Configuration to Add Freight Cost to Purchase O

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14 Replies Latest reply: 15-Oct-2012 23:57 by Mary Danam

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Configuration to Add Freight Cost to PurchaseOrders

This question is Assumed Answered.

HI Experts,

I'd like to know how to configure adding the Freight Cost for a Certain Company Code, Vendor andMaterial into the Purchase Order Line Item. Also it should be reflected into the Line Item Amount and

Header Amount.

Thanks for you input.

Cecilio Cruz II 26-Apr-2011 04:07

Helpful AnswersbyAjit Kumar, murugan arumugham, Manish Jain

Re: Configuration to Add Freight Cost to Purchase Orders

Hi,

Freight Cost can be added to inventoried or taken to separate G/L account but not added a Certain

Company Code, Vendor and Material

Setting for Freight Cost can be added to inventoried:

If you want freight amount to be captured & added to inventory, then just check your calculation

schema in M/08 & check your freight condition type and see No account key & accrual key are

assigned {Keep BLANK} there

In t.code M/06, go to details & do not s elect accrual flag in control data 2 TAB & keep BLANK in

condition category in control data 1 segment & save.

Now do MIGO , you will freight cost added to inventory cost.Setting for Freight Cost can posted to separate G/L account called Freight G/L account:

If want freight to be captured in a separateG/L account, then just check your calculation schema in

M/08 & check your freight condi tion type and see account key & accrual key are there ( s ay example

account key FRE and accrua l key FR1)

Now go to Condition type in M/06, select freight condition type,go to details & select accrual flag in

control data 2 TAB & keep B in condition category in contorl data 1 segment save.Again in OBYC , just

assign FRE account key with your freight G/L account with your chart of account,valuation class &

valuation modifier & save.

Now do MIGO , you will have separate G/L entry for freight and not added to inventory.

NOTE:

Active "G/L account' & " Material " TABs in the MIRO screen to post COST by selecting two check

boxes of "Direct posting to G/L account=active" & "Direct Posting to Material=active" & then save, in

the following path

SPRO> Material Management>Logistics Invoice Verification->Incoming Invoice->Activate Direct

Posting to G/L Accounts and Material Account

Regards,

Biju K

Bijay Kumar Barik 26-Apr-2011 04:35 (inresponse to Cecilio Cruz II)
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My business wants Freight to post seperate GL not add to Inventy . Please he lp me solve this .

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Mohamed Haris 26-Feb-2012 19:23 (in response to Bijay Kumar Barik)


Dear Mr. Barik

I have gone through your reply related to posting Freight Cost to separate GL. We have a similar

requirement to pos t delivery cost to a separate GL, the difference being that the m aterial is of

Pipeline nature and we are maintaining Pricing Schema conditions in the Purchase Info

Records. The details of our s cenario are as under;

We have configured a pricing proc edure ZLPLM for pipe line material having a gross price and

a delivery cost. The requirement is to post the delivery cost to a separate GL. For this an

Account Key ZC1 has also been created. PIR has been c reated for the requisite con ditions in

schema. On processing of material document against Process Order for pipeline material

(movement type 261P), it has been observed that the consumption posting (total cost of both

the conditions) is hitting the GL defined in GBB/VBR for the material (w.r.t. valuation class)

instead of partial amount (delivery cost) hitting the GL defined in the Account Key against

the condition in Pricing Schema.

Appreciate your advice for resolving this discrepancy.

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Asif Nakhuda 02-Jun-2012 09:05 (in response to Bijay Kumar Barik)


Hello Gurus,

We have inter-company stock transfers with the issue that the moving average unit cost in the

material mas ter of the receiving company code includes the m ark-up, and does not reflect the

TRUE moving average cost?

Scenario:

All the inter-com pany STO's have a Markup of 5%. (Markup condition type defined: ZIMU)

The material is maintained in two plants says Plant A and Plant B. We know that the difference in

material cost is PPV. The client want us to show true PPV

Company A sells to Company B

MAUC in Company A = $100

MAUC in the material master of Company B = $110

PPV = $100 ($110-$100)

All our intercompany STO's have a 5% markup

Currently, during Goods Receipt the entry is posted:

Inventory a/c Dr.

To GR/ IR a/c Cr.

To PPV a/c Cr. (net of ppv and markup)

The client wants to see the True PPV (Split of Markup and PPV) and the desired entry is:

Inventory a/c Dr.

To GR/ IR a/c Cr.

To PPV a/c Cr.

To Markup a/c Cr.

Tried couple of config. settings bu t could not get the desired res ults:

1. Defined a Transaction key: ZFI

2. Defined Pricing Condition for Markup: ZIMU(Pls note: In control data I haven't assigned the

condition category and haven't checked accruals in Control data)3. Pricing Schema (ZM2001):

StepsCount--- Cond.type-------Descrip----------------------From---------To-------XXXXX--------

Account key----------Accural key

10----------0----------ZICC--------------Internal Cost-------------------------------------------------------------------

--------------------------------

20----------0----------ZIMU-------------IC Markup----------------------------------------------------------------------

Mary Danam 15-Oct-2012 23:57 (in response to Bijay Kumar Barik)
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3/5




thanks @Bijay, I checked the system and it's already set last first implem entation for this Freight

Cost. But what about adding it in the Purchase Order? Should it be reflecting there?

