, letters, photographs, Police reports, Situation reports (SITREPS), etc. shall be loaded

into RFMIS as applicable.

4. For additional information regarding repairs to vandalized premises, reference Section 3 "Emergency

Upgrades/Repairs" and "Upgrades Necessary due to Vandalism".

Minimum Time for Occupancy To protect the considerable investments required for opening and relocating facilities, it is preferred that the

Services commit to a minimum occupancy of 5 years unless mission requirements change and it would be more

cost effective to close the office and relocate the other collocated services

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Section 3 - Program Policies

NOTE:

RFMIS should be updated constantly (e.g., costs, dates).

Action Additions/Deletions/Unaccomplishable/Unfunding 1. The JRFCR has the option to add, delete, or unfund actions during program execution subject to the

following:

a. Growth Actions:

(1) Required concurrence(s) shall be obtained, either telephonically or by email, prior to requesting a

growth action. The requesting JRFCR must enter the dates, and with whom the action was

coordinated in the Remarks field of the requested action.

(2) Districts have the option to accept or reject growth actions after the program stamp date.

(3) The appropriate JRFCR and/or RPM shall notify the District by e-mail when an action is placed in a

funded status. The e-mail notification is not required when the addition is approved and funded at a

collocation meeting.

(4) For deletion actions, Services shall coordinate with Districts to make sure the action has not

progressed past the commitment stage.

b. Deletions:

(1) The JRFCR may delete actions without penalty prior to the program year (implementation date);

however, they should contact the applicable District and applicable Service(s). Notification of

deletions should be provided to the applicable Corps District in order to avoid “false starts” prior to

issuance of the program implementation letter by HQUSACE.

(2) The JRFCR deleting a funded action during the program year may be required to fund actions that

were unfunded by other Services during the action approval process.

Example: The funding Service deletes a relocation action. As part of the initial approval process, a

collocated Service unfunded a necessary upgrade. The deleting Service may be required to fund the

unfunded upgrade action(s), subject to the growth action procedures identified above. Table 1

Exception Approval Authority

(3) The JRFCR may delete funded actions prior to or during collocation meetings with prior

coordination with the District and other Services impacted by the action. During the year of

execution, the requesting JRFCR must enter the dates and with whom the action was coordinated in

accordance with the Exception for Approval Process in the Remarks field of the deleted action.

c. Unaccomplishable:

(1) If it is determined that an action cannot be accomplished due to external circumstances, Districts

may request that the action be marked "Unaccomplishable" by initiating an Unaccomplishable

Exception. See Section 7, Table 1, Exception Approval Authority and Section 8, Definition and

Terms for Additional Information.

(2) An Unaccomplishable Exception should not be initiated if the Service does not concur with the

winning site.

2. Subject to the approval of the appropriate JRFCR, Districts may request that actions be added or deleted from

the program at any time during the program year. Changes to the program may also be made at collocation

meetings, subject to coordination and approval requirements. See Section 7, Table 1 Exception Approval

Authority.

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Breaking Collocation 1. The approval to break collocation rests with the CJRFC. A request to break collocation made by a Military

Service must include a concise justification.

2. If a District cannot complete a programmed action due to non-availability of sufficient space to house all

services within a collocated facility, they may request a break in collocation. The request must include at a

minimum, the results of the market survey(s) conducted and the concurrences of the recruiting services.

3. To request a break in collocation, the following guidance MUST be followed:

a. JRFCR HQ L1 service representative must submit a request via email to break collocation to the CJRFC

(Andy Minicz) and HQ USACE Recruiting Facilities Program Manager (Darvin Smith). The information

in the request MUST be verified by the requesting service with the appropriate USACE District and all

other services. Request emails MUST also CC the affected parties, including USACE (District & RPM)

and any other service representatives. The request must include a narrative justification as to why the

request to break collocation should be approved. If the submitted request does not have all the information

or data has changed, the affected parties should reply to all on the email submittal with the appropriate

information.

b. The CJRFC or HQ PM decisions will be made strictly upon information in the email request along with

validation by the appropriate Service/District/RPM. The following information verified by the

requesting service should include, but is not limited to:

(1) Ensure (and include) the number of authorized personnel in RFMIS are correct (service responsibility).

(2) Ensure (and include) the current total square footage assigned and the cost information from RFMIS

are correct (service responsibility). This applies to the current location, and whether the space

increases or decreases. Services would include all appropriate information in their email request.

COE District will verify this information via email response to the services request (with a reply to all).

(3) Each JRFCR HQ L1 service representative (as appropriate) will verify their service will or will not be

paying for vacant or underutilized space and include the associated costs.

c. The CJRFC or HQ PM will send written notification to the Services and CC the USACE (District & RPM)

indicating either approval / disapproval of the request for breaking collocation.

d. If approved, the Service submits a RFMIS Helpdesk ticket to have the break in collocation approved in the

system. The email approval notification from the CJRFC or HQ PM must be submitted with the helpdesk

ticket.

e. The RFMIS Helpdesk will mark the action as “Validated” and enter an OUSD approval decision with the

following:

(1) User of “Admin - RFMIS”

(2) Remarks stating "Marked validated per ticket # ------, in which < CJRFC HQ PM > approved break in

collocation".

4. Requests to break collocation with required justification shall be loaded into RFMIS by the requesting

Service. See Section 7, Table 1 Exception Approval Authority.

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Collocation DOD Directive 5160.58E directs collocation of all production recruiting offices to the maximum extent possible

and when economically feasible. In order to comply with this Directive it sometimes becomes necessary for a

Service establishing a facility in a desired area to fund a relocation action for another Service(s), which has

facilities in the same recruiting boundaries to achieve collocation.

https://cpclvlnk.usace.army.mil/livelink/llisapi.dll/fetch/2002/516215/516217/516119/239611/264364/264273/17

50838/DoD_5160.58E.pdf?nodeid=2070831&vernum=0 –

Enterprise>In-Leasing Program>Military Data>DoD>Recruiting>Recruiting Policies &

Procedures>USACE>2 - Recruiting Policies & Procedures

Mini Collocation Meetings 1. In accordance with the Collocation meeting Guidance:

https://cpclvlnk.usace.army.mil/livelink/llisapi.dll?func=doc.ViewDoc&nodeId=2274736

2. The purpose of the Mini Collocation Meeting is to identify and resolve issues, coordinate delivery dates, and

obtain appropriate concurrence(s) of proposed actions in the current and out-year FY programs in accordance

with collocation guidance.

3. In view of the Secretary of Army Directive 2011-20 (Department of the Army Conferences) dated 14 Oct 2011

and HQUSACE Office of Counsel memorandum (CECC-G Bulletin No. 11-02, Army Directive on

Conferences) Districts use video teleconferencing or other automated support to resolve issues prior to the FY

National Collocation Meeting. These documents can be located at:

https://livelink.usace.army.mil/Livelink2/llisapi.dll?func=ll&objId=4249883&objAction=browse&sort=name

Enterprise>In-Leasing Program>Military Data>DoD>Recruiting>Recruiting Policies &

Procedures>USACE>2 - Recruiting Policies & Procedures>FY 2012 RFP Consolidated Policies and

Procedures>Department of the Army Meeting's Guidance

4. Mini Collocation Meetings should be scheduled at least 60 days prior to their respective FY National

Collocation Meeting. Districts are to coordinate the dates and video teleconferencing or other automated

support and enter this information into the JRFC event calendar in RFMIS no later than 30 days prior to the

scheduled Mini Collocation Meeting conference call.

5. The Services must ensure that personnel with the authority to make decisions participate in these conference

calls.

6. Services will load delineated boundaries and any additional required justification or documentation to support

requested actions into RFMIS prior to the meeting.

7. Every effort will be made to resolve all issues and enter the appropriate concurrence/ non-concurrence actions,

in RFMIS prior to closure of the conference calls.

8. Districts will load the minutes and attendee lists into RFMIS and notify the Main Station, Subcommand, and

JRFCR by e-mail that the minutes have been loaded.

9. Districts and JRFCRs will monitor the minutes to ensure any required RFMIS entries not made during the Mini

Collocation Meetings are made prior to the FY National Collocation Meeting.

10. All unresolved issues will be loaded into RFMIS at least 45 days prior to the National Collocation meetings.

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National Collocation Meetings The purpose of the National Collocation Meeting is to review, make decisions on unresolved issues, and discuss

pertinent issues in a public forum for the RFP for the current/out -year FY requirements.

https://cpclvlnk.usace.army.mil/Livelink/llisapi.dll?func=ll&objId=1306110&objAction=browse&sort=name Enterprise>In-Leasing Program>Military Data>DoD>Recruiting>Recruiting Events>Collocation

Meetings>Meeting Document Templates - Invitation Letter/Guidance, etc.>Collocation Meeting Policy

Guidance

Facility Inspections 1. Recruiting stations, Intermediate Commands, and Main Stations will be inspected by a representative of the

Service(s) within 30 days of completion of the new station action, relocation action, or expansion action and

annually thereafter. The results of all inspections will be entered into RFMIS on the Facility Inspection

screen.

2. All facilities will be inspected by a service representative annually and must be accomplished within 11 - 13

months of the last inspection. However, the annual inspection may be delayed or not accomplished when

there is a funded maintenance action or lease termination in the same year as the required inspection date.

Mission Support Program Actions 1. Mission Support actions include new offices, relocations, and expansions (both internal and external).

2. To reduce the level of effort and Real Estate Operating (REO) costs, the requesting Service(s) should

coordinate their requested delivery dates with the District(s) and, if necessary, each other. However, the

Military Services should make every effort to work with the Districts to schedule non-priority actions within

the third and fourth quarter of the fiscal year to allow the Districts sufficient time to complete high priority

and other time sensitive actions.

3. New offices, relocations, and external expansions should not be requested with a delivery date within the

first quarter of the fiscal year, unless the delivery date is coordinated and approved by the District.

4. Any changes to dates, deletions, or unaccomplishable actions, must be coordinated between the JRFCR and

the Districts.

5. All mission support program action types require the concurrence of the majority of the collocated and

proposed collocated Services for validation. In the event of a split decision, the approval of the CJRFC is

required. New offices and Expansion actions do not require majority concurrence.

6. Under no circumstance will one-time costs be amortized.

New Offices 1. All new office actions must be programmed by the appropriate JRFCR.

2. Every effort shall be made to have collocated office(s) by placing them in existing excess space or expanding

existing leased space. If necessary and economically feasible, existing facilities may have to be relocated to

an alternate site. This may include the funding Service for the new office to fund the cost of the other

Service(s) relocation in order to achieve the required collocation.

3. If the Service(s) desire not to be collocated in a geographical area where there are other Service(s), they must

provide justification for the requested exception to the CJRFC. See Section 7, Table 1 Exception Approval

Authority.

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4. Once a New Office action has been placed in RFMIS, the location (city/state) cannot be changed without

prior approval from the appropriate JRFCR and coordination with the District. Appropriate remarks should

be entered in RFMIS when the location has been changed.

Part-Time Offices (PTO) 1. All PTO actions must be programmed by the appropriate service level 1, 2, or 3 personnel.

2. Army substations, Marine Corps Transient Recruiting Facilities, Navy Part-Time offices, and Air Force and

Air Force Reserve Part-Time Offices should be located in remote, sparsely populated areas.

3. PTO’s shall be located in office building space and normally used not less than two days per week. They

may be leased only when suitable rent-free space is not available and the potential for qualified applicants is

worth the cost of acquiring and maintaining space.

4. PTO’s collocated with full time recruiting facilities will be reviewed for closure upon relocat ion, or closure

of the full-time offices.

5. In cases where rent-free space can be obtained, the District may pay utilities and janitorial costs.

Relocations, Closures, and Reductions 1. For reduction relocation actions (998 identifier) Districts are to apply any one time costs associated with the

relocation to each Service's record regardless of the funding Service or requesting organization. The same

applies to the rent. Both are to be proportionately shared based on square footage. These action types are

considered fair shared.

2. For closure actions (998 identifier) Districts are to apply any one time costs to the closure record associated

with closing the office regardless of the Service requesting or funding the closure. Proposed rent is to be

zero.

3. For reduction expansions (998 identifier) Districts are to apply any one time costs and proposed rent to the

expansion record regardless of the funding Service or requesting or requesting organization.

NOTE: NO CHANGES TO THE PROCESS FOR MISSION SUPPORT OR UNPLANNED RELOCA-

TIONS. Mission Support onetime costs are applied to the funding Service. All other affected Service records

are zeroed out (do not leave field blank). Rent is proportionately fair shared amongst each Service. For un-

planned relocations the onetime costs and rent are proportionately fair shared All relocation actions must be programmed by the appropriate service level 1, 2, or 3 personnel.

If a funded relocation requested delivery date (or other scheduled dates) must be changed or if the action

cannot be accomplished, the District will contact the affected Services and RFMIS shall be updated

accordingly.

Once a relocation action has been placed in RFMIS, the city/state cannot be changed without prior approval

from the appropriate JRFCR and coordination with the District. Appropriate remarks should be entered in

RFMIS when the location has been changed.

Expansion Actions 1. General

a. All expansion actions must be programmed by the appropriate service level 1, 2, or 3 personnel .

b. Districts must annotate in RFMIS in the comments tab of the action if the action will be accomplished as

an “External” or “Internal” expansion. All service levels will be notified by email after the District has

made the determination for the expansion action and the comment has been added to the action.

2. External

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a. An external expansion is one that requires an increase in the amount of space leased.

b. The additional space can be located adjacent to or in another section of the building/retail center where

the existing leased space is located.

3. Internal

a. An internal expansion does not increase the amount of space leased or increase the recurring costs of the

lease.

b. Internal expansions can be accomplished by reconfiguration of space (exclusive use or common area),

backfilling vacated space, or exchange of space between Services. The reconfiguration of exclusive use

space requires the approval of the affected Service(s). Reconfiguration of common area space requires

the approval of the collocated Services.

c. The District will ensure that the appropriate JRFCR losing space enters an appropriate Reduction action

into RFMIS.

Maintenance and Repair Program Actions Maintenance and Repair actions include upgrades by Service and Emergency Repairs actions.

Emergency Upgrades/Repairs 1. Emergency upgrades/repairs are defined as those actions required to provide protection to the health, safety

and security of Service personnel and/or leased premise. Districts will accomplish the required

upgrades/repairs as quickly as possible. It is the responsibility of the Districts to enter them into RFMIS for

execution as they are identified.

2. The District will enter appropriate remarks identifying the reason for the action in the Remarks field of the

Action Record. The cost of the upgrade/repairs to common areas shall be charged to all services based on

their pro-rata share of the space. There is no dollar threshold.

3. See Section 2, "Lessor/Tenant Conflict" and this Section, "Upgrades Necessary due to Vandalism" and the

Section under Special Programs, "Security/Safety Enhancements" for additional information.

Upgrades by Service 1. Services are responsible for programming upgrades. They will make every effort to coordinate upgrades and

requested delivery dates at collocated facilities in the same FY.

2. Under no circumstance will one-time costs for upgrades be amortized.

3. Upgrades accomplished and paid for by the Lessor should be documented in RFMIS as a no cost program

upgrade, as appropriate, sent to the Level 1 Service representative to enter the action into RFMIS.

4. The installation of communication equipment, wiring, jacks, personal property, and other Service unique

items is the responsibility of the Services.

5. Self-help upgrades are NOT authorized.

NOTE: The COE Districts are responsible for procurement procedures for the replacement of keys, re-keying or lock

replacement on entrance doors to or within the Service’s respective exclusive use space that is due to loss,

damage or other circumstances by adding an emergency repair action in RFMIS.

Upgrades Necessary due to Vandalism 1. Upgrade actions required because of vandalism to facilities must be documented in RFMIS.

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2. The appropriate JRFCR and the RPM will be notified by e-mail of these incidents and again when final

determination of fault and/or actual cost has been received. If the source of vandalism is not immediately

obvious, a police report will be required.

3. See Section 2, Lessor/Tenant Conflict and Section 3, Emergency Upgrades/Repairs for additional

information.

a. Repairs to vandalized premises are the responsibility of the Corps District. The District should notify

the Services(s) and ask the Service(s) to determine if the leased premises should be elevated to a higher

priority (i.e. – increased to a priority of Medium, High, or Special Application) site and receive the

necessary security mitigations/repairs immediately.

b. The Service(s) need to determine if any special applications are required at the leased premises based on

recent vandalism. If the Service(s) do not elevate the leased premises to a “High” priority then the Corps

District should make all necessary repairs utilizing the current build-out specifications, including the

installation of window film if windows need to be replaced. If the Services determine the site is a

“High” priority then applicable information should be provided to the appropriate JRFCR(s) to

determine what special application(s) need to be installed, if necessary and a copy forwarded to the

Corps RPM.

NOTE: All vandalism repairs remain the responsibility of the Corps District to repair, i.e. graffiti painted on exterior

walls or broken glass.

