Comprehensive Tab Manual V3.5...Speech Ballot Pack Assembly – pages 45-48 (close attention should be given to Extemp Ballot Packs and Head Judge Pouch) Entering Penalties – page

National Christian Forensics and

Communications Association, Inc.

Comprehensive Tab Manual

2018-2019

2 | P a g e N C F C A T a b u l a t i o n M a n u a l V 3 . 5

CONTENTS

Version Edits ....................................................................................................................... 6

Version 3.5 ................................................................................................................... 6

Version 3.0 ................................................................................................................... 6

Version 2.5 ................................................................................................................... 6

Version 2.0 ................................................................................................................... 6

Version 1.5 .................................................................................................................... 6

NCFCA Mission Statement ................................................................................................. 8

NCFCA Tabulation Software ............................................................................................... 8

Verification of Data .......................................................................................................... 8

Preparing for a Tournament ............................................................................................... 8

Confidentiality ................................................................................................................. 8

Pre-Tournament .............................................................................................................. 9

Tab Staff ....................................................................................................................... 9

Tab Room ................................................................................................................... 10

Tournament Check-In .................................................................................................... 11

Before Check-In .......................................................................................................... 11

During Check-In ........................................................................................................ 12

Running CTap_1XX.exe ................................................................................................. 17

Login Instructions ....................................................................................................... 17

Select Tournament ..................................................................................................... 18

Potential Errors with Compromised Wifi .................................................................. 18

CTaP Tournament Page ................................................................................................. 19

Import Tournament Data .......................................................................................... 19

Tournament Counts ................................................................................................... 21

Verify “Limited Prep Topics” ..................................................................................... 22

Set Judge Counts and number of Wall Postings ....................................................... 22

Tab Staff ..................................................................................................................... 23

Edit All ....................................................................................................................... 23

Certificate Information .............................................................................................. 23

Policy & Value Debate Tabulation Rules .......................................................................... 26

Tournament Set-Up ....................................................................................................... 26


Teams ......................................................................................................................... 26

Number of Preliminary and Elimination Rounds ..................................................... 26

Pairing Debate Teams in Preliminary Rounds .......................................................... 27

Debate Preliminary Round Prep ................................................................................... 27

Debate Round 1 - Prep ............................................................................................... 27

Ballot Packs for Debate .............................................................................................. 33

Power Matching ............................................................................................................. 34

Power Matching ......................................................................................................... 34

Debate Round 3 – Prep .............................................................................................. 35

Byes ............................................................................................................................ 35

Preliminary Round Tabulation ..................................................................................... 35

Recording Ballots ....................................................................................................... 35

Copying and Filing Ballots ......................................................................................... 39

Ranking Teams .......................................................................................................... 39

Determining Which Teams Advance ......................................................................... 40

Elimination Round Matching and Tabulation .............................................................. 41

Matching Teams ......................................................................................................... 41

Debate Elim Round - Prep ......................................................................................... 41

Scoring ....................................................................................................................... 42

Elimination Round Bracket ....................................................................................... 43

Embedded Partial Elimination Round ...................................................................... 48

Removing unneeded rooms for a partial debate round ............................................ 51

Advancing through Elimination Rounds ................................................................... 54

Determining Final Standings and Awards .................................................................... 54

Debate Teams ............................................................................................................. 54

Debate Speakers ......................................................................................................... 54

Certificates ................................................................................................................. 55

Speech Tabulation Rules ................................................................................................... 58

Tournament Set-Up ....................................................................................................... 58

Number of Prescribed Rounds .................................................................................. 58

Grouping Speech Competitors ................................................................................... 58

Prep Speech 1A ........................................................................................................... 58

Paneling in CTaP Core ............................................................................................... 59


Printing Ballot Packs for Speech ............................................................................... 61

Ballot Packs ................................................................................................................ 67

Making Changes to Panels .......................................................................................... 71

Swapping Speech Competitors between Rooms ....................................................... 74

Editing a Competitor’s Name for Postings ................................................................ 82

Preliminary Round Tabulation ..................................................................................... 82

Determination of Cumulative Scores ........................................................................ 82

Entering results .......................................................................................................... 82

Determination of Room Rank ................................................................................... 83

Entering Penalties ...................................................................................................... 84

