Connecting to a Hard Connecting to a Hard Resource for SharingResource for Sharing

By Nanda Gansan, Ph.D.By Nanda Gansan, Ph.D.© Nanda Ganesan© Nanda Ganesan

Chapter Objectives

• Discuss the process of installing a network printer for sharing

• Describe the management of document printing

• Provide information on printer management

• Explain the concept of a logical printer and its configuration

• Illustrate the creation of different logical printer configurations

Chapter Modules

• Installing a Networked Printer for Sharing• Managing Document Printing• Printer Management Features• Logical Printer Configurations• Many-to-one: Creating Multiple Logical

Printers for One Physical Printer• One-to-many: Creating One Logical

Printer for Multiple Physical Printers

Sharing a Printer: A Preview

• Install the printer as a networked printer– There are alternative methods available for

the installation of a network printer– One of the methods will be demonstrated

• Share the printer as a logical printer installed locally– Example: Assigning the network printer as

the default printer

© N. Ganesan, All rights

reserved.

MODULE

Installing a Networked Printer for Sharing

Module Objectives

• Case example for sharing a printer• Installing a printer for sharing

– Steps and demonstration

• Notes on the installed networked printer• Designating a network printer as the

default printer– Steps– Demonstration

Sharing the Printer: Case Example

US

Canada Mexico

HPPrinter

Physical

Install

HPPrinter

Logical

The Steps for Installing a Printer for Sharing

Explorer onclient

Canada.Printers

Add Printers

NextSlide

Next

(Add Printer Wizard)

The Steps for Installing a Printer for Sharing: The

Printer Wizard

Networkprinter server

Provide path,\\US\HPII,

or Browse to select.

PreviousSlide

Next

Next

Set as default?/Yes or No

Print a page?/Yes or No

FinishNext

Installing a Networked Printer:

Demonstration

Notes on the Installed Network Printer

• Printer Icon with a networked connection on the Explorer window Appears for all the network printers linked to the client

• A network printer can easily be designated as a default printer and removed from being the default printer

Designating a Network Printer as a Default

Printer: Steps

Explorer at client Canada.

Printers

Right click on thenetworked printer

to become thedefault.

Check Set AsDefault.

Designating a Network Printer as a Default Printer:

Demonstration

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© N. Ganesan, All rights

reserved.

MODULE

Managing Document Printing

Module Objectives

• Processing of document by the printer• Opening the Printer/Document window

– Steps and demonstration

• Notes on the printer/document management window

• Document management features• Document properties management• Demonstration of document

management features

Processing of Documents by the Printer

PhysicalPrinter

LogicalPrinter

LogicalPrinter

Spooled Documents

Spooled Documents

Managing documentprinting.

Opening the Printer/Document

Management Window

Explorer at server Canada.

Printers

Double-click on thenetworked printer where documents

are to be managed.

Printer/Documentmanagement

window.

Opening the Printer/Document Management Window:

Demonstration

Notes on the Printer/Document

Management Window

• Document management features are supported

• A few printer management features are also supported

Document Management Features

Puase

Resume

Restartfrom beginning

Properties

General

Page Setup

Advanced

Document Properties Management

• General– Set priority and the time availability

of the printer to print the document• Page setup

– Paper size, source, orientation etc.• Advanced

– Graphic resolution, halftone color adjustments etc.

Document Management Features: Demonstration

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© N. Ganesan, All rights

reserved.

MODULE

Printer Management Features

Module Objectives

• Listing of printer management features

• Management features explained• A note on document defaults• Demonstration of the printer

management features

Printer Management Features

Pause Printing

Set as Default

Document Defaults

Sharing

Purge PrintDocuments

Properties

Page Setup Advanced

Management Features Explained

• Pause Printing pauses the printer• The printer can be set to be the default

printer• Purging clears the printer of documents• Sharing and Properties open the same

printer properties window• Document Defaults enable the

document printing features to be set

A Note on Document Defaults

• Required for mostly non-Windows programs that send documents for printing

• In a Windows based application such as Word, the document settings are defined within the application

• Document settings– Paper size, source, orientation etc.– Graphics resolution– Others

Printer Management Demonstration

END OF MODULEEND OF MODULE

© N. Ganesan, All rights

reserved.