Maintenance and Repair Problems 1. Upon receipt of notification of maintenance and repair problems that are of an emergency nature (i.e.

problems associated with the internal security of the facility or a maintenance problem that will cause

damage to the property or government equipment), the District will immediately notify the Lessor of the

problem and provide the reporting Service(s) the results of the notification and when expected repairs will be

made. Additionally, the Service(s) shall make appropriate notification to the Lessor or property manager

when there are problems of an emergency nature which require immediate action to ensure the security and

prevention of damage to government or leased property.

2. Within 24 business hours of receipt of notification in the case of non-emergency type maintenance and repair

problems, Districts will notify the Lessor of the problem and provide the reporting agency the results of the

notification and the date when expected repairs will be made.

Lease Support Program Actions The Lease Support Program consists of Unplanned Relocations actions, Renewal actions, and all other

agreements/contracts associated with the lease to include but not limited to:

Baseline Rent (USACE Leases)

Baseline Services (Contracts and Utilities)

ISA (Interservice Support Agreement)

GSA Rent

GSA RWAs (Reimbursable Work Authorization)

DHS (Department of Homeland Security)

Lease/Contract Adjustments (CAM {Common Area Maintenance}, CPI {Consumer Price Index}, Other

One-time Adjustments, Tax Escalations, Utility Adjustments, and but not limited to Service Contract

Adjustments)

Unplanned Relocations

1. Unplanned relocations are a result of acts of God, health, safety, security, unforeseen foreclosures or Lessor’s

not renewing the lease. They are to be accomplished according to the date required to vacate or upon a facility

12 | P a g e

becoming untenable. If permanent space cannot be acquired in a timely manner, temporary space will be

provided as soon as possible, see Section 2, “Interim Leases”.

a. As it relates to health, the Corps is to initially contact the Lessor to conduct tests at the Lessor’s

expense if the Services state there is an air quality issue (suspected mold, stale air, etc). If test results

are negative, no further action is required by the Lessor. If Services desire further testing, it is at their

own expense. If test results are positive, the Lessor is to mitigate at Lessor’s expense. If after

mitigation, Services still not satisfied, they are to program for a relocation. It will not be an unplanned

relocation. If the Lessor is not willing to pay for tests/mitigation, Corps can negotiate costs with the

Lessor or the COE can enter an emergency action.

b. For Safety/Security issues where the Services request an “Unplanned Relocation”, the burden of proof

is on the Services. The Services are to justify and load the appropriate documents in Livelink and

through their chain of command for a determination if it meets the “Unplanned Relocation” definition.

2. Districts must notify the appropriate JRFCR and Main Station commands within 10 business days after it is

known that an unplanned relocation will occur. This notification will include the justification/documentation

for the unplanned relocation The District will enter the action into RFMIS and ensure that the appropriate

JRFCR validates this action prior to pursuing a new lease. The justification/documentation will be loaded into

the RFMIS under the lease folder.

3. Once the action has been placed in RFMIS, the city/state cannot be changed without prior approval from the

appropriate JRFCR and coordination with the District.

Renewal Actions

1. Districts will ensure that renewals are accomplished prior to lease expiration, in accordance with the EC

405-1-15.

Cost Reduction Program Actions 1. Cost Reduction Program actions will be identified with a 998 priority code and include Reduction in Space,

Closures, Relocation Reductions, and Expansion Reductions.

2. These are used to place a Services' facility within a leased space of lesser size and cost. The primary

purposes of these actions are to reduce costs and should not be accomplished solely for the purpose of

reducing space.

3. Reduction actions are normally requested by the Services and entered into RFMIS. However, when District(s)

are aware of a cost saving opportunity they should notify the appropriate JRFCR.

4. The District should accept a proposed closure but not enter an initial USACE date if the lease cannot be

terminated in whole or in part. The requesting Service will retain the record for historical purposes and enter

a new closure action in subsequent Fiscal Years as appropriate. The space and recurring costs will remain the

responsibility of the Service occupying until such time as the space can be removed from the lease or backfilled

by another service(s) as part of a funded expansion action.

5. It is the responsibility of the Service(s) to enter proposed cost reduction actions into RFMIS. If, the action is

not accomplishable at a cost savings the District will notify the appropriate JRFCR.

6. Expansion Reductions occur when a Service backfilling the space of another Service, results in a cost savings

and reduction of space for another Service.

Special Program Actions Force Protection formerly known as Bold Venture, Security Enhancement Initiative, BRAC, Collocation

Committee, Special Initiatives (Times Square, Potomac Mills), etc.

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1. Force Protection (FP): To be eligible for project consideration, actions must fall into one of these categories:

a. Moves from commercially leased space to an active military installation.

b. Expansion/repair/renovation of existing space on a military installation, required to maintain force

protection standards and ensure the continuity of quality of life features for recruiting personnel .

c. In rare instances, moves from commercial space, identified as a potential target for terrorists through a

Antiterrorism/Force Protection Vulnerability Assessment and which has failed to meet force protection

guidelines, to federal “enclaves”, or other space in full compliance with DODI 2000.16, DOD

Antiterrorism Standards and Unified Facilities Criteria 4-010-01.

d. Reduction in space or cost, provided by moving a Main Station, or other administrative function to

GOV space, under the “Freeze the Footprint” initiative.

Determination of eligibility requirements shall be made by the JRFCR in consultation with the Regional Program

Manager and the National FP Program Manager. Costs for moving of supplies, equipment, furniture purchases,

etc., will be the responsibility of the Services. A list of potential FP opportunities at Military installations will be

provided to the FP Program Manager. FP actions, issues, problems or significant cost changes must be

coordinated with the Regional Program Manager and the National FP Program Manager.

In accordance with RFMIS guidelines, sites on military installations must be rated by the Services considering a

move to that location. The Corps is responsible for necessary documentation of identifying shared-pool costs for

occupancy of space and services provided.

NOTE: 1. Security/Safety Enhancements: Upgrade codes (18 and 19 series) have been identified and implemented in

RFMIS. These actions must be entered into the comments field as “ 911” priority code. This will help

identify and track one-time and recurring costs associated with security enhancements. Districts must

comply with the security enhancement requirements set forth in the most current Fiscal Year’s Construction

Specifications for facilities on all upgrades. The RPM shall be notified as soon as possible by the appropriate

JRFCR/District when the security/safety of a facility is compromised or threats are received against the

leased premise or personnel assigned. All questions, issues or problems associated with this program should

be addressed to the RPM. Districts are responsible for installation and maintenance of all security

mitigations.

For Security Special Applications – Equipment Specifications, reference Appendix “D”.

2. Collocation Committee: The purpose of the Collocation Committee is to host the National Collocation

Meeting. The committee is responsible for developing and maintaining the meeting guidance and all

standard documentation necessary to support the meeting. The committee is made up of the following teams:

Registration/Hospitality, Quality Assurance/Quality Control, and Site Selection. The purpose of the National

Collocation meeting is to review and make decisions on actions for the RFP for current/future Fiscal Year

execution and budget years and to discuss pertinent issues in public forum. Unresolved actions are reviewed

and resolved with all COE Districts, Services HQs and subcommands in attendance. Data accuracy by

District is also reviewed based on reports that are designed to detect missing or inaccurate information. All

changes are recorded in the RFMIS as identified during the meeting. The collocation committee ensures that

all essential information and data is loaded into RFMIS and available to all meeting attendees following the

completion of the meeting.

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Section 4 - Financial Policies

Monitoring of Recruiting Facilities Program Service Funding Allocation 1. Districts should coordinate with the funding Service(s) and begin work on programmed actions prior to

stamping/approval of the Annual Recruiting Facilities Program and issuance of the implementation letter;

however, actions cannot be placed in a committed status until the action is approved by the CJRFC and

adequate funding is received from HQUSACE-RM-BG.

2. As execution of the program occurs, the estimated and actual costs may vary significantly from the initial

funding level. The Districts, RPMs and JRFC must monitor cost changes and their effect on the current

program and impact on future programs. Additionally, each RPM, in coordination with District’s budget

analysts and resource management staff, will monitor cost changes to ensure that adequate funding is

available to execute the RFP mission. Any funding shortfalls should immediately be identified to the

National Program Manager and the CJRFC for timely resolution.

3. The JRFC at scheduled meetings and conference calls will review program execution and Services’ plans and

make the necessary adjustments to keep the program within overall funding constraints and ensure proper

share of the funding is provided for each Service. Districts will be advised of adjustments that affect their

program after these meetings and conference calls.

4. The responsibility for the program year increases in recurring costs, and non-recurring costs associated with

Mission Support Program relocation actions for collocated facilities is the responsibility of the funding

Service(s) and applies against their funding share of the Mission Support Program.

Request for Funding 1. Districts must coordinate all requests for current FY funds through their Resource Management and their

appropriate RPM. All requests for funds should be in accordance with each District’s obligation plan. All

prior FY funds are to be through the Districts Resource Management office (not the RPM / HQUSACE

RE).Any increases in a District’s Program Budget Guidance (PBG), whether for lease or Real Estate

Operations (REO) dollars, must be requested through the RPM’s to HQUSACE, based on actual

requirements

2. When an individual action in a program (Lease Support, Mission Support, Maintenance & Repair, Cost

Reduction, and Special Programs) results in a change in cost, Districts should within 5 business days, update

the cost fields in RFMIS and review the cost change in relation to the impact it has on their entire program.

If it is determined that the increase or decrease in cost substantially impacts the Districts abi lity to complete

their program within their funding allocation, they will notify the funding Service(s), RPM, and the National

Program Manager as soon as possible.

3. When actions are reassigned between Districts, the one-time cost and recurring costs for the action remain in

the District with geographical responsibility. REO dollars to accomplish the work may be transferred to the

District actually working the action, but only if the gaining District does not have adequate REO funds. Prior

approval for any transfer of REO dollars must be obtained from the appropriate RPM and the National

Program Manager.

4. Reprogramming of funds must be requested through the RPM’s to HQUSACE.

Augmentation of Funds 1. The Army Executive Agent (EA) budgets for all recruiting facility repair, maintenance, and improvement

costs in the Operations and Maintenance account (OMA) account under DoD 5160.58E. Services are unable

to use other OMA funds for facility repair, maintenance and improvements to facilities (I.E. rekeying of

locks). Doing so would constitute an augmentation of the Recruiting Facilities Program OMA account.

Under DoD 5160.58E, the Secretaries of the Military Departments must submit the Recruiting Facilities

Program needs to the EA and then the EA and the Joint Recruiting Facilities Committee (JRFC) justify those

programmatic needs through the budget process.

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2. If there are not enough OMA funds for facility repair, maintenance, and improvements to facilities in an FY

or future FY’s, the EA and the JRFC will either (1) find money in the budget for facility improvements in the

year of execution or (2) budget for facility improvements in the next budget cycle.

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Section 5 - Site Selection and Approval

Coordinating Beneficial Occupancy Date (BOD)/Lease Termination Dates 1. The Services utilize the BOD and/or lease termination date to coordinate the installation and/or removal of

telecommunication wiring and equipment, furniture and other office equipment from a facility.

2. The District and the Services will coordinate closely on the actual BOD and lease termination dates and

ensure that RFMIS actual dates for these occurrences are updated as required.

3. In the case of lease termination, the Services shall ensure that all government property and equipment

(examples: furniture, keys, equipment, supplies, pamphlets, brochures, and/or decals from windows) are

removed prior to the effective date of lease termination. This is required to ensure that the government is not

placed into a holdover tenant status and/or other legal obligation after the lease termination date has been

reached. See Section 6, "Signage and Windows Graphic Displays" for additional information.

Delineated Area Identification Services must load delineated areas that define their boundaries into RFMIS for all funded new offices and

relocation actions.

Floor Plan Approvals 1. Districts must use the JRFC approved Chief Architect Floor Plan Software. Districts are required to load

draft floor plans with proposed square footage (include authorized and assigned gross, authorized net and

assigned net, and include the percentage of excess square footage) allocated each Service on each qualifying

site into RFMIS at least 5 business days before Service site ratings are due. The proposed floor plan for the

selected site will be loaded within 5 business days after site selection. The District should notify the Services

by e-mail that the required floor plans have been loaded.

2. The floor plan submitted to the Service(s) for approval must have scaled dimensions. The floor plan will be

used to determine furniture and equipment requirements. Accordingly, the Service(s) should give serious

consideration to workspace and furniture design/placement and the location of the required electrical and

telecommunications outlets before approving the proposed floor plan.

3. After receipt of the proposed floor plans, the local command(s) will have 5 business days to approve or

recommend changes. If no approval or recommended changes are received within 5 business days after

loading of the floor plan and notification to the Services, Districts will proceed with the proposed floor plan

based on approval or recommended changes made by other Service(s) involved in the action, or in the case of

a single Service location, floor plans will be considered approved as proposed by the District. Districts are to

elevate to Level 1’s if local commands do not respond within 5 business days. Level 1’s will have 5 business

days to approve or recommend changes. In the event that there is a floor plan that results in “under-space”

for the affected Service, reference Section 7, Under 95% Net Authorized Exception.

4. When designing floor plans, Districts will work closely with the Services' Main Station personnel to ensure

the floor plan maximizes utility and functionality. This is necessary to ensure future changes affecting the

build-out of lease spaces are not required.

5. The final floor plan as approved by the Service(s) will be loaded by the District into the RFMIS electronic

lease folder.

Site Evaluation and Selection 1. Site evaluation should only be done once. Accordingly, all preliminary work must be completed and

provided to the Service(s) prior to the site evaluation. Districts will coordinate a date to conduct site

evaluation visits with the appropriate local commands (Main Station) to allow authorized representation at

the site visits and designation of the ones who will rate the sites. Districts/Services must be flexible to the

extent that it does not adversely affect completion schedule.

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2. Districts must meet the requirements of competition and contracting. If competition and contracting cannot

be met, the Districts must coordinate with the Service(s) local command (Main Station) to expand the

delineated areas. If the delineated boundaries cannot be expanded or there are not additional sites within the

expanded boundaries, a copy of the justification will be provided to the appropriate JRFCR and loaded into

RFMIS and approved prior to lease obligation.

3. Districts and Services will determine whether or not the potential sites are located adjacent to “Non-Compatible

Businesses”. Non-Compatible Businesses include, but are not limited to: Adult entertainment shops (i.e., book

stores/theatres), Night Clubs/ Bars, Methadone clinics, Drug Rehab centers, Medical Marijuana Dispensaries,

etc.

4. All sites evaluated are required to have a security site selection checklist completed. The “Security Site

Selection Checklist for Recruiting Stations” checklist will be loaded in "FY 2015 RFP Consolidated Policies

& Procedures" folder.

Enterprise>Recruiting>[USACE side]Recruiting Policies and Procedures>FY 2015 RFP Consolidated

Policies & Procedures

5. The Service(s) will determine during site selection if any of the site(s) will or will not be designated as a

"Special Application" site. If a site requires one or more special applications due to the application being a

standard within the neighborhood, (i.e., rolling metal shutters), the District will have the ability to designate a

site as a "Special Application" prior to or during the site selection process. If a site is designated a special

application site the District will inform the Lessor of potential changes to the Construction Build-out

Specifications and request updated cost estimates. The District will make the appropriate adjustments to the

revised estimated cost figures in the site selection module of RFMIS to reflect build-out costs for special

application items, including recurring costs (i.e., monitored alarm systems).

6. The District will notify the appropriate RPM if a special application site is the selected site. Reference

Appendix D, Security Special Applications-Equipment Specifications.

7. If a Service's authorized representative does not attend the site evaluation visit, the District will notify the

appropriate JRFCR. If the required ratings are not entered into RFMIS within 5 business days thereafter,

RFMIS will notify the appropriate JRFCR. The Service(s) will be allowed 5 additional business days for

entering the required ratings after this notification. Note: Districts will provide floor plans for all proposed

locations found during the site survey prior to the 5 business day countdown begins.

8. After the Site Rating deadline has passed and the COE realty specialist has reviewed all service ratings and

exerted their best effort in resolving any discrepancies or misunderstandings, they enter a consensus rating for

each category. These values represent their best judgment and opinion of the consensus operational rating for all

involved services. The COE cannot enter their consensus rating if the Services are more than one level apart in

any one category. Single Service and the COE must match their rating, it is not a consensus.

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Section 6 - Space and Facility & Window Graphics Standards

NOTE: Districts will not deviate from these standards without following the appropriate exception approval process.

Full-Time Recruiting Office Space Standards General Office Areas:

This chapter provides standards for determining space requirements (net usable space) for recruiting offices. In

general, the space acquired must be sufficient in size and arrangement to accommodate authorized equipment and

furniture. The configuration and dimension of the space must be conducive to operational efficiency. Office

space is divided into two general areas: work station areas and support areas.