Color Indicators ......................................................................................................... 88

Extemp Specific Instructions ..................................................................................... 89

Copying and Filing Speech Ballots ............................................................................ 89

Determining Preliminary Standings.......................................................................... 89

Elimination Round Tabulation and Setup .................................................................... 92

Speech Semifinals - Prep ........................................................................................... 93

Tabulating SemiFinals ............................................................................................... 94

Final Round................................................................................................................ 94

Final Event Standings .................................................................................................... 95

For Events with a Single Room of Competitors ........................................................ 95

For Events with More Than One Room of Competitors ........................................... 95

Event Certificates ....................................................................................................... 95

Sweepstakes ................................................................................................................... 96

The Goal of the Sweepstakes Award .......................................................................... 96

Calculation of the Sweepstakes Award ...................................................................... 96

The Number of Sweepstakes Awards ...................................................................... 100

Rank Adjustments ....................................................................................................... 100

Re-ranking ............................................................................................................... 100

Removing ................................................................................................................. 100

Setting Elimination Rounds .................................................................................... 100

Awarding Sweepstakes ............................................................................................. 101

Moot Court Team ..................................................................................................... 102

Number of Preliminary and Elimination Rounds ................................................... 102


Pairing Debate Teams in Preliminary Rounds ........................................................ 102

Recording Ballots ..................................................................................................... 103

Ranking Teams ........................................................................................................ 103

Determining Which Teams Advance ....................................................................... 103

Matching Teams ....................................................................................................... 104

Scoring ..................................................................................................................... 104

Advancing through Elimination Rounds ................................................................. 104

Moot Court Teams ................................................................................................... 104

Oral Advocacy Awards ............................................................................................. 104

Tabulation Appendices .................................................................................................... 107

Appendix 1 – Judge’s Preference ................................................................................ 107

Appendix 2 - Decimal Conversion Chart ...................................................................... 110

Appendix 3 – Leveling Rooms ..................................................................................... 111

Appendix 4 – Snaking .................................................................................................. 113

Appendix 5 – Ranking Non-Advancing SemiFinalists ................................................ 115

Appendix 6 – Ballot Packet Posters ............................................................................. 116


Version Edits

Version 3.5

Changing the Assigned Flight for a Match – pages 29-30

Penalties – Tab Adjustment Forms – page 38

Embedded Partial Elimination Rounds – page 48-50

Removing Unneeded Rooms for a Partial Debate Round – pages 51-53

Editing a Competitor’s Name for Postings – page 82

Speech Entering Penalties (updated) – pages 84-87

Moot Court Oral Advocacy Awards – pages 104-105

Appendix 6 Ballot Pack Posters (updated)

Version 3.0

Tournament Check In (updated) – pages 10-12

Debate Round 1 – Prep (updated) – page 25

Debate Tournament App – pages 28-29

Debate Preliminary Round Tabulation, Penalties – pages 32-33

Debate Elim Round – Prep (updated) – pages 36-37

Debate Certificates pages 43-45

Speech – paneling in Core (updated) p. 48

Speech Tournament App – page 58

Speech Issuing Penalties (updated) – page 73

Speech Determining Preliminary Standings Elim Prep A (updated) – page 77

Speech Semifinals Prep, Compliance (updated) – page 80

Speech Elimination Round Penalties – page 81

Speech Event Certificates – page 83

Sweepstakes – pages 84-86

Version 2.5

Elimination Round Bracket – page 34

Debate. Certificates – page 40

Speech. Tabulating Semifinals - page 76

Version 2.0

Note regarding adds/drops in Core and on Website - page 13

Potential errors with compromised Wi-Fi – page 14

Debate Penalties – page 29-30

Special Match Results Options – page 30

Dropping a debate team – page 30

Debate Elimination Round – Prep – page 33

Swapping Speech Competitors – page 58

Speech Penalties (updated procedures for assessing and entering penalties) – page 68-71

Determining Preliminary Standings in Speech – page 72

Advancing from Preliminary Rounds – page 75-77

Version 1.5


Adds and Drops procedure – pages 10-12

Speech Ballot Pack Assembly – pages 45-48 (close attention should be given to Extemp Ballot

Packs and Head Judge Pouch)

Entering Penalties – page 61-64

Appendix 6 – Ballot Pack Assembly Posters


NCFCA Mission Statement

The mission of the National Christian Forensics and Communications Association

(NCFCA) is to promote excellence in communications through competitive

opportunities where homeschool students develop the skills necessary to think critically

and communicate effectively in order to address life issues from a biblical worldview in a

manner that glorifies God.

