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1 Conflicting Data: C Conflicting Data: C Codes Codes Teresa Williams Teresa Williams Wingate University Wingate University

Conflicting Data: C Codes

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Conflicting Data: C Codes. Teresa Williams Wingate University. C Codes: are triggered by the CPS when database match results require resolution by the school. Also when an applicant’s response to the FAFSA drug question (#31) requires resolution / FAA action. Database Matches. - PowerPoint PPT Presentation

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Conflicting Data: C Conflicting Data: C CodesCodes

Teresa WilliamsTeresa WilliamsWingate UniversityWingate University

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C Codes:C Codes:are triggered by the CPS when are triggered by the CPS when database match results require database match results require resolution by the school. Also when resolution by the school. Also when an applicant’s response to the FAFSA an applicant’s response to the FAFSA drug question (#31) requires drug question (#31) requires resolution / FAA action.resolution / FAA action.

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Database Matches Database Matches •Social Security Administration

•Department of Homeland Security

•Selective Service

•Department of Justice

•National Student Loan Data System

•Department of Veteran Affairs

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Social Security Social Security AdministrationAdministration

Verifies the SSN of the student Verifies the SSN of the student and and the student’s parent(s):the student’s parent(s):

that it’s the correct number, matches the that it’s the correct number, matches the name and DOB, and does not belong to name and DOB, and does not belong to a deceased persona deceased person..

Verifies U.S citizenship of the student.Verifies U.S citizenship of the student.

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Department of Homeland SecurityDepartment of Homeland Security

Verifies a student’s eligible noncitizen statusVerifies a student’s eligible noncitizen status

using both automated primary and secondaryusing both automated primary and secondary

confirmation processes.confirmation processes.

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Selective ServiceSelective Service

Verifies registration of eligible males with theVerifies registration of eligible males with the

Selective Service.Selective Service.

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Department of JusticeDepartment of Justice

Match will identify those students who areMatch will identify those students who are

ineligible due to the court’s sentencing in aineligible due to the court’s sentencing in a

conviction concerning drug distribution orconviction concerning drug distribution or

possession.possession.

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National Student Loan Data SystemNational Student Loan Data System

Identifies students with a default and / or Identifies students with a default and / or

overpayment statusoverpayment status

Confirms student’s eligibility for Title IV fundsConfirms student’s eligibility for Title IV funds

Ensures aggregate / annual award limits areEnsures aggregate / annual award limits are

not exceedednot exceeded

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Department of Veteran AffairsDepartment of Veteran Affairs

Verifies veteran status, if student hasVerifies veteran status, if student has

indicated they are a veteran on the FAFSAindicated they are a veteran on the FAFSA

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2008-2009 Comment Codes: Selective Service

COMMENT 30

COMMENT 33

COMMENT 57

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1111

Selective Service:Selective Service: ResolutionsResolutions

COMMENT 30COMMENT 30 Student must register. Student must register.

Must provide Must provide confirmation confirmation oror

Be eligible for waiver / Be eligible for waiver / exemptionexemption

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Selective Service:Selective Service: ResolutionsResolutions

COMMENT 33COMMENT 33 Student can makeStudent can makecorrections to SAR/ISIRcorrections to SAR/ISIR and submit for processingand submit for processing

If student if over age 26, If student if over age 26, he must contact Selective he must contact Selective Service for documentation Service for documentation of his registration statusof his registration status

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Selective Service:Selective Service: ResolutionsResolutions

COMMENT 57COMMENT 57 Student must register. Student must register.

Must provide Must provide confirmation confirmation oror

Be eligible for waiver / Be eligible for waiver / exemptionexemption

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2008-2009 Comment Codes: 2008-2009 Comment Codes: Department of Homeland SecurityDepartment of Homeland Security

COMMENT 144COMMENT 144

COMMENT 141COMMENT 141

COMMENT 142COMMENT 142

COMMENT 46COMMENT 46

COMMENT 105COMMENT 105

COMMENT 109COMMENT 109

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Department of Homeland Security Department of Homeland Security ResolutionsResolutions

COMMENT 144COMMENT 144 View match flag on View match flag on Secondary Confirmation Secondary Confirmation when received. Secondary when received. Secondary confirmation will be confirmation will be automatically be conducted automatically be conducted by DHS on applicants not by DHS on applicants not matching during primary matching during primary confirmation. Results will confirmation. Results will determine subsequent steps determine subsequent steps to follow.to follow.

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Department of Homeland Department of Homeland Security ResolutionsSecurity Resolutions

COMMENT 141COMMENT 141 Determine why citizenship Determine why citizenship status was changed. status was changed.

Resolve any conflicting Resolve any conflicting documentation.documentation.

Proof of citizenship may Proof of citizenship may be be needed from studentneeded from student

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Department of Homeland Department of Homeland Security ResolutionsSecurity Resolutions

COMMENT 142COMMENT 142 If an incorrect Alien If an incorrect Alien Registration Number was Registration Number was provided by the student, or provided by the student, or no number was provided at no number was provided at all, student should make all, student should make corrections to the corrections to the SAR/ISIR and resubmit for SAR/ISIR and resubmit for processing. processing.