Work Station Area Standards:

A work station area is authorized for each full-time authorized position assigned to Full-Time stations.

Support Area Standards:

In general, there are 5 support area categories:

a. Display Area: Space is required for the display of recruitment posters and other promotional material.

Enclosed window space is preferable for this purpose. When window space is not available, a small area

inside the entrance of the recruiting office should be set aside for this purpose. When the recruiting

offices of the Services are collocated, the display area shall serve all Services.

b. Reception Areas: A waiting area is required for walk-ins and prospects at Full-Time offices. For most 1-

and 2-person recruiting offices, a single area will suffice for reception and work station areas.

c. Storage Area: Office supplies, equipment, recruiting forms, and advertising/publicity material will

normally be stored in supply cabinets or on shelves in a separate room or in an area with ceiling high

partitions. Joint use of these storage areas is acceptable, provided each Service is assigned a separate,

readily accessible, secure storage space. If acceptable to the using Service(s), storage may be in lower

cost space, not contiguous to the office space. In addition, separate space shall be provided for janitorial

equipment and supplies and central bank telephone equipment.

d. Testing Room: Separate space is also required for conducting aptitude-screening tests. While a testing

area may be shared by collocated Services, a separate testing area within each Full -Time office is

preferable. Please reference each Service’s specific pages in regards to their particular specifications.

e. Office Machine Area: General office space for office machines. The following authorized space

spreadsheet provides the total support space authorized for recruiting offices based on the number of full -

time authorized personnel allocated to the office/station excluding administrative personnel. The

spreadsheets also provide a guide for allocating the authorized support space by area for Full -Time

recruiting offices.

f. For the Air Force HUB space calculation information, refer to: National Space Matrix.

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Officer and Medical Recruiters/Intermediate Commands:

Officer, medical and intermediate command facilities will be located in office space (buildings) unless sufficient

existing excess leased retail space is available to meet minimum space requirement and available at no additional

recurring costs.

Main Station and Mini-Main Station Space Standards General: This section provides standards for determining space requirements (net usable space) for recruiting service main

stations and mini-main stations. USACE Districts will serve as the Service’s liaison with GSA in identifying

operational space, thru submittal of Standard Form 81, or written documentation of all space requirements, and

throughout the solicitation process to beneficial occupancy. In general, the space acquired must be sufficient in

size and arrangement to accommodate authorized equipment and furniture. The configuration and dimension of

the space must be conducive to operational efficiency. Main Station and mini-main station space is divided into

five general areas: office, conference room, internal storage, general warehouse storage and shower.

For all space calculations refer to the National Space Matrix and Work Instructions.

Enterprise>Recruiting>[USACE side]Recruiting Policies and Procedures>FY 2015 RFP Consolidated Poli-

cies & Procedures

Office Area Standards:

An office area is authorized for each full-time authorized position. Each Main Station and Mini-Main Station

shall be authorized 125 square feet per authorized person (net square feet) plus an additional 22% for common

areas, passageways, etc.

Conference Room:

Space for conference rooms shall be as follows: 450 Sq. Ft. for the first 30 persons assigned, plus an additional

15 Sq. Ft. for each additional person. . Each Mini-Main Station shall be authorized 200 Sq. Ft. for conference

room.

Internal Storage:

The standard shall be 500 Sq. Ft. of unfinished space, which meets GSA guidelines for lower cost general storage

space. Each Mini-Main Station shall be authorized 600 Sq. Ft. of internal storage.

General Warehouse:

2,000 Sq. Ft of general warehouse space is authorized for all Main Stations. Space is to be unfinished lower cost

warehouse storage as defined by GSA and need not be collocated with the main station, although collocation is

preferred. Ground level storage shall be obtained preferentially over upper level storage. Mini-main stations

shall not be authorized general warehouse space.

Showers:

When adequate shower facilities are not available on a military installation or in a federally-owned/leased facility

within walking distance, 7 Sq. Ft. per authorized person shall be authorized as shower space within a main

station. Showers will be installed only in new or relocated Main Stations. If the Main Stations are collocated,

joint use shower facilities shall be provided for all services. Main Stations are not authorized weight rooms or

saunas. Mini-main stations are not authorized showers, weight rooms or saunas.

For more information regarding Main Stations regarding space delegations, construction specifications,

authorities, etc. see ‘Section 1 – General’ paragraphs.

Air Force Reserve Space Air Force Reserve facilities are authorized exclusive use space within a collocated facility (i.e. they will not be

combined within the exclusive use space of the Air Force).

Donated or Free Space 1. See "Donated or Free Space", Section 8, "Definitions and Terms."

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2. If the donated or free space results in a requirement for an excess space exception approval, appropriate

remarks should be provided to the appropriate JRFCR to support the excess space. This justification should

show the rent for space before and after taking the donated or free space into consideration.

Facilities Location within Leased Space (Space Layout) 1. The Services will be a part of the random selection process that will be administered by the District to

determine the location of the Services within a leased space. This process will be used, unless it is clearly

determined that reasonable layout factors cannot be met, or there is a significant impact on cost to build -out

the space.

2. Location within leased premises will not be based on funding or senior service.

3. When floor plans are supplied by the Districts, the Services will provide and approve the layout of the paint

specifications, displays, etc.

4. See Appendix B, Construction Specifications and Section 11 for the specific Construction Guidance per

JRFCR.

Special Features, Amenities and Restrictions 1. Chilled Water Fountain/Bottled Water: See 17 Com Gen 698 (1938) & DOD FMR vol. 10, chap 12, Para.

120203 - http://www.gao.gov/products/447911

a. Potable (drinkable) water is to be supplied through a chilled water fountain located within the leased

premises or within 150' thereof. The drinking fountain is to be maintained at the Lessor’s expense.

b. The Lessor shall provide hot and cold potable water. In areas serviced by well water, the Lessor shall

install and maintain appropriate water purification systems if necessary to ensure water is free from foul

odor and taste. In-line water heaters should be strongly considered when found to be the most energy

efficient means of providing hot water.

c. Further information regarding this policy can be found within the following link:

https://livelink.usace.army.mil/Livelink2/llisapi.dll?func=ll&objId=4249876&objAction=browse&sort=

name Enterprise>In-Leasing Program>Military Data>DoD>Recruiting>Recruiting Policies &

Procedures>USACE>2 - Recruiting Policies & Procedures>FY 2012 RFP Consolidated Policies

and Procedures>Bottled Water Guidance

Displays and Artwork 1. Successful marketing includes careful planning and placement of displays and artwork. Military personnel

and activities in the form of framed photos should be displayed, as well as posters that advertise benefits,

bonuses, and education and travel opportunities. Use metal frames in the same finish for artwork to maintain

consistency throughout the facility. Consider the use of photo display collage that includes eight or twelve

photos arranged in different positions at varying depths on the wall. Three dimensional displays, such as

models of military equipment can be effective marketing tools.

2. Static cling displays are the ONLY authorized displays on interior window panes.

Exterior Flag Poles Due to the operational requirements of recruiting personnel, flags cannot be properly maintained. Accordingly,

flagpoles are neither authorized nor allowed as part of leased facilities.

Janitorial Services 1. Due to security issues associated with non-government employees having after hour access to government-

controlled space, janitorial services at facilities leased by USACE for production recruiting facilities will be

21 | P a g e

performed during normal working hours (0800-1600 Monday – Friday). All existing and new

leases/contracts entered into shall meet the guidance specified herein.

2. To lessen the impact on recruiting personnel, the lease/contract should specify a period of time that the

janitorial cleaning personnel will arrive at the leased premise, i.e., between the hours of 8 a.m. and 10 a.m.

3. The District shall, as part of the lease/contract provision, require that cleaning personnel having access to

government controlled space have, at a minimum, a local security/police criminal background check and

photo ID(s). See Appendix E for additional information.

4. Exceptions to daytime service at administrative or professional recruiting facilities leased within professional

office buildings providing after working hour service to all tenants may be granted if approved in writing by

the Main Station Commander(s) and concurred in by all Services. The request for exception to day time

Service will be loaded into RFMIS. However, the District shall ensure that cleaning personnel having access

to Government space have, at a minimum, a local security/police criminal background check (See paragraph

3, above).

5. Janitorial personnel, other than those authorized after hour access as stated in paragraph 4 above, will not be

issued keys to the premises, or to the spaces contained therein. Under no circumstance shall keys be

provided to janitorial personnel for Government leased space.

6. Janitorial specifications, performance work statement (PWS) and normal frequency are contained in

Appendix E.

7. It is the responsibility of each Service to notify the Corps of any changes in personnel assigned, that would

increase the number of parking spaces required for GOV.

Mail Boxes/Slots 1. Mail boxes or slots accessible to the public located in exterior walls or doors are not authorized under any

circumstance. Those that are accessible to the public will be removed or sealed. Mail slots in individual

Service(s) doors not accessible to the public when the office is closed are permitted subject to postal

restrictions on mail delivery to retail space.

2. Services are responsible for making provisions to receive mail when and if arrangements for mail delivery

cannot be made to their facilities during normal business hours.

3. For additional information see Section 3, under Special Programs, "Security/Safety Enhancements".

Paint and Carpet 1. Painting of facilities should not be planned and programmed sooner than 3 years from the date of last

painting. Earlier painting of facilities is permitted when documented by an inspection report and a statement

is loaded into RFMIS explaining why earlier painting is required.

2. Carpet replacement should not be planned and programmed sooner than 5 years from the date of last re-

carpeting. Earlier replacement is permitted when documented by an inspection report and a statement is

loaded into RFMIS explaining why earlier replacement is required.

Parking 1. Both government owned vehicle (GOV) parking and privately owned vehicle (POV) parking is required to be

available within a four-block radius of the applicable recruiting office. Parking for an authorized and

assigned GOV is paid for as a requirement in connection with a leased premises; this does not include visit or

parking. Government payment of POV parking fees is not authorized.

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2. Parking for authorized GOV assigned to the facility and documented within RFMIS will be provided for

within the lease or by separate contract. If Lessor allows, assigned parking will be identified for Government

vehicles ONLY. GOV’s are required to remain overnight at the leased premises.

3. Districts will ensure that the Services are informed of restrictions on GOV and POV parking at the time of

site selection. If parking changes occur during the term of the lease by the Lessor, Districts will notify the

appropriate Main Station(s) of such changes. The Main Station is responsible to notify their recruiters of

such changes. Recruiting command personnel, at every level, are required to ensure adherence to parking

changes.

4. Under no circumstance will the District be held responsible for the recovery of towed vehicles, or payment of

fines or tickets resulting from the failure of recruiting personnel to park in authorized spaces. It is the

responsibility of Main Station and local command personnel to keep recruiting personnel at every level

informed of parking changes at a recruiting facility.

5. Street vehicles of any size or type (including motor bikes and/or motor cycles) shall not be parked, stored or

otherwise taken into government-leased facilities not designed for use as a vehicle-parking garage.

6. Parking areas will NOT be utilized for PT drills.

Pull Up Bars 1. Pull up bars are authorized for placement in the requesting Service's exclusive use space. They will be

placed in areas that are unobtrusive to avoid detracting from the overall professional appearance of the office.

To prevent damage to walls, etc. the bars will only be installed above a doorframe or across a narrow rear

hallway. If there is no feasible way to install the bar within the exclusive use space of the Service(s), the

Districts may obtain approval from the Lessor to place a non-rusting pull up bar outside the building

(possibly next to the leased premises’ rear exit door or mutually agreed upon location).

2. If the above methods of installation cannot be accomplished, the District will not be responsible for the

purchase of freestanding equipment as this type of equipment is considered personal property.

3. Details for pull up bars are essentially site specific and would need to be worked out between the Realty

Specialist and the lessor/contractor. However, a built in pull up bar should be secure/strong/safe enough to

not move during use by the services. Pull up bars should be braced to the understructure to create a

secure/safe situation.

Restrooms Exclusive use restrooms will be provided for all new or relocated production recruiting facilities.

Showers 1. Shower installation is authorized for Main Stations only. The following rules apply:

a. Showers will be installed only in new or relocated Main Stations.

b. Separate male and female shower facilities are required.

c. Showers will not be installed if a Main Station is located on a military installation, or a federally owned

facility, with adequate shower facilities available for use within walking distance.

d. Collocated Main Stations will be provided joint use shower facilities for all Services. However, the

District must consider the total number of authorized personnel when determining space and build -out

requirements.

2. Weight rooms and saunas are not authorized and will not be leased or installed.

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Signage and Window Graphics Displays 1. Common use display areas and window space will be used for display of established and approved

promotional material and shared equally by the collocated Services. Recruiting Service must coordinate with

Corps for Lessor approval prior to installation of window cling on exterior window panes.

2. Districts will ensure that when installing or replacing exterior signs, both fascia and pylon (monument), that

the Brand Identify Sign specified in the construction specifications for General Standard facilities is used.

The specifications will be strictly complied with unless restricted by local building codes or owner specified

requirements.

3. For single service facilities the word “Armed Forces” can be substituted for the individual services name;

i.e., "Army Career Center", "Navy Career Center", "Air Force Reserve Career Center" or “Air National

Guard Career Center”. For Marine Corps single service offices, storefront signage should consist of the

Eagle Globe and Anchor (EGA) round cabinet sign and the “MARINES” wordmark. Refer to the Marine

Corps Construction Specifications for graphic example. For Air Force single service offices, storefront

signage should consist of the Air Force Logo (eagle) and the “AIR FORCE” wordmark. Refer to the Air

Force Construction Specifications for graphic example.

a. For Health/Medical facilities, the following applies: i.e.: “Air Force Health Professions”, “Marines

Officer Selection Station”, and the new “Army Career Center for Health Professions” logo sign. Refer to

section 12, Guidance: Service Specific Pages for more information.

b. For Marine Corps Officer Selection offices, store front signage should consist of the Eagle Globe and

Anchor (EGA) round cabinet sign and the “MARINES OFFICER SELECTION STATION” wordmark.

Refer to Marine Corps Construction Specifications for a graphic example.

4. The installation of fragmentation retention film on the interior surfaces of exterior windows and doors will

require that all material, i.e. window tint, adhesive stick on decals and painted signs or letters, etc., be

removed. It shall be installed by a certified installer, in accordance with the most current fiscal year’s

construction specifications. The removal of these items will be accomplished as part of the work required to

install the fragmentation retention film.

a. The application of window tint (except approved fragmentation retention film that is tinted), adhesive

stick on decals, or painted signs or letters, etc. is no longer authorized on the interior surfaces or

exterior windows and doors. The Districts and Services shall take necessary action to delete or modify

upgrade requirements to comply with this restriction. Only static cling displays are allowed on the

interior surfaces of the exterior windows and doors receiving fragmentation retention film.

b. Services can request the District to have the existing fragmentation film removed and replaced with a

fragmentation film that is tinted for the situation (how dark it needs to be for the direction and angle of

sunlight, etc.). However, Districts should coordinate with the owner of the facility because the more the

fragmentation film is tinted, the more those windows will stand out from the rest of the buildings

windows. Many lessors are concerned about differences in the windows in their buildings. The

Construction Specifications reference the installation of tinted film (S50NEAR400) unless the owner

will not allow it. The specifications call for the installation of clear film (SCLARL400) for windows on

the inside of a building (malls/office buildings) that would not require tinting. The fragmentation film

info is included within the "Windows" paragraph of the construction specs.

5. The installation of adhesive stick on decals, painted signs or lettering on the exterior surface of windows and

glass doors (subject to any lease restrictions) remain authorized. There is an exception where exterior graffiti

film has been applied to the glass.

6. Common use window space will be shared equally among all Services at collocated locations, regardless of

whether the assigned window space is within another Services exclusive office space. All Services will have

reasonable ingress and egress to their portion of the shared window space, during regular business hours to

update window displays.

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a) Services will coordinate with each other to determine who will receive a given portion of the shared

window space. Any disagreements, as to where window graphics, signage or displays are to be

installed within the shared space, will be elevated by the Services to their respective HQ L1

representatives for resolution. If the HQ L1 representatives are not able to come to an agreement

regarding how the window space is to be shared, no graphics or signage will be installed by ANY

Service at the subject location.

b) It is typical to find established restrictions either by a Lessor or local city ordinance/code , regarding

window graphics or signage. Once the Services have reached an agreement on the allocation of

shared window space usage, the Services will contact the COE in order to obtain prior written

Lessor approval for graphics and signage installation. The COE will require copies of each

Services’ proposed window graphics and/or signage as part of the approval package. Under no

circumstances will window graphics or signage be installed prior to Lessor approval.

c) All collocated facilities that have their own storefront entrance / window space are considered to be

exclusive use space. They are still subject to the same requirements regarding Lessor approval of

window graphics and/or signage.

7. Districts will ensure that recruiting representatives are informed of lessor/building restrictions on

signage/displays at the time of site selection, if known. If signage/display restrictions are developed by the

Lessor, city ordinance, etc. during the term of a lease, Districts will notify Main Station recruiting commands

of such restrictions. Main Stations have the responsibility to notify recruiting personnel of such restrictions.