Decisions required to be made in the tab room to execute the program and tabulate the

tournament should follow the rules presented in this document unless special

permission is granted in writing by the NCFCA Director of Forensics before the

tournament begins.

NCFCA Tabulation Software

All NCFCA qualifying tournaments will be tabulated using the NCFCA C-TaP software,

which is programmed according to the rules presented in this document. The

methodology and specifications for the tab program are included in this document for

your understanding and validation. Any decisions required to be made in the tab room

to execute the program and tabulate the tournament should follow the rules presented

in this document.

VERIFICATION OF DATA

All tabulation should be performed independently at least twice.

Two tabulators should ensure each set of data is verified against the other set of

data throughout the tournament. The two sets of data must be in complete

agreement for each round.

The Tab Director and the National Audit Team must approve the results

before any break announcements are made.

Preparing for a Tournament

CONFIDENTIALITY

NCFCA highly values the personal information of its affiliates. As such, all information

gained from working with tabulation data or other documentation in the tab room is

considered confidential and should not be discussed other than is necessary to perform

the duties assigned. Any data downloaded to personal computers should be erased prior

to leaving a tournament unless express permission has been granted from the Director


of Forensics or the Executive Director. If you are asked to provide specific tabulation

information by anyone outside of tab staff, the Tournament Coordinator/Director or

your Regional Director, please refer them to the Director of Forensics.

([email protected])

PRE-TOURNAMENT

Tab Staff

A list of staff and contact information should be obtained from the Tournament

Coordinator.

Email staff prior to tournament. Share the location of the tab room, staff assignments (if

available) and the expected time of arrival. Remind staff to bring their personal laptop, if needed.

Staff should be notified of:

- The need to review the Comprehensive Tab Manual

- When they should arrive at the tournament

- The location of the tab room

- Any facility announcements, such as where to park, etc.

- Items to bring, such as their own PC laptop (unless your region provides them)

- Expectations about what they will be doing in tab (e.g. filing, lead on debate, etc.)

Dropbox. All Tab Staff members need to access the region Dropbox through a personal Dropbox

account.

- Create a personal account at dropbox.com

o Enter your name and email address.

o Enter a unique password

o Click the box to agree to the Dropbox terms

o Click create an account

o Accept invitation to install Dropbox on your personal laptop

- The RD will send an invitation for access to the region Dropbox to the email address

associated with your NCFCA account. If your Dropbox does not use the email address

associated with your NCFCA account, you will need to provide this address to the RD.

- In files on files on your PC, click ‘Dropbox’ folder.


- Click ‘Active R# Tab’ Folder. Folder will be shared with staff. Ask RD if the folder does not

appear in the list.

NOTE: You must access the Dropbox folder from the files on your PC not from your

browser.

- File Syncing. Click Dropbox icon on your computer’s taskbar to ensure that the files are

syncing.

o If file syncing is paused, an orange ‘pause’ symbol will appear in the Dropbox icon.

o Click ‘settings.’ Click ‘resume syncing.’

o If you continue to have difficulty with file syncing, click ‘preferences.’ Check box next to

‘Active R# Tab’ Folder.

Tab Room

The flow of paper should be considered when setting up the tab room.

Table space for assembling ballot packs, making copies, and filing is needed.

Tables for tabulating results and printing ballot and ballot pack documents are needed.

Debate Ballot Process Overview


Speech Ballot Process Overview

Software

TOURNAMENT CHECK-IN

The check-in process at the beginning of the tournament is intended to find any discrepancies between

the online registration and the events in which students actually intend to compete.

Before Check-In

Registration numbers should be checked. Note events that are ‘on the edge’ of losing a room if

drops occur so that the TC can be notified quickly of changes.

Waitlisted events should be noted.

- No additional rooms will be added to an event after registration closes; however, if a student

drops a waitlisted event, the first student on the waitlist may be added to the event.