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Department of Homeland Department of Homeland Security ResolutionsSecurity Resolutions

COMMENT 46COMMENT 46 Begin the paper Secondary Begin the paper Secondary Confirmation process using Confirmation process using the G-845. Student must the G-845. Student must provide school with provide school with documentation to submit documentation to submit with G-845. DHS will notify with G-845. DHS will notify school on status of school on status of submitted documentation.submitted documentation.

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Department of Homeland Department of Homeland Security ResolutionsSecurity Resolutions

COMMENT 105COMMENT 105 A system-generated ISIR A system-generated ISIR will be processed within 10 will be processed within 10 business days. Schools business days. Schools should, but are not should, but are not required to, wait for this required to, wait for this ISIR before starting the ISIR before starting the paper Secondary paper Secondary Confirmation process.Confirmation process.

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Department of Homeland Department of Homeland Security ResolutionsSecurity Resolutions

COMMENT 109COMMENT 109 Paper Secondary Paper Secondary Confirmation using the Confirmation using the G-845 if required.G-845 if required.

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2008-2009 Comment Codes: 2008-2009 Comment Codes: Social Security AdministrationSocial Security Administration

COMMENT 146COMMENT 146

COMMENT 63COMMENT 63

COMMENT 64COMMENT 64

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Social Security Administration Social Security Administration ResolutionsResolutions

COMMENT 146COMMENT 146 If U.S. citizen, student should If U.S. citizen, student should provide birth certificate, provide birth certificate, passport, or other documents passport, or other documents to prove citizenship.to prove citizenship.

If an eligible noncitizen, If an eligible noncitizen, student should correct student should correct questions 14 and 15, questions 14 and 15, providing a valid Alien providing a valid Alien Registration Number.Registration Number.

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Social Security Administration Social Security Administration ResolutionsResolutions

COMMENT 63COMMENT 63 Student has submitted a Student has submitted a correction to verify his/her correction to verify his/her date of birth, but the SSA date of birth, but the SSA records remain records remain unchanged.unchanged.

Student must provide Student must provide proof proof of date of birth to of date of birth to the the schoolschool

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Social Security Administration Social Security Administration ResolutionsResolutions

COMMENT 64COMMENT 64 Student has submitted a Student has submitted a correction to verify his/her correction to verify his/her name, but the SSA records name, but the SSA records remain unchanged.remain unchanged.

Student must provide Student must provide documentation documentation

explaining explaining the the discrepancy in name.discrepancy in name.

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2008-2009 Comment Codes: 2008-2009 Comment Codes: Department of Veterans AffairsDepartment of Veterans Affairs

COMMENT 162COMMENT 162

COMMENT 173COMMENT 173

COMMENT 180COMMENT 180

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Department of Veterans Affairs Department of Veterans Affairs ResolutionsResolutions

COMMENT 162COMMENT 162 Student should contact the Student should contact the regional VA office to have regional VA office to have VA records updated.VA records updated.

FAA can collect DD214 to FAA can collect DD214 to show proof of veteran show proof of veteran status.status.Correction must be made Correction must be made by the student if he/she is by the student if he/she is truly not a veteran.truly not a veteran.

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Department of Veterans Affairs Department of Veterans Affairs ResolutionsResolutions

COMMENT 173COMMENT 173 Student can provide copy Student can provide copy of DD214. of DD214.

Student should also contact Student should also contact the regional VA office to the regional VA office to have records updated.have records updated.

Correction must be made Correction must be made by the student if he/she is by the student if he/she is truly not a veteran.truly not a veteran.

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Department of Veterans Affairs Department of Veterans Affairs ResolutionsResolutions

COMMENT 180COMMENT 180 Student must provide Student must provide school with documentation school with documentation showing upcoming release showing upcoming release orders for a military orders for a military branch.branch.

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2008-2009 Comment Codes: 2008-2009 Comment Codes: National Student Loan Data SystemNational Student Loan Data System

COMMENT 115COMMENT 115 COMMENT 116COMMENT 116

COMMENT 132COMMENT 132 COMMENT 124COMMENT 124

COMMENT 135COMMENT 135 COMMENT 136COMMENT 136

COMMENT 133COMMENT 133 COMMENT 134COMMENT 134

COMMENT 138COMMENT 138 COMMENT 254COMMENT 254

COMMENT 255COMMENT 255 COMMENT 256COMMENT 256

COMMENT 260COMMENT 260

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National Student Loan Data System National Student Loan Data System ResolutionResolution

COMMENT 115COMMENT 115

COMMENT 116COMMENT 116

Refer to the Federal Student Aid Refer to the Federal Student Aid Handbook 2008-2009, Volume 1 – FSA Handbook 2008-2009, Volume 1 – FSA Handbook: Student Eligibility, chapter 3.Handbook: Student Eligibility, chapter 3.