Recruiting commands at every level are required to ensure adherence to any signage/display restrictions. It

will be the responsibility of the Districts and the JRFCR to notify respective command levels of changes in

policy guidance.

8. The responsibility for the removal of pylon and fascia signs at lease termination rests with the District and

Lessor. District(s) will take necessary action to ensure that all signage is removed within 30 days of the

premises being vacated. An action to remove the exterior signage may be required by the Services for unique

situations. Recruiting personnel are responsible for the removal of all window displays, decals , etc. prior to

vacating a facility. If the Service feels the removal of the sign/display may or may not cause damage to

leased property they should contact the District for instructions prior to proceeding.

9. Signage and Window Graphics: If a Service is contracting for their own window graphics, approval through

the Corps should be received in advance from the Lessor for such graphics.

Tobacco and Alcohol Products 1. DoD prohibits smoking in buildings owned or leased by the government. Smokers and tobacco chewing

personnel are required to leave the facility while using tobacco products. Additionally, smoking, chewing

tobacco and spitting are prohibited within 25 feet of any entrance/exit or air-intake to recruiting facilities or

any distance required by GSA or local code, whichever is greater.

2. In accordance with CFR CIT 101-(7-1-95) edition 101-20307, alcoholic beverages are not allowed in any

space owned or leased for recruiting purposes.

3. Commanders are responsible for enforcement of these policies/regulations. Non-compliance will be reported

to the appropriate command for disposition.

Vending Machines 1. Vending machines are not authorized in recruiting leased space. All existing vending machines will be

removed from leased premises by the individual or Service who requested the delivery of the machine(s).

2. If it is not known who requested the machine(s), the senior Service (A/M/N/F) at collocated facilities will be

responsible for contacting the vendor, or Lessor, to remove them.

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3. If vending machines have not been removed after proper notification by the District, the appropriate

JRFCR(s) will be notified. Upon receipt of notification, the JRFCR(s) will take necessary action to have

machines removed and will notify the District of its removal.

Weapons Weapons of any kind, unless specifically authorized to be carried as part of official duties, are not authorized in

recruiting facilities, intermediate commands, or main stations.

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Section 7 - Exception Authority/Approval

Acceptance of Space under Minimum Authorized If a District offers space that is less than the minimum DOD space guidance (95% of the net authorized space)

and the affected Service(s) are willing to accept the space, the Main Station Commander(s) must approve the

floor plan and sign a statement reflecting they understand the facility does not meet space guidelines and they

accept those conditions for a minimum of 3 years. Example: A statement similar to the following may be

reflected on the appropriate floor plan and signed by the Main Station Commander: "I acknowledge that this

proposed facility does not meet minimum DOD space guidance. Nonetheless, I accept those conditions for a

minimum of three years. I concur with the proposed layout." A copy of the signed statement(s) and any

documentation to support the acceptance of space must be loaded into the RFMIS lease folder and the JRFCR(s)

notified by email of the acceptance of space.

Exception Approvals 1. RFMIS automatically generates an exception approval for new offices, relocations, and expansion actions for

excess space and firm term leases in excess of three years. This is based on information entered in RFMIS

by the COE.

a. Excess space exception:

1) Excess space is defined as actual gross leased space minus the authorized gross space. Excess space

approvals are required for new offices, expansions and relocations. The District must include

justification for approval of the excess space. This can be in the form of a document or comments to

include any proposed alternatives and the District’s recommendation.

2) Acquisition of excess space, greater than 25% as an aggregate not by Service unless it is a single

Service facility, above the authorized gross square footage, requires the appropriate Service JRFCR

and RPM approval. The JRFCR and RPM will be allowed 5 business days to consider the request

and enter their decision into RFMIS via the exception approval workflow. If a split decision is

reached, the request will be reviewed by the CJRFC for final resolution.

3) Districts may proceed with all renewals without requesting an excess space approval, unless a

review is specifically requested from a JRFCR.

b. Firm Term exception: A firm term lease in excess of three years requires the appropriate Service

JRFCR and RPM approval. All firm term requests must include justification for approval of the firm

term. The District must include justification for approval of the firm term... This can be in the form of a

document or comments to include any proposed alternatives and the District’s recommendation.

2. Requests for unfunding, deletions and marking an action as unaccomplishable must be created manually by

using the Action Approval Screen. The first two are initiated by the Service(s) and the third is generated by

the District.

a. If any of these conditions are found, RFMIS will automatically create an exception record in Action

Approval and then send an email message to the District or JRFCR assigned to the action.

b. The email contains a link to a RFMIS page that is used to initiate the requested exception approval

workflow.

c. At this time the District or JRFCR will enter additional exception approval information (e.g.,

recommendation) and should also attach supporting documentation (e.g., market survey, justification)

using the Exception Approval Request screen.

d. A workflow is initiated for this action that will distribute approval action requests to the appropriate

approving authority organizations electronically (via e-mail).

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e. The approving authority personnel will be presented with a "workflow" that will provide access to all of

the information that the individual needs in order to make a decision regarding the exception approval.

As each approval workflow assignment is completed, the approval status will automatically be updated

in RFMIS.

f. Once all steps are completed, an e-mail is automatically sent to the appropriate District notifying them of

the decision made.

g. The decisions are recorded in RFMIS where everyone can review the status of the Exception Request.

Please click on the link below to access the Exception Approval business rules and author ity table:

https://livelink.usace.army.mil/Livelink2/llisapi.dll?func=ll&objid=3996617&objAction=browse&sort=name

3. In RFMIS new office, relocation, and expansion exceptions will be automatically generated for excess space

and firm term leases in excess of three years. Requests for un-funding, deletion and/or marking an action as

unaccomplishable must be created manually by using the Action Approval Screen.

a. If any of these conditions are found, RFMIS will automatically create an exception record in Action

Approval and then send an email message to the District or JRFCR assigned to the action.

b. The email contains a link to a RFMIS page that is used to initiate the requested exception approval

workflow.

c. A District employee or JRFCR will enter additional exception approval information (e.g. ,

recommendation) and should also attach supporting documentation (e.g., market survey, justification)

using the Exception Approval Request screen.

d. A workflow is initiated for this action that will distribute approval action requests to the appropriate

approving authority organizations electronically (via e-mail).

e. The approving authority personnel will be presented with a "workflow" that will provide access to all of

the information that the individual needs in order to make a decision regarding the exception approval.

As each approval workflow assignment is completed, the approval status will automatically be updated

in RFMIS.

f. Once all steps are completed, e-mail is automatically sent to the appropriate District notifying them of

the decision made.

g. The decisions are recorded in RFMIS where everyone can review the status of the Exception Request.

Please click on the link below to access the Exception Approval business rules and authority table:

Enterprise>Recruiting>[USACE side]Recruiting Policies and Procedures>FY 2015 RFP Consolidated

Policies & Procedures

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Table 1 Exception Approval Authority

Note: The numbers in the table correspond to the order in which the exception travels through RFMIS for approval, i.e. who sees it first, second, third, etc.

* In the absence of an RPM, the required exceptions will be decided upon by the HQUSACE National Program Manager.

**Affected Service(s) may request a break in collocation (see Breaking Collocation information in Section 3) if majority of remaining Services accept site.

Exception Approval Type JRFCR District RPM* CJRFC

Excess Space >25% X-2 X-1 X

(split decision only)

Firm Term Lease >3 years* X-2 X-1 X-3

(split decision only)

NOTE:

** No EA initiated, see SECTION 3,

Breaking Collocation Guidance **

Breaking Collocation

X-1 X-2 X-3 X-4

(split decision only)

Un-funding of An Action X-1

(Majority)

X-2 X-3

(split decision only)

Delete Action (current year)

All actions except upgrades

X-1

(Majority)

X-2 X-3

(split decision only)

Delete Action (current year)

Upgrade actions only

X-1 X-2

Unaccomplishable Actions X-2 X-1 X-3 X-4

(split decision only)

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Section 8 - Definitions and Terms

Term Definition

Accomplished

An action that is completed, inspected, accepted by the Government

and in the case of a new, relocated or expanded facility ready for

beneficial occupancy by the Service(s). In regards to RFMIS

workflows, accomplished is when the Corps completes the site

requirement and/or support requirement workflows, the system sets the

action status to Accomplished. Accomplished actions can only have

the Expended funding status

Accrual

Costs incurred for services received or for use of property. It is

typically used for civil works, and GSA space assignments.

Authorized Gross Square

Footage

The amount of space the District(s) can lease above authorized net

space required to support the Services without an exception approval.

Chairperson, Joint

Recruiting Facilities

Committee

(CJRFC) - The Chairperson of the Joint Recruiting Facilities

Committee

Collocation Two or more production offices of the Services located within a lease

space and under one lease or space assignment

Committed

Funding being set aside for a lease, supplemental agreement or

contractual agreement and subsequently sent to the Lessor/contractor

for signature.

Deleted

Action that is no longer a valid requirement. In regards to RFMIS

workflows, deleted is when the action is denied in its initial approval

workflow, the system sets the actions status to Deleted upon

completion of the workflow. When the Service user clicks the

“Request Delete” button, and the action doesn’t require a Delete EA

workflow, the system marks the action status Deleted. When the

Service L1 initiates the Delete EA workflow, the system sets the action

status to Deleted if the EA received all of the necessary approvals.

When the Corps user clicks the “Request Delete” button, the system

sets the actions status to Deleted. Deleted actions can only have the

unfunded funding status.

Delineated Area

A geographical area(s) that allows for acceptable competition

(minimum 3 qualifying sites) that is provided by the Service(s). It

should only include locations that the Service(s) prefer to be located in

and should specifically exclude locations that would not be acceptable

or have tenants that are incompatible with the recruiting mission. The

delineated area(s) should never be site specific.

District(s) USACE Districts and or District representatives.

Donated or Free Space

Space provided to the government at no cost. It shall be included as

part of the total leased space and distributed to the Services as part of

their exclusive use or gross space as appropriate.

Full Time Stations Facilities provided on a full-time basis for regular enlisted and Reserve

production recruiters (See Production Recruiting Facilities).

Funded

Actions that the Services have validated, the funds fall within service’s

funding limit for execution of the action during a program year, and

funds have been sent to the Districts by HQUSACE.

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Assigned (Gross) Space

The total space leased. It includes areas such as common hallways, rest

rooms, janitorial closets, mechanical, electrical, communications rooms

(if applicable), etc.

NOTE: The authorized gross is the sum of the authorized net plus a percentage

factor for common areas.

Growth Program Consists of all ‘actions’ that meet prescribed criteria after the Locked

Program cut-off date.

HQUSACE USACE representative responsible for the management of the RFP at

Headquarters, USACE (HQUSACE).

In-Progress

The system sets the action status to In-Progress whenever the funding

status changes to Committed or Obligated. In-Progress actions can

only have the Committed or Obligated funding statuses.

In-Review

When a Service user creates an action, the system sets the action status

to In-Review. In-Review actions can only have the unfunded funding

status.

Intermediate Commands Army company commanders, Navy division chief and Air Force Flight

Chiefs.

Joint Recruiting Facilities

Committee Members

Chair of the JRFC, Services' Headquarters Facilities managers and the

HQUSACE Program Manager.

Joint Recruiting Facilities

Committee

Representatives

Services' Headquarters Facilities managers.

Locked Program

Consists of all ‘actions’ that meet prescribed criteria before a pre-

determined date. The objective of the Locked Program is to accurately

identify and document the workload for the U.S. Army Corps of

Engineers’ execution.

Main Stations Army Battalions, Navy Recruiting Districts, Air Force Squadrons and

Marine Corps Recruiting Stations.

Mini-Main Stations Army "super companies” and Navy "A" stations.

Net Space

Authorized (exclusive use) working space required by the Services to

conduct business, i.e. office, reception, display, testing, storage rooms

and office equipment areas, etc. It does not include restrooms,

hallways, mechanical rooms, or other areas not utilized for the

processing of applicants.

Obligated

Lease, supplemental agreement or contractual agreement that is signed

(executed) by both the Lessor/contractor and the government, funds

have been set aside for payment and the Lessor has been given notice to

proceed.

Part Time Offices Offices that are leased for recruiting activities being performed

normally less than two days per week.

Personal Property

Is defined as static window clings, logo panels, picture / poster frames,

or other personal property items that are the responsibility of the

applicable Service to purchase and install (outside of the COE build-out

contract / requirements). Essentially, if the service can take it with

them to a relocated facility, then it is considered personal property

(regardless of whether it is attached to the walls, etc.). Perfect

examples are (but are not limited to): static window clings, logo panels,

furniture, pictures / poster frames, framed items, refrigerators,

microwaves, coffee pots, copiers, etc.

Priority Codes

444Air Force Reserve

555 Army

666 Navy

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777 Air Force

888 Marine Corps

911 Emergency/Security

998 Reduction Program

Production Recruiting

Facilities

Facilities utilized for the purpose of processing enlisted applicants

(non-medical occupations) for the Armed Forces.

Professional Recruiting

Facilities

Officer or medical professions recruiting facilities such as Army

Medical Recruiting Office, Army Chaplain Recruiting Offices Air

Force Health Professions Office, Marine Corps Officer Selection

Offices (OSO's) or Navy Officer Recruiting Station (NORS).

Regional DOD Recruiting

Facilities Program

Manager (RPM)"

Individuals responsible for RFP oversight within a regional area of

responsibility.

RFMIS Rental Facilities Management Information System.

Service/Services Army, Marine Corps, Navy, Air Force Air Force Reserve, and Air

National Guard recruiting elements.

Scheduled

The system sets the action status to Scheduled when the Corps user has

started work and completed the “Plan the Work” assignment. The

Scheduled action status indicates that the action has a site and/or

support requirement. Scheduled actions can only have the funded

status.

Sub-Commands

Army Brigades, Navy Recruiting Districts, Air Force Recruiting

Groups, Marine Corps’ Districts, and Air Force Reserve Recruiting

Squadrons

Unaccomplishable

Funded actions that cannot be accomplished due to external

circumstances, e.g. lack of sufficient leasable space within a delineated

area (when the Service(s) decline to expand that area) or a District is

unable to execute an agreement with a landlord. These actions are still

required and will be funded by the Service(s) in the next FY. Only the

JRFCR and/or the CJRFC can designate an action as unaccomplishable.

The Corps initiates the unaccomplishable exception. When the Corps

initiates the Unaccomplishable EA workflow, the system sets the action

status to Unaccomplishable if the EA received all of the necessary

approvals. After starting work, a Corps user can initiate the

Unaccomplishable EA by clicking the “Unaccomplishable” button on

the following steps: “Start Execution” – all actions, “Identify Potential

Sites” – for relocations or new offices that were to be accomplished

with a new lease, and “Enter the Bid” – renewals only.

Unaccomplishable actions can only have the unfunded funding status

Unfunded

Validated requirements (actions) that cannot be programmed due to

lack of funding. If, funding becomes available, the JRFCR have the

option, with the acceptance of the District, to fund the action in the

current FY. Normally, unfunded actions will be moved to the next FY.

Validated

When a Service user creates an action, the system sets the action status

to Validated upon completion of its initial approval workflow if the

action received all of the necessary approvals. When the action is

created by the Corps, the system sets the action status to Validated.

Validated actions can only have the Unfunded or Funded funding

statuses. Actions created by Corps cannot be unfunded in the system.