- If a student drops from a waitlisted event, notify the Tab Director immediately, so that the

next student on the list can be notified.

- Confirm student would like to add the event and mark with a small checkmark.

Tab Staff Check-in Checklist should be reviewed with staff for consistency during the Check-

In process.

The Tab Director should have a printed copy of the check-in document.

Each station will have the following documents and supplies

Generate

Ballots

Print Postings

and Judge

Tracking

Ballot Pack

Assembly

Ballot

DistributionBallot ReturnTabulate Ballots

Copy BallotsFile Original

Ballot

File Copied

Ballots

Prep Ballot

Packs

Generate

Ballot Pack

Documents

Ballot Pack

Assembly

Ballot

Distribution

Ballot ReturnSeparate Judge

Worksheets

Prepare Ballot

Pack for Filing

Tabulate Judge

Worksheets

File Judge

Worksheets

Copy Duo

BallotsFile Ballots

Blue indicates a Tab Room Process. Ballot Distribution and Ballot Return are a part of the Ballot cycle, each with their own processes.

Note


- Ethics Statement

- Evidence and Ethics Guidelines

- NCFCA provided tablet

During Check-In

Tab Directors generally oversee the Check-In process and are not actively checking students in. The

Tab director should be prepared to

Be available to answer questions for the tab staff.

Refer tournament related questions to tournament leaders.

- Tournament-protocol related questions are referred to the RD. This would include things like

requested additions, chaperone questions, medical release questions, etc.

- Questions about locations of rooms, supplies, etc. are referred to the TC. If you are in doubt

about whose call it is, ask the RD.

Students wishing to drop an event must see the Tab Director and RD with their parent prior

to completing the check in process.

Student Check-In Process

- Tab Staff should log in to their personal tournament app accounts.

- Select Student Check In under Staff Functions

- Select Student’s name from the list

- Hand the tablet to the student. The student should tap the slider next to each event in which

they are registered before selecting Validate Events.

Note: The app will only advance to the next page if all of the student’s registered events are

selected.

- Ethics Statement and Tournament Videos. Student should confirm that they have read

the ethics statement and watched the Orientation Video.

Note: If a student has not watched the video, he will be able to complete check in and pick

up his name tag; however, he will need to watch the video and notify logistics of completion

prior to the devotion and announcements at the start of the tournament.


- When Student Check In is complete, the app will advance to Parent Check In if the parent has

not already checked in.

Parent Check-In Process

- The app will auto advance to the parent check in following student check in. If a parent is

checking in apart from their student, select Parent Check In.

- Select the Parent’s name (or approved chaperone) from the list.

- The parent/chaperone should confirm that their contact information is correct. Phone

numbers may be changed on the app screen.

- A parent is only required to “Verify that the person above will be the parent/chaperone for my

students” prior to completing Parent Registration.

- The parent/chaperone may confirm that they have watched the Tournament Orientation

Video as well as the Judge Training Videos. If they have not watched the videos, they will

need to do so before the first round of the tournament.

- Chaperones

o If there is a chaperone in place of a parent, the name should be on a report provided by

the RD. Physically examine the medical release form to make sure it has basic

information such statement of permission, student name, parent signature, chaperone

name, and date of events.

o If they are NOT listed on that report, the student and chaperone need to report to the RD

or TD immediately without proceeding further in the check-in process.

- A medical release form is not needed unless there is a chaperone in place of a parent.

Name Tags, Table Tents, and Judging Dots

- When Student and Parent Check-in are complete, students may pick up name tags and dots

from the Ballot Distribution table.

- For parents who have completed Judge Training during the current season, dots will be

available at the Ballot Distribution table. Direct all other parents/chaperones to watch the

videos or attend judge training prior to the first round of the tournament.

Color Indicators

- Student Check-in Function


o Student. Student check-in is reflected by the color of the student’s name. A student will

drop to the bottom of the list when check-in is completed.

Black Name. Student has not checked in.

Red Name. Student is checked in but has not watched the Tournament Orientation

video.

Blue Name. Student is completely checked.

o Parent. Parent check-in is reflected by the color of the box next to the student’s name.

Black Box. Parent has not completed check in.

Red Box. Parent has not watched the Tournament Orientation video.

Blue Box. Parent has completed check-in.

