ConnX v6.1 GRC Release Notes

C o n n X V 6 . 1 R e l e a s e N o t e s

Copyright © 2020 ConnX Pty Ltd 1 of 55

CONNX V6.1

RELEASE NOTES

SEPTEMBER 2020


2 of 55 Copyright © 2020 ConnX Pty Ltd

Copyright © 2020 ConnX Pty Ltd ABN 46 108 567 960

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in any language, is strictly prohibited except in accordance with the Copyright Act 1968.

The information contained within this document is for illustrative purposes only. ConnX

Pty Ltd and its employees accept no responsibility or liability whatsoever for any act or

omission upon the contents of this document.

ConnX Pty Ltd acknowledges that the product and company names mentioned in this

document may be the trademarks of their respective owners.

ConnX Pty Ltd

Level 8

303 Coronation Drive

MILTON QLD

PO Box 1122

MILTON QLD 4064

AUSTRALIA

Ph: 1300 CONNXHR

1300 266 694

Intl: +61 7 3368 2623

Web: www.connx.com.au

http://www.connx.com.au/



Table of Contents

INTRODUCTION 5

DOCUMENT PURPOSE 5

AUDIENCE 5

BACKGROUND 5

COMPATIBILITY 5

SECURITY 5

CONNX SUPPORT 5

1.0 MAJOR CHANGES 6

1.1 MOBILE UPDATES 6

1.2 TIMECARDS WITH ANNUALISED SALARY 7

1.3 SAP LITMOS LMS INTEGRATION 8

1.4 SPEED IMPROVEMENTS 8

1.5 SECURITY IMPROVEMENTS 8

2.0 CONNX BASE ESP SYSTEM 9

2.1 WELCOME SCREEN 9

2.2 EMAIL NOTIFICATIONS 9

2.3 DOUBLE GRID PAGES 9

2.4 UPDATED USAGE REQUIREMENT 9

2.5 MY DETAILS 10

2.6 MY TEAM 11

2.7 COMPANY INFO 12

2.8 HR ADMIN 12

2.9 ADMIN 16

3.0 CONNX MODULES 23

3.1 BUSINESS INTELLIGENCE 23

3.2 CONNXCAREERS 23

3.3 LEARNING & EDUCATION 24

3.4 MOBILE 24

3.5 PERFORMANCE REVIEWS 25

3.6 RECRUITMENT 27

3.7 REPORTS MANAGER 29

3.8 ROLES & POSITIONS 31

3.9 TIMECARDS AND AWARD INTERPRETATION 33

3.10 TIMESHEETS 35

3.11 WEB SERVICE 36

3.12 WHS 36



3.13 WORKFLOW FORMS 37

3.14 WORKFORCE PLANNING 38

4.0 PAYROLL INTEGRATION 39

4.1 SAGE MICROPAY 39

4.2 HR3PAY 39

4.3 ALL OTHER PAYROLL & TIME ATTENDANCE INTERFACES 40

APPENDIX A CONNX MOBILE 41

A1 EMPLOYEES 41

A2 MANAGERS 51



INTRODUCTION

Document Purpose

This document outlines the new features and changes in ConnX V6.1.

Audience

This document is intended for existing clients with ConnX V6.0.

Background

This release includes changes made since ConnX V6.0.0742 (20200113).

Please refer to the Release Notes provided with that release for a complete list of

changes.

Download the ConnX V6.0 Release Notes

Compatibility

Please refer to the technical specifications document for more information.

Download the ConnX Technical Specifications

Security

Please refer to the security overview document for more information.

Download the ConnX Security Overview

ConnX Support

Please contact the ConnX Product Support Team if you require any assistance.

Contact Address

Ph: 1300 CONNXHR

1300 266 694

Intl: +61 7 3368 2623

Email: [email protected]

Level 8

303 Coronation Drive

MILTON QLD 4064

AUSTRALIA

PO Box 1122

MILTON QLD 4064

AUSTRALIA

https://connx.com.au/ConnX6/ConnX%20V6.0%20Release%20Notes.pdf

https://connx.com.au/files/ConnX%20Technical%20Specifications.pdf

https://connx.com.au/files/ConnX%20Security%20Overview.pdf

mailto:[email protected]



1.0 MAJOR CHANGES

1.1 Mobile Updates

Many changes have taken place within the ConnX Mobile module for V6.1. With an ever

increasingly mobile workforce it’s important to give employees on the go access to

organisational systems in an easy to use, but secure way. ConnX V6.1 builds on the new

user interface that was introduced in V6.0 and adds the following new features:

