Conference 2020 Liveable to Loveable Cities

20th ICTCConference 2020

14 -16 October 2020Parramatta, NSW

Liveable to Loveable Cities

Sponsorship+ ExhibitionPROSPECTUS

20th International Cities, Town Centres &

CommunitiesConference

ictcsociety.org/ictc2020

ABOUT THE EVENT

Join us in Parramatta, Sydney as we celebrate 20 yearsof the International Cities, Town Centres & Communities(ICTC) Conference from 14 – 16 October 2020. The 20th Anniversary Conference is our chance toreflect on where we have come from and the futuredirection of our cities, town centres and communities. This is the perfect forum for you to engage withattendees and showcase your organisation's offeringswhilst they’re in the mindset of exploring newopportunities and ideas. Your organisation will benefitsignificantly from constant exposure to a relevant andinfluential audience in a relaxed environment, awayfrom the competition of everyday distractions.

YOUR RETURN ON

INVESTMENT

The ICTC Conference is the industry’s most significantmust attend event for key decision makers whomanage and plan cities and town centres. With over400 high profile delegates planned for attendance atthis event, your reach to the right audience in the leadup to the event, as well as at the event, maximises yourvalue for money and return on your investment. The ICTC Society has over 12,000 global contacts andsocial media connections, providing an excellentopportunity to promote your project, organisation orservice directly to our target audience. The Conferencemarketing campaign includes direct marketing, onlinecampaigns and print media.

20th International Cities, Town Centres & Communities Conference 02

TARGET AUDIENCE

The 2020 ICTC Conference is a true-cross disciplinary event that brings together townand city decision-makers with global specialists to discuss and present practical andinnovative solutions. Over 400 senior participants are expected to attend this event comprising:

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73%

A C A D E M I C S

14%L O C A L , S T A T E + F E D E R A LG O V E R N M E N T

M A I N S T R E E T B U S I N E S S E S+ C O M M U N I T I E S

5%

P R I V A T E F I R M S A N DC O N S U L T A N T S

5%I N D U S T R Y G R O U P S +B U S I N E S S A S S O C I A T I O N S

3%

ATTENDEE

INTERESTS

Planning + Urban DesignEconomic Development + TourismPlacemaking + Community EngagementCity Technology + Smart CitiesCommunity Safety + LightingArchitecture + Green SpacesRetail + Town Centres + Main StreetsInfrastructure + TransportEnvironment + Sustainability + EnergyDemography + Future TrendsEngineering + SurveyingDevelopment + Property

*Figures based on 2018 & 2019 ICTC Conferences

20th International Cities, Town Centres & Communities Conference

NSW42%

VIC24.7%

QLD10.5%

WA8.6%

Overseas6.2%

SA3.7%

NT2.5%

REPRESENTING

LOCATIONS

DELEGATE SATISFACTION

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W I L L A T T E N DA G A I N I N 2 0 2 0

L E A R N TS O M E T H I N G N E W

D O W N L O A D E D T H EC O N F E R E N C E A P P


86%94%

96%97%

R A T E D T H EP R O G R A M T O B EG O O D O R G R E A T

92%

R A T E D K E Y N O T E SS P E A K E R S T O B EG O O D O R G R E A T

98%

M A D E N E WW O R T H W H I L E

C O N T A C T S A N DC O N N E C T I O N S

"Great Cities have great public spaceswhere people want to be. ICTC contributesto growing awareness of the importanceof desirable public places." Alan Haselden, The Hills Shire Council.

THE ICTC SOCIETY

International Cities, Town Centres &Communities Society is facilitatingchange and world best practices in theplanning, development and managementof cities, towns and communities.

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Assist cities, towns and communities to be as environmentally, socially &economically sustainable as possible.Bring together the required visionary professionals to discuss the challenges ofreplacing sprawl with compact environmentally, socially and economicallyacceptable environments. Enhance the quality of life of inhabitants of cities, towns & communities.Facilitate world best practices in the planning, development and management ofcities, towns and communities and particularly the planning, development andmanagement of public spaces and infrastructure.

The International Cities Town Centres and Communities (ICTC) Society aims to:


WHY SPONSOR AND EXHIBIT?

