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CPD Registration Guide
CONGRATULATIONS AND WELCOME
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CONGRATULATIONS AND WELCOME Welcome to Postgraduate Study at University College Cork (UCC) and
congratulations on being offered a place in one of Europe’s leading universities.
UCC has four colleges - Arts, Celtic Studies and Social Sciences; Business and
Law; Science, Engineering and Food Science; and Medicine and Health. There
are over 20,000 students pursuing undergraduate and postgraduate studies here
so you will join a vibrant international community of postgraduate students
across a range of disciplines.
This Welcome Pack has been prepared with the intention of making your
transition to postgraduate study at UCC as smooth as possible. This includes
information about the registration and fee payment process as well as details on
student support services. You will now have received your registration email so
it is important you are prepared, both for your academic journey and for the
practicalities of getting started.
If you have any questions which are not answered in this guide, please do not
hesitate to contact the CPD Co-Ordinator and we will do our very best to help
you:
Tel: +353 (0)21 4903224.
We look forward to welcoming you to graduate studies at UCC.
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CPD GUIDE
CPD Credit Bearing Modules
CPD modules allow for flexibility in learning such that you can take one or more
modules in any given year. These modules are stand alone and do not
accumulate in an award. You will receive 5, 10, or 15 credits as appropriate to
the module which will be recorded on your UCC student record. You may take
up to 15 credits in any year, with a maximum of 20 credits as CPD. Should you
wish to continue studying after the 20 credits you may apply to do a full
programme. Should you proceed within the next three to five years to take a
full course in the area you studied you may be eligible for exemptions from the
CPD modules you have taken.
Copies of your student transcript may be obtained from [email protected]. On
successful completion of the CPD module a Certificate of Completion will be
issued by the Centre for CPD. This will be sent after the final Exam Board has
convened for the academic year, usually in the October after you have
completed the module.
Your Details
You are not required to supply original birth certificates, academic transcripts or
parchments upon application, however, you may be asked to provide these post-
registration as we carry out spot checks on documentation as part of the
university’s quality assurance process.
Should you wish to amend your registered name you will need to present your
updated certificate or a copy of your passport to the CPD Co-Ordinator. This
change may be processed at any stage during the academic year prior to module
completion. In order to have the correct name on your Student Card please
submit the information to be updated prior to online registration. In the event
that you require a new Student Card during the year you may request it through
the Student Records and Examinations Office ([email protected]), this may incur a
fee.
If you change your email address please notify the CPD Co-Ordinator as soon as
possible.
For programmes where Garda Vetting is compulsory you will be contacted in due
course by the Garda Vetting Administrator.
You are not a fully registered student until you complete online registration, your
tuition fees are paid and any conditions such as Garda Vetting have been
fulfilled.
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QUICK STEPS TO ONLINE REGISTRATION
This is a summary of the online registration instructions. Should you require the
full set of instructions you may follow the instructions for full programme
students, bearing in mind the CPD funding/fees options etc. outlined below in
this document.
Full instructions are available here: www.ucc.ie/en/registration/registrationfirst
To Register Please go to http://www.ucc.ie/en/sit/ and click on the red box
MyStudentAdmin Login which brings you to the following screen:
Enter your Student ID Number and your password in the relevant spaces, and
click Login.
If you have studied at UCC before and have logged on within the last 5 years you should use your existing password. If you have forgotten your
password please use the forgot password link here: https://www.ucc.ie/en/sit/
On the left hand menu panel of the screen you will be able to view the
options available:
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Student Web
Online Registration Amend Your Registration
Registration Status
Fees Examinations
Personal Details Logout
Click on Online Registration. The first time you proceed through this
registration you will be asked to choose between English Language or Irish. On clicking the relevant language you will be brought to the
following screen Acceptance of University Rules and Regulations:
This should be read carefully. Scroll down to the end of the page and click on I accept. Click on Next Step at the bottom right hand side of
the page.
Over the course of the next sections follow the online prompts, checking and
verifying your details, click on Save if you make amendments. To proceed from
each section click on Next Step at the bottom right hand corner of the screen.