Employees:

• can now add, edit or delete (depending on item and permissions) the following

items:

- Personal Details

- Emergency Contacts

- Qualifications

- Licences

• can take a profile photo and upload it

• can now request a bank account change

• can now withdraw leave applications

• can access Items Register (read only)

• can access Employee Documents (read only)

Managers

• now get to see relevant leave balances on the leave application approval screen

• can add additional approvers on the leave application approval screen

• can Rescind leave applications

• can access employee’s Items Register (read only)

• can access employee’s Documents (read only)

Please see Appendix A for more information about these new features.



1.2 Timecards with Annualised Salary

Changes have been made to the Timecard module to cater for new legislation

requirements around Annualised Salary employees.

The new features included are:

• Extra income type categories and sub categories.

• Ability to add the employee to the timecard approval process if they were not the

one to submit it for approval.

• Ability to add a custom message when submitting for approval.

• Ability to export approved leave even if the timecard is not approved.

Organisations who pay in advance will use this feature.

• Ability to configure rules under the one Ruleset Group which link to individual

employees. For example, you only want to trigger First Aid Allowance for one

employee.

• New reports

- Timecard Approval Report

- Timecard – Annualised Salary Cost Summary

- Timecard – Annualised Salary (Included)

- Timecard – Annualised Salary (Excluded)

- Timecard – Annualised Salary (Included & Excluded)

Please see the Timecard module section below in this document for more information

about these new features.



1.3 SAP Litmos LMS Integration

SAP Litmos is a Learning Management System that is separate from ConnX. The interface

allows ConnX to connect and grant employees access to Litmos software. It also gives

the ability to launch Litmos from within ConnX.

Granting access to employees can be done in two ways. One is by manual (single)

registration and another is automatic (bulk) registration.

Both ways will do the following:

• Registration of employees to Litmos

• Deactivation of employees’ access to Litmos

• Activation of employees’ access to Litmos

NOTE

At this stage, the interface manages only the access of employees

to the SAP Litmos system. It does not include sending or receiving

any other data such as courses or learning data to/from

SAP Litmos.

Please refer to the ConnX – SAP Litmos Interface Implementation Manual for more

information about these new features.

1.4 Speed Improvements

Further speed improvements have been made throughout the system when processing

items. For example, when submitting timecards for approval. While improvements

have been made system wide, they will be most noticeable in heavy transaction

processing areas such as timecards, timesheets and leave applications.

1.5 Security Improvements

For organisations who have their ConnX system hosted by Sage, changes have been

made due to Sage implementing Cloudflare within their hosted environment. Changes

were made relating to how Login Images and Logo Images where uploaded to give a

better end user experience.



2.0 CONNX BASE ESP SYSTEM

2.1 Welcome Screen

Resolved an issue where some links were not working in widgets on the welcome screen

due to overlapping issues in the background.

2.2 Email Notifications

Login links have been added to more email notifications including workflow approval

forward and reminder notifications.

2.3 Double Grid Pages

Made the following changes on double grid pages (eg Company Info > Administration >

Departments):

• Selecting the name of the lower grid will expand that grid

• Exporting the grid will no longer have a column on the left for the Linked Records

icon.

2.4 Updated Usage Requirement

The Usage Requirements have been updated to be more specific especially regarding

screen resolution and web browser support. The new Usage Requirements are seen

below:



2.5 My Details

Current and Previous Leave Applications

My Details > Leave > Leave Applications – Current

My Details > Leave > Leave Applications – Previous

The layout and styling of the Current and Previous Leave Application screens have been

updated to improve readability and understanding.

Employee Notes

My Details > Employee Notes

If an Employee adds their own Employee Note, then the Employee Can See checkbox will

be selected on by default. This reduces the risk of the employee creating an employee

note, but then not being able to see it after saving.



Pay Advice Notification

My Details > Pay Advices

Updated the pay advice notification process so that if you have multiple pay frequency

groups with the same period end date (e.g. monthly and fortnightly with the same period

end date of 30 March 2020), then your employees will only be notified when their pay

advice is imported.

Qualifications

My Details > Qualifications

Resolved an issue so that an attached document will no longer disappear when you are

editing the qualification record.

Personal Details – External Site Details

My Details > Personal Details

Corrected an issue where the Return Date in the External Site Details section was not

saving the entered value.