Launch your new product or servicewith a high-profile captive audience -all in the one location.Mix informally with a broad spectrumof industry professionals from aroundthe world.Demonstrate your commitment andsupport towards creating andsustaining liveable and innovativetowns and cities in Australia.

Access key town/city decision makerswho are there to learn about latestindustry innovations.Raise your industry profile and extendyour reach globally to valuable targetmarkets before, during and after theevent.Consolidate corporate relationshipsand expose your staff to key markets

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WHAT ARE ICTC ATTENDEES

LOOKING FOR?

Parks + Playgrounds + PetsLighting+ Safety + SignageStreetscape + Furniture Public ArtSmart Parking + Mapping Virtual/Augmented RealityDigital Technologies + Data ServicesAccessibility + Design ServicesMarketing + Pop-Up ToolsCommunity Engagement ServicesRoads, Infrastructure + ConstructionVehicles -Autonomous, E-Scooters &E-bikesAdvisory Services

There is such a broad spectrum ofproducts and services making cities andtown centres move liveable and loveable.We have captured just some of theproduct and service categoriesdelegates will be looking for below:


Full Page Half Page Half Page Half Page

Full Page Half Page Half Page Half Page

Blog Story Field Trip Listing

SPONSORSHIP PACKAGES

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$9,950

EVENTPARTNER

Exclusive Naming Rights

Company name and logo on all eventliterature

Acknowledgement at the opening andclosing ceremonies

Logo and URL to appear on the eventwebsite

Advertisement banner on theconference website

Logo to appear on title slides

Logo printed on name badges

Logo printed on delegate satchel ordrink bottle(one colour)


$5,950

GOLDPARTNER

$4,950

FIELDTRIP

$4,750

EVENTAPP

RECOGNITION

ADVERTISING

EXHIBITION

REGISTRATION

Full Registration to the Conference

Networking Function Ticket

Trade stand (2m x 1m - upgrades available)

Advert in the Registration Brochure

Advert in the Conference Handbook

Advert in the App

Virtual Satchel Insert (maximum 1MB file)

Additional Advertising

Single Single Single

Four Two One Two

Four Two One Two

Full Page Quarter Page Half Page

Quarter Page Full Page Half Page


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$3,950

REGISTRATIONBROCHURE


Prominent branding for exclusive item Company name and logo on all eventliterature




$3,250

NETWORKINGFUNCTION

$3,950

CONFERENCEHANDBOOK

RECOGNITION

ADVERTISING

REGISTRATION





Virtual Satchel Insert(maximum 1MB file)

Two Two One

Two Two Four

Half Page Quarter Page Quarter Page

Half Page Quarter Page Quarter Page


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$3,450

KEYNOTE SPEAKER


Company name and logo on all eventliterature




$1,950

WELLNESSMEAL BREAK

$1,950

CONCURRENTSESSION

RECOGNITION

ADVERTISING

REGISTRATION





Virtual Satchel Insert(maximum 1MB file)

One One One

One One One

One Speaker One Session One Break

Virtual Satchel InsertIn an effort to hold a sustainable event, the virtual satchel insert is an alternative to providingprinted flyers to delegates at the conference. The virtual satchel will be available on theconference website pre and post event and also via the conference app. Drink Bottles and SatchelsTo continue with our sustainability focus and to reduce waste, it is intended each delegate willbe supplied with a sponsor branded drink bottle to refill throughout the event and use beyondthe event or a reusable satchel. Wellness Meal BreakHaving healthy meals available is extremely important to delegates. Be associated with creatinga healthy lifestyle as the Wellness Meal Break Sponsor. The break will include the service ofhealthier menu options and a wellness activity.