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Section 9 - Joint Recruiting Facilities Committee Members CHAIRPERSON, JRFC

ANDREW MINICZ

US MILITARY ENTRANCE PROCESSING COMMAND

2834 GREEN BAY ROAD

NORTH CHICAGO, ILLONIS 60064-3094

EMAIL: Andrew.Minicz.civ@mail.mil

TELEPHONE: 847-688-3680x7250

DARVIN L. SMITH

DIRECTORATE OF MILITARY PROGRAMS

REAL ESTATE COMMUNITY OF PRACTICE

HEADQUARTERS, U.S. ARMY CORPS OF ENGINEERS

441 G STREET NW

WASHINGTON, DC 20314-1000

EMAIL: Darvin.L.Smith@usace.army.mil

TELEPHONE: 202-761-0303

LISA GROSSMAN

REAL ESTATE COMMUNITY OF PRACTICE

HEADQUARTERS, U.S. ARMY CORPS OF ENGINEERS

441 G STREET NW

WASHINGTON, DC 20314-1000

TELEPHONE: 202-761-4693

LISA.GROSSMAN@USACE.ARMY.MIL

WANDA JENKINS

HEADQUARTERS, U.S. ARMY RECRUITING COMMAND

ATTN: RCRLM-LD

1307 THIRD AVE

FORT KNOX, KENTUCKY 40121-2725

EMAIL: wanda.l.jenkins4.civ@mail.mil

TELEPHONE: 502-626-0637 FAX: 502-626-2013

JULIA ZACHERY

HEADQUARTERS, U.S. ARMY RECRUITING COMMAND

ATTN: RCRLM-LD

1307 THIRD AVE

FORT KNOX, KENTUCKY 40121-2725

EMAIL: julia.zachery@usarec.army.mil

TELEPHONE: 502-626-0264 FAX: 502-626-2013

STEVE PLATO

HEADQUARTERS U.S. MARINE CORPS RECRUITING COMMAND

ATTN: G4

3280 RUSSEL ROAD, MANPOWER CENTER, 2nd DECK

QUANTICO, VA 22134-5103

EMAIL: steve.plato@marines.usmc.mil

TELEPHONE: 703-784-9464 FAX: 703-784-9854

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MS. BARBARA COLEMAN

HEADQUARTERS U.S. MARINE CORPS RECRUITING COMMAND

ATTN: G4

3280 RUSSEL ROAD, MANPOWER CENTER, 2nd DECK

QUANTICO, VA 22134-5103

EMAIL: barbara.coleman@marines.usmc.mil

TELEPHONE: 703-784-9457 FAX: 703-784-9854

RODNEY ROPER

HEADQUARTERS U.S. MARINE CORPS RECRUITING COMMAND

ATTN: G4

3280 RUSSEL ROAD, MANPOWER CENTER, 2nd DECK

QUANTICO, VA 22134-5103

EMAIL: Rodney.Roper@marines.usmc.mil

TELEPHONE: 703-784-9456 FAX: 703-784-9854

JOHN CURRY

NAVY RECRUITING COMMAND (ATTN: N42)

5722 INTEGRITY DRIVE, BLDG #784

MILLINGTON, TN 38054

EMAIL: john.e.curry@navy.mil

TELEPHONE: 901-874-9119 FAX: 901-874-9125

JOSEPH KELLY

NAVY RECRUITING COMMAND (ATTN: N42)

5722 INTEGRITY DRIVE, BLDG #784

MILLINGTON, TN 38054

EMAIL: joseph.e.kelly@navy.mil

TELEPHONE: 901-874-9037 FAX: 901-874-9125

JAMES SOLOMON

NAVY RECRUITING COMMAND (ATTN: N42)

5722 INTEGRITY DRIVE, BLDG #784

MILLINGTON, TN 38054

EMAIL: james.solomon1@navy.mil

TELEPHONE: 901-874-9154 FAX: 901-874-9125

CAPTAIN MICHAEL CROWL

CHIEF, REAL ESTATE & AT/FP SECTION

HEADQUARTERS, AIR FORCE RECRUITING SERVICE (ATTN: AFRS/RSXLR)

550 D STREET WEST

JBSA RANDOLPH, TEXAS 78150-4527

EMAIL: michael.crowl@us.af.mil

TELEPHONE: 210-565-0556 FAX: 210-565-4695

LT COL THIERRY WOODS

CHIEF, REAL ESTATE AND LOGISTICS BRANCH

HEADQUARTERS, AIR FORCE RECRUITING SERVICE (ATTN: AFRS/RSXL)

550 D STREET WEST

JBSA RANDOLPH, TEXAS 78150-4527

EMAIL: thierry.woods@us.af.mil

TELEPHONE: 210- 565-0305 FAX: 210-652-5581

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RICHARD BOSHART

HEADQUARTERS, AIR FORCE RECRUITING SERVICE (ATTN: RSXLR)

550 D STREET WEST

JBSA RANDOLPH AFB, TEXAS 78150-4527

EMAIL: richard.boshart@us.af.mil

TELEPHONE: 210-565-0562 FAX: 210-565-4695

JUAN SOTO

HEADQUARTERS, AIR FORCE RECRUITING SERVICE (ATTN: RSXLR)

550 D STREET WEST

JBSA RANDOLPH, TEXAS 78150-4527

EMAIL: juan.soto.2@us.af.mil

TELEPHONE: 210-565-0563 FAX: 210-565-4695

FRAN SPEARS

HQ AFRC/RS

AIR FORCE RESERVE COMMAND RECRUITING SERVICE

180 PAGE ROAD; BUILDING 208

ROBINS AFB, GEORGIA 31098

EMAIL: frances.spears@us.af.mil

TELEPHONE: 478-327-0158 FAX: 478-327-0138

JAMES P. REGAN

MSGT, USAF

RECRUITING OPERATIONS NCO NGB/RSO

JOINT BASE ANDREWS, MD 20762

EMAIL: james.regan@ang.af.mil

TELEPHONE: 240-612-9746 CELL: 571-329-3553

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Section 10 - Regional DoD Recruiting Facilities Program Managers

JANICE D. WILLIAMS

NORTH ATLANTIC DIVISION AND GREAT LAKES & OHIO RIVER DIVISION

(NAB, NAE, NAN, NAO & LRL)

FT. HAMILTON COMMUNITY

301 GENERAL LEE AVENUE

BROOKLYN, NY 11252

EMAIL: Janice.D.Williams@nad02.usace.army.mil

TELEPHONE: 347-370-4517 CELL: 201-981-1495 FAX: 201-432-7219

CHAIRPERSON, COLLOCATION COMMITTEE NATIONAL PROGRAM MANAGER

BRAD A. TERRILL

NORTHWESTERN DIVISION AND PACIFIC OCEAN DIVISION

(NWK, NWO, NWS, POA & POH)

1616 CAPITOL AVENUE, CENWD-PDS

OMAHA, NE 68102

EMAIL: Brad.A.Terrill@usace.army.mil

TELEPHONE: 402-996-3831 CELL: 402-238-8248 FAX: 402-996-3898

CHAIRPERSON, SECURITY INITIATIVE NATIONAL PROGRAM MANAGER

LUCY RODRIGUEZ

SOUTH ATLANTIC DIVISION

(SAJ, SAM, SAS)

THE PRUDENTIAL BUILDING

701 SAN MARCO BLVD

JACKSONVILLE, FL 32207

EMAIL: Lourdes.G.Rodriguez@.usace.army.mil

TELEPHONE: 904-232-1176 CELL: 904-553-4267 FAX: 904-232-1141/2484

CHAIRPERSON, RFMIS CCB WORKING GROUP

JODY MEREDITH

SOUTH PACIFIC DIVISION

(SPK, SPL)

1325 J STREET, ROOM 110-D

SACRAMENTO, CA 95814

EMAIL: Jody.Meredith@usace.army.mil

TELEPHONE: 916-557-6831 FAX: 916-557- 7851

FORCE PROTECTION NATIONAL PROGRAM MANAGER

PAT RILEY-RAMSEY

SOUTHWESTERN DIVISION, CESED-PDS-R (RILEY-RAMSEY

(SWF, SWL, SWT)

1100 COMMERCE STREET

DALLAS, TEXAS 75242-0216

EMAIL: mary.p.riley-ramsey@usace.army.mil

TELEPHONE: 469-487-7046 FAX: 469-487-7189

CHAIRPERSON, RECRUITING SUB CoP

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Section 11 - Guidance: Construction Specifications

General Guidance 1. Paragraphs, enclosures, or attachments that have had changes made to them for FY15:

a. Paragraphs:

General Standards:

a. D.1, E.1, F.3, G.3.a, G.4.b, G.6, G.7.a, G.7.e, H.2

b. Enclosures/Attachments/Sections:

Appendix A: Production Offices (See General Standards above)

Enclosure #1: No changes

Attachment #1: Merged attachment 1 and FY14 attachment 6

Attachment #2: No changes

Attachment #3: No changes

Attachment #4: G.6

Attachment #5: No changes

Attachment #6: No changes

Appendix B: Professional / Office

Appendix C: AF Health Professions

Appendix D: Security & Special Applications

Appendix G: AF UB Specification

Section 11: Guidance: Construction Specifications (various changes)

Section 12: Guidance: Service Specific Pages (various changes)

2. As in previous years, it will continue to be the Realty Specialist’s (RS) responsibility to utilize the appropri-

ate/ most current FY Construction Specifications within which the build-out of the recruiting office has been

funded. However, if initial build-out was funded in the previous FY, but services want to make changes or

add upgrade items (and work has been started or completed), a new action will need to be created and the

current FY specifications must be utilized. Personnel working the recruiting program should read the entire

construction specifications every FY as multiple changes occur for each of the services.

3. The latest Construction Specifications for the standard production office have been formatted to help recog-

nize the growing distinction between each individual military services finish requirements and a lso to help

simplify for both the RS and Lessor the build-out requirements needed. Due to regional differences in con-

struction and to recognize the need to allow the RS to adapt to site-specific conditions, the latest construction

specifications are not totally inclusive of all potential construction requirements that you come across. This is

due to the 80/20 rule for construction specifications. The construction PDT provides you with 80% of the

required information to build out the space, while the other 20% is either site specific, local code specific

and/or allows for slight variances when necessary. Specific on-site construction issues, local code require-

ments and the RS insight(s) into the peculiarities of the recruiting program are intended to supplement this

document.

4. The Construction Specifications have been divided into two sections: 1) General Standards (GS) which ad-

dress overall performance, security enhancements and common areas; and 2) the Military Service Specific

Standards, which can be found within each applicable service’s Attachment. The specifications provided to

the Lessor will be composed of both General Standards and each residing military service(s) Attachment .

NOTE: Those services not collocated will have their Attachment deleted from the construction specifications which

are provided to the lessor.

A copy of the appropriate Construction Specifications will then be provided to prospective Lessor to assist

them in understanding the Government's requirements and to help in developing estimated costs required to

meet quality standards. Any suggestions/recommendations on how to improve these documents by the RS

should be addressed to their respective Regional Program Manager (RPM) for submittal.

37 | P a g e

a. A carpet binder has been assembled with Shaw brand carpets and was sent out to each District, RPM,

HQ USACE, and appropriate Service HQ’s. Shaw has created this binder for our use in carrying out our

mission. This binder includes a small sample of the appropriate carpet selections, product information

and model #’s for the Air Force, Air Force Reserve, Air National Guard, Navy and Marines. The Army

uses Interface brand carpet and is not included in this binder. As always, carpet installations should be

conducted per the current FY construction specifications (or the appropriate FY specifications for the

action being addressed).

The carpet adhesive for all manufacturers has been changed to a “pressure sensitive release” adhesive

(versus a hand troweled adhesive applied directly to the floor). Each manufacturer has a slightly differ-

ent application criteria/product. Each manufacturer requires the use of their adhesive for warranty pur-

poses.

In conjunction with the carpet binder there is a new website where RS’s, lessor/contractors, and services

can get information, installation/cleaning training, POC’s, order samples, order carpet for installation at

a recruiting facility for the above mentioned services. This website is located at: http://www.shawcon-

tractgroup.com/usrecruiting

b. A similar paint pamphlet has been created for Sherwin Williams brand paints and was sent out in FY13

to each District, RPM, HQ USACE, and appropriate Service HQ’s. Sherwin Williams has created this

pamphlet for our use in carrying out our mission. This pamphlet includes a small sample of the appro-

priate paint selections, product information and model #’s for the Air Force Reserve, Air National

Guard, Navy and Marines. The Army and Air Force use Benjamin Moore and Glidden brand paints re-

spectively and are not included in this pamphlet. As always, paint installations should be conducted per

the current FY construction specifications (or the appropriate FY specifications for the action being ad-

dressed).

c. It is important to note: These specifications do not preclude common sense considerations/solutions by

the RS when dealing with those unique or site-specific issues that may arise during the build-out of the

leased premises.

Standard Recruiting Office In general, the quality of leased space shall afford energy, functional efficiencies, and economical performance of

required activities in a safe and healthful working environment and shall project a positive image of the Military

Service. The Construction Specifications for the standard production office can be found in Appendix “A”.

Documents provide detailed alteration specifications that should be used in meeting quality requirements for re-

cruiting facilities. They will be adhered to unless local construction standards or the Lessor mandates a standard

that is equal to or above that of the Government. Deviations due to availability of quality space must be approved

by the District as well as the Recruiting Service(s).

Office/Professional Building Space Specific construction specifications for professional recruiting stations, and intermediate commands leased by the

COE (or by GSA) have been updated and can be found in Appendix “B”.

Air Force Health Professions Flight Office Since 2008 it has been the intent of the U. S. Air Force to complete the construction of 24 Health Profession of-

fices located within defined Air Force Recruiting squadrons to meet the services’ needs for health care profes-

sionals. Though these have been completed, Appendix “C” is provided as a reference source if need arises.

Special Guidance 1. Special Application Sites

In the event a site is identified as a "special application" site, the RS will attach ONLY the appropriate portion of

Appendix “D”, “Security Applications-Equipment Specifications” that will be installed, to the Construction

38 | P a g e

Specifications. Questions on either application or clarification of these standards should be addressed to the RS’s

Regional Program Manager (RPM). The RS MUST visit any site which has a special application upgrade actions

scheduled, to ensure adequate installation / protection of the office and recruiters.

2. Windows (Laminated Glass/Fragmentation Film):

a. IMPORTANT: The following information is taken from the Inter-Agency Security Criteria (ISC) and

is intended for ease of reference and clarification purposes for site selection and construction specifica-

tions only for those working the Recruiting Facilities Program (RFP) When questions arise regarding

this information, you should ALWAYS make sure you look up the information in the most current ISC

directly to see if other pertinent and applicable information to your circumstance should apply.

b. The UFC is under revision as of January 2013 due to new security standards which have been put in

place thru the Deputy Secretary of Defense letter dated 7 December 2012. This letter indicated that the

Interagency Security Committee (ISC) standards are to be incorporated into the UFC (the reason for the

upcoming UFC revision), effective immediately. HQ USACE has also indicated that they would be

providing implementation guidance to the Districts ASAP. Until this guidance comes out we are forced

to rely on the last guidance provided thru the UFC. The RS should always check for the latest version of

the UFC and ISC through your local Engineering Division to make sure the security requirements are being

met for recruiting stations.

c. Reference the UFC (dated 9 February 2012) for all decisions regarding security on windows as fol-

lows: This 9 February 2012 version of the UFC has completely changed and will require the involvement

of your local Engineering Division if you are unsure how to proceed.

d. The specified fragmentation film in the most current FY construction specifications is to be used, unless

the lessor / contractor can provide written documentation that the film being substituted meets ALL of

the specified criteria. Specific alternatives will not be provided to make sure potential suppliers are not

left out of the competition for a particular installation. If another film supplier provides the required

written documentation that their film meets or exceeds the specified film it can be installed. Typically

the most asked question is can a different thickness of film be used? The 3M film specified is a 4 mil

film, but some manufacturers might have a thicker film that would meet the requirements. If a thicker

film is substituted, the contractor / lessor should ensure that the film is installed correctly (no creases,

crinkles, or bubbles that will not dissipate once the film has had time to cure / dry).

e. Cleaning of the fragmentation film should be done with simply soap and water (baby shampoo works

best).

f. A window blind color change was incorporated in FY15. If you are replacing blinds, make sure to iden-

tify what color is in the office currently in order to match with the new blinds. All new / relocating of-

fices will use what is specified in the most current FY specifications.

3. HVAC Systems/Ventilation

a. The specifications currently state minimum and maximum temperature requirements as follows: “I f not

otherwise stipulated, the HVAC equipment shall be capable of maintaining a minimum temperature of

70 degrees Fahrenheit during the heating season and a maximum of 78 degrees Fahrenheit during the

cooling season regardless of outside temperature. Areas that may be affected by solar radiation, either

excessive heat gain/loss, shall be accounted for by the Lessor within the design of the HVAC system.”

Some areas of the country contend with extreme temperatures. However, these performance standards

are not to be used by the lessor to police the Government’s choice of setting the HVAC system tempera-

ture. The District’s lease should have these requirements spelled out and if necessary add a statement

that the lessor shall not police the Government’s temperature settings.

b. The JRFC does NOT have a mandatory policy requirement for securing access to ventilation systems.

However, if the RS notices ventilation that might be suspect to tampering / vandalism / terrorism they

would need to have the lessor secure access when and where appropriate.

39 | P a g e

Signage, Graphics & Branding Repository

1. The following is the RFMIS link to a repository of interior and exterior station signage, as well as individual

service graphics (seals & logos). Any items in this repository that are part of the “personal property re-

strictions” in Section 6 of the CPP’s are to be acquired / installed by the appropriate Service. If they are not

part of the “personal property restrictions”, then the RS / COE will need to provide supply these documents

to the lessor/contractor, as applicable.