2.6 My Team

Employee Notes

My Team > Employee Notes

A new page has been added for Managers/Supervisors (depending on permissions) so

that you can see Employee Notes for all your employees rather than open them one at

a time. The new page is accessed via My Team > Employee Notes. Depending on the

permissions for Manager/Supervisor access levels, they can view, add, edit or delete

items.



Leave Approval

The layout and styling of the Leave Approval screen has been updated for improved

readability and understanding.

2.7 Company Info

No substantial changes have been made.

2.8 HR Admin

Perform Import

HR Admin > Perform Import

The import process was occasionally timing out for some organisations who hold a large

number of Cost Accounts within their payroll system. Changes have been made to

improve the speed of the import process in these situations.



Perform Export

HR Admin > Perform Export

To avoid double-clicking the Create Export File button, it is now hidden after the first

click and reappears after the export process has completed.

New Starter

HR Admin > Manage New Employees

When you create a new employee the Department field is no longer pre-populated with

the first option in the drop down list. Department has been made a mandatory field and

is blank when the form loads. This change was made so that Departments will not be

accidently set as the first option in the list.

In accordance with new ATO guidelines (initiated by Single Touch Payroll), ConnX will no

longer send an invalid TFN or ABN to Sage MicrOpay, HR3pay or Generic Payroll

Interface. ConnX will still accept unvalidated TFN and ABN entries via 3rd parties or

manual input, but will not pass them to the payroll systems when passing the New Starter

details.

Manage Employee Changes

HR Admin > Manage Employee Changes

When filtering using the page filter to select a terminated employee, ConnX will now

display all the Employee Change records for that selected terminated employee. Note

that the Include Terminated checkbox is associated with the Employee drop down list

above it. If you want to select an employee that is terminated, first select the Include

Terminated checkbox, then select the specific employee from the Employee drop down

list, then select Apply.

When viewing Processed Employee Change records, a display issue has been fixed where

the Position To field was not displaying if:

• the position’s Allow Overfill Position = No; and



• the Manage Employee Change record originated from a Request Employee

Change record; and

• the number of members allocated has already reached the maximum number of

members for the position.

ConnX now properly allows an Employee Change request for an employee who has an

Employee Separation record, as long as that separation record is further in the future

than the change record.

Process Leave Applications

HR Admin > Process Leave Applications

Resolved an issue where the next and previous arrows would not work correctly after

completing leave application.

Pending Leave Report

HR Admin > Process Leave Applications > Pending Leave

Filtering the grid when you have two or more pay frequency groups with the same period

end date, now correctly displays the leave applications just for the selected pay frequency

group. Previously it displayed all pay frequency groups for that period end date.

Leave Applications – Bulk Change Period End Dates

HR Admin > Process Leave Applications > Bulk Change PE Dates

Due to slow performance, some organisations have experienced issues on this page

where it appeared to be doing nothing. The underlying process for this page has been

improved, thereby significantly increasing the speed.

Resolved an issue where HR Admins could only see employees at the top level of their

restriction.



Period End Dates

HR Admin > Period End Dates

ConnX now correctly updates the Current Period field on the PE Date record after

importing, even if the PE Date record has For Transactions = No.

Employee Notes

HR Admin > Employee Notes

Department has been added as an optional column to add to the grid. This has also

been added to My Team > Employee Notes and My Details > Employee Notes.

Maintain Employees

HR Admin > Maintain Employees

Sticky header has been added to this page so that you can see who you have selected

even after scrolling to the bottom of the screen.

Assigning Regions

HR Admin > Regions – Assign to Employees

When assigning a region to an employee the associated process to generate their work

schedule has been improved so that it is now faster.

Work Patterns

HR Admin > Work Patterns

Made a change so old inactive work patterns (without a code) can now be correctly

reactivated. This only affected work patterns created prior to V6.0.



2.9 Admin

Onboard Configuration

Admin > Set Up Tab > Settings > Onboard Config

Updated the Test Connection button for more robust operation including trimming the

Domain field of any unwanted characters.

Departments

Company Info > Administration > Departments

When deleting a department, ConnX will now check and prevent the deletion if the

department is linked to a position. You will need to unlink the position first, before

proceeding with the deletion.

Email Settings

Admin > Settings > E-mail

Moved the URL link that can be added to the bottom of email notifications from the

web.config file into the ConnX system. This URL link can now be accessed from the Email

Settings page and updated as needed.