EXHIBITION PACKAGES

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Exhibition Stand including clothed table and 2 chairs Fascia signage Spotlight and power board Logo and URL to appear on the event website Logo and company profile in the Conference Handbook Logo and company profile in the Conference App Registration to the Conference Option to purchase an additional registration for $695


SINGLESTANDINCLUSIONS

PACKAGE OPTIONS

DOUBLESTAND

$2,400 10% discount $2,0002m x 1m on 2 single 2m x 1m space stands

One Two One

One Two One

One Two One

SPACEONLY

Standard Stand Stand Upgrade - for those that need a little more space Booth Upgrade - for those wanting to make an impact

$2,595 3m x 1m

$2,795 10% discount3m x 2m on 2 single booths

Standard Stand Stand Upgrade Booth Upgrade

ADVERTISING

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The opportunity exists for you to advertise in the Registration Brochure, ConferenceHandbook, online or in the delegate satchel. All delegates receive a satchel uponregistration at the Conference. Each insert is not to exceed 4 pages or be larger thanA4 size (sponsor is to provide inserts). AdvertisementVirtual Satchel Insert Website Banner Newsletter Feature Conference Pad & Pen SetAn opportunity exists for an organisation to provide delegates with company brandednote pad and pen sets (sponsor to provide the note pad and pen sets). This packagewill be accepted on a first in basis and is subject to Organising Committee approval.


Full Page: $1,490 | Half Page $790 | Quarter Page $490Exhibitor: $595 | Non-exhibitor: $695$550 for 3 months (728px x 90px)$395 per newsletter. Max 50 words, 1 URL and 1 Photo

All sponsorship, exhibition and advertising prices are in Australian dollars and are GSTinclusive. Packages can be tailored to suit sponsor requirements.

CUSTOM PACKAGES

Once sponsorship and/or exhibition has been booked a tax invoice andconfirmation letter confirming entitlements and deadlines will be sent.

Sponsors will be allocated exhibition stands in the first instance then all otherexhibitors will be allocated stands on a first in, first paid basis.

A limited number of exhibition stands are planned for the exhibition area andwhilst regrettably we may not be able to accommodate all intending exhibitors,our aim is to maximise exhibitor exposure through providing adequate space forall catering in the exhibition area.

BOOKING NOTES

If you are looking for a unique way to promote your business, we welcome theopportunity to discuss your requirements. Opportunities may include a coffee cartstation, a photobooth, massage station, re-charge station or delegate activities. For further information, please contact Sarah Jones, Event Manager: Ph: (+61 7) 3161 5901 Email: [email protected]


A 50% deposit is payable within 21 days of this booking.Balance of payment (50%) is due by 28 August 2020. Note: You may pay 100% ofsponsorship up front if this is preferred.

Contact Name:

Organisation:

Address: Phone: Mobile:

E-mail: I wish to book sponsorship/exhibitor package(s): If exhibiting please list your stand number preferences: 1: 2: 3: Payment method:

EFT paymentICTC Society Inc Westpac The Pines BSB: 034 604 Account No: 21 2843

Cheque payment Should be made out and forwarded to: ICTC Society IncPO Box 224, ASHGROVE WEST, QLD, 4060

Credit Card payment: MasterCard VisaPlease charge my credit card for the amount of $ + 1.87% surchargeCardholder Name: Credit Card Number:

Expiry Date: Verification Number:

Terms and Conditions Sponsorship/Exhibitor

I agree to the payment Terms and Conditions as listed above and in the prospectus andwish to book this package for ICTC Conference 2020.Signature: Date: Name of authorised person:

ICTC 2020 - BOOKING FORM


ABN: 45 175 717 285

SPONSORSHIP + EXHIBITION

TERMS + CONDITIONS

This document contains the standard terms and conditions of participating in ICTC 2020 thatform part of the contract. It should be read in conjunction with the Sponsorship and ExhibitionProspectus. The ContractThe term “Organiser” refers to ICTC Society and includes associations, corporate and governmentbodies who have engaged ICTC Society as their representative.The term “Exhibitor” includes any person, firm, company or corporation and its employees andagents identified in the Application Form or other written request for exhibition space.The term “Sponsor” includes any person, firm, company or corporation and its employees andagents identified in the Application Form or other written request for sponsorship.A “contract” is formed between the Organiser and Exhibitor and/or Sponsor when the Organiseraccepts the signed Application Form and receives 50% of the total owing as a deposit and/or theHost City Nomination Form and initial deposit.The Organiser may cancel the contract at their discretion if the agreed deposit is not receivedwithin 28 days of lodging the Application Form. Additionally, the Organiser reserves the right tocancel the contract by returning the deposit within 28 days of receipt. The ApplicationThe Organiser reserves the right to refuse application or prohibit any Exhibitor and/or Sponsor fromparticipation without assigning a reason for such refusal or prohibition.