2. Once in RFMIS, follow the steps outlined below to find the “Graphics / Signage for the Services” folder.

a. Enterprise Workspace

b. Recruiting

c. Recruiting Policies & Procedures (Corps Side)

d. 2 - Recruiting Policies & Procedures

e. "Graphics / Signage for the Services" (Found in the "Featured Items" section / folder at top of page)

f. Choose the appropriate service and office type you are looking at for signage, graphics, or branding files:

Air Force

Air Force Reserve

Air National Guard

Army

Marines

Navy

3. The services are responsible for supplying/maintaining these documents (EPS files only) in the repository.

Except for the external signage, it will be updated by the Construction PDT. In order to view or send EPS

files see instructions saved in the Graphics & Signage folder. These instructions will assist the RS in the use

of Microsoft PowerPoint to view the EPS files.

https://livelink.usace.army.mil/Livelink2/llisapi.dll?func=ll&objId=1750838&objAction=browse&sort=name

Enterprise>In-Leasing Program>Military Data>DoD>Recruiting>Recruiting Policies &

Procedures>USACE>2 - Recruiting Policies & Procedures

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Section 12 - Guidance: Service Specific Pages

NOTE: WITHIN THE MILITARY SERVICE SPECIFIC PAGES ALL GENERAL

STANDARDS (GS) & CONSOLIDATED POLICIES AND PROCEDURES WILL AP-

PLY, EXCEPT WHERE SPECIFICALLY DIFFERENTIATED AND NOTED BELOW.

Army The Army no longer has Pinnacle Centers. The approved, full-time Army recruiting facilities are: Centers (CTR),

Forward Engagement Centers (FEC) and Temporary Forward Engagement Centers (TEC). The Pinnacle Center

specifications are no longer valid and have been removed from the specifications.

ARMY RECRUITING CENTERS GUIDANCE

1. The standard square footage matrix (see the Army tab) is to be utilized for calculating the square footage/au-

thorized space. RFMIS has not yet been updated to calculate Center square footage automatically. The standard

square footage matrix (for manual calculation) has been revised to appropriately calculate the authorized space

for the Center. To calculate, use the column that has the total number of people (recruiters & civilians) in the

center, i.e., 8 people, use the 8 man station numbers.

2. All personnel in facilities with manning 2-5, are authorized 75sf. In facilities with 6 or more personnel, the

Center Commander (CDR) is authorized a 100sf. private office. The Assistant Center CDR and members of the

Recruiter Support Team are authorized 75sf each, with no private office. The Future Soldier Leader (FSL) is au-

thorized 75sf, Engagement Team members are not authorized 75sf . The square footage for the Engagement

Team members is annotated on the USAREC Maximum Authorized Square Footage Matrix. Each Center will

include a Future Soldier Training area of 100 sf. and a social media area of 60 sf. (Location to be shown on the

floor plan.)

3. CDR and FSL in facilities with 6 or more personnel, are to receive private offices. (If the facility has 2 FSL

they will be in one, 150sf, private office.) Square Footage for each office is determined per Army SF Matrix.

4. RFMIS will determine authorized parking requirements, not the number of recruiters occupying facilities.

5. Security Guidance: Use the same security enhancements required in the general standard build out specifica-

tions for regular production recruiting offices or any special applications necessary as identified during site selec-

tion.

6. Local Recruiting personnel are not authorized to make selections or modifications to the floor plan or build

out specifications.

7. Contract Guidance: Provide Janitorial contract as determined in Appendix E of the FY15 Policies and proce-

dures.

FORWARD ENGAGEMENT CENTER

1. A permanent Forward Engagement Center (FEC) is a full-time facility under the command and control of the

parent RSID.

2. An FEC is identified by a 5 digit number (the 4 digit parent RSID plus another digit). An FEC station will

have the last digit as a “1”, “2”, “3”, etc. These numbers will reflect one of the FEC’s for a given Parent Center.

A Parent Center may have more than one FEC.

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3. At no time will an FEC be allowed to encroach within another Army center’s boundary. Boundaries will be

uploaded by the Army into RFMIS.

4. FEC’s square footage authorization is determined by the Army Square Footage Matrix (for manual calcula-

tion).

5. RFMIS will determine authorized parking requirements, not the number of recruiters occupying facilities.

6. Contract Guidance: Provide Janitorial contract as determined in Appendix E of the FY15 Policies and proce-

dures.

7. Security Guidance: Use the same security enhancements required in the general standard build out specifica-

tions for regular production recruiting offices or any special applications necessary as identified during site selec-

tion.

TEMPORARY ENGAGEMENT CENTER

1. A Temporary Engagement Center (TEC) is an existing facility that is inactive but cannot be closed due to col-

location status, firm term lease, etc.

2. A TEC is identified by a 5 digit number (the 4 digit parent RSID plus another digit). A TEC station will have

the last digit as a “1”, “2”, “3”, etc.

3. No manning is authorized in a TEC. TEC’s are to be closed as soon as possible.

4. Contract Guidance: No janitorial service is required.

COMPANY COMMANDER’S HEADQUARTERS

1. If a CDR Headquarters is to be collocated into a Center or FEC, that Center or FEC must be within the CDR

Headquarters footprint. The location of the Center or FEC will be annotated in the remarks of the relocation ac-

tion in RFMIS.

2. A company headquarters is identified by a 3 digit number.

3. Company headquarters will have separate office space for the commander and first sergeant. The administra-

tive clerk will be allocated square footage adjacent to the reception area. Square Footage for the commander and

first sergeant offices are determined per Army Space Matrix. RFMIS has not been updated to calculate the square

footage’s automatically and must be verified by checking the Army Space Matrix. Separate entrance is requested

where possible. If not possible, the company headquarters will be located in the rear of the center with a wall

separating the two facilities.

4. If the Company Commander’s Headquarters is not collocated within a Center or FEC the standard Intermedi-

ate Square Footage Matrix is to be utilized for space calculation.

5. RFMIS will determine authorized parking requirements, not the number of personnel occupying facilities.

6. Security Guidance: Use the same security enhancements required in the general standard build out specifica-

tions for regular production recruiting offices or any special applications necessary as identified during site selec-

tion.

7. Local personnel are not authorized to make selections or modifications to the floor plan or build out specifica-

tions.

42 | P a g e

AIR FORCE 1. Air Force Production Offices: The following is intended to be applied with the General Specifications for all

offices except those specifically designated as a “HUB” by HQ AFRS (Air Force Recruiting Service).

A. Signage:

i. Exterior Signage - Where Air Force facilities are stand-alone or in non-contiguous space,

i.e. - physically separated from other services, the signage direction below applies. The

sign shall conform to building standards and municipality codes where required. The sign

shall include the words “AIR FORCE” with the logo symbol to the left side of the letters

as indicated. Sign letters and Air Force symbol shall feature silver trim-caps and brushed

aluminum returns with anodized finish. Letter height and width shall be as large as possi-

ble, based upon local building codes, storefront width and leasing agreement. Spacing be-

tween the AF logo and Lettering must be compliant with the 15% stand-off space. Logo

height to be 150% of lettering height, logo and lettering to be vertical ly centered. Final

signage, letter height, symbol size and placement must conform to the Air Force brand

standard design and must be approved by HQ AFRS designated personnel. Sign internal

illumination shall be white LED backlit metal channel letters.

a. Font - shall be “Berthold Akzidenz Grotesk Bold Extended”.

b. Material - .040 aluminum reverse pan channel letters and logo with anodized brushed

aluminum finish (silver color) and white reflective interior.

c. Colors - Acrylic letter faces shall adhere to the blue pantone color 287. Trim color to

match anodized aluminum metal color of side channels. See color chart below.

Note: The sign shall have LED technology and be fabricated and installed in accordance

with the referenced graphic and design standards. Note: The COE will provided an origi-

nal EPS format file to the Lessor for sign fabrication. The sign will be the maximum size

allowed by code. All signs will function by use of a ‘dusk to dawn’ light sensor, or, if

appropriate, by pre-set timer. The Lessor shall ensure proper sign erection and electrical

installation. See detailed information contained in the graphic below.

ii. Sign supplier is required to provide shop drawings, specifications and a full color rendering

of building exterior showing the signage to be supplied. The sign supplier shall also resub-

mit any signage documentation, including renderings, if the product submitted does not

comply with these requirements. Signage shall not be built until a shop drawing has been

provided to the Air Force and approved.

43 | P a g e

Air Force STAND-ALONE/NON-CONTIGUOUS SPACE Signage / Cross Section

iii. Marquee Signage – Use the same design as exterior signage. May use blue lettering with

white background OR white lettering with blue background.

https://livelink.usace.army.mil/Livelink2/llisapi.dll?func=ll&objId=1750838&objAction=browse&sort=na

me

Enterprise>In-Leasing Program>Military Data>DoD>Recruiting>Recruiting Policies &

Procedures>USACE>2 - Recruiting Policies & Procedures

B. Wallpaper Graphic – Production offices will not have wallpaper graphic installed.

C. Exterior Awnings - If an exterior storefront awning is required by the lessor or lease, the color shall

adhere with the trademark blue pantone color 287 unless the lessor/lease requires a specific color. If

not specified by the lessor/lease, use the color information below. The material, finish, and color of

metal or other items used in the creation of the awning shall be approved by the HQ AFRS desig-

nated personnel via USACE.

Color Chart

Pantone Cyan Magenta Yellow Black Red Green Blue

287 100 69 01 11 01 48 143

D. Air Force Interior Door and Window Graphics: Static window clings, logo panels, picture / poster

frames, or other personal property items are the responsibility of the Air Force to purchase and in-

stall.

44 | P a g e

Note 1: All graphics that will be applied directly to the interior fragment retention

film MUST be static window clings ONLY.

Note 2: The Air Force will provide an EPS format file to their contractor with appropriate

sign design standards.

Note 3: See the definition of “Personal Property” in Section 10 for more information.

E. Blinds:

Hunter Douglas, 1” Aluminum horizontal blinds, or approved equal.

Mfr: Hunter Douglas; Color: Brushed Aluminum - #065; Style: CD-80

To be used in the following situations:

1. Collocated facilities with non-contiguous space

2. Stand-alone Air Force space

Note 1: Collocated facilities with contiguous space: GS.

Note 2: If applicable, the Flight Chief Office requires blinds that match the storefront

blinds.

Note 3: Test room windows DO NOT have blinds.

2. Air Force Flight-Centric HUBS: For all offices that HQ AFRS designates as a “HUB”, a combined specifi-

cation can be found in Appendix G. Below is additional information that should be used by the USACE delegate

when designing the floor plan and for a general understanding of the final appearance of the office space. Note:

Districts should do their best when designing the initial floor plan and provide that floor plan to HQ AFRS. HQ

AFRS will then review, edit, and provide feedback.

A. Telecommunication Outlets: The Air Force Network (NIPRNet) security policies currently do not al-

low unused data ports to remain active and live to the network. Each active port is assigned a specific

computer or device; a computer cannot be plugged into any active port and gain access to the network.

If a port is not assigned to a specific computer or device (phone, printer, etc), it remains disconnected.

As such, an abundant number of data outlets installed throughout the facility is a waste. Instead, a lim-

ited number of data outlets will be installed per the subparagraphs below.

i. Reception Area: Data outlets are not required for the reception area. The television will not

require a cable TV drop.

ii. Interview Room: No more than two data outlets shall be installed in the interview room and

shall be located on opposite walls.

iii. Test Room: One data outlet next to electrical outlet shall be installed above below the built -in

desktop to allow for the testing computer(s) to be plugged into the network. One data and elec-

trical outlet shall be installed for every five (5) feet of desktop (i.e. 7 feet of desktop will require

2 sets of outlets).

iv. Flight Chief’s Office: Two data outlets shall be installed in the Flight Chief’s Office and shall

be located on two different walls. A data outlet is not required in the security closet.

v. Multipurpose Room: Two data outlets shall be installed in the multipurpose room on opposite

walls. One (1) Legrand RFB4 floor box shall be installed in the center of the room (2 electrical

outlets, 2 telecommunication outlets) per paragraph D.1.e.iii. Additionally, the multi-purpose

room shall be provided a TV cable access box, pull-strings and adjacent electrical outlets as lo-

cated on the floor plan. Installation height to be at 60” AFF or as approved by HQAF/COE rep-

resentative.

vi. Open Office Area: In order to understand where data outlets and floor boxes will be needed, a

furniture layout first needs to be completed showing where the desks and floor-standing

printer(s) will be placed. The open office area will use a combination of wall-mounted data out-

lets and Legrand RFB6 floor boxes. If a support column exists, it may be used to install data

and electrical outlets. As floor plans vary from location to location, the USACE should coordi-

nate with HQ AFRS designated personnel in developing the furniture plan and finalizing the

data outlet locations. See Figure 1 for the dimensions of one recruiter’s floor space (desk).

Note: Each desk requires 2 telecommunications ports; 1 port for phone, 1 port for network.

B. Test Room Window – Based on some floor plan layouts, a 2-ganged 3’0”W x 4’0”H window may not

be feasible to be installed for the test room. The following priority levels, in descending preference,

shall be followed to ensure visibility requirements are maintained for the Test Room. Priority 1: Install a

45 | P a g e

2-ganged 3’0”W x 4’0”H window. Priority 2: Install a single 3’0”W x 4’0”H window. Priority 3: Install

a glass door.

C. Focal Wall – This wall is to be located directly opposite of the front entrance unless the space absolutely

does not permit. In that case, the focal wall may be perpendicular to the front entrance, but location

must be approved by HQ AFRS designated personnel. No chair rail should be installed on this wall,

however, if it already exists, it should be removed. The focal wall should be free of wood trim, out-

lets, lighting, switches, HVAC controls, fire safety equipment or any other items that may distract.

If those items interfere or are required by local code, coordinate with HQ AFRS designated per-

sonnel.

D. Wallpaper – The Lessor shall order a Custom Digital Wall Covering that shall be applied at the ceiling

line of HQ AFRS designated walls as referenced on the approved floor plan/finish schedule. As each

floor plan will differ for each location and size of the facility, so too will the amount of wallpaper needed

for each HUB. Generally speaking, the Open Office Area walls will have the wallpaper applied as well

as one (1) wall in both the Interview and Test rooms. Reference the wallpaper sample graphic immedi-

ately below as well as Figure 2 below for a floor plan example. The wall boarder is 16” tall and is man-

ufactured in 30’ rolls.

Manufacturer: Fastsigns, Inc.

POC: Jeff Youngblood

Phone: (972) 255-2022

Email: 4@fastsigns.com

Model: Korographics

Substrate: 004 Vinyl wall covering, Type II with 0.37 tick Telflon film

Installation: Utilize manufacturers’ recommended products per Korographics installation

instructions and surface preparation and adhesive guidelines.

E. Air Force Signature Items (Personal Property) – HQ AFRS Contractor to install these items ac-

cording to manufacturer’s instructions. Items will be procured by HQ AFRS.

i. Air Force Logo Panel This panel shall be 36”x36”, 3/8” thick tempered glass with a 1/8” bevel on both sides and (4)

predrilled holes to accommodate 3/4” dia. anodized aluminum standoffs (shall protrude from

wall 1” total). The panel is to be installed on the Focal Wall, centered horizontally and vertically

at 6’0” AFF to the center. The panel should be spaced evenly between the LED wall wash

lights—since lighting installation was accomplished in previous step. See subsequent eleva-

tions on drawing sheets for examples and “Logo Panel Lighting” above.

The lessor shall provide 2x6 wood blocking in new and existing walls at the location for the

glass Air Force Logo Panel as required for complete support of the panel. Horizontal blocking

will be set to allow installation of both panels at vertical height of 6’0” AFF. On existing walls,

gypsum board is to be removed, blocking installed, and gypsum board replaced and repaired as

required for the blocking installation. If an obstruction prevents the contractor from directly in-

stalling glass panels at 6’0” AFF, the tolerance for installation is +/- 6”.

ii. Air Force Core Values

The words “INTEGRITY”, “SERVICE” and “EXCELLENCE” shall be mounted along the fo-

cal wall above the AF Logo Panel. The core values shall be manufactured 3” in height, with

Arial bold font using all caps. The letters will have a brushed aluminum face on 1/2" PVC, with

an up and down brush stroke. The sides of the letters will be painted a metallic silver. (See be-

low picture)

46 | P a g e

Installation tape shall be black, VHB Tape (or equivalent). The tape shall be cut, as necessary,

to conform to the shape of each letter so that it will not be visible once installed.

iii. Airman’s Creed

This panel shall be 25 ¾”W x 37 ¾”H, 3/8” thick tempered glass with a 1/8” bevel on both sides

and (4) predrilled holes to accommodate 3/4” dia. anodized aluminum standoffs (shall protrude

from wall 1” total). The panel is to be installed on the wall perpendicular to the Focal Wall, cen-

tered horizontally, and vertically installed at 6’-0” AFF to the center (see below). See subse-

quent elevations on drawing sheets for examples.