Health Checks

Admin > General > Health Checks

Added two new health checks, as follows:

• Employees with duplicate email addresses

This health check displays a list of all employees (including terminated) which have

the same work email address.



• Employees with duplicate SSO details

This health check displays a list of all employees (including terminated) which have

the same single sign on AD Username.

Updated the Distribution lists with no employees health check to no longer return a

failed result if the distribution list contains only “Manager” tags instead of specific

employees.

Activate User Accounts

Admin > General > User Accounts - Activate

If using SMTP Authenticated Email in Admin > Settings > E-mail, then when sending

activation emails from Admin > User Accounts – Activate the email sending address will

be the same email from address in Admin > Settings > E-mail and you will not be able

to set a different email address.

When activating a user account, if the employee is using Same Sign On with the fallback

option of ConnX Username and Password, the system will now redirect the user to the

password create screen in order to set a new ConnX Username and Password.

Terminated Employee Processes

When an employee is terminated, the following associated processes have been updated:

• terminated employees are removed as being a backup approval person from

other employee’s accounts. That is, users cannot have a terminated employee as

their backup approval person.

• AD Username in single sign on is removed for terminated employees.

When an employee is terminated outside ConnX (e.g. within your payroll system),

additional processes have been introduced which will occur upon import:

• If the employee is a department manager, they will be removed as the manager

of all departments they manage

• Set the employee’s position to historical



• Cancel all employee changes for the terminated employee which are scheduled to

occur subsequent to their termination date

• Deactivate them from being a Timecard user if they were assigned to an export

template

• Remove them from being the Primary Recruiter from all vacancies they were

assigned to

iCals for Auto-approved Leave Applications

Leave applications which are auto-approved will now include an iCal file on the email

notification if this is configured for the specific leave type. Previously the notification was

sent without the iCal file.

ConnX Automated Process

Admin > Settings > Automated Process Scheduler

The Send Qualification Reminders CAP has been updated so that it now also sends

reminders for qualifications that were created through the Learning & Education module.

Single Sign-On / Same Sign On

Admin > Settings > Single Sign-On

When you select “Include Terminated Employees”, the grid will include a terminated

column showing the employee’s termination date.

Resolved an issue where in some cases typing in AD Username details into the grid did

not save.



ConnX will no longer allow duplicate AD Usernames to be entered. A message similar

to the below will be displayed.

User Accounts

Admin > General > User Accounts

When Restricted Administrators are setting user account access levels for Supervisor, HR

Admin or Admin, only departments within the logged in Restricted Administrator access

are allowed to be selected.

When trying to activate a user account and the employee does not have a unique email

address, the system will provide a notification requesting further action. This notification

will also appear when trying to reset an employee’s password.



User Accounts - Activate

Admin > General > User Accounts - Activate

In association with the new Password Security settings in relation to Single Sign On, when

bulk activating user accounts via Admin > User Accounts – Activate, accounts will be

activated or reset with a temporary password if the email address is unique. The email

template must include the <@password> field if not using Single Sign On or using Single

Sign On (with fallback option). If the email address is not unique or not set, the

Administrator will be notified via an on screen message, which will require further action.

Workflow Actions

Admin > General > Workflow Actions

Selecting a Workflow Action from the table, now displays the name in the sticky header

so that you know which workflow action you are working on when you scroll down the

screen.

Leave Reasons

Admin > Leave > Leave Reasons

When a Leave Reason requires a certificate (document) to be uploaded, you now have

the ability to enforce the rule. This will restrict employees submitting leave applications

if there is no document attached. Upon upgrading to this version, this feature is not

automatically enabled. This functionality will also be available in the ConnX Mobile

module if you choose to enable this feature.



Page Security

Admin > Settings > Page Security

Resolved an issue whereby the page security associated with the Request to Create

Employee Record form was not loading for some users.

Password Security

Admin > Settings > Password Security

Updated the length of login and approval password fields to allow up to 200 characters.

Previously some were restricted to only 16 characters.

Password Security & Single Sign-on

Admin > Settings > Password Security

Removed the setting for “generate a temporary password for users using Single Sign-on

(SSO) when activating their account or resetting their password”.

The activation of user accounts via Admin – User Accounts where Single/Same Sign-on is

enabled (with fallback option) will activate the user account, however an email will not

be generated. When resetting the password for SSO accounts (with fallback option), an

email will be generated if the user has a unique email address.

