Meeting Planning Simplified

Services Provided• Site Selection & Contract Negotiation

• Conference Management

• Housing Management

• Registration Services

• Strategic Meeting Management

Site Selection & Contract Negotiation

We book thousands of events worldwide each year and have built solid international industry relationships. These partnerships are most beneficial when it comes time to negotiate your program. We offer great value because hotels compensate us directly. Therefore, our site selection services are at no cost to you. Our value includes;

• Single Point of Contact• Site Inspection Assistance• Comprehensive Analysis• Savvy Negotiators• Worldwide Representation• Extensive Product Knowledge

ConferenceDirect Difference

1. Pre-negotiated Standardized Contracts2. Cost Savings Reports3. Extensive Buying Intelligence4. Broad Range of Hotel Brands5. Comprehensive Site Selection Analysis6. Customer History Form

Pre-negotiated Standardized Contracts

What most people don’t realize is that there are over 60 negotiable terms in a hotel contract. We have negotiated contracts with participating hotel chains to secure the most favorable terms possible.

• No Add-On Clause• Favorable Attrition Clauses• Pre & Post Group Room Rates• Special Cancellation Terms• Group Rates after Cut-Off Date

• Proprietary Pricing Intelligence Database

• Contract Terms of More Than 60,000 Events

• New Meeting Booked Every 15 Minutes

• More Than 9,800 New Events Added Each Year

Extensive Pricing Intelligence

There are 150,000+ hotels globally, and because we’re truly independent, we represent all of them.

This gives you a diverse and comprehensive set of options when it comes to choosing the best venue for your event.

Broad Range of Hotel Brands and Partnerships

Site Selection Analysis

RESEARCHED – AVAILABLE

Doubletree Hotel Atlanta-Buckhead Atlanta, Georgia Guest Rooms: 230

Dates Available 9/24/2014 - 9/26/2014, 1st Option · Single Rate: $139.00 · Double Rate: $139.00 Additional Room Rate Information · Additional Person Fee: No Charge · Occupancy Tax: 8 % · Room Tax: 7 % · High Speed Internet: $9.95 / 24 hrs. · 800 Call Charges: $.10 / min. after 1 hr.

Function Space · Can you accommodate all of the meeting space requirements? Yes Function Space Comments · Meeting space is no charge based on your scheduled F & B. I can secure for a 24 hold as well.

F&B · Avg. Continental Breakfast: $13.95 · Avg. Buffet Breakfast: $16.95 · Avg. Lunch: $24.00 · Avg. Dinner: $35.00 · AM Break: $7.50 · PM Break: $7.50 · Service Charge Food & Beverage: 21 % · Additional Tax: 8 % F&B Comments · No food & beverage minimum.

Distance to Airport 25 Minutes from Hartsfield Airport Features and Amenities · Pool On-Site - Not Available · Airport Shuttle Fee: $36.00 Roundtrip · Self Parking Fee: $15.00 Per Night · Valet Parking Fee: $19.00 Per Night · Health Club/Fitness Center: No Charge · Taxi Fare: $45. One Way

(Report Continued)

Comprehensive Site Selection Analysis in easy to read formats

Strength in Numbers9,827 Meetings Booked

December 2014 (23% increase over 2013)

3,637,219 Room Nights Booked December 2014

(37% increase over 2013)

2012 2013 20140

100020003000400050006000700080009000

10000

2012 2013 20140

500000

1000000

1500000

2000000

2500000

3000000

3500000

4000000

Room Nights Booked by Hotel Brand – December 2014

Marriott 24.9%

Hilton 19.6%

Independent 18.0%

Starwood 12.0%

Hyatt 10.6%

InterContinental 6.2%

Omni 2.9%

FRHI 1.2%

Wyndham 1.0%

Disney 0.9%

Loews 0.6%

RitzCarlton 0.6%

Size of Meetings 2014

80%

10%

10%

25 -499 500 - 999 1000+

Our Customers Say it Best…In Their Own Words

“The value of working with ConferenceDirect is without measure. In addition to being able to leverage their buying power for better pricing, they make the hotel contract and negotiation process so much easier. I view their staff as an extension of mine. Customer service, financial gains, and making my job easier – how could I go wrong?”

Synergos, An Association Management Company

Lisa’s Clients Say…• “Working with Lisa has been

great. She is detailed oriented. She takes the time to listen to her clients needs. She was very effective in negotiations for our most recent meeting and we plan on continuing to use her services for future business meetings. Lisa is very professional and we appreciated her follow up.”

Shari Becker, Registered Dental Assistant at Snow Dental Care

• “As LT. Governor of Toastmasters District 57, I worked with Lisa and booked two large Regional Toastmasters Conferences. We were able to collaborate to get the best rates for our events. Lisa is very knowledgeable about hospitality services and negotiated better rates than I could have myself. She even went the extra mile and volunteered to her time to be a facilitator and oversee the event. I am looking forward to working with her on future events as she is both fun and professional. Highly recommended.”

Teri McDonald, Strategic Business Operations, Team Orchestrator, Speaker

Let’s get started

Lisa JarvisGlobal Account Executive & Site Selection

SpecialistConferenceDirect

4248 Sherwood Ct.Concord, CA 94521

Mobile: (925) 890-9724Land: (925)-288-1443

Email: lisa.jarvis@conferencedirect.com

Meeting Planning Simplified

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