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Recruitment Pack
Admin Manager - Practice
June2018“Safer London is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.”
1Admin Manager - Practice Recruitment Pack – April 2018
Safer London
We are Safer London, the leading London charity working to prevent and address gang
violence, vulnerability and exploitation among young people. We were born in 2005, set up
with a grant from the Metropolitan Police Authority to support young people at risk of
crime.
HRH The Prince of Wales is Patron of Safer London, and the Metropolitan Police
Commissioner Cressida Dick serves as President.
To date, we have helped 48,000 young people escape violence, exploitation and crime and
turn their lives around.
We believe every young person should be able to live free from exposure to gangs,
exploitation and crime and we put this into action by reaching out to London’s most
vulnerable and exploited young people to prevent them from slipping through the net.
Through our programmes, we:
• can assign a young person a skilled independent advocate who will help them navigate
through services and get access to the legal and professional help they are entitled to;
• deliver 1:1 and group sessions with young people on safety, consent and self-worth, and
equip them with the tools to make a safe transition into adulthood avoiding harm;
• work with schools to improve safeguarding and prevent violence in both the school and
wider community;
• support young people who want to leave or escape from gangs;
• empower parents and carers to nurture young people in these ever-changing technological
times and strengthen family connections;
• provide trained mentors who open and expand young people’s horizons and ambitions;
• help social housing tenants escaping domestic violence relocate and maintain their tenancy;
2Admin Manager - Practice Recruitment Pack – April 2018
• train professionals (including the police), keeping them abreast of new and emerging
threats.
We are continually evolving and innovating – we have to in an ever-changing youth
landscape, with our focus on making London safer for young people.
Our values
We are:
• Changemakers – We bring creativity, passion and innovation to make a lasting difference.
• Inclusive – All that we do recognises and values the diverse experiences of young people.
• Trusted – People trust us because we have a track record of consistent, high quality
delivery.
• Courageous – We are brave, unafraid to challenge, and committed to empowering young
people to stay safe and happy.
• Collaborative – We stand with individuals and organisations who share our vision.
Role Description As Admin Manager – Operations you will support the Director of Operations to fulfil a
number of important tasks, including monitoring Safeguarding concerns and co-ordinating
funding reports to key funders. Alongside this the post holder will lead the co-ordination
and response to complaints within the organisation.
3Admin Manager - Practice Recruitment Pack – April 2018
Responsibilities 1. Support the Director of Operations and wider SLT on a daily basis in a variety of
tasks, such as arranging meetings and events, liaising with operations staff and
communicating with stakeholders.
2. Support the operations team by leading the co-ordination of all major performance
reports to key funders – this will include liaising with delivery and central office staff,
interrogating data and quality assuring the reports to the highest standard to set
deadlines.
3. Support the Director of Operations to monitor and oversee Safeguarding concerns
and responses within the organisation.
4. Lead the organisations co-ordination and response to complaints – including
preparing quarterly reports for the CEO and Trustees.
5. Administer any improvement programmes in place across practice – including
reporting to the CEO and Trustees.
6. Maintain a register of all Safer London’s operational policies and procedures and
advise SLT on revision and reissue deadlines.
4Admin Manager - Practice Recruitment Pack – April 2018
7. Support the Director of Operations in overseeing operational training needs and
maintain accurate training records.
8. Adhere to Safer London policies and procedures at all times.
9. Undertaking other tasks commensurate to this grade.
Person Specification Essential Desirable
Knowledge of Relevant demonstrable experience of supporting Directors and senior managers in a similar role
Managing and responding to complaints within a similar charity settingFull cost recovery principals and the application of such principles to funding bids
Experience of Developing and mobilising processes and procedures across multiple sitesBeing highly organised and able to prioritise competing demands from a variety of stakeholders – including service usersLiaising with a variety of stakeholders including young people and Trustees.
Skills Excellent communication and negotiation skills - with high level report writing skillsIT literate (Excel, Word etc.) and experience of establishing and using databasesStrong communications skills
Other Practical understanding of diversity and experience of applying its principles in the workplace.