If the user does not have an email address or a unique email address, the password will

not be reset and the Administrator will be notified via an on-screen message, which will

require further action. In both of these scenarios, if the accounts are activated, an email

will not be generated.

User Defined Fields

Admin > Settings > User Defined Fields

Corrected an issue with ‘textbox’ UDFs where the width settings was not being used.

Now, the width for textbox controls will apply properly.



Export Interfaces

Admin > Settings > Interfaces - Export

Made a change so that export interfaces being sent via SFTP and the ConnX Automated

Process will now work as expected.

Batch Email Sending

Admin > Settings > E-mail

Resolved an issue that made the existing Batch Email Sending functionality not work

correctly. This feature now works as expected.



3.0 CONNX MODULES

3.1 Business Intelligence

In the Employee Details View, Department Code and Department Description have

been added to each of the sections below:

• Employee Positions Current

• Employee Positions Historical

• Employee Positions Last Assigned

3.2 ConnXCareers

Updated the application page so the Permission to retain details for other positions

field is now mandatory and the applicant cannot submit without making a selection.

Added a Go to Available Jobs button when on the Expression of Interest page to make

it easier to navigate.

Added the capability to run two iFrames within your own company website on the same

webpage with auto resize capabilities. This is typically used for showing Available Jobs

and Expressions of Interest on the same webpage within your company’s website.



3.3 Learning & Education

Courses

Learning > Courses

Course names can now be up to 100 characters long (instead of 50).

Updated the user interface process when adding skills to a course during the course

creation process. Now, instead of opening a new tab/window to create new skills on the

fly, a modal is presented. This keeps the user in context when adding these new details.

3.4 Mobile

Leave Applications

When submitting a new leave application, users can see their leave balances in hours and

days. The balances are now displayed similar to how they show on the Leave Balances

screen.

When approving leave applications via ConnX Mobile:

• the employee’s relevant leave balances are now available on the same screen so

that you can review them before actioning.

• additional approvers can be added (depending on workflow settings)

Employees can now withdraw their leave applications from the Current Leave Application

screen (as long as the leave application is not approved).

Approvers can now rescind an employee’s leave application via the My Team > Select

Employee > Current Leave Applications screen.

Corrected an issue when viewing RDO leave balances and when applying for RDO leave.

This can now be performed as expected.



Timecards

The description/name of a Public Holiday is now shown on the Timecard Totals screen

so the information about the public holiday is complete.

Please see Appendix A for more information about the Mobile module features.

3.5 Performance Reviews

Goals

Performance > Goals

Added the ability to save a goal in draft mode. This allows the creation and saving of a

goal without the need to submit it for approval at the same time. This feature was

available when creating a goal during the review process, and is now available directly

on the goals page. After adding your new goal, either select Save in Draft (to save your

work but not send it for approval) or Submit (to send your goal for approval).

Note: Upon upgrade the Save in Draft button will not automatically be available. To

enable it, go to Admin > Settings > Page Security, select Performance – Personal Goals

and then turn on Save in Draft button for each required access level.



Correct an issue when updating the Weighting field on a goal it rounded the value to a

whole number.

Review Forms

Performance > Review Forms

An additional option has been included on the Goal Review settings section to allow

Performance Administrators to hide goals which have a status of “Not Applicable”. If this

feature is set to “No”, goals associated with the review form section with a status of “Not

Applicable” will no longer display on the review form.

This feature will automatically be set to “No” upon upgrade for all goal review sections.

Resolved an issue when adding an answer which includes an apostrophe to the Goal

Review section, it would not save the answer.



Current Reviews

Performance > Performance > Current Reviews

When adding a goal during the review form, validation has been added to the Weighting

field so that it only accepts numbers. You should not type in a % symbol.

Corrected an issue where in some rare cases the Summary screen was incorrectly

counting the number of goals for a given goal category due to older data causing

conflicts. The Summary screen now includes an additional check to prevent this kind of

conflict.

3.6 Recruitment

Vacancy Noticeboard Settings

Recruitment > Vacancies

Corrected an issue where the internal vacancy noticeboard settings where not being

applied properly to a vacancy that was created via the Request to Recruit workflow form.

Please note, the vacancy noticeboard settings where properly applied if a vacancy was

created via the Vacancy page itself.

Applications

Recruitment > Applications

Resolved an issue where the applications page would error due to an incorrect image

type on a persons (Non-Employees) record.

Applicant Notifications

Recruitment > Applications – Send Notifications

In some situations manually sending notifications to applicant via Recruitment >

Applications – Send Notifications was not actually sending the emails out. This is now

resolved.