- Parent Check-in Function

o Black Name. Parent has not completed check-in.

o Red Name. Student is checked in but has not watched the Tournament Orientation

video.

o Blue Name. Parent has completed check-in. Name will drop to the bottom of the list.

After Check-In

When Check-In is complete, process all known adds and drops through the tournament

dashboard BEFORE IMPORTING the tournament data into CTap Core.

Order of Changes to registration should be made as follows.

1. Process all drops. (See detailed instructions below.)

2. Process any requested additions.

3. Check registration numbers.

Making Changes to Registration

1. Log on to NCFCA.org and your Affiliate account

2. Log into Leader’s Dashboard

3. Select the appropriate tournament name

4. Click “Order Management”

5. Click “Complete Check-In”


6. Enter Last Name of student. Click Find Families.

7. Select Correct Family from the drop-down menu. Click “Get This One.”

Drop a Competitor

1. Select the student from the drop-down menu

2. Select the Event

3. Click “Drop Event for Selected Student”


4. Status for the event will change to Dropped

Add a Competitor to an event

1. Select the student from the dropdown menu.

2. Select the Event

3. Click “Add Event for Selected Student”

4. Status will change

Move Competitor from the waitlist

- Competitors may be moved from the waitlist as space becomes available.

- Extra rooms of competition will not be added after registration closes. The tab director may

fill existing rooms if drops occur.

- Follow the detailed instructions below to add students from the waitlist. If in doubt, ask the

RD.

1. Click on Registration

2. Click on Waitlist

3. Click on the event (usually Impromptu) you wish to move students to

4. Click “Get Waitlist”

5. Put a check beside the first student you’d like to move. This will bring the student up to

the top of the page in blue highlight.

6. Add the correct price to the invoice under cost.

Tournament Type Student Entry Fee

Debate Event Fee

Speech Event Fee

Regional Qualifiers $15 $35 $13


National Mixers $15 $40 $15

National Opens $15 $40 $15

Regional Championship

$20 $40 $15

National Championship

$25 $50 $20

Junior Events $5 n/a $5

7. Click Move. You will see a pop-up that tells you the student has been moved.

8. Watch your counts as you add. It is easy to get in a groove and move too many.

9. An invoice is automatically generated and sent to the family of the student.

NOTE: Any time an event has not yet been paneled, process adds or drops through the website

and reimport competitors into Core. After an event has been paneled, add/drop competitors in

Core and on the website. (See “Making Changes to Panels” in Speech Tabulation Rules)

Competitors do not need to be reimported.

Please ask FIRST if you have problems or questions about any of this. It is much easier

to give a quick answer than fix an issue.

CTap Software Setup

RUNNING CTAP_1XX.EXE

Double-click to run the CTap_1xx.exe program file located in the Dropbox

folder for your region. The folder will be labeled “Active R# Tab.”

Reminder: The CTaP program can only be run from the local Dropbox folder synced on your laptop. It

cannot be run by logging into Dropbox.com via an internet browser.

Login Instructions

Type your first and last name as it appears in your NCFCA Family Account.

Your password is the password used to login to your NCFCA account. Click Login & Find.


Select Tournament

Search for tournament

- Enter region number in box

- Uncheck “Include All Regions” and uncheck “Include Non-Regional”

- Click search

Select tournament from list and click use

Potential Errors with Compromised Wifi

When logging in, ensure that your name appears as the user

If you do not see your name, close CTaP and repeat log in procedure.


NOTE: You will be able to enter data without your user name in the upper right

corner; however, none of the data entered will be valid.

CTAP TOURNAMENT PAGE

Tournament information can be managed by clicking the Tournament icon in the top

menu.

Import Tournament Data

The tournament data will have been loaded by the Logistics staff. The Tab Director will need to reimport Competitors, Limited Prep, Rooms, etc. after making any changes to registration on the website following check-in.

NOTE: Tab will never reimport products.

Click “Reimport Tournament”


Check the boxes next to “Competitors,” “Judges, Parents, etc.,” “Limited Prep,” and “Rooms.”

These categories are often updated after the initial import by the Logistics staff.

Click “Import”

The green status bars will show import progression.

Status windows will show tournament setup for teams and rooms.


If a partner error notification appears, correct the partner assignment on the tournament

dashboard and re-import competitors following instructions above.