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Terms of EmploymentPlace of work Currently based at the charity’s office in Southwark
Salary Circa £30,000
Reporting to Director of Operations
Hours of work This is a full-time post – working 37.5 hours per week. Flexible working is available.
Benefits Safer London offers 28 days annual leave per year - 3 days to be taken when the office closes between Christmas and New Year.
We offer an auto-enrol pension scheme, child care vouchers and other employee benefits.
We are looking within the next 12 months to review our pay and reward offer to ensure we are competitive and are an employer of choice within the sector.
6Admin Manager - Practice Recruitment Pack – April 2018
How to applyClosing date 12 noon – 22nd June 2018
Interviews 28th June 2018
Safer London is committed to actively opposing all forms of unlawful and unfair discrimination and will provide reasonable adjustments to all stages of our recruitment and selection procedures in accordance with the Equality Act 2010. If you require an alternative method of submitting an application, please contact [email protected].
If you have been shortlisted for interview, you will be contacted within two weeks of the closing date. If you do not hear from us within two weeks then unfortunately you have not been shortlisted.
7Admin Manager - Practice Recruitment Pack – April 2018
Application Form
Title of post applied for:(As shown on the job advert)
Please write clearly in black ink or type.
Confidential
1. PERSONAL DETAILS
Surname: Forenames:
Former surnames if different:
Preferred title (Dr, Mr, Mrs, Ms, Miss etc):
Address:
Tel No (home):
Tel No (business):
Tel No (mobile):
<Town> <Post Code> Fax No:
E-Mail address: Nat. Insurance No:
Nationality: If you are not a British passport holder or a European Citizen, or you do not have the permanent right to remain in the UK, you will require a work permit.
Do you need a work permit to be employed in the UK?
Yes
No
If you already have a work permit, when does it expire?
(Please note that your current work permit may not be valid for this post.)
Where did you learn of the post?
2. EDUCATION AND PROFESSIONAL QUALIFICATIONS
(Original documents as proof of qualification will be required at interview.)
Secondary School / College / University
Dates Examinations taken Date ResultFrom To
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Professional Qualifications currently held: how obtained, grade and date
Other relevant Educational or Training Courses, with dates
3. PRESENT POST
Title of Post: Salary/Grade:
Name of Employer: Business of Employer:
Address:
Date Commenced:
Date Ended (if applicable):
9Admin Manager - Practice Recruitment Pack – April 2018
Please outline your responsibilities, to whom you are responsible and
staff responsible to you (if applicable):
Reason for leaving or wishing to leave:
Period of notice required to terminate present employment:
Please notify us of any dates you not are available for interview:
10Admin Manager - Practice Recruitment Pack – April 2018
4. PREVIOUS EMPLOYMENT – Please continue on a separate sheet if necessary
Name and Address of Employers Position held Dates Reason for
leavingFinal salaryFrom To
Description of duties:
Description of duties:
Description of duties:
Description of duties:
Description of duties:
11Admin Manager - Practice Recruitment Pack – April 2018
5. SUPPORTING STATEMENT.
Please use the headings as shown in the Person Specification to detail how your skills, abilities, knowledge and experience are relevant to this job. Please provide examples to demonstrate how you meet each relevant point in the person specification.
12Admin Manager - Practice Recruitment Pack – April 2018
6. OTHER INFORMATION
What activities outside work interest you? (State any positions held you consider relevant.)
Do you hold a current driving licence? Yes No Do you own a car? Yes
If selected for interview, do you require any assistance or adaptations to help you to attend?
Please give details
7. REFERENCES
Please supply at least two professional references, one of whom should be your current or last employer.
You need to provide referee details to cover the last FIVE years of employment/study .
If you need to provide more than two referees to cover the last five years, please give their details below (beneath the declaration)
13Admin Manager - Practice Recruitment Pack – April 2018
If you have any gaps in employment/study in the last five years please explain the reason for this below (beneath the declaration)
Referee 1 Referee 2Title (Mr, Mrs etc): Title (Mr, Mrs etc):
Full Name: Full Name:
Job Title: Job Title:
Organisation: Organisation:
Address:
Address:
Tel No: Tel No:
E-mail address: E-mail address:
Fax No: Fax No:
Please state if we may obtain this reference prior to interview.