Vacancy


Resolved some styling and formatting issues when copying from a MS Word document

into the Details field.

Updated some file upload controls in Recruitment to correctly upload email files

(e.g. .msg).

Finalise Vacancy


Made a change so that the Request to Create Employee button cannot be selected

multiple times. Multiple workflow approvals are now no longer being generated.

Persons

Recruitment > Persons (Non-Employees)

Resolved an issue where a person (Non-Employee) could not be added if name

formatting setting was not “As Entered”.

Process Application Service

In some situations, Administrator users were receiving an email with a subject line of

“ConnX Process Applicant Service Failed: no access to PAS logfile”. We have now

changed the way the logfile is created to avoid this issue and also made a further change

so that the Process Applicant Service does not stop.



3.7 Reports Manager

Report View

If a report filter has an apostrophe in it (e.g. Driver’s Licence), the report will now correctly

run and return the expected results. Previously, an error of “An invalid parameter string

has been set. Please check the Parameters in the Report Administration Page” would

have been shown.

Managers with Multiple Departments

For Manager and Supervisor access level, report filters (eg Department and Employee

drop down list) and report contents will now show data for all of the departments that a

Manager/Supervisor is responsible for. Previously ConnX would only show details of the

Manager/Supervisor’s primary department.

Learning & Education Reports

Updated the Course drop down list in the filter for all Learning & Education reports to

display the courses in two sections, “Current Courses” and “Inactive Courses”.

New Reports – Casual Employee’s Patterns of Work

Due to a recent court ruling regarding casual employees, a new report has been added

which can be used to determine employee’s pattern of work. There are two reports, each

obtaining its data from either ConnX Timesheets or ConnX Timecards, as follows:

• ID215 - Timesheet Casual Employee - Pattern of Work Report

• ID563 - Timecard Casual Employee - Pattern of Work Report



ID 400 – Applicants by Source (Recruitment Report)

Updated the report so employees that applied via the ConnX noticeboard do not show

under a group of “Unknown” source. They now show under “ConnX Vacancy

Noticeboard – Current Employee”.

ID 554 – Timecard Approval Report

Added a new report which shows the timecard approval history. This will also include the

date and time when the employee submitted the timecard for approval.

ID 559 – Timecard – Annualised Salary Cost Summary (Included)

Added a new report for annualised salary employees showing total cost summary on

what the employee would have been paid under award condition, and pay classification

based on timecard for included in annualised salary income types.

ID 554 – Timecard – Annualised Salary (Included)

Added a new report for annualised salary employees showing total cost for each income

type sub category on what the employee would have been paid under award condition,

and pay classification based on timecard for included in annualised salary income types.

ID 554 – Timecard – Annualised Salary (Excluded)

Added a new report for annualised salary employees showing total cost for each income

type sub category on what the employee would have been paid under award condition,

and pay classification based on timecard for excluded in annualised salary income types.

ID 554 – Timecard Annualised Salary (Included and Excluded)

Added a new report which is designed for export to Excel. Annualised salary employees

showing total cost for each income type sub category on what the employee would have

been paid under award condition, and pay classification based on timecard for included

and excluded in annualised salary income types.



3.8 Roles & Positions

Positions

Company Info > Roles, Positions & Skills > Positions

Updated some file upload controls in Roles & Positions to correctly upload email files

(e.g. .msg).

Resolved a display issue where the shortfall column on the Position grid would show a

decimal value (e.g. 0.3999) even though there was no shortfall.

Corrected an issue when attempting to edit a position where the position assignment

reason was set as inactive. This has been updated within the Position page, the Request

Employee Changes page and the Manage Employee Changes page.

Added the following fields to the Request to Create Employee page and the Manage

New Employee page:

• Position Assignment Status

• Assignment Reason

• Hour allocation to this position

• Salary allocation to this position

These fields have also been added to Admin > Page Security for the above pages so that

access can be controlled.

Position Name is no longer unique and ConnX now allows multiple positions with the

same name.

Position Code has been made mandatory for new positions and editing existing

positions. Position Code must be unique. Please use the Code Prefixes page to set a

position prefix if you wish to use this feature.



Throughout ConnX, when selecting a position from a drop down list, you will now be

able to see the Position Code, the Position Name and the Department the position is

linked to. The new drop down list control also allows searching across all three fields.

This will make selecting the position much easier when you have the same position in

multiple departments.