Secondary Email Address: Your Secondary email address is your own
personal email address, which is your main email that you used upon applying to
UCC. This is the email address where a new Password will be sent if you forget
your UCC email password. Your student email address is different, this is your
[email protected]. Please do not use your student email as your
Secondary Email Address.
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Registration of Programme and Modules
Click on Programme Registration and Click on Yes to register for your
Programme. To select your modules, click on your module choice. If the module code is incorrect please advise [email protected].
Payment of Fees
In order to complete the registration process and gain access to university student facilities you must pay the full CPD module fee.
Please ignore the system text stating ‘Instalment’, the fee is liable in full in one payment unless you are being funded.
The fee amount shown should reflect the fee as per your registration email and should be the full tuition fee for the module. If it is different
please contact [email protected].
Please read the CPD Fee Policy that is available online to ensure that you are aware of the terms and conditions in regard to payment of your fees.
Funding If your employer wishes to pay for your attendance, you need to pay the fees
yourself and get reimbursed from your employer. You will need to click on Fees
Due below.
If your fees are being paid by a third party such as the HSE or another large
company, you may select Funded in the dropdown menu in this process and
click SAVE.
Action Required for Funded Students - Important:
The Letter of Award from your sponsor should be sent to Annette Feeney,
Fees Office, North Wing, University College Cork and will need to contain
the following information:
Funding letter must be on company headed paper
Your full name as per your application and date of birth
The code and name of the relevant CPD module
Your student number (if you have previously attended UCC, you will retain
your old student number). New students will be issued with a student
number, which will be noted on the registration email. You will receive
this email after you have accepted your place.
The fee amount for your course. This is noted on the prospectus and will
also be on your registration email.
Name and address of sponsor; i.e. where the invoice for your fees should
be sent to and contact details for the person dealing with payment of fees.
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What to do if your fees are being part-funded:
If you are being part-funded by a college department or research agency etc.,
you may pay your share of the balance upon registering or you may proceed as
per a funded student. If you proceed as a funded student please notify the CPD
Co-Ordinator [email protected] that you have registered. In due
course you will receive an email from the Fees Office advising you to pay the
balance that is due.
Completing Fees Online
Click on Fees – Payment of 1st Instalment.
Online Payment Process
Your tuition fee is due at this point.
You will see Your Full Fee Liability is: €xxx.
Please select one of the following:
1. Fees Due €xxx - Select this if you are self-funded.
2. Funded - Select funded if you are funded by the HSE.
Click on the valid funding option and click SAVE. Following this you will enter
the Payment Screen again, click on the link in the menu on the left hand side to
bypass this and continue with your registration.
When you are satisfied that all of your details are correct you can click on
Pay Now. Once your payment has been successful, you will receive a Successful E-
Payment notice. Please click on the Print button and retain output for your
records. You will also receive an email to your UCC student email account
(umail) with the receipt attached. You are not registered as a student until your
payment has been processed.
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If the payment does not go through:
Before making any attempts to re-enter a payment transaction please check the
Epayment History by selecting the link on the left hand side of your screen.
Only if your intended payment is not listed here should you proceed to repeat
the transaction.
Confirmation of Registration
At the end of the 14 steps (shown along the bottom of the screen) you will have completed your CPD Module Registration. A screen confirming
the details of your registration will be generated which you can print for your own records.
For programmes where Garda Vetting is compulsory you are only
provisionally registered until the Garda Vetting process is complete.
To check or amend your details you can go back into your student account at any time.
Logout of MyStudentAdmin by clicking Logout in red on the bottom of the
left hand side menu.
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WHAT HAPPENS NEXT
Student Card
This will be posted to your correspondence address in due course.
Start Dates
CPD modules have various start dates so please check your course on our online prospectus to check your individual start date. Your relevant
School/Department will be in contact shortly with the official class timetable and first class time and venue information, if applicable. Please
check your emails regularly.