Tournament Counts

Click Tournament Counts button

Print report for each tab staff member or post copies where ballot packs will be assembled.

Check and verify the number of competitors and rooms on the Tournament Dashboard with

the tournament counts page:


Verify “Limited Prep Topics”

Print. After tournament import, print Limited Prep topics from the tournament tab and

proofread.

The number of pages of Limited Prep Topics will be determined by the number of elimination

rounds required for a particular event.

Apologetics topics are (re)randomized during every import. For each round, the list of 16

topics is a subset of the questions in a particular category. Therefore, the subset of topics used

after the first import will be different than the subset of topics used after subsequent imports. It’s

important to print (or reprint) the perforated topic cards and judge sheets after the final import.

Set Judge Counts and number of Wall Postings


Confirm the number of judges for both speech and debate elimination rounds with the

Tournament Director. Enter the combination from the drop-down menu.

Confirm and enter the number of wall postings the Communications Director will need.

Confirm and enter the number of copies of wall postings the Extemp Prep Room Director

will need.

Tab Staff

Print tab staff contact information to post near the door of the Tab room.

Edit All

“Edit All” provides access to all the tournament data. The tab director can view this information

and should make changes only when directed by the National Tab staff.

In a normal situation, this option should not be needed.

Certificate Information

Click “Edit Cert Info” button.


Update the fields provided. Certificate information can also be updated from the “Speech

Certificates - Print” screen at the end of the tournament.

Check Tournament name, date, and location. Check capitalization and spelling.

Certificate Signatures

- The box on the left is for the Tournament Coordinator. The box on the right is the

Tournament Director.

- To load a new signature, right-click either of the signature boxes:

- Signature files will load .jpg or .jpeg files.


- Adjust the signature to sit on the signature line by changing the vertical offset.

- Check signature placement by viewing certificate from the “Speech Certificates - Print”

screen.

The names on the certificates should be printed in “Lucida Calligraphy Italic.”

Add the Certificate Title for each signature.

Save changes by clicking the Post Edit checkmark.


Policy & Value Debate Tabulation Rules

Qualifying tournaments will offer both Team Policy and Lincoln-Douglas Value Debate

for registration. Both styles of debate will be calculated independently throughout the

tournament and all rules apply to both styles.

TOURNAMENT SET-UP

Teams

Policy Team. A Policy Debate Team will consist of two people.

Lincoln-Douglas Value Team. A Lincoln-Douglas Value Debate Team will consist of one

person.

Number of Preliminary and Elimination Rounds

Preliminary Rounds. Each team shall debate six preliminary rounds in the tournament. In the

event that an odd number of debate teams are competing, one team per round shall receive a bye,

which is recorded as a win.

Elimination Rounds. The level of elimination rounds to be held shall be determined primarily

by the level of tournament and the number of teams competing in that style of debate.

- Qualifiers shall hold the following elimination rounds:

Number of Teams Rounds

4 to 6 teams Finals

7 to 14 teams SemiFinals

15 to 27 teams QuarterFinals

28 to 55 teams OctaFinals

56 or more teams Double OctaFinals

- Regional Championships shall hold the following elimination rounds or elimination rounds

sufficient for advancing all teams with winning records, whichever is greater.


4 to 6 teams Finals





- National Mixers, National Opens, and the National Championship shall hold elimination

rounds sufficient to advance all teams with winning records.


Pairing Debate Teams in Preliminary Rounds

Side Constraints

- Three Rounds on Each Side. Each team shall debate three rounds on the affirmative side

and three rounds on the negative side. Teams that receive a bye shall debate three rounds on

one side and two rounds on the other side.

- Side Balance. Side balance is normally accomplished by each team having the same number

of rounds on each side (affirmative and negative) at each even numbered round. (i.e. at the

end of Round Two, every team should have had one affirmative and one negative round. At

the end of Round 4, every team should have had two affirmative rounds and two negative

rounds. At the end of Round 6, every team should have had three affirmative rounds and

three negative rounds.)

- Same Side Prohibition. A team shall not debate the same opponent on the same side more

than once in preliminary competition.