Throughout ConnX, when selecting a role from a drop down list, you will now be able to

see the Role Code and the Role Name. The new drop down list control also allows

searching across both of these fields. This will make selecting the correct role easier.

When Role is selected creating an employee record and the role has a role grade, this will

be pre-populated in the Role Grade field.



3.9 Timecards and Award Interpretation

Timecards

Timesheets > Timecard Entry

When selecting Remove Attendance Variation Code only in Rounding Override, ConnX

will now hide the Automatic Break Deduction option as it is not relevant.

Resolved an issue where the pay period was not getting populated in the Timecard

Summary drop down list when a Pay Frequency Group was changed.

Resolved an issue where Leave Income Types were set to export rate on upgrade if the

value was previously set to No.

Fixed an issue where the alert for Hours do not match Schedule Hours was displaying

when the work schedule was set to hide on the timecard.

Resolved an issue where the Use Work Schedule button was adding clockings on Public

Holiday days.

Custom messages can now be displayed to the employee when they submit their

timecard for approval. Custom messages can be different for each Export Template.



Workflow details will now show on the timecard when the timecard is Submitted, Pending

Approval, Approved, Denied or Completed. Historical timecards will also display this

information.

Added an extra setting on the export template, to force the employee to approve the

timecard if it was not the employee who submitted the timecard.

Added an extra setting on the export template which allows leave to be exported

separately from the timecard. This would be used when you are paying employees in

advance and want all approved leave to export to payroll even if the timecard is not

approved.

Rules can now be configured to link to an individual employee so that new ruleset groups

do not need to be configured. An example of this is one employee gets a First Aid

allowance after working “x” hours and no other employee on the ruleset group gets it.

This setting can also be used for annualised salary employees who have different

overtime limits built into their annualised salary contracts.



Added the following reports for annualised salary employees:

• ID 554 – Timecard Approval Report

• ID 559 – Timecard – Annualised Salary Cost Summary (Included)

• ID 554 – Timecard – Annualised Salary (Included)

• ID 554 – Timecard – Annualised Salary (Excluded)

• ID 554 – Timecard Annualised Salary (Included and Excluded)

Further speed improvements have been made throughout the system when processing

items. For example, when submitting timecards for approval. While improvements have

been made system wide, they will be most noticeable in heavy transaction processing

areas such as timecards, timesheets and leave applications.

3.10 Timesheets

Timesheet Entry

Timesheets > Open Current Timesheet

As part of V6.0 styling the public holiday colouring in the summary table heading was

lost. We have re-instated the colour in the heading to indicate a public holiday.

Resolved an issue where in some situations when using a Timesheet Template including

Start/Finish Times and Cost Accounts, each time you save the timesheet the normal hours

on any populated day of the period would incorrectly increase.



Verification Summary

Timesheets > Verification Summary

The ability to select multiple timesheets at once has now returned. The checkbox in the

grid header has also returned.

3.11 Web Service

If an error occurs when HROnboard is sending data to ConnX more information is now

being shown in the log to make finding a resolution easier.

3.12 WHS

Locations

WHS > Locations

Corrected an issue where you were not able to remove a WHS Location if it was a root

location and you did not have Recruitment access.

Incidents

WHS > Incidents

Updated some file upload controls in WHS to correctly upload email files (e.g. .msg).



3.13 Workflow Forms

Request to Terminate Employee & Notice of Resignation

My Team > List Employees - Workflow Forms > Request to Terminate Employee

My Details > Workflow Forms > Notice of Resignation or Retirement

The layout for the Request to Terminate Employee and Notice of Resignation or

Retirement have been updated into a two tab layout. The first tab for new data entry

and the second tab to list any existing requests. This is the new layout that all workflows

are moving towards to add clarity when using the page.

Save in Draft and Submit buttons have all been moved to the top right of the screen.

Request Employee Changes

My Team > List Employees - Workflow Forms > Request Employee Changes

The Request Employee Change workflow form now has the same two tab styling to align

with the Create Employee Record workflow form.

When requesting a change in salary or rates, the Auto Calculate Values checkbox was

automatically ticked on and could not be turned off. This field can now be turned off for

manual calculation if needed.

Custom Workflow Forms

My Details > Workflow Forms > [Custom Workflow Form Name]

The layout for Custom Workflow Forms have been updated into a two tab layout. The

first tab for new data entry and the second tab to list any existing requests. This is the

new layout that all workflows are moving towards to add clarity when using the page.