Blackboard
Blackboard is the name of the Virtual Learning Environment used in UCC and it is accessed through the UCC website. To access Blackboard when
you are fully registered go to http://sit.ucc.ie. Blackboard is the black button in the middle of the screen. Your username is your Student
Number and your Password is the same as used in MyStudentAdmin. It may take up to 48 hours from the time of online registration before you
can access Blackboard.
Frequently Asked Questions:
General Support available online here:
https://www.ucc.ie/en/cpd/options/faqs
Registration Support please see:
https://www.ucc.ie/en/cpd/options/faqs/cpdregistration
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CANCELLING YOUR ACCEPTANCE We understand that circumstances change and you may need to cancel or
withdraw from a module. It is not possible to defer a CPD module for future
academic years.
What happens if I withdraw from a CPD Module? All withdrawals from CPD modules must be notified to the CPD Co-Ordinator in
the Graduate Studies Office by email to [email protected] as soon as
possible. The CPD Co-Ordinator will in turn, notify the School/Department and
also the Fees Office. As the withdrawing student, it is advisable that you also
notify the module Co-Ordinator. You will be required to apply in the usual
manner should you wish to pursue the module again. Please note the
application fee is non-refundable.
Refund of Fees (Self-Funded):
Withdrawal prior to course commencing: If you withdraw prior to the commencement day of the course, you will be
deregistered from the module. You will be issued with a refund for fees paid.
Please note the application fee is non-refundable.
Withdrawal having attended up to 50% of course: You will be de-registered from the module. You will be liable for 50% of fees
and a refund will be issued for the balance.
Withdrawal having attended more than 50% of course: You will be deregistered from the module. You will be liable for full fees and will
not be eligible for a refund.
Refund of Fees (Funded):
Withdrawal prior to course commencing: If you withdraw prior to the commencement date of the course, you will be
deregistered from the module. Your sponsor will be issued with a refund for fees
paid. Please note the application fee is non-refundable.
Withdrawal having attended up to 50% of course: You will be de-registered from the module. Your sponsor will be liable for 50%
of fees and a refund will be issued to your sponsor for the balance.
Withdrawal having attended more than 50% of course: You will be deregistered from the module. Your sponsor is liable for full fees and
will not be eligible for a refund.
Should you have any queries please do not hesitate to contact [email protected].
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YOUR QUICK GUIDE TO STUDENT
SUPPORT SERVICES
The following is a brief summary of services, full information is available on www.ucc.ie.
Mardyke Arena Part-time UCC postgraduate students can call into the Mardyke Arena
reception to discuss reduced membership rates. www.mardykearena.com
Career Services The Career Services office offers a wide range of services to postgraduate students including one-to-one careers advice sessions which can be
booked online, CV review and interview advice: www.ucc.ie/careers
Student Health The Student Health Department serves the healthcare needs of the students of the University.
www.ucc.ie/en/studenthealth
Student Counselling and Development The UCC Student Counselling and Development Service offers individual and group counselling to students who require assistance in dealing with
problems that are blocking their academic and social progress in UCC. www.ucc.ie/studentcounselling
Disability Support Service The Disability Support Service (DSS) is committed in as far as is
reasonably possible, to empowering students with disabilities in achieving their academic and vocational goals in an inclusive learning environment.
This is a free and confidential service to all students who register with the Disability Support Service.
www.ucc.ie/en/dss
IT Services for Students Phone: +353 (0)21 490-1886. Email: [email protected]
www.ucc.ie/en/sit/
Parking www.ucc.ie/en/discover/visit/parking/
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CONTACT US
CPD Co-Ordinator
Graduate Studies Office, 2nd Floor, West Wing, UCC.
Phone: +353 (0)21 490-3224 Email: [email protected] www.ucc.ie/en/cpd/options/
Fees Office North Wing, UCC.
Phone: +353 (0)21 4902365 Email: [email protected]
www.ucc.ie/en/financeoffice/fees/
Student Records and Examinations Office West Wing, UCC.
Phone: +353 (0)21 490-2422 Email: [email protected] www.ucc.ie/en/records-exams/
Student IT Helpdesk
Boole Basement, UCC.
Phone: +353 (0)21 490-1886 Email: [email protected]
www.ucc.ie/en/sit/