The lessor shall provide 2x6 wood blocking in new and existing walls at the location for the

glass Airman’s Creed Panel as required for complete support of the panel. Horizontal blocking

will be set to allow installation of both panels at vertical height of 6’0” AFF. On existing walls,

gypsum board is to be removed, blocking installed, and gypsum board replaced and repaired as

required for the blocking installation.

iv. Poster Frames

a. Waiting Area - Two frames (see information below) shall be installed, one on each side of

the Airman’s creed. There shall be 4” of space from the edge of the Airman’s Creed glaz-

ing to the edge of the poster frame. All frames should be installed at 6’-0” AFF to center.

All final locations must be approved by HQ AFRS designated personnel.

Air Force Logo Panel

Air Force Core Values

Nova Display

– Freedom

Poster Frame

Airman’s Creed Panel & Poster Frames Locations

Airman’s

Creed Panel

Poster Frames

47 | P a g e

b. Other Areas/Corridors - Quantity of poster frames in a facility’s corridors will be based

upon the layout of the floor plan. The contractor shall be responsible for verifying the

quantity and final locations of all frames with HQ AFRS designated personnel. The frames

located in corridors must be grouped in two’s or three’s (vertical orientation) and installed

at 6’-0” AFF to center. Note: Final quantity and placement of frames will vary according

to floor plans. Final locations and quantity shall be approved by HQ AFRS designated per-

sonnel prior to purchase.

c. Manufacturer: Nova Display or approved equal

Model: SW-12FF100R/Freedom Frame, clear anodized aluminum, round Profile (with mitered corners) – maximum thickness of graphic is

20 pt. Use only thin substrates. Insert size: 24” x 36”.

v. Window Clings: Four separate types of graphics shall be installed from the interior side of the

glazing. The only product that can be put on top of the fragment retention film are static “win-

dow clings”.

a. Exterior

1. Graphic 1 – The storefront Air Force symbol (Graphic 1 below) shall center within the

lowest band of storefront window mullions as indicated. If there are no horizontals, the

symbols shall be mounted no more than 2’-0” AFF to the center. The window cling

shall be opaque white (with clear background) or approved equal. Final size and loca-

tion must be approved by HQ AFRS designated personnel through communication with

USACE.

2. Graphic 2 – The entrance door Air Force symbol (Graphic 2 below) shall be centered

on the entire width of the exterior glass door and be installed at 5’-7” to the center. The

window cling shall be opaque white (with clear background) or approved equal.

3. Graphic 3 – The enlarged storefront Air Force symbol (Graphic C below) shall span at

least two widths of storefront windows if the storefront mullions are less than 4’-0” on

center (O.C.); and centered in the window if the storefront mullions are 4’-0” O.C. or

further apart. The symbol shall be proportional both in width and height. The window

cling shall be opaque white (with clear background) or approved equal. Final size and

location to be verified by HQ AFRS designated personnel via USACE.

4. Graphic 4 – HQ AFRS designed Marketing Clings (not shown), consisting of various

designs, can be displayed on the interior of the storefront windows. It is the intent of

HQ AFRS to allow each squadron to determine which Marketing Clings to use at each

location.

Cling Placement

Graphic 2

Door cling

Graphic 3

Two width Store-

front Cling

Cling Placement

Graphic 1 - storefront

window mullions

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vi. Storefront LED Illuminated Information Display Lighting - THIS ITEM IS TO BE CON-

TRACTED BY HQ AFRS, AND IS TO BE INSTALLED BY THE HQ AFRS CONTRAC-

TOR. HOWEVER, the placement of a dedicated 120V power outlet in the ceiling or wall

directly above the area identified for this item is required by the COE / lease build-out

contractor. See “Waiting Area” for additional information for this display.

Display (see information below) shall be mounted on aircraft cables connected to the underside

of the storefront assembly or on the inside face (refer to manufacturer’s guidelines based on

mullion layout) of the storefront assembly as approved. Once installed, the aircraft cables

should be taught with no slack or bowing occurring.

The unit contains an 8.5”x11” pocket for printed information. The unit should be set at a com-

fortable viewing height (60” AFF to center). Display shall be mounted in a window near the

entrance at a distance of 6” from door frame to vertical edge of display or as determined by HQ

AFRS designated personnel based upon storefront architecture.

Product Specifications:

Manufacturer: Intex Exhibits, Mustang Systems or approved equal

Model: ZR20101 LED Image Holder, portrait orientation, 8.5x11 pocket kit, double sided,

1/16” air craft cable, with transformer, electrical cable, electrical cable support, rail, and electric

rail support as required.

Finish: Manufacturer’s standard brushed aluminum

For Technical information: 1) Customer Support – 1-800-331-6633 (POC – Sue Bonas)

F. Air Force HUB Internal Space Authorization Guideline: Below is a link to the National Space Matrix

which outlines the space authorizations for various-sized HUB’s. To determine which column to use,

determine the total number of authorized personnel for the facility and reference the appropriate column.

The total number of recruiters is included for planning purposes. The National Space Matrix is located

at:

https://livelink.usace.army.mil/Livelink2/llisapi.dll?func=ll&objId=1750838&objAction=browse&sort=na

me

Enterprise>In-Leasing Program>Military Data>DoD>Recruiting>Recruiting Policies &

Procedures>USACE>2 - Recruiting Policies & Procedures

G. Air Force HUB Sample Floor Plan / Furniture Layout (see below)

1. Open Workstations- HQ AFRS designated personnel will confirm final furniture locations based

upon floor plan layout.

2. No unique electrical outlet requirements other than what is stated in this section and the general con-

struction specifications.

3. Each modular furniture unit needs, at a minimum, one (1) quadplex and two (2) communications

outlet.

4. Electrical / communications / cable TV outlet locations to be shown / approved on the floorplan lay-

out.

5. Figure 1 is for the dimensions of one recruiter’s floor space (desk). Note: Each desk requires 2 tele-

communications ports; 1 port for phone, 1 port for network.

6. HQ AFRS designated personnel will confirm / approve site specific final floor plan layouts.

49 | P a g e

HQ ARFS will provide sample floor plans upon request.

30” 36” 24”

90”

72” 36”

60”

24”

Figure 1:

Footprint for 1 Recruiter

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AIR FORCE RESERVE This document will be used as a guide for the U.S. Army Corps of Engineers (ACOE) Realty Specialists and the

Air Force Reserve Recruiting representatives in the build-out and upgrades of Air Force Reserve Recruiting

facility space.

In an effort to ensure all Air Force Reserve Recruiting offices present a similar professional appearance,

incorporating our branding scheme is essential.

The Air Force Reserve’s branding scheme includes: paint, carpet, accent wall, chair rail, and cove base. See

Attachment “5” to the Construction Specifications for appropriate information

The Air Force Reserve offices will include testing rooms in every station to include the standard countertop type

desk.

The signature font (Air Force Reserve) Knometenmelodie 2.2 has been selected to create brand consciousness.

Color is: Air Force Reserve Blue - Pantone 287C CMYK 100/70/0/11

The Air Force Reserve would like our logo (see above for sample) placed symmetrically on our glass exterior

store front doors (exterior surface of the glass) if possible. If there is only one entrance into a facility where all

Services are collocated, then the Air Force Reserve would like our logo placed symmetrically on our interior door

(see info below for “interior door and window graphics”) and also on the glass exterior store front window

(exterior surface of the glass), if each service has exclusively assigned window use.

Air Force Reserve Interior Door and Window Graphics: Static window clings, logo panels, picture / poster frames, or other personal property items are the responsibility

of the Air Force Reserve to purchase and install.

Note 1: All graphics that will be applied directly to the interior fragment retention film MUST be

static window clings ONLY.

Note 2: The Air Force Reserve EPS format files are available in LIVELINK and also from Air Force

Reserve Recruiting Resource Managers.

Design standards.

Note 3: See the definition of “Personal Property” in Section 10 for more information.

POINT OF CONTACT at the Air Force Reserve Recruiting Service HQs is: Ms. Frances Spears at (478) 327-0158 and/or Frances.Spears@us.af.milFrances.Spears@us.af.mil

51 | P a g e

PAINT COLOR SCHEME:

Grey is the primary color and sets the tone for the office. Blue and orange are both to be used as accent walls.

White should be used as a trim and ceiling color with black being used as a base cove color.

The wall that will hold the interior wordmark shall be painted blue, as specified on the approved floor plan.

Storage and restroom walls shall be white.

Door frames shall be painted white.

All wall colors will be provided and approved by ANG Storefront Program Manager (NGB/A1Y), as specified on

the approved floor plan.

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FLOORING: CARPET

Carpet:

Carpet will be laid in all areas not otherwise desig-

nated for a specific flooring on the approved floorplan,

and will be from Shaw Carpets, utilizing the color

Marble (64755) in both the “catalyst

59579” and “hybrid-59580” styles in the “mix” layout.

Manufacturer: Shaw

Style-Pattern: Catalyst #: 59579,

Hybrid #: 59580

Color: Marble 64755

Product: Carpet Tile

Installation Pattern: 50% blend of Catalyst and

Hybrid in random installation

Base Cove: Johnsonite, DC40 (rubber,

black) 4” high

Note: If selected, for expedited delivery-government pricing contact:

Shaw Industries, Inc., go to website: http://www.shawcontractgroup.com/usrecruiting ,

call 800-356-7429, or email: cs.gsa@shawinc.com. For general inquires call Michele Leise,

402-968-6025, email: Michele.Leise@shawinc.com.

Luxury Vinyl Tile (LVT) - Reception-hallway-com-

mon area exit areas:

Manufacturer: Centiva

Code: CP3623-C-TK-SE

Series: CP (Contour Plank)

Color/Style: 3623

Surface Texture: TK (tick)

Edge Treatment: SE (square edge)

Size: 6” x 36”

Base Cove: Johnsonite, DC40 (rubber,

black) 4” high

Vinyl Composition Tile (VCT) - To be used in all

storage rooms: Manufacturer: Mannington Commercial

Collection: Progression Collection

Color: # 55141 Cool White

Base Cove: Johnsonite, DC40 (rubber,

black) 4” high

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RESTROOMS:

Shall conform with the recruiting general construction standards.

INTERIOR SIGNAGE:

The Air National Guard's furniture contractor is responsible for installation of their "Wordmark" wall graphic.

This will be installed at the time of furniture installation. That wall should be blue as designated on the approved

floor plan.

EXTERIOR SIGNAGE:

A more condensed version of the Air National Guard’s graphic manual is loaded in RFMIS at https://live-

link.usace.army.mil/Livelink2/llisapi.dll?func=ll&objId=4250229&objAction=browse&sort=name

Enterprise>In-Leasing Program>Military Data>DoD>Recruiting>Recruiting Policies & Proce-

dures>USACE>2 - Recruiting Policies & Procedures>FY 2012 RFP Consolidated Policies and Proce-

dures>ANG Specification Information

54 | P a g e

MARINE CORPS

MARINE CORPS CONSTRUCTION SPECIFICATIONS

FY15 changes highlighted in green

This document will be used as a guide for the U.S. Army Corps of Engineers (ACOE) Realty Specialist and the

Marine Corps representative in the build-out and upgrade of Marine Corps facility space.

Reference to Marine Corps Brand exhibits is in LIVELINK (USMC_BRAND).

In an effort to ensure all Marine Corps offices present a similar professional appearance, incorporating the

information presented within these specifications is essential.

All Marine Corps offices will represent Marine Corps specifications to include Officer Selection Offices and

Main stations. USACE upgrade items include paint, applied vinyl wall graphics (EGA and “MARINES”

wordmark), carpet and track lighting.

In order to fully outfit Marine Corps offices, a separate contract for additional services beyond those provided by

the ACOE is required. Services to be contracted by the Marine Corps include:

- Frosting of EGA on window/display area at storefront (when applicable)

- Transformation Boards

- Transformation Strip

- Specialty Furniture

- Transportable Pull-up Bar

- Electrical EGA sign at storefront

NOTE: Specifications and industry artwork, i.e. encapsulated post script (EPS) files, are available from

Marine Corps facility representatives and are also available in LIVELINK. Service contractors should be

provided with packets containing all relevant files, drawings, patterns, artwork and specifications before

start of work.

Marine Corps Build out NON-Requirements No Kitchenettes will be installed in Marine Corps offices.

No Chair Rails will be installed in Marine Corps offices.

No Pull-up Bars to be installed in RSS facilities (will be purchased separately by Marine Corps).

No Built-in Work Surface in Test Room will be installed in Marine Corps offices.

Marine Corps Build-Out Requirements

All Marine Corps RSS facilities (designated NCOIC) will require private office space.

NCOIC Office – Office size will be 125 square foot minimum (e.g. 10 foot x 12.5 foot, or larger if site conditions

allow) unless otherwise specified on floor plan. The designated Marine Corps representative will indicate location

of office on the floor plan. NCOIC office should be placed adjacent to the workstation area. Door shall be glass for

viewing the workstation area, refer to Door Specifications. Alternate: if door does not face workstation area, one

glass window shall be provided facing into workstation area. Both a glass window and glass door may be installed.

Minimum glass area (door or window) shall be no less than 7 square feet each.

Work Stations – Location of work stations and displays should be verified through review of the floor plan by

the designated Marine Corps representative.

Testing Rooms – Testing room size will be minimum 50 square feet with minimum 6’-3” x 8’-0” inside

dimensions, unless otherwise specified on floor plan. Locate door in corner, if possible, to provide clearance for

interview table. Door shall be glass to allow viewing into Test Room, refer to Door Specifications. Alternate: One

55 | P a g e

glass window shall be provided so as to allow viewing into Test Room. Minimum glass area (door or window) shall

be no less than 7 square feet. Location of testing room will be indicated on the floor plan by the designated Marine

Corps representative.

Storage Rooms – No window or glass door requirement. Provide grounded 3-prong 120v outlets at MINIMUM

6 foot intervals in walls (to be used in lieu of kitchenette). Location of Storage Room will be indicated on the Floor

Plan by the designated Marine Corps representative.

Doors – Single panel pre-manufactured wood, MDF or metal door, 1-3/4” minimum thickness.

Glass Doors – Test room and NCOIC office doors shall be manufactured with single pane glass panel

(light). Glass shall be minimum 1/8” thick tempered or safety clear vision glass. Glass portion of door shall be no

less than 7 square feet. Location of interior glass doors will be only on NCOIC office door and Test Room door

unless otherwise indicated on the floor plan by the designated Marine Corps representative. If neither the door or

glass window faces the workstation area, then a convex mirror will be mounted in such a way as to provide the

NCOIC visibility of workstation area.

Main Entry Doors – Main entry door to office shall be metal-framed glass to match adjacent storefront window

system. At offices where main entrance door to recruiting office space is accessed by an interior or enclosed

corridor, doors must include a single glass panel (light), unless landlord objects. Glass main entry doors must meet

or exceed local building and fire code. Glass shall be minimum 1/8” thick tempered or safety clear vision glass.

Wire security glass is allowed. Glass portion of door shall be no less than 7 square feet. If neither the door or glass

window faces the workstation area, then a convex mirror will be mounted in such a way as to provide the NCOIC

visibility of workstation area.

56 | P a g e

Interior Lighting – To reinforce the standard office lighting, 120v line voltage track lighting is placed on the

ceiling parallel to the walls where photo boards, transformation panels, “MARINES” wall graphic, and EGA wall

graphic are located. If storefront graphics are planned, these should also be illuminated. Track light fixtures should

be of very basic cylindrical design, and placed at maximum 24” intervals, approximately 36” (minimum 18”) away

from the wall in order to provide even illumination of wall display or wall graphic. Track lights shall be wired to

separate wall-mounted on-off switches. Minimum number of fixtures to be based on above diagram (linear feet

refer to actual length of track). Minimum track length for each wall or storefront window being illuminated is 80%

of width of wall or width of storefront window area. Location of track lighting will be indicated on the floor plan

by the designated Marine Corps representative.

Product Specifications - LED track light wall wash fixtures

Power: 120V (Line voltage)

Separate 20A circuit and ON-OFF switch for all track lights

Switch: ON-OFF with full range dimmer, with light sensor, compatible with fixture

Switch to be located near main door.

Switch finish to match all other wall switches (see below)

Track and fixture finish: white

Fixtures: with specular diffuser

Recommended Lamps: LED lamping equivalent to 100W incandescent, instant-on, minimum beam angle of 35º.

Note: Wall mounted fixtures such as thermostats, wall switches, light sensors; emergency lighting should be placed

free and clear of graphic walls. Contractor (architect) to coordinate placement with the designated Marine Corps

representative.

All wall fixture switch or outlet cover plates to be Leviton Gray color or equivalent standard industrial medium

gray color plastic.

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Window Blinds – When applicable, upgrade code will be used. If window(s) cannot be equipped with blinds

because of their unique size or shape, in place thereof with prior approval of the COE, a translucent window film to

achieve a frosted-glass effect shall be applied. 3M Fasara Interior Design Film, SH2EM LA Lausanne is acceptable.

