Consolidated Funding Application

ESEA Directors Institute

October 6-9, 2014

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Overview

Funding Application Process

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Funding Application Process

• Consolidated Funding Application– Applying for funds:• The consolidated funding application (CFA) should

be written so that it can be managed within the regulations that apply

• Review your CFA with a grants management eye before submitting it

• Read and understand the assurances on the Sections page in ePlan for the application

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FEDERAL REQUIREMENT

RATIONALE:– Compliance Supplement, Part 6: Internal Controls• “The A-102 Common Rule and OMB Circular A-

110 (2 CFR part 215) require that non-Federal entities receiving Federal awards (i.e., auditee management) establish and maintain internal control designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements.”

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Application Supports LEA PlanTitle I – Section 1112

(a) Plans Required

(1) Subgrants – A local educational agency may receive a subgrant under this part for any fiscal year only if such agency has on file with the State educational agency a plan approved by the State educational agency.

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School-level Requirements… Planning

The plan must be developed in consultation with the district and its support team

Must be developed with the involvement of parents, community members, and individuals who carry out such a plan, including teachers, principals and administrators.

The plan must be based on a comprehensive needs assessment

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Funding Application Issues and Revisions

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School Eligibility and PPA

On the School Eligibility Page, ALL schools must be given a sort order

Schools with poverty greater than 75% must be sort order 1

On the School Eligibility Page, enrollment and low-income numbers must be entered for ALL schools

A minimum of $100 PPA is required

Must award enough to schools to operate a viable program. This may impact the number of schools you can serve

Remaining amount in column F on PPA should be 0.00 or close (but not negative)

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Determining School Allocations

Rank order all buildings according to poverty percent (Usually based on free and reduced price lunch percentage.)

Must serve all buildings over 75% poverty before serving any buildings below 75%

Then rank and serve by district wide or by grade span

Can reach buildings down to 35%

If district average is lower than 35% can reach buildings down to district (or grade span) average but must allocate at least 125% of district per pupil amount to every building in the rank order

Buildings with higher poverty must have a PPA of at least as much as one with lower poverty

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125% Rule…

Only required if serving schools < 35% poverty If district average is lower than 35%, can serve buildings

down to district (or grade span) average, but must allocate at least 125% of district PPA to every school served in the rank order

Total I-A allocation ÷ total # of low-income students in district x 1.25 = 125% of PPA, required minimum PPA for all schools served

Purpose of 125% rule is to concentrate Title I funds in neediest schools for greater impact

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Special Rules

Small LEAs may serve any school(s) if meet criteria:• Single attendance area (a one-school district or one

school per grade span), OR• LEA enrollment < 1000

Allows small LEAs to focus services to schools as needed without ranking and serving rules

“Grandfather” rule:• An LEA may serve a school for one more year that falls

below the poverty threshold for Title I schools

Allows a school to continue services as poverty levels fluctuate

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Skipped Schools

A school that would be eligible to be funded with Title I funds may only be “skipped” or excluded from Title I funding if:

• The school receives funding from supplemental state or local sources

• The funding is equivalent to what would be received under Title I

• The funding is used to provide a Title I-like program• The school receives comparable state and local funding

Must upload a Skipped Schools letter into the ePlan – Title I Related Documents

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Do I Need A Revision?

Consult with IDEA to see if revisions are needed prior to submitting ESEA revisions

Submit Title I, II, III etc. revisions at one time when possible

Minor budget items should be held and submitted at one time

Must submit a revision when making changes to your program or budget

Must have approved revision PRIOR TO implementing program or budget changes

• Never hire personnel prior to revision approval

Revision must go through entire approval process to be reflected in ePlan

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Other Application Issues/Tips

Other application questions?

Let’s pull up ePlan …

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FRAUD, WASTE or ABUSE

Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government.

NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free

Hotline:

1-800-232-5454

Notifications can also be submitted electronically at:

http://www.comptroller.tn.gov/hotline