1. 2. 3. 4. 5. 6.

Exhibition Obligations and Rights of the OrganiserThe decision of the Organiser is final and decisive on any question not covered in the contract.The Organiser agrees to allocate the Exhibitor an exhibition space as close as possible to theirdesired location.The Organiser reserves the right in unforseen circumstances to amend or alter the exact site of thelocation of the stand and the Exhibitor undertakes to agree to any alteration to the site or thespace re-allocated by the Organiser.The Organiser reserves the right to change the exhibition floor layout if necessary.The Organiser is responsible for the control of the exhibition area only.The Organiser may shorten or lengthen the duration of the exhibition and alter the hours duringwhich the exhibition is open to visitors.The Organiser agrees to provide the Exhibitor with an Exhibitor Kit prior to the exhibition for thepurpose of communicating required actions on the part of the Exhibitor.The Organiser has the right to take action based on verbal or written directions including thosecontained in the Exhibitor Kit. This is to ensure that all laws in connection with the exhibition arecomplied with, to prevent damage to person or property and to maximise the commercial successof the exhibition.The Organiser may refuse without limitation to permit activity within the exhibition or may requirecessation of particular activities at their discretion.The Organiser reserves the right to specify heights of walls and coverings for display areas.

7.8. 9. 10.11.12. 13. 14. 15. 16.


The Organiser reserves the right to disapprove the content and presentation of theExhibition catalogues, acknowledgments, handbills and printed matter with respect to theexhibition.The Organiser may determine the hours during which the Exhibitor will have access to theexhibition venue for the purpose of setting up and dismantling.The Organiser reserves the right to refuse any person including exhibitor staff, representatives,visitors, contractors and/or agents entry to the exhibition if they do not hold a purchased orcomplimentary entry card.The Organiser will specify conditions relating to the movement of goods and displays, prior, duringand after the exhibition.The Organiser will specify any regulations with regard to sound levels including microphones,sound amplification, machine demonstrations and videos. The Exhibitor agrees to abide by these.The Organiser will accept no liability for loss or damage of equipment displayed or used by theExhibitor.The Organiser will arrange for daily cleaning of the aisles outside the exhibition open hours.

17. 18. 19. 20. 21. 22. 23.

Obligations and Rights of the ExhibitorThe Exhibitor must ensure that all accounts are finalised and paid by the start date of theexhibition.The Exhibitor must use allocated space only for the display and promotion of goods and/orservices within the scope of the exhibition.The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition.The Exhibitor must comply with all directions / requests issued by the Organiser including thoseoutlined in the Exhibitor Manual.The Exhibitor must comply with all applicable laws, including laws in relation to occupational health& safety. The Exhibitor will therefore act with care to avoid damage to persons or property in theexhibition.The Exhibitor must ensure the cleanliness and tidiness of their allocated space. Upon theconclusion of the exhibition the Exhibitor will promptly remove all exhibits, tools and other materials.If the Exhibitor fails or refuses to do so, the Organiser will make arrangements for this to be done byan external party at a cost to be paid by the Exhibitor.The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouringexhibitors. This includes blocking or projecting light, impeding or projecting into aisles orneighbouring exhibition space.The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser forapproval prior to the commencement of the exhibition. Exhibitors failing to do so may be deniedaccess to the exhibition to set-up or may be requested to cease building.The Exhibitor is responsible for all items within their allocated exhibition space.The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable ordangerous materials within the exhibition. Written approval must be sought from the Organiser ifflammable or dangerous materials are required for the success of the exhibit.The Exhibitor will not use nails, screws or other fixtures on any part of the premises including wallsand floor unless authorised by the Organiser. In any case all permanent damage will result in theExhibitor paying for all repairs. An invoice will be issued after the event and will be payable within 14days.The Exhibitor agrees to comply with all instructions relating to delivery times. The Exhibitoracknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries.The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lostor damaged prior to the delivery date specified or on return.

24. 25. 26. 27. 28. 29. 30. 31. 32.33. 34. 35.


The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that maycause annoyance to others in the exhibition.The Exhibitor agrees to conduct all business transactions within their allocation exhibition spaceunless otherwise approved by the Organiser. Storage of goodsInstructions regarding storage will be outlined in the Exhibitor Manual distributed prior to theexhibition. Under no circumstances are goods permitted to be stored in public areas. Stand Services and ConstructionOfficial contractors will be appointed by the Organiser to undertake stand construction plus supplyfurniture, electrics, telecoms and IT equipment. This is for insurance and security reasons. All non-official contractors wishing to enter the exhibition are required to produce current Certificates ofCurrency for Insurance, Public Liability and OH&S. Access will be denied without suchdocumentation. Insurance and LiabilityAll Exhibitors must have Public Liability Insurance for the period of the exhibition and must be ableto produce this documentation immediately at the request of the Organiser.Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages,injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable.Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition,if must be clearly understood that the venue, the Organising Committee and the Organiser cannotaccept liability for any loss or damage to property sustained or occasioned from any causewhatsoever.The Organiser shall not be liable for any loss, which the exhibitor may incur as a result of theintervention of any Authority, which prevents the use of the premises or any part thereof in anymanner whatsoever.The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition.Equally the Organiser will not be accountable for the level of commercial activity generated. Payment and CancellationThe Exhibitor has seven (7) days in which to make their final payment when it falls due. After thistime the stand will be available for sale to another company. All deposits paid will automatically beforfeited and NO refund will be made. NO exhibitor shall occupy allocated exhibition space until allmonies owing to the Organiser by the Exhibitor are paid in full.50% of your total exhibition fee must accompany your booking.All outstanding monies must be received by 28 August 2020.Should payment not be received by the due date, the Organisers will release the assigned spaceand any deposits paid will be forfeited.Payments are to be made in Australian dollars by cheque or bank draft. All prices quoted in theprospectus include GST.Payments are to be made payable to: “ICTC Society No 2 Account”, PO Box 2313, BROOKSIDE CENTREQld 4053, AUSTRALIAIn the event that the Exhibitor fails to occupy their allocated exhibition space by the advertisedopening time, the Organiser is authorised to occupy this space in any manner deemed to be in thebest interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Termsand Conditions of Contract and will not be eligible for a refund.

36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46.47.48. 49. 50. 51.


In exceptional circumstances the Organiser will consider Exhibitor cancellation; but only if thefollowing conditions are complied with:a. The request for cancellation is submitted in writing.b. The request is received at least six (6) months prior to the exhibition.c. The Organiser is able to re-let the cancelled space in its entirety.d. The reason for the cancellation is, in the opinion of the Organiser, well founded. This excludesbankruptcy, liquidation & receivership.53. The Exhibitor accepts that upon cancellation 25% of the total contracted cost to exhibit will beretained by the Organiser. If cancellation occurs prior to the first payment the Exhibitor will beinvoiced and required to pay this amount within a period of 30 days. If cancellation occurs withinsix (6) months of the commencement of the exhibition, 50% of the contracted cost to exhibit willbe retained by the Organiser. If cancellation occurs within three (3) months of thecommencement of the exhibition, 100% of the contracted cost to exhibit will be retained by theOrganiser.

52. 53.

Sponsorship Payment and Cancellation 50% of your total sponsorship fee must accompany your booking (excluding host city sponsors).All outstanding monies must be received by 28 August 2020.Should payment not be received by the due date, the Organisers will release the assigned spaceand any deposits paid will be forfeited.Payments are to be made in Australian dollars by cheque or bank draft. All prices quoted in theprospectus include GST.Payments are to be made payable to: “ICTC Society No 2 Account”, PO Box 2313, Brookside CentreQld 4053, AUSTRALIAYour cancellation must be advised in writing.The Sponsor accepts that upon cancellation 25% of the total contracted cost to sponsor will beretained by the Organiser. If cancellation occurs prior to the first payment the Sponsor will beinvoiced and required to pay this amount within a period of 30 days. If cancellation occurs withinsix (6) months of the commencement of the event, 50% of the contracted cost to sponsor will beretained by the Organiser. If cancellation occurs within three (3) months of the commencement ofthe exhibition, 100% of the contracted cost to sponsor will be retained by the Organiser. The information contained in this prospectus is correct at the time of publication. The committeereserves the right to change any part of the prospectus.

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Documents

Conference 2020 Liveable to Loveable Cities