MODULE

Logical Printer Configurations

Module Objectives

• The concept of logical printers• Logical printers to physical printers

relationship

Logical Printers

• Logical printers are created in the print server to service document printing

• Each logical printer may have a predefined set of characteristics– One logical printer may be available only

during a certain period– Another logical printer may have a

higher priority

Possible Logical Printer to Physical Printer

Relationships

• One-to-one– One logical printer created for one

physical printer• One-to-many• Many-to-one• Many-to-many• Many-to-one and One-to-many

would be examined as case examples

END OF MODULEEND OF MODULE

© N. Ganesan, All rights

reserved.

MODULE

Many-to-One: Creating Multiple Logical Printers for One Physical

Printer

Module Objectives

• Many-to-one configuration• Creation of multiple logical printers

– Overview and demonstration

• Case example of multiple logical printers• The first logical printer

– Configuration, scheduling and security and demonstration

• The second logical printer– Configuration, scheduling and security and

demonstration

Print Sever

Many-to-One Configuration

PhysicalPrinter

LogicalPrinter

LogicalPrinter

Creation of Multiple Logical Printers

• Create the first logical printer by following the steps outlined under the creation of a logical printer

• Repeat the same procedure– Specify the same port (LPT1:)– Specify the same printer (HP LaserJet

III)

Creation of Multiple Logical Printers: Demonstration

The Use of Multiple Logical Printers: Case Example

• Create two logical printers• Assign the first logical printer a

higher priority and limit the access to Inspectors

• Assign the second logical printer a lower priority and provide Everyone with general access to the printer

Configuring First Logical Printer

Right-clickthe first Logical

Printer.

Rename to Restricted.

Right-click andselect Properties.

Next

Scheduling and Security

SchedulingSet Priority to

11, for example.

Security/Permissions

Remove all exceptAdministrators and

Creator Owner

Add Inspectors and specifytype of access as

Document Management

Previous

Configuring First Logical Printer:

Demonstration

Configuring the Second Logical Printer

Right-clickthe first Logical

Printer.

Rename to Restricted.

Right-click andselect Properties.

Next

Scheduling and Security

SchedulingEnsure priority is

set to 1.

Security/Permissions

Ensure that Everyone isgiven the following

type of access: Print.

Previous

Configuring the Second Logical Printer: Demonstration

END OF MODULEEND OF MODULE

© N. Ganesan, All rights

reserved.

MODULE

One-to-Many: Creating One Logical Printer for Multiple Physical Printers

Module Objectives

• One-to-many configuration• Creation of one logical printer for

two physical printers– Overview, case example, steps, notes

on the case example and demonstration

• Summary

One-to-Many Configuration

PhysicalPrinter

LogicalPrinter

PhysicalPrinter

Print Server

LPT1:

LPT2:

Creation of One Logical Printer for Two Physical

Printers

• Create the first logical printer, for example, on port LPT1:

• Create a second logical printer, for example, on Port LPT2:

• Add the the second printer connected to the print server to the first logical printer

• In this case, the first logical printer will now be linked to two physical printers

Creation of One Logical Printer for Two Physical Printers: Case

Example

• Consider the case where two physical printers are attached to the print server US

• One is a HP LaserJet III attached to the port LPT1:

• The other is a HP LaserJet 4 attached to the port LPT2:

• Create a logical printer linked to both physical printers

Creation of One Logical Printer for Two Physical

Printers: Steps

Create the first logical printer as HPIII/4(LaserJet III) attached to LPT1:

Create the second logical printer as HP4(LaserJet 5) attached to LPT2:

Next

Inclusion of the Second Logical Printer in the First Logical

Printer

PreviousRight-select

HPIII/4Properties

PortsCheck Enable

printer pooling.

Select LPT2: Finish

Notes on the Case Example

• Two physical printers, a HP III and a HP 4, are now connected to the logical printer HP III/4 through ports LPT1: and LPT2: respectively

• The print jobs will be sent to the first available printer among the two printers

Creation of One Logical Printer for Two Physical Printers:

Demonstration

Summary

• Sharing involves placing and then accessing the resource for sharing

• Sharing process is somewhat different for soft and hard resources

• Directory is an example of a soft resource

• Printer is an example of a hard resource

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