Blind Specifications:

Mfr: Hunter Douglas

Mfr Color: #065 Brushed Aluminum

Mfr Thickness: .008 with 1” wide slat

Exterior Illuminated Fascia and or Cabinet Signs – (Single Service Offices) If an exterior storefront and/or

other electrical sign is permitted, these shall conform to building standards and municipality sign codes where

required. Sign shall include the word MARINES and conform to brand standard designs and layouts approved by

MCRC HQ unless landlord requires and provides a standardized generic design in which case sign shall include

MARINES RECRUITING or where applicable MARINES OFFICER SELECTION OFFICE.

Product Specifications: JJEDJ:

Power: 120V

All electrical manufacture and installation shall meet UL approval.

Separate 15A circuit and switch

Recommended Lamps: white GE LED modules, white neon, or white GE fluorescent lamps

Cabinet or frame material: metal

Cabinet or frame finish: satin black unless otherwise required by site conditions

Face: metal or acrylic as required for lighting method used

Vinyl face decoration is acceptable for acrylic-faced cabinet signs.

58 | P a g e

CHOICE OF SIGNS FOR MARINE CORPS SINGLE SERVICE OFFICES WILL BE MADE BY THE

DESIGNATED MARINE CORPS REPRESENTATIVE

Exterior Non-Illuminated Signs – If an exterior storefront and/or other non-illuminated sign is permitted,

including individual letter sets, these shall conform to building standards and municipality sign codes where

required. Sign shall include the word MARINES and conform to brand standard designs and layouts approved by

MCRC HQ unless landlord requires and provides a standardized generic design in which case sign shall include

MARINES RECRUITING or where applicable MARINES

Product Specifications:

Material: As required by landlord

Standard finish: satin black unless otherwise required by site conditions

Interior Non-Illuminated Blade Sign – Where permitted by landlord, a blade-mount sign can be installed to help

identify a recruiting facility entrance down a corridor. Sign shall include only the word MARINES using the

standard Marines wordmark. Scale the size proportionally as required by site conditions and to match other similar

signs at co-location facilities. Mounting bracket style and finish must match other similar signs at co-location

facilities.

Product Specifications:

“Marines” wordmark is surface-applied, self-adhesive vinyl on both faces of sign.

Letter color: USMC Recruiting Silver 2 (PMS 877C, 3M # 7725-120 or equal).

Material: As required by landlord

Standard finish: satin black unless otherwise required by site conditions

59 | P a g e

Marine Corps Contractual Arrangements: Application of frosted EGA on window/display area (where applicable), installation of transformation boards,

transformation strips and electrical EGA sign are planned to be contracted for. Because these actions occur outside

the ACOE scope of work, actions will be completed after Certificate of Occupancy is received, unless otherwise

coordinated.

Note: Application of the storefront frosted Eagle, Globe & Anchor will be on the outside of window to avo id

damaging the integrity of installed fragmentation film. These window graphics will be placed on the outside of the

glass, not over top of the fragmentation film.

Marines Electrical EGA sign EGA Window Sign (OPTIONAL)

This electrical sign can be displayed in a location where space does not allow a large window vinyl EGA. It is

suspended inside a glass window or storefront, facing outward.

It is internally illuminated, with a painted metal cabinet supporting the translucent vinyl and acrylic face.

Recommended sizes: 24”, 30”, and 36” diameters.

The sign is single-faced, with a plain black metal back, and is equipped with an on/off switch. Standard electrical

outlet in ceiling above mounting location is acceptable.

Note: On this sign, the Marines wordmark appears on the face of the sign below the EGA.

60 | P a g e

Paint Schedule

Note: Red and blue walls require a minimum of four days (96 hours) complete curing and drying time before

application of interior vinyl wall graphics can occur. Painting contractor is to be advised of this requirement.

61 | P a g e

Office Walls – Paint colors for each wall will be identified on the floor plan by the designated Ma-

rine Corps representative.

Mfr Sherwin-Williams

Mfr Color Code United States Marine Corps Recruiting Red

Finish Latex Eggshell

Applied 2 coats applied over appropriate primer

Alternate C2 Paint Co. #020 Lavish Red

Mfr Sherwin-Williams

Mfr Color Code United States Marine Corps Recruiting Blue

Finish Latex Eggshell

Applied 2 coats applied over appropriate primer

Alternate C2 Paint Co. #5445 Cordon Bleu

Mfr Sherwin-Williams

Color Code United States Marine Corps Recruiting Khaki

Finish Latex Eggshell

Applied 2 coats applied over appropriate primer

Alternate C2 Paint Co. #407 Bamboo

Mfr Sherwin-Williams

Mfr Color Code United States Marine Corps Recruiting White

Finish Latex Eggshell

Applied 2 coats applied over appropriate primer

Alternate C2 Paint Co. #7251 Parchment

Restrooms, Storage Room, Test Room – walls

Mfr Sherwin-Williams

Mfr Color Code United States Marine Corps Recruiting White

Finish Latex Eggshell

Applied 2 coats applied over appropriate primer

Alternate C2 Paint Co. #7251 Parchment

All doors, door frames, window frames within the space

Mfr Sherwin-Williams

Mfr Color Code United States Marine Corps Recruiting Grey

Finish Semi-gloss

Applied 2 coats applied over appropriate primer

Alternate C2 Paint Co. #467 Jailhouse Rock

Wall Painting Guide – Painting of walls will be indicated on the floor plan (based on space con-

figuration) by the designated Marine Corps representative.

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Wall Graphics Wall Graphics Locations – Location of wall graphics will be indicated on the floor plan (based on space

configuration) by the designated Marine Corps representative.

Note: red and blue walls require a minimum of four days (96 hours) complete curing and drying time occur

before application of vinyl wall graphics can occur. Paint drying time may need to be extended in cool or cold

climates. Graphics contractor is to be advised of this requirement.

“MARINES” wall graphic is always placed on a large blue wall. It is surface-applied self-adhesive vinyl, color to

match PANTONE 451C, matte finish, a dark beige non-metallic color.

Approved MARINES Wordmark Printed Vinyl

3M 180CV3-10 opaque white vinyl, surface ink jet printed to match PMS 451c, (dark beige color) adjust as

needed for accurate match PMS 451. Surface laminated with 3M 8520 UV resistant matte clear overlay.

Alternate manufacturers (e.g. Arlon, Avery, GSP, OraCal, LG or other) sign vinyl materials equivalent to 3M 180

Series, rated for high bond wall application, and with minimum outdoor use 5-year warranty may be provided

based on contractor recommendation.

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Alternate MARINES wordmark Colored Vinyl Recommendation Arlon 2100-3670 Beige, matt finish opaque

vinyl

The “Marines” graphic is always placed midway between head height (6’-0”) and the ceiling. It should be scaled

to 80% as long as the wall, and centered. The proportions of the provided “MARINES” artwork shall not be

changed.

“EGA” wall graphic is always placed on a red wall. It is surface-applied self-adhesive vinyl, color to match PMS

4505c, matte finish, a dark yellow non-metallic color.

Approved EGA Symbol Printed Vinyl 3M 180CV3-10 opaque white vinyl, surface ink jet printed to match PMS

4505c (dark yellow color) adjust as needed for accurate match to PMS 4505. Surface laminated with 3M 8520

UV resistant matte clear overlay.

Alternate manufacturers (e.g. Arlon, Avery, GSP, OraCal, LG or other) sign vinyl materials equivalent to 3M 180

Series, rated for high bond wall application, and with minimum outdoor use 5-year warranty may be provided

based on contractor recommendation.

Alternate EGA Symbol Colored Vinyl Recommendation Arlon 2100-3669 Olive, matt finish opaque vinyl.

It is to be scaled as large as possible with the top of the EGA high on the wall. Generally the bottom is no more

3’-0” above the floor. If placed on a large wall where no fixtures or furniture will block it, the EGA should be

made larger with the bottom closer to the floor.

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Note: where no suitable wall occurs for the EGA, it is recommended to either relocate or remove doors or windows

from an existing wall, or to install a new non-load-bearing wall to provide a place for the large EGA graphic.

Contractor (architect) to coordinate placement with the designated Marine Corps representative.

*In lieu of the USMC Colors listed you may use the PANTONE® Colors, the standards for which are shown

in the current edition of the PANTONE FORMULA GUIDE. The colors shown on this page have not been

evaluated by Pantone LLC for accuracy and may not match the PANTONE Color Standards. PANTONE®

is the property of Pantone LLC.

Marine Corps Flooring Carpet 24” carpet tiles with “LokDot” pressure sensitive release adhesive backing

Mfr: Shaw

Product: Carpet tile

Style: U.S. Marine Corps Recruiting Standard: #710S4

Color: Lead 49500

Installation Method: monolithic

Base Moldings Mfr: Johnsonite DC40

Size: 4 inch

Material: Rubber

Color: Black

65 | P a g e

Exterior Awnings – If an exterior storefront awning is permitted, or required by the landlord or lease, these

shall conform to building standards and municipality sign codes where required. Awning shall include the word

MARINES and conform to brand standard designs and layouts approved by MCRC HQ unless landlord requires

and provides a standardized generic design in which case sign shall include MARINES RECRUITING or where

applicable MARINES OFFICER SELECTION OFFICE.

Product Specifications:

Preferred awning material to be Sunbrella "Marine Blue" with "MARINES" wordmark graphic applied in USMC

Recruiting Dark Beige (PMS 451C) color.

Optional decorated awning material to be black in color with "MARINES" wordmark graphic applied in USMC

Recruiting Silver 2 (PMS 877C, 3M #7725-120 or equal) color.

Where decorated awning is a requirement of the lease agreement that is not preferred Marines Blue or optional black

color, the Marines applied "MARINES" wordmark graphic may be applied in white (on dark-colored awnings) or in

black (on light-colored awnings).

POINTS OF CONTACT - MARINE CORPS RECRUITING COMMAND: Mr. Rodney Roper @ Rodney.roper@marines.usmc.mil

(703) 784-9465

Ms. Bobbi Coleman @ Barbara.Coleman@marines.usmc.mil

(703) 784-9457

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NAVY

Paint Scheme Options:

The Navy has approved 3 options for office paint schemes. The appropriate Navy Recruiting District (NRD) will

have the final selection of which scheme will be used. For complete paint information / schedule on Navy spe-

cific requirements, please see Attachment 2 to the construction specifications for the proper application of the

options below.

Option 1:

Office to be painted according to construction specifications to include a single accent wall

Standard Walls:

Color: United States Navy Recruiting White Accent Wall ONLY:

Color: United States Navy Recruiting Blue

Option 2:

Office to be painted according to construction specifications, however, NRD can request Accent color to be

painted below chair rail in lieu of single accent wall and chair rail remains white.

Standard Walls: Color: United States Navy Recruiting White

Below Chair Rail ONLY: Color: United States Navy Recruiting Blue

Chair Rail Finish: Color: United States Navy Recruiting White

Option 3:

Office to be painted according to construction specifications, accent color below chair rail and chair rail will be

painted in the optional chair rail finish.

Standard Walls: Color: United States Navy Recruiting White

Below Chair Rail ONLY: Color: United States Navy Recruiting Blue

Chair Rail Finish:

Color: United States Navy Recruiting Yellow

Navy Telecommunications for Navy / Marine Corps Internet (NMCI):

Navy Recruiting Stations – Small Sites:

1) Corps of Engineers (COE) to ensure the following is accomplished for the Navy telecommunications re-

quirements:

a) Notify the Navy Recruiting District (NRD) Supply Officer, and CC Navy HQ L1 (James Solomon

& Joe Kelly) that a lease has been signed and ready for the Navy to order and install NMCI prior to

Beneficial Occupancy Date (BOD). This notification should include the: lease BOD; address of the

facility; property manager POC info for access prior to occupancy (if appropriate); etc. Changes to

the initial BOD must be coordinated closely with the Navy.

b) Notification should be done immediately after lease execution / obligation, so the Navy has as

much time as possible to install the NMCI equipment, etc. This will minimize the amount of time

that the Navy recruiters will have to be without desktop communications.

c) No requirement to extend old lease for sole reason that NMCI will not be ready at the new facility.

This will save costs for double rent as well.

67 | P a g e

2) Navy L1 / NRD Supply Officer/SYSAD will initiate the NMCI order / installation as follows:

a) In order to receive and install a broadband circuit at the new location, a circuit order is required to

be submitted by N6 to NMCI (PMW-205). Circuit installs normally take from 60-90 days from

when the order is initiated.

b) Prior to the order being submitted, a telephone number needs to be installed at the demarcation

point of the new location 10 weeks prior to BOD. Since the demarcation point is normally not

within the new recruiting office, this telephone installation can be done prior to office build out. If

the demarcation point is within the leased space, coordination with the property manager may be

required to gain access. Early installation of a telephone number at the new site is an essential ele-

ment to ensuring that a circuit is installed and operational when the recruiters move in to the new

facility.

c) Navy POC's:

1) NRD Supply Officer (for the subject facility);

2) Mr. James Solomon; NRC N423 National Facilities Program Manager (Navy HQ L1); Navy

Recruiting Command (CNRC); 901-874-9154; james.solomon1@navy.mil

3) Mr. Joe Kelly; NRC N42 Facilities Division Director (Navy HQ L1); Navy Recruiting Com-

mand (CNRC); 901-874-9037; joseph.e.kelly@navy.mil

Navy Recruiting District Headquarters – Large Sites:

1) Due to the lengthy process of NMCI site accreditation, Navy Recruiting District Headquarters relocations

are normally started 18 months in advance of the move-in date. GSA will create a special project manage-

ment team to manage and coordinate all aspects of the various organizations involved in the move.

a) Notify the Navy Recruiting District (NRD) Supply Officer and CC Navy HQ L1 (James Solomon

& Joe Kelly) that a lease has been signed and that GSA is ready for the Navy to order and install

NMCI services prior to Beneficial Occupancy Date (BOD). This notification should include the

lease BOD, address of the facility, and property manager POC info for access prior to occupancy (if

appropriate). Changes to the initial BOD must be closely coordinated with the Navy.

b) Notification should be done immediately after lease execution / obligation, allowing the Navy suffi-

cient time to install the NMCI equipment and services. This will minimize the amount of time that

the Navy recruiters will have to operate without connectivity to the NMCI network and support ser-

vices.

c). Failure to complete IT infrastructure procurement and deployment may not be the sole reason to ex-

tend the existing lease.

2) Navy L1 / NRD Supply Officer/SYSAD will initiate the NMCI order / installation as follows:

a) In order to receive and install broadband circuits at the new location, NRC N6 must submit a circuit

order to NMCI (PMW-205). This needs to take place as soon as a move is anticipated. Circuit in-

stallation normally takes from 60-90 days from when the order is initiated; however, the NMCI ac-

creditation process for the circuit transport boundary can take in excess of 6 months following the

circuit installation.

b) Prior to order submission, a telephone line will need to be installed at the demarcation point of the

new location; the telephone line must be installed and active to start the circuit accreditation pro-

cess. Since the demarcation point is not normally within the District HQ office spaces, the tele-

phone installation may be completed prior to office build out. If the demarcation point is within the

leased space, coordination with the property manager may be required to gain access. Early instal-

lation of a telephone number at the new site is an essential element to ensure that a circuit is in-

stalled and NMCI services are operational when the staff moves to the new facility.

c) Navy POC's:

1) NRD Supply Officer (for the subject facility);

2) Mr. James Solomon; NRC N423 National Facilities Program Manager (Navy HQ L1); Navy

Recruiting Command (CNRC); 901-874-9154; james.solomon1@navy.mil

3) Mr. Joe Kelly; NRC N42 Facilities Division Director (Navy HQ L1); Navy Recruiting Com-

mand (CNRC); 901-874-9073; joseph.e.kelly@navy.mil

Page | A

Appendix A

Military Recruiting Facilities Construction Specifications for

Production Office Space

*See Supplemental Document Construction Specifications for Production Office Space

Page | B

Appendix B

Military Recruiting Facility Construction Specifications for

Office Buildings

*See Supplemental Document Construction Specifications for Office Space.

Page | C

Appendix C

Military Recruiting Facilities

Construction Specifications for

U. S. Air Force Health Professions Flight Office

*See Supplemental Document Construction Specifications for U. S. Air Force Health Professions Flight Office.

Page | D

Appendix D

Security - Special Applications, Guidance, Equipment Specifications,

and Decision Trees

*See Supplemental Document Construction Specifications for Security - Special Applications, Guidance,

Equipment Specifications, and Decision Trees.

.

Page | E

Appendix E

Janitorial Services Guidance

*See Supplemental Document for Janitorial Services Guidance.

Page | F

Appendix F

Recruiting Facilities Program FY Milestones (Cycle of Events)

*See Supplemental Document for Recruiting Facilities Program FY Cycle.

Page | G

Appendix G

Military Recruiting Facilities Construction Specifications for

U. S. Air Force-Hub Recruiting Office

*See Supplemental Document for Construction Specifications for U. S. Air Force-Hub Recruiting Office