Congregational Informational Meeting May 23, 2011 Statesboro First United Methodist Church

Congregational Informational Meeting

May 23, 2011

Statesboro First United

Methodist Church

Vision Statement

“To glorify God and to love others

through worship, study and

service.”

Decision Making for Church Membership – 3 Step Process

•Repair Existing Building•Future of Trellis Garden Inn•Future of New Building Plans

STEP 1: Repair and Maintain

Past, Present and Future Committee

•Committee History•Committee Membership•Role of Finance and Building Committees•Role of Trustees•Direction from Church Council

R&M-PPF Committee• John Barton - Chairman, Trustees• Jim Campbell – Past Chairman, Finance• Tommy David – Current Chairman, Finance

• Earl Dabbs, Jr. - Chairman, Building• Jimmy High - Chairman, Church Council• Tim Durden - Member at Large• Roxella Ball - Member at Large• Susan Cox - Member at Large• Jimmy Cason - Senior Pastor• Lynda Williamson - Committee Chairman

R&M-PPF CommitteeMission Statement (1)

• To come up with a best estimate of the cost to repair the existing building and correct any deficiencies the committee deems necessary.


• To arrive at a best estimate for the annualized cost of maintaining the present facility in “good repair” so that this cost can be included in the budget.


• To attempt to arrive at an estimate of maintaining the proposed new buildings in “good repair” so that this cost can be annualized and included in our budget.


• To come up with a best estimate of the cost to repair the existing building and correct any deficiencies the committee deems necessary.

R&M-PPF CommitteeProposal Request

1. Roof Assessment2. Interior Building

Assessment3. Building Systems

Assessment4. Facility Maintenance

Schedule

Introduction

•Images• Exterior• Roof• HVAC • Electrical • Interior

•Recommendations•Cost Projections

Orientation

Class room wing

Fellowship hall wing

Sanctuary

•Sanctuary •Class room & Fellowship hall wings

Exterior Photos

1

•Stone work

Exterior Photos •Stone work





Exterior Photos

2

1

Exterior Photos

2

1

•Many roofs•Water stains & damages the stone•Penetrates construction

Exterior Photos•Troublesome Area

•Wall construction•Roof leaks•HVAC Units on roof•Downspouts dump on to roof

Exterior Photos•Many roofs•Water stains & damages the stone•Penetrates construction

Roof Plan1. Asphalt Shingle

1.

1.1

.

Roof Plan1. Asphalt Shingle2. EPDM (Rubber or single ply)

1.

1.

2.

2.1

.2.

2.

2.

2.

Roof Plan1. Asphalt Shingle2. EPDM (Rubber or single ply)3. Slate

1.

1.

2.

2.1

.

3. 2

.

2.

2.

2.

3.

Roof Photos (shingles)•Class room wing, 20 year shingle about 17 years old•Fellowship hall, 25-30 year shingle about 14 years old

Fellowship hall

Class room wing

Roof Photos (shingles)•Asphalt shingles•Class room wing•20 year shingle•Damaged•Missing tabs

Class room wing Class room wing

Roof Photos (EPDM)•Roofs are 8-15 years old•All white roofs need to be replaced

Roof Photos (EPDM)•Roofs are 8-15 years old•All white roofs need to be replaced

Roof Photos (slate) 1. Sanctuary roofs2. Slate and EPDM3. Solid masonry

Roof Photos (slate)•Most slates in good condition•Broken slate tiles•Missing pieces



Roof Photos•Gutter & Downspouts•Flashing

Roof Photos•Gutter & Downspouts•Flashing

Roof Photos•More than just a roof problem•Walls and transitions

Balcony ceiling

Roof Photos•More than just a roof problem•Walls and transitions

Roof Photos•Flashing problems•Leak on to electric service

2

Roof Photos•Flashing problems•Leak on to electric service

1

2 2

1

Roof Photos•Eave gutter transition•Stone coping

1

2

HVAC Photos

HVAC Photos•Old units•Disconnected equipment

1 2

HVAC Photos•Old units•Disconnected equipment

HVAC Photos•Wall penetrations are opportunities for leaks

1

Electrical Photos•Stain glass lights•No conduit cover

Electrical Photos•Exposed conduit

Electrical Photos•HVAC & Electrical Issues•Interior conduit on exterior units•Line sets not secured to building

Interior Photos

13

2

•Insulation package

Interior Photos•Insulation

1 First Floor

2 Third Floor

3 Third Floor

1

•Plaster Work

Chancel walls

Interior PhotosRoof structure

•Plaster Work

Organ electronics room

Interior Photos

Interior Photos •Organ Room

Interior Photos•Water damage•Plaster work in •Organ room



Sound and Lighting Improvements

•New sound board, rack, amps & controls•Update speaker system•New mics & monitors•New lighting •New TPZ (tilt pan zoom) camera system

RecommendationsGet a hazardous material survey for building components installed pre 1970

The Exterior: A. The stone and cast stoneB. wall to roof transitions

The Roof:A. The Sanctuary RoofB. Low Slope Roofs C. Classroom Wing Roof & GuttersD. Fellowship Hall Roof

The Mechanical:A. HVAC Systems

Sanctuary Replace 2-20 ton unitsBalcony Replace 7 ½ ton package unitFirst Floor- Repair exhaust fans for restrooms

The Electrical:A. Update electric service in bell towerB. New lights for stained glass windowsC. Covers on all electrical boxesD. New sound and lighting system for sanctuary

RecommendationsThe Interior: Interior designer Repair water damage

A. The Sanctuary Repair plaster walls & ceilingClean all exposed stone Refinish wood wainscotPaint interior

B. Bell TowerRemove all trash Remove all non functioning equipment

C. Classroom WingInsulation above the ceiling tileRefresh finishes in restrooms

D. Youth Room E. Fellowship Hall

Insulation above the ceiling tileF. The Kitchen

Refresh finishes

Cost ProjectionsExterior $150,000Roof $350,000Mechanical $250,000Electrical $35,000Interior $150,000Sound & Lighting $80,000A&E Fees $65,000Total $1,080,000

Proposal to Church Council• Authorize the Board of Trustees to enter into

a Line of Credit up to $1,000,000 to complete repairs on FUMC and to hire Martin Rule and Associates as architect to plan, manage, and administer repairs to be started after Church Conference on June 26, 2011.

• Recommend a capital funds campaign for these repairs run concurrent with the 2012 operating budget campaign.

• Recommend any funds not used in this repair campaign be designated to future building campaign plans.

Decision Making for Church Membership – 3 Step Process

•Repair Existing Building•Future of Trellis Garden Inn•Future of New Building Plans

Recommendations at Trustees, Finance Committee, and Church Council Levels

•Church Protocol •Preliminary Financing Campaign•Current Recommendations•Future Use of Trellis Garden Inn•Status of New Building Plan

Frequently Asked Questions

Documents

Congregational Informational Meeting May 23, 2011 Statesboro First United Methodist Church