DEBATE PRELIMINARY ROUND PREP

.csv files. To ensure that the .csv files created by the Debate Automation Program are visible to

the National Tab Team, the debate tab staff should run the CTaP program from the tournament

folder in the Active R# Tab Dropbox folder (and not from a local folder).

Click the LD/TP icon in the top menu. Use the Time Frame Slider Bar at the top of the window

to select “Debate Round 1 – Prep

Debate Round 1 - Prep

Only one user needs to perform the functions on the Debate Prep screens.

Debate Round 1 Matches should not be created until all adds and drops have been

processed on the website.

Check box next to ‘Show Advance Options’


Settings have been pre-set depending on tournament type.

Pre-set Rounds. The initial rounds of the tournament shall be randomly paired.

Protect

- Teams from the same club are routinely protected from debating each other in the first two

rounds, if possible. Each debate team may declare one club allegiance for protection purposes

in preliminary rounds.

- The following default parameters have been set. Changes made to the defaults should be

approved by the National Tab Staff.

- Regional Qualifiers, Regional Championships, and National Mixers

Round Random/Power Sibs Club Region

1 Random 9 5 0

2 Random 9 5 0

3 Power 0 0 0

4 Power 0 0 0

5 Power 0 0 0

6 Power 0 0 0

- National Opens


1 Random 9 5 5

2 Random 9 5 5

3 Power 0 0 0

4 Power 0 0 0

5 Power 0 0 0

6 Power 0 0 0

- National Championship


1 Random 9 5 5

2 Power 0 0 0

3 Power 0 0 0

4 Power 0 0 0


5 Power 0 0 0

6 Power 0 0 0

Reports. Reports will automatically print when a random match or power match is made if the

box is checked.

- Seeds. Report containing team seeds prior to the beginning of the round

- Tab. Report containing pairings for the current round, seeds, and win/loss record

- Cum. Report containing each team’s schedule of wins and losses

- Bracket. Elimination round bracket.

- Speaks. Report containing debate speakers ranked by speaker points.

- Defaults. Seeds and Tab are set to automatically print when the matches are made in

preliminary rounds. The elimination round default will select to print the bracket.

- Reports can be reprinted without creating new matches by checking the appropriate boxes

and pressing the LD or TP button in the “reports” column.

Create Matches. Click “Random” to create matches for the current round and print the Tab

report. Only one user should perform this function.

Special Cases – “Import LD” or “Import TP”

- A new set of matches can be imported in the event that the National Tab Staff makes a

manual adjustment.

- If the National Tab Staff has created a manual match click “Import LD” or “Import

TP” before printing postings, ballots, and judge recording.

- In normal situations, this function will not be needed.

Changing the Assigned Flight for a Match

- Go to Tournament – Edit All


- Under the Tournament Tab, select Event Round Rooms

- Filter by Event and Round


- Filter By Room Name

- Change the flights of the affected rooms under “Flight.” (The original Flight A room should

change to Flight B, while the original Flight B room should change to Flight A.)

o In this example, Room AD, Locust-3 122 is assigned to Flight B. To reassign the room to

Flight A for Debate Round 3, highlight the flight letter and type A.

o Room L, Locust 3 128, was originally assigned to Flight A. Change the room to flight

B by highlighting the flight letter and typing B.


- Post Edit to save changes

Printing for Debate

- Official Ballots. Debate ballots for use in NCFCA tournaments shall be printed from the

CTaP software.

- CTaP Core will generate Postings for the Communications team, the ballots for each round,

and Judge Recording Sheets for Ballot Distribution.

- Print postings, ballots, and judge recording by clicking the appropriate buttons. Select correct

number of copies for postings and judge recording.

- Print Prelim Judges for all rounds after Round 1.


Ballot Packs for Debate

Ballot packs consist of the following documents. Assembly takes place in the following order.

Place subsequent documents on top of the one before it and place paperclip in top left corner.

- Flow sheet for the appropriate style of debate

- Speaker Point Guide

- Debate Rules and Ethics for Judges

- The Ballot for each round, printed by Tab staff

NOTE: The Flow sheet, Speaker Point Guide, and Debate Rules and Ethics documents are

ordered by the Logistics Coordinator in packs ready to be clipped to the printed ballots.

- Place Prelim Judge Report (after Round 1) and Judge Recording atop ballot packs.