Save in Draft, Submit and Clear Request buttons have all been moved to the top right of

the screen.



3.14 Workforce Planning

No substantial changes have been made.



4.0 PAYROLL INTEGRATION

4.1 Sage Micropay

Employee personal email address will now flow through to Sage MicrOpay payroll

correctly when a new starter is created in ConnX and the email address is mapped to

personal email address.

4.2 HR3pay

Manage New Employees

Corrected an issue where in some cases the Emp Id field from HR3pay was not being

accepted back into ConnX when performing an End of Pay import.

Manage Employee Changes

Corrected an issue when sending Normal Hours paid to HR3pay for an existing employee

via HR Admin > Manage Employee Changes. ConnX now sends the proper value.

Resolved an on-screen error message when changing Yearly Salary of an employee via

HR Admin > Manage Employee Changes. ConnX now handles the value as expected.

Updated ConnX to work with HR3 REST API Version 1.0.40.0. This version of the HR3

REST API included a breaking change by HR3 on how to send employee addresses to

HR3pay. ConnX is now compatible to send Suburb and Postcode details using this HR3

REST API version.

Changing Personal Details

If using HR3pay with the REST interface, a change has been made to how Personal Details

are sent from ConnX to HR3pay. Once a change is made and workflow approval has

been completed (if applicable), ConnX will save the data into a ‘staging’ table ready to

be sent to HR3pay. A new CAP process will check this ‘staging’ table periodically and

send any unprocessed records to HR3pay. If an error should error during the CAP

process of sending personal detail changes to HR3pay, then an email will be sent to all

unrestricted Admins with details of the employee affected and any error message details



that are available from the HR3 REST API. The CAP process will not try to send these

changes again – instead they will need to be manually updated in HR3pay.

All other processes such as New Starter, Manage Employee Separations, Manage

Employee Changes have not been changed and will continue to work as per V6.0 GR,

which is the data will be sent as part of the inline process, and not via CAP.

Activating Accounts/Resetting Passwords

When activating or resetting an employee’s password, the system will identify any non-

unique email addresses and provide a pop up modal requesting further action.

If needed, the changes made on this screen will correctly trigger a payroll update for your

HR3pay payroll system.

4.3 All Other Payroll & Time Attendance Interfaces

TimeTEQ

The Create Timeclock File button is available again for use when exporting Timesheet

data to TimeTEQ.



APPENDIX A CONNX MOBILE

A1 EMPLOYEES

Personal Details

Profile > Personal Details

Tap the pencil icon to edit

your personal details.

Once completed, tap the

green tick icon to save your

changes.



Profile Photo

Profile > Personal Details > Profile Photo

Tap the image thumbnail or

placeholder to upload a

photo from your gallery, or

take a new picture with your

camera.

Once selected, tap the Save

Photo button to save the

image.



Emergency Contacts

Profile > Emergency Contacts

Tap the Add (+) Icon to add

an emergency contact.



changes.



Qualifications

Profile > Qualifications

Tap the Add (+) icon to add

a qualification.



changes.



Licences

Profile > Licences

Tap the Add (+) Icon to add

a licence.



changes.



Request Bank Account Change

Profile > Pay Details > Bank Accounts > Request Change

Tap the Request Change

link to enable changes.

Scroll down until +Add New

Account button appears



Tap the +Add New

Account button.

Scroll down until +Add New

Account button appears.

Once Completed, tap the

Save button.

Enter the Date Effective and

tap the Submit button.



Withdraw a Leave Application

Profile > Leave > Current Leave Apps

Tap the Withdraw button.



Items Register (read only)

Profile > Items Register

Tap the Items Register

menu item.

The Items Register will be

displayed



Documents (read only)

Profile > Documents

Tap the Documents menu

item.

The Documents page will

be displayed



A2 MANAGERS

See relevant leave balances on the leave application approval screen.

Inbox > Workflow

Open the leave application

and scroll down.

The relevant leave balances

will be visible for your

reference.



Add additional approvers on the Leave Application Approval screen

Open the leave application

and scroll down.

If configured, you may be

allowed to add further

approvers.



Rescind Leave Applications

My Team > Employee > Leave > Current Leave Applications

Tap the Rescind button.



Access employee’s Items Register (read only)

My Team > Employee > My Details > Items Register

Tap the Filter button Tap the Apply button when

done.



Access employee’s Documents (read only)

My Team > Employee > My Details > Documents