Yes No
Please state if we may obtain this reference prior to interview.
8. DECLARATION
I declare that the information given in this application form is true and complete.
I understand that if I have given any misleading information on this form or made any
omissions, this will be sufficient grounds for terminating my employment.
Signature: Date:
Name:
The information provided by you on this form as an applicant will be stored either on paper records or a computer system in accordance with the Data Protection Act 1998 and will be processed solely in connection with recruitment.
Please complete this form and e-mail to:
14Admin Manager - Practice Recruitment Pack – April 2018
Diversity Monitoring Form (Confidential)Safer London recognises and actively promotes the benefit of a diverse workforce and is committed to treating all employees and volunteers with dignity and respect regardless of race, gender, disability, sexual orientation, religion or belief. We therefore welcome application from all sections of the community.
Name
Date of Birth
Gender Male Female Prefer to self-describe
Disabilities
Do you consider yourself to have a disability? Yes No Prefer Not to Say
15Admin Manager - Practice Recruitment Pack – April 2018
If you require any adjustments to the recruitment process, please outline below & continue overleaf
Ethnic Origin - I would describe my ethnic origin as (please tick box in appropriate category) :
White English, Northern Irish British, Welsh, Scottish
Irish Gypsy or Irish Traveller
Other white *
Black or Black British
Black Caribbean
Black African
Other Black background *
Mixed White & Black Caribbean
White & Black African
White & Asian
Other mixed background *
Asian orAsian British
Indian Pakistani Bangladeshi
Other Asian background *
Other ethnic group Chinese Arab Any Other *
* Please specify ………………………………………………………………………………
Prefer Not to Say
Religion
No Religion Christian (all Christian Denominations) Buddhist Hindu Jewish
Muslim Sikh Other Religion Prefer Not to Say
Prefer to Self-Describe
Sexual Orientation
Heterosexual/Straight Gay Woman/Lesbian Gay Man Bi-sexual
Prefer Not to Say Prefer to Self-Describe
16Admin Manager - Practice Recruitment Pack – April 2018
Criminal Convictions FormSafer London is committed to employing a diverse workforce and ensuring equal opportunities for all. Since all staff working or volunteering for Safer London may at some point come into contact with vulnerable adults and children we have a policy that everybody should be checked by the Disclosure and Barring Service (DBS) – previously known as CRB. All posts, whether paid or voluntary, are exempt from the Rehabilitation of Offenders Act (1974) and so all criminal convictions, including those considered as spent need to be disclosed.
Please complete the form below and return it in a separate envelope marked “Confidential – DBS”. Please remember to include your name on the front of the envelope. This will only be opened if we are considering making you an offer of employment or inviting you to join our volunteer Skills Bank. All other unopened envelopes will be destroyed.
Having a criminal conviction will not necessarily exclude applicants but may need to be taken into consideration depending on the post.
17Admin Manager - Practice Recruitment Pack – April 2018
If you have any questions about completing the form, please contact Eileen Connelly in confidence on 020 7021 0301.
REHABILITATION OF OFFENDERS ACT 1974
The post for which you are applying carries exempt status under the provisions of the Act regarding “spent” convictions. You are therefore required to declare below any convictions (including bind-overs and cautions) you have had regardless of whether or not the time limit has elapsed.
Have you ever been convicted of a criminal offence or received a caution, reprimand or warning? Yes No
Are there any alleged offences outstanding against you?
Yes No
If YES to either, please give details below. Failure to disclose any information relating to criminal convictions may disqualify your application or result in dismissal without notice.
Details:
I declare that the information given both on this form and the attached equal opportunities monitoring form is true and correct. I understand that any false or misleading information, or omissions of information concerning canvassing or criminal convictions, may disqualify my application or may render my Contract of Employment, if I am appointed, liable to termination.
Data Protection:
If I accept employment with Safer London, I consent to my personal information being held by the organisation for the administration of my Contract of Employment.
Signed: Date:
Name:
18Admin Manager - Practice Recruitment Pack – April 2018