Double Check the following before sending ballot packs to Ballot Distribution:

- Count the number of complete ballot packs. The number should be the same as on the

Tournament Counts page.

- Compare names on ballots with a debate posting. Ballot packs should be in the same order as

the posting.

- Verify that room numbers are entered on ballots or postings.

Tournament App

Load postings into the Tournament App prior to sending ballots to ballot distribution.

- Select Tab Team


- Select Postings

- Choose the Round

- Click “Load Postings.” A red star will appear confirming that the postings have been

loaded from Core into the App.

Verify Postings

- Click Preview Postings.

- Use a wall posting to verify posting in the App. Check the matches, sides, and rooms for

each style of debate.

- Click Verify Postings. A yellow star will appear to signal the Tournament Director that

the postings are loaded, verified, and ready to post.

- The Tournament Director will post the postings for each round to the App for view by all

users. A green star will appear. (Note: Prior to posting by the Tournament Director, only

the Tab Director and the Tournament Director can view postings that have been loaded

into the App.)

POWER MATCHING

Power Matching

Power matching normally begins in Round 3 and continues for the remainder of the preliminary

competition.

Pair each round based on the results of the previous round(s), taking into consideration the

constraints of the tournament.

The method of power matching is to be “high-low within brackets.” (i.e., at the end of Round 2, all

the teams with a record of 2/0 shall be ranked by speaker points.

The 2/0 team with the highest combined speaker points shall debate the 2/0 team with the lowest

combined speaker points in Round 3.


The next highest team shall be paired against the next lowest team, etc.

Continue to pair the teams until that bracket is paired.

Follow the same steps with each win/loss bracket. Always begin with the top bracket and proceed

to the lowest bracket.

Debate Round 3 – Prep

Check box next to ‘Show Advance Options’

NOTE: Settings have been pre-set depending on tournament type

Protection. In power matched rounds, sibling, club, and region protect are off.

Create Matches. Click “Power” to create matches for the current round.

Review Pairings. Contact the National Tab Team if there is a question or concern.

Print Postings, Official Ballots, and Judge Recording.

Byes

In the event that an odd number of debate teams are competing in the tournament, six teams shall

receive a bye. A team shall not receive more than one bye during a tournament. During the pre-set

rounds, the bye will be randomly determined. During subsequent rounds that are power matched, the

debate team with the lowest record that remains unmatched once the power-matching has been

completed shall receive the bye for that round, taking into consideration the constraints of the

tournament.

PRELIMINARY ROUND TABULATION

Recording Ballots

Select “Debate Round 1 – Enter Results” from the slider bar

Choose “Lincoln Douglas” or “Team Policy”

Select the correct room. Verify the names of all competitors match with the ballot you are

entering.


Type “A” on your keyboard to record a win for the Aff team and “N” to record a win for the Neg

team. You can also record a win by clicking the appropriate circle.

Record each competitor’s individual rank and speaker points.

Team Speaker Points. To determine the team speaker points and ranks, add the speaker

points and ranks from both team partners for each round.

Press Tab on your keyboard after recording each ballot. The data will be verified against the data

entered by the other debate tabulator. After data verifies, press Tab followed by enter to advance

to the next room.

Color Indicators.

- Yellow. Incomplete data is indicated by a yellow circle. Check to ensure all fields have been

completed.

- Red. Data that does not verify is indicated by a red circle.

o Both debate tabulators should re-enter the data from the physical ballot.

o Click “Verify.”


- Green. A green circle indicates that the data has been entered.

- Checkmark. A checkmark indicates that the results have verified against the other data set.

Recording Byes.

- If there is a bye in the round, record a win for the team that received a bye.

The speaker points and ranks for the team assigned the bye will be automatically re-

calculated each round as the tournament progresses by determining the average of all other

rounds completed. At the end of the six preliminary rounds, the final speaker points and

ranks for the bye round will be determined by the average of the other five rounds.

Penalties. Debate penalties are given through compliance.

- If the results have been approved, click adjust.

- Apply penalty by clicking the appropriate button. Do not reassign the win or adjust

speaker points until all preliminary rounds have been completed.

o Loss of Round. Reassign the win to the opposing team.

o Loss of Speaker Points.

o Loss of Round & Loss of Speaker Points.

o Disