Concept of Evaluated Receipt Settlement (ERS) in SAP R3 4.7 Version

Concept of Evaluated Receipt Settlement (ERS) in SAP R/3 4.7 Version

Applies to: SAP R/3 4.7 Version

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Summary In this article I have mentioned the concept of Evaluated receipt settlement and also highlighted the configuration required for activating ERS in SAP.

Author: Indraneel Mukherjee

Company: CapGemini India

Created on: 29 June 2009

Author Bio I have taken a great interest in the contribution of SDN and since not much research and material is available on site in SAP-AFS hence I have decided to contribute it based on my experience and skill.

Currently I am working for Capgemini, India and I have experience in various organizations like Reliance, Infocomm, Accenture, IBM, etc.

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Table of Contents Evaluated Receipt Settlement (ERS) .................................................................................................................3 Process Flow ......................................................................................................................................................3 Configuration Path ..............................................................................................................................................5 Related Content..................................................................................................................................................8 Disclaimer and Liability Notice............................................................................................................................9



Evaluated Receipt Settlement (ERS) ERS allows settlement of goods receipt without receiving actual invoice from vendors. Thus through this functionality system can generate the corresponding invoices and post them and hence a vendor invoice is no longer required. Basically based on price maintained in purchase order and quantity captured during goods receipt system determines the invoice amount.

Process Flow The goods receipt transaction also creates an entry in the “ERS” (EKRS) table. The ERS program (RMMR01RS) reads this “ERS” table and automatically generates the respective invoice documents. The system will automatically set the ERS flag in the purchase order line items if the vendor is subject to ERS and the purchasing info record has not been flagged to disallow ERS.The ERS indicator can be removed for any particular line item in the PO.The ERS program allows you to determine which transactions to process and requires you to determine the document selection and processing mode.

Prerequisites:

• Flagging the vendor in the vendor master record as being subject to ERS : In purchasing view of vendor master there is check box of AutoevalGRsetm Del and AutoevalGRsetm Ret. If you will select these two check box in Vendor master, the vendor become a ERS vendor and if you will not select these check box, the vendor will be Non ERS.



• Flagging a purchasing information record as being non-ERS (this can be done only if the vendor is subject to ERS)

• Following are the invoice criteria based on which a invoice under ERS can be generated :

o Per vendor

o Per purchase order

o Per order item

o Per goods receipt document (only if goods-receipt-based invoice verification has been defined)



Configuration Path 1) SPRO Materials Management Logistic Invoice Verification Evaluated Receipt Settlement Specify Automatic Settlement of Planned delivery Costs.

We need to maintain company code / Purchase Organization / Freight Vendor and need to on the check box, so that while running ERS, planned delivery cost maintained in Purchase Order get settled.

2) SPRO Materials Management Logistic Invoice Verification Evaluated Receipt Settlement ERS Invoice Numbering Create Number Group

3) SPRO Materials Management Logistic Invoice Verification Evaluated Receipt Settlement ERS Invoice Numbering Create ERS Number Range






4) SPRO Materials Management Logistic Invoice Verification Message Determination pe

output type. From this activity we need to assign .

5) MRRL is the Tcode and by executing we will get list of receipt cover in ERS.If we need to settle Delivery cost then on the check box Settle Goods Item + Planned Delivery Costs.

Logistics Materials Management Logistic Invoice Verification Automatic Settlement Evaluated Receipt Settlement

Once ERS run has been completed a processing log can be generated which indicate status of transaction carried out during the run.If any transaction failed a log is maintained and system also display possible reason of failure, we may further investigate based on reason display correct the discrepancy and again carry out the run to get ERS.

Maintain Message Ty

For invoice printing / transmitting it is mandatory to assignform and out put determination of Invoice generated out from ERS



Related Content Forum on ERP - Logistics Materials Management (MM)

• Forums – SAP Material Management – Vendor Master

• Forums – SAP Material Management – Purchase Order

• Forums – SAP Material Management – Info Record



8BDisclaimer and Liability Notice 9BThis document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade.

10BSAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk.

11BSAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document.

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Concept of Evaluated Receipt Settlement (ERS) in SAP R3 4.7 Version