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Connecticut Judicial Connecticut Judicial BranchBranch
Case Management Information Case Management Information System (CMIS)System (CMIS)
and other and other Technology SolutionsTechnology Solutions
Today: Adult Probation FocusToday: Adult Probation Focus
CMIS And Its Interfaces
CMIS Contains:CMIS Contains:IntakeClient Profile:
History of Intakes
History of Addresses
Photos
Case Level
55,000 currently active cases under Adult Probation supervision All adult probation cases are classified through risk tools. Client classifications
include: Sex Offender, High, Medium, Administrative, JAMS, Split Sentence and
Warrants History of supervision levels and Special Programs
CMIS Contains Case CMIS Contains Case InformationInformation
Special Programs
Information Sent from Criminal / Motor Information Sent from Criminal / Motor Vehicle System DailyVehicle System Daily
Data transmitted to CMIS daily:Data transmitted to CMIS daily: Dockets, charges, dispositions, case statusDockets, charges, dispositions, case status Data is matched with the appropriate clientData is matched with the appropriate client No data entry neededNo data entry needed Reduces data entry errorsReduces data entry errors
Data Transmitted from Criminal / Motor Vehicle System
Risk ToolsRisk Tools Level of Service Inventory (LSI)Level of Service Inventory (LSI) Adult Substance Use Survey – Revised (ASUS – R)Adult Substance Use Survey – Revised (ASUS – R) Domestic Violence Survey Inventory (DVSI)Domestic Violence Survey Inventory (DVSI)
Domestic Violence Survey Information Domestic Violence Survey Information (DVSI)(DVSI)
Case PlanCase Plan
A Case Under Supervision Includes: Officer / location
Level of supervision Start and end dates
Case Type eg: Accelerated rehabilitation, Youthful offender, Sentenced, Split Sentence, etc. Dockets and charges, including violation of probation
Client Case NotesClient Case Notes
My To Do List (Daily)My To Do List (Daily) To do listTo do list
Release of inmatesRelease of inmates New arrests with automatic tracking for exact matchesNew arrests with automatic tracking for exact matches Dispositions of new arrestsDispositions of new arrests Notice of police arresting a client for violation of probationNotice of police arresting a client for violation of probation Notice of court disposition on violation of probationNotice of court disposition on violation of probation DNA non complianceDNA non compliance
Other Data CollectedOther Data CollectedFirearms DataFirearms Data
UrinalysisUrinalysis
Real time transfer between officesReal time transfer between officesCase transfer queuesCase transfer queues
Victim Restitution Victim Restitution Restitution Restitution
8,000 active cases8,000 active cases 4,000 new restitution cases per year4,000 new restitution cases per year $6,500,000 collected for victims yearly$6,500,000 collected for victims yearly
Violation of Probation ActivityType of violation : New arrest or violation of standard/court ordered
condition
Violation of Probation Arrest Data Date signed by judge Which police department is holding the warrant Date warrant served by police or probation
D N AD N A Electronic DNA comparison with DOCElectronic DNA comparison with DOC Electronic comparison to State Police LabElectronic comparison to State Police Lab DNA letters/Warning lettersDNA letters/Warning letters
Judicial Administrative Monitoring Judicial Administrative Monitoring System System JAMS JAMS
PSIR – Presentence Investigation Report (New)
Create the PSIR and once approved by a supervisor, allow access to authorized users - More user friendly
CONDOR – Scanning CONDOR – Scanning ProjectProject
Currently scanning all closed Adult Probation cases Currently scanning all closed Adult Probation cases Scanning all current PSIRsScanning all current PSIRs Availability of data on old casesAvailability of data on old cases Long term storage issues will be resolved Long term storage issues will be resolved
PRAWNPRAWNPaperless Re-Arrest WarrantsPaperless Re-Arrest Warrants
Currently all Failure to Appear warrants are paperlessCurrently all Failure to Appear warrants are paperless Interface between CMIS/middle ware/PRAWNInterface between CMIS/middle ware/PRAWN Presently 6,500 warrants active with Adult Probation Presently 6,500 warrants active with Adult Probation By spring it is expected all violation of probation By spring it is expected all violation of probation
warrants will be in PRAWN. warrants will be in PRAWN. Probation staff will be scanning in the warrant and Probation staff will be scanning in the warrant and
affidavit into the system. This will allow police affidavit into the system. This will allow police electronic access to the information. electronic access to the information.
When the police serve the violation of probation When the police serve the violation of probation warrant, they will be able to print the electronic copy warrant, they will be able to print the electronic copy and sign it as served. and sign it as served.
P O RP O R –– Protective Order Protective Order RegistryRegistry
Interface between CMIS/middle ware/PORInterface between CMIS/middle ware/POR Data is more reliable by less data entry/more timelyData is more reliable by less data entry/more timely Domestic related casesDomestic related cases 30,000 a year30,000 a year
Data Mining, Integration of Data, Data AnalysisData Mining, Integration of Data, Data Analysis
Create datasets to facilitate program evaluation and longitudinal Create datasets to facilitate program evaluation and longitudinal researchresearch
Create datasets for external dissemination (e.g. Press inquiries, Create datasets for external dissemination (e.g. Press inquiries, OFA, Parole, etc.)OFA, Parole, etc.)
Develop reports for operational purposesDevelop reports for operational purposes Interagency data exchange (e.g. split sentence offenders, Jail Interagency data exchange (e.g. split sentence offenders, Jail
Reinterview, etc.)Reinterview, etc.)
CMIS ReportsCMIS Reports
Provides real-time feedback to staff on performance objectivesProvides real-time feedback to staff on performance objectives Efficient access to enable data-driven decision making at all levelsEfficient access to enable data-driven decision making at all levels Workload analysis and allocationWorkload analysis and allocation User-customizable parameters (time period, metrics, risk, etc.)User-customizable parameters (time period, metrics, risk, etc.) Improves data quality through routine data-error reportsImproves data quality through routine data-error reports Provides tools to improve client management (i.e. contacts, addresses, Provides tools to improve client management (i.e. contacts, addresses,
reporting dates)reporting dates)
CDCS – CDCS – Contractor Data Collection Contractor Data Collection SystemSystem
ReferralsReferrals
KPERRY
CDCSCDCS –– Contractor Data Collection SystemContractor Data Collection SystemAssessment & ServicesAssessment & Services
KPERRY
Judicial Electronic Bridge (JEB) – client screen
Judicial Electronic Bridge (JEB) - Case Screen
CMIS And Its Interfaces