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National Student Loan Data System National Student Loan Data System ResolutionResolution

COMMENT 132COMMENT 132 Student may need to Student may need to contact ED to may contact ED to may satisfactory repayment satisfactory repayment arrangements. If loan has arrangements. If loan has already been repaid, already been repaid, documentation must be documentation must be obtained to verify paid obtained to verify paid status of defaulted loan.status of defaulted loan.

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National Student Loan Data System National Student Loan Data System ResolutionResolution

COMMENT 132COMMENT 132

COMMENT 124COMMENT 124

Student will need to contact GA, DLS, or Student will need to contact GA, DLS, or EDR to EDR to make satisfactory payment make satisfactory payment arrangements. If loan arrangements. If loan has already been has already been paid, documentation must be obtained to paid, documentation must be obtained to verify paid status of defaulted loan.verify paid status of defaulted loan.

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National Student Loan Data System National Student Loan Data System ResolutionResolution

COMMENT 135COMMENT 135

COMMENT 136COMMENT 136

These comments accompany Comment These comments accompany Comment 132. Resolution required.132. Resolution required.

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National Student Loan Data System National Student Loan Data System ResolutionResolution

COMMENT 133COMMENT 133

COMMENT 134COMMENT 134

COMMENT 138COMMENT 138

Resolution required. Will be Resolution required. Will be accompanied by Comment Codes to accompanied by Comment Codes to indicate the Title Iv program owed an indicate the Title Iv program owed an overpayment.overpayment.

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National Student Loan Data System National Student Loan Data System ResolutionResolution

COMMENT 254COMMENT 254

COMMENT 255COMMENT 255

COMMENT 256COMMENT 256

COMMENT 260COMMENT 260

Resolution required. Students Resolution required. Students receiving these codes are ineligible to receiving these codes are ineligible to receive further Title IV assistance.receive further Title IV assistance.

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C CodesC CodesNew for 2008-2009

One new condition: when an undergraduate student’s loans exceed the loan (Comment 255)

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2008-2009 Comment Codes:2008-2009 Comment Codes:Drug Conviction Question #31Drug Conviction Question #31

COMMENT 053COMMENT 053

COMMENT 054COMMENT 054

COMMENT 056COMMENT 056

COMMENT 058COMMENT 058

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Drug Conviction Question #31 Drug Conviction Question #31 ResolutionResolution

COMMENT 053COMMENT 053 Student is ineligible to Student is ineligible to receive federal financial receive federal financial

aid if this response aid if this response is left is left blank. This blank. This question must question must be corrected.be corrected.

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Drug Conviction Question #31 Drug Conviction Question #31 ResolutionResolution

COMMENT 054COMMENT 054 Student is not eligible for Student is not eligible for federal aid until ineligibility federal aid until ineligibility period expires between period expires between

07-01-2008 and 06-30-07-01-2008 and 06-30-20092009

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Drug Conviction Question #31 Drug Conviction Question #31 ResolutionResolution

COMMENT 056COMMENT 056 Student is not eligible for Student is not eligible for federal aid. If student federal aid. If student provided an incorrect provided an incorrect response to question 31, response to question 31, he/she should follow the he/she should follow the directions in the comment directions in the comment text to make changes.text to make changes.

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Drug Conviction Question #31 Drug Conviction Question #31 ResolutionResolution

COMMENT 058COMMENT 058 Student is not eligible for Student is not eligible for federal aid. If student federal aid. If student provided an incorrect provided an incorrect response to question 31, response to question 31, he/she should follow the he/she should follow the directions in the comment directions in the comment text to make changes.text to make changes.

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FAA “Must” C CodesFAA “Must” C Codes

COMMENT 010COMMENT 010 COMMENT 020COMMENT 020COMMENT 038COMMENT 038 COMMENT 039COMMENT 039COMMENT 077COMMENT 077 COMMENT 079COMMENT 079COMMENT 086COMMENT 086 COMMENT 090COMMENT 090COMMENT 107COMMENT 107 COMMENT 240COMMENT 240COMMENT 244COMMENT 244 COMMENT 246COMMENT 246COMMENT 261COMMENT 261 COMMENT 265COMMENT 265

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Student “Must” C CodesStudent “Must” C Codes

COMMENT 041COMMENT 041 COMMENT 042COMMENT 042COMMENT 043COMMENT 043 COMMENT 065COMMENT 065COMMENT 066COMMENT 066 COMMENT 067COMMENT 067COMMENT 100COMMENT 100 COMMENT 101COMMENT 101COMMENT 102COMMENT 102 COMMENT 241COMMENT 241COMMENT 243COMMENT 243 COMMENT 242COMMENT 242COMMENT 262COMMENT 262 COMMENT 263COMMENT 263COMMENT 264 COMMENT 264 COMMENT 266COMMENT 266

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Tools AvailableTools Available

• SAR Comment Codes and Text 2008-2009

• NASFAA Fall Training Workshop Participant’s Handout

• 2008-2009 ISIR Guide

• Federal Student Aid Handbook

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Questions ???Questions ???