Computer Skills Study Guide

Computer SkillsStudy GuideObjective 1.00Digital LiteracyWhat are the parts of the computer?What are the functions and components of operating systems, programs, and networks?What are the uses and features of the Internet and the World Wide Web?What are the methods of online communication?What are the threats to your computer?What are the guidelines for protecting your computer and family from online predators?What are some terms related to email?Parts of the ComputerInput devices:keyboardMouseScannerOutput devicesPrinterMonitorSpeakers/headphonesProcessing:CPU (central processing unit, The brains)Storage devicesFloppy disksHard drive (internal drive)USB

Not all input devices or storage devices are listed here. Can you name others?Words Located Within the Test QuestionsDepressDefaultOmitNetiquetteUnsolicitedModeratedMonitorYelling (in emails)KeyThe CopyStrikeIf the word is in ALL CAPS AND BOLD in a question that means what?

Software: Operating System and ApplicationWindows (operating system)Without an operating system, such as Windows, you would not see all the wonderful icons. It would be difficult for you to access your programs. Programs/Apps (application)You install various programs on your computer so that it is a valuable tool. Ex: without a word processing software like Microsoft Word, you would find it difficult to type a academic report (a report for school).What tells the computer what to do?Peripheral DevicesAny type of hardware that can be attached to your computer.Examples:PrinterSpeakersScannerMouseJoystick

Peripheral Devices are also what?Storage Devices

Notice the similarities between the zip disk and the floppy disk.Notice the similarities between the zip drive and the floppy drive.Side Note:The Zip Disk will never be shown in the pictures or figures on test questions.This is a CDThe MouseWhat are the three basic uses of the mouse?Remember, the mouse controls the computer.What type of device is the mouse?

What type of copy does the Monitor and Printer Produce?The monitor produces a _____________ copy.The printer produces a ______________ copy.

Research on the InternetTwo basic tools used to find information:Search enginesUsed to search for keywordsGoogle and search for PresidentsSubject directoriesUsed to find specialized topicsGo into list of internal directories then search a specific term10Types of Search EnginesMultimedia Search EnginesUsed to find graphics, video clips, animation, and MP3 music files.Meta Search EnginesSearch several major search engines at one time.Individual Search Engine Provides the highest volume of results most broadPutting in a key word11What are the methods of online communication?BloggingPodcastsEmailChat RoomsSkype

What are the differences or similarities of these? Can you identify them for their unique qualities? What makes a chat room safe?

What are the threats to your computer?Malicious CodeVirusesTrojan horseMalwareSpywareWorms

Step 1: Use an Internet firewallMake sure your computer is protected by a firewall. There are FOUR important steps to keeping your computer secure!Step 2: Update your operating system regularlyYou should set to automatically update when updates are available. Avoiding Malicious CodeStep 3: Use antivirus software and update it regularlyStep 4: Use anti-spyware software & update it regularlyAn anti-spyware program can ensure you dont have programs operating without your knowledge.

14What are the guidelines for protecting your computer and family from online predators?What do you do if you are being bullied?What do you do if someone has hacked your account?How do prevent these threats from taking place?What should you do if you come across inappropriate material while searching on the internet?DONT REPLYEXIT IMMEDIATELYCONTACT YOUR INTERNET SERVICE PROVIDERINSTALL A FIREWALLDONT SAY ANYTHING YOU WOULD NOT SAY TO THE PERSONS FACEINSTALL SECURITY SOFTWARECONTACT LOCAL LAW ENFORCEMENT IGNORE THE SENDERObjective 3.00 Spreadsheet BasicsWhat formatting options are used in spreadsheets and why?What operations and formulas are commonly used in spreadsheets? Why?What results are produced by the operations and formula?What does a formula begin with?How does a correctly written or keyed formula look?The vertical lines in a spreadsheet are?The horizontal lines in a spreadsheet are?The workbook allows you to do what?Objective 3.00 Spreadsheet BasicsWhat is Wrap Text? What is the purpose of wrapping text in a spreadsheet?Define Merge. Why would you need to merge cells in spreadsheet?Define Indent. What is the purpose of indenting?What is Sorting?What is the purpose of Freeze Pane?Fill Series is used when__________?What is Linking and Embedding?Differentiate between Labels and Values.Define Alignment. How do you Align? Where are the alignment tools located on the tool bar?

Cell Range:A4:A16 refers to a group of adjacent cellsA Range is a group/block of cells.example: A6:E16 refers to a range of cells in a specific spreadsheet.

Cell Address: a specific locationCell A4 = Cell address It is the Column letter and Row number. The cell address is also called the cell reference.

Formatting options used in spreadsheets are:Cells can be formatted a variety of ways. The most common are:Currency(money)PercentNumbers with or without decimalsYou can align the text in the cells centering both vertically and horizontally, and you can wrap text.Changing column width and row height allows you to see all of the data entered into a particular cell or enhances the appearance of the spreadsheet.

Common operations used in spreadsheets are:The mathematical operators are located on your numeric keypad. They are: + used for addition- used for subtraction* used for multiplication/ used for divisionTo alert the computer that you want it to perform math, you begin your formula with the = sign.Formulas can be written so that the computer performs a particular task.Common formulas and functions used in spreadsheets are:Formulas vs. functionsTo add the formula below could be used=b5+b6 This formula will add the 2 numbers that appear in those cells and produce the answer in the cell in which the formula sits.To add using a function you would use=SUM(b5:b6)This function will also add the 2 numbers in the range of cells and produce an answer in the cell in which the function sits.

