CONFERENCE2014

Finance And eFile • Confirm where districts are at in scanning:

• Most Invoices but not say Hydro?• All other backup for J/E, cash receipts, A/R, everything?• All personal scanner or do you use photocopier also

• **latest A/P Invoice check – will not be able to add a new Invoice if we see that Vendor-Invoice#.pdf already onfile … Check/delete your image then proceed!

• Confirm where districts are at in physical filing … If you are still filling the file cabinet – you are NOT there yet!

• Confirm auditor successes in this new efile world

• Confirm Success in user access to scanned documents … utilizing?• Ease of Use and Speed from viewing AdminConnect versus in Core

CONFERENCE2014

EfileA/PInv

Efile P/O

Efile A/R C/R

Efile J/E

Efile Ven

Appr P/Os

Appr Inv

Bid Reqs

Stock Reqs

Permits

W/O J/E Reqs

2013 #J/Es

Key Card

Actv ChkL

st

SD72 Y Y Y Y 674 Y

DELTA Y Y Y Y Y Y Y 1658

SD23 Y Y Y Y Y Y Y 1623

FMPSD Y Y Y Y Y Y Y Y Y Y 715 Y

BSD Y Y Y Y Y Y Y Y 455

TMSD Y Y Y Y Y Y 142

SDML Y Y Y Y Y Y Y Y Y 322 Y Y

PLPSD Y Y Y Y Y Y Y 236 Y Y

RETSD Y Y Y Y Y Y Y Y Y 1575 Y

S OAKS Y Y Y Y Y Y Y Y Y Y Y 1092

ISD Y Y Y Y Y 147

HSD Y Y Y A Y Y Y Y 80

LSSD Y Y U A 305 Y

CONFERENCE2014

Scanner Options• There is no “standards” set for efiling and quality statements etc. Although

anything will look better than a faxed hardcopy file after 5 years!

• Utilizing the Carrier sheet Feed sheet

CONFERENCE2014

• A/P Invoices – Core - ACP.401 (should be the only place !)– View: ACP.401 ACP.460 .. Admin Connect = Account details, invoice view

• P/O and Receiving – Admin Connect add only (Requisition, P/O)– View: PUR.410 PUR.460 .. Admin Connect = Account details, P/O & Requisition view

• Journal Entries – Core – GNL.401 – Admin Connect J/E Request– View: GNL.401 .. Admin Connect = Account details, JE request, JE lookup

• Bank Statements – Core – CDS.620 – View: CDS.620

• Cash Receipts – Core – CRS.401– View: CRS.401 .. Admin Connect = Account details, receipt view

• A/R Invoices – Core – ARS.460– View: ARS.460 .. Admin Connect = Account details, invoice view

• A/R Customer documents – Core – IMG.301A– View: IMG.301A

• Permits – Core – MAT.004– View: MAT.004

• Work Orders – Core – CRS.401– View: CRS.401 .. Admin Connect = Account details, receipt view

• Equipment (Activities) – Core – MAI.201– View: MAI.201 .. Admin Connect = Custodial/maintenance activities

• Vendor documents – Core – IMG.301V– View: IMG.301V

CONFERENCE2014

• All done in School Account Connect – Browse & Attach

• Cheques• Cash Receipts• Journal Entries• Bank Statements

School Accounting - EFile

CONFERENCE2014

Finance And Journal Entry Requests • Where are districts at with using Journal Entry Requests?

• What Groups of users are using it?• Transaction and/or allocating budget?• Attaching things?• **New: Limit Account Checkmark!

• ** One user hint … Using the Default Account(s)

• Is it working?

• Understanding the Y/E/C/B/N/D approvals• Y – lines are all summarized• E – lines will be posted exactly as per request• C – summarize credits, leave debits in detail• B – summarize debits, leave credits in detail• D – Deny Requisition and close it from further editing