Like (0)

Cecilio Cruz II 26-Apr-2011 05:07 (in response to Cecilio Cruz II)

ZFI------------------------------

30----------0--------------------------------------------------------------------------------------------------------------------

---------------------------------

100-------10----------FRB1------------Freight (Value)------------------------------------------------------------

FRE--------------------FR1----

100-------20----------FRC1------------Freight/ Quantity--------------------------------------------------------

FRE--------------------FR1--

200--------0-------------------------------Delivery Costs----------------100--------------------------------------------

-----------------------------

300--------0-------------------------------Effective Value-----------------------------------------------------------------

-----------------------------

400--------0---------GRWR------------Statistical Value-------------10--------------30------------------------------

---------------------------500--------0-------------------------------PPV-------------------------------20-------------20----------------------------

-----------------------------

4. Automatic posting procedure settings: (OBYC)

In Transaction Key: (PRD) Accounts are based on:Debit/ Cerdit [X]

General Modification [X]

General Mod. Debit Credit

530000 530000

PRA 530000 530000

PRF 530050 530050

PRU 530000 530000

ZFI 530005 530005

*Cost Element 530000 (G/L Price Variance)

** Cost Elem ent 530005 (IC Markup)

Please guide what am I miss ing here...!

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In the purchase order item condition tab click the drop down lis t for conditions and choose the

freight condition that suit your need and add value. Manual conditions have to be called for the

first time. subsequently it will default for the material vendor combination.

if it is an automatic condition maintain the condition table in MEK1 for the condition. then the

value will come in the PO automatically

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Helpful Answer

Ajit Kumar26-Apr-2011 05:29 (in response to Cecilio Cruz II)


Hi,

what do you mean b y adding it in the Purchase Order? are you talking ab out again Freight Cost!

If Freight Cos t is there in PO in term of condition type(for Freight), then it will reflect Freight G/L

account or inventory account as per your setting or requirement.(read my above answer

Purchase Order is a committed document, once created & released, then reached vendor and

now how you can add Freight Cost ,!

If Freight Cost not there in PO & need to accounted, then in this case , you can capture directly in

MIRO for a separate Freight G/L account by activating:

Active "G/L account' & " Material " TAB in the MIRO screen to post COST by selecting check boxes

of "Direct posting to G/L account=active" & then save, in the following path

SPRO> Material Management>Logistics Invoice Verification->Incom ing Invoice->Activate Direct

Posting to G/L Accounts and Material Account

Regards,

Biju K

Bijay Kumar Barik 27-Apr-2011 04:54 (in response to Cecilio Cruz II)
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4/5




Thanks, I saw in MEK1, a custom condition type ZG01 - Markup Delv Plant, with Key Combinations:

Price List/Mat Grp and Sales Org/Dist Channel/Mat Grp. How can I check the configuration? As they

wanted to include Freight Cost Automatically in their Purchase Orders.

Like (0)

Cecilio Cruz II 26-Apr-2011 05:47 (in response to Cecilio Cruz II)

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Hi,

Go to M/08 and ass ign the new condition in your pricing procedure.

If you want to bring it to the PO already created, in ME22N go to condition tab and click on update

below the conditions and select carry out new pricing procedure.

Regards,

Manish Jain

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Helpful Answer

Manish Jain 27-Apr-2011 10:12 (in response to Cecilio Cruz II)


Hi @Biju K, I appreciate the answer but it's already configured in the system. And I think we

are not on the s ame page here. They have already the option to add manuall y the Freight

Cost in to MIRO by GL Account or to Purchase Order by Condition Type FRA1. And it is

working fine only that the users wants to have it reflected automatically in their Purchase

Orders.

So I need to know how is it configured to have this Freight Cost automatically be reflected

into the Purchase Order Line Item Conditions Tab. If there is a way where the condition

table should be m aintained in standard for a certain Key Fields (like Purch Org, Material,

etc) then that's the best way or any standard sugges tions to make this pos sible is also

okay.

Like (0)

Cecilio Cruz II 27-Apr-2011 08:38 (in response to Bijay Kumar Barik)


if you want the freight cost to come automaticall y, you have to find out the unique

conditions with defines the cost. for e.g if the freight varies bas ed on material, plant, etc.once you know that you can find which table suits your need . you can check the

available tables in m /04 . if none of the tables su it your requirement you can create

table in m/03.

if you are using a predefined table, check in access s equences where this table is

defined. otherwise create an access s equence or enter the created table in an existing

access sequence. the lower access number will be accessed first. if you are using 2

tables this will be important. you can do this thro SPRO> purchasing >conditions

once the access is defined enter this in the condition using m/06 and m ake the

condition automatic entry. then remove the condition from pricing s chema and reenter

it. at the same level.

maintain the table using MEK1 for the condition.

when you create the PO the condition value

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Ajit Kumar27-Apr-2011 10:31 (in response to Cecilio Cruz II)


After creating PO,click on analysis & see what schem a has been ass igned.Then goto M/08 &

select the schema seen in PO.Double click & u can s ee the configuration done

Helpful Answer

murugan arumugham 26-Apr-2011 07:55 (in response to Cecilio Cruz II)
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Thanks @Muruguan, I cannot find the Analysis button you were suggesting.

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Cecilio Cruz II 27-Apr-2011 04:28 (in response to murugan arumugham)


Hi,

You can find Analysis button in Conditions TAB of item details in the Purchase Order.

Regards,

Biju K

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Bijay Kumar Barik 02-Jun-2012 09:47 (in response to Cecilio Cruz II)
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Configuration to Add Freight Cost to Purchase O