The most commonly used functions are:SUM Adds all the numbers in a range of cellsAVERAGEReturns the average or mean, of the set of dateMIN (minimum)Returns (finds) the smallest value in a set of values.MAX (maximum)Returns (finds) the largest value in a set of values.=SUM(B3:G3)=AVERAGE(B3:G3)=MIN(B3:G3)=MAX(B3:G3)Function or operation the computer will performCell range where the data is locatedDesign Principles5.01 Understand business publications Slide 223.02 Design Principles revised 9/24/0922 Slide 23Six Principles of DesignBalanceProximity/unityAlignment Repetition/consistencyContrast White space3.02 Design Principles revised 9/24/0923Balance Slide 24Graphics dont overpower textPage is not too heavy on one side or the othersuch as, putting matching text boxes at the top and bottom of a publication3.02 Design Principles revised 9/24/0924 Slide 25Proximity/UnityDistance between elements on a pageWhere pictures and words are placedUsed to demonstrate a relationship or a lack of relationship between elementssuch as, you must put captions (text) next to the related photograph

3.02 Design Principles revised 9/24/0925 Slide 26AlignmentJustification of elementsRelated items should be justified the same to emphasize their relationship to each othersuch as, the text giving the location, date, time, and cost of an event are all CENTERED on a flyer

3.02 Design Principles revised 9/24/0926 Slide 27Repetition/ConsistencyConsistent pattern of font and color schemes and graphic types; repeated fonts, color schemes, or graphicsSpecific font, size, and style for headings, subheadings, and body text.Do not mix photographic images or digital and cartoon images on the same page.

Scheme - a planned combination of elements, such as a combination of font styles and sizes

3.02 Design Principles revised 9/24/0927Repetition/Consistency (continued)Scheme examples:In a publication:all the Headings are keyed in 14 pt. Arial font andthe Body is keyed in 12 pt. Times New Roman fontor all the text is in the same font type/styleThe graphics that are used all relate to the topic of the publication

Slide 28 Slide 29Contrastthe use of color and size to emphasize the most important elements on a pagefor example:Use black font on a light pink colored pageUse white font on black paperUse light gray on dark blue

3.02 Design Principles revised 9/24/0929 Slide 30White SpaceWhite space is: blank or negative space on a pageUsed to give the readers eyes a breakUsed to focus the readers attention on important detailsWhite Space does not have to be whiteExamples of White Space:Using wide margins to create white spaceAn example of poor use of white space: putting text boxes in the margins of a publication3.02 Design Principles revised 9/24/0930Link to publisher examplesMore information regarding the 6 Principles of Design with exampleshttp://desktoppub.about.com/cs/basic/g/principles.htm

The Five Publications

Letter HeadFlyerState Soccer PlayoffsLake Norman HS

November 15, 2009Asheville, NC7:00 pm

Pay $10 to ride the bus

Business Card

Newsletter

Brochure

The Five PublicationsThe Purpose of this publication is:

Brochure-To educate, inform or advertise about a specific topic

Flyer-To advertise/communicate information about a one-time upcoming event

Business Card - To identify and provide contact information for a business or individual.

Letterhead - To identify and provide contact information for a business or individual. The phrase letterhead stationery implies the use of a heading at the top and sometimes also at the bottom of a letter.

Newsletter-To provide informational updates to a specific club, group, or organization on a regular basis weekly, monthly, quarterly

Word Processing and FormattingParagraph FormattingWhat are the three types of paragraphs?

Example:XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXExample:XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Example:

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXWord Processing and FormattingWhat are the Operational Keys?Whats the difference between Formatting and Editing?What color is the line under the words when there is a:Spelling Error?Grammatical Error?Word Processing and FormattingSpacingHow many spaces between a single space?Double Space?Triple Space?Quadruple Space?How Many Times Do You Enter to Get A:Single Space?Double Space?Triple Space?Quadruple Space?

Word Processing and FormattingKnow Your Bars!Title BarTool BarCursorScroll BarMenu BarCombine the Operational KeysControl and Page Up quickly moves you to the first page of a multi-page documentControl and Home quickly takes you to the first line of a documentControl and End quickly takes you to the last line of a documentControl and Page Down moves you to the next page of a multi-page document

ProofreadingRemember the Grammar Rules:

Capitalize:the first word of a sentencedays of the week, months, holidays, and religious days, but not seasons (Examples: You can expect leaves to start changing in October. Its the beginning of fall.)proper nouns and the pronoun Ithe name of specific course titles, but not names of school subjects (Examples: I love language arts! I am registering for Ms. Johnsons English 101 class in the spring.)North, South, East, West when they are in an address, part of a proper noun, and when they refer to specific regions (Examples: I live on East Waverly Street. She made a wrong turn going west.)titles that precede names but not those that follow names (Examples: I met President Bill Clinton yesterday. This is Ms. Rose, vice president of our FBLA chapter.)ProofreadingProofreading is the process of comparing a copy on screen or paper to the original copy and marking errors to be corrected.Proofreader marks are symbols that are used to mark corrections and changes to a document.(Found on a rough draft of a document)

Get Familiar with Proofreaders Marks

Ways to ProofreadView the Soft CopyPrint a draft and view the Hard CopyPeer EditThen Edit your document after viewing the marks and comments of incorrect spelling and grammar.Agenda and MinutesWhat is the purpose of:

AgendaMeeting MinutesItinerary-Trip to Disney

Click and Drag to EnlargeYou use Word Processing to Create:Memos (memorandum)LettersTablesReportsWhat is the Purpose?What are the Parts?What is the line Spacing?What is the proper paragraph formatting for each? (See Your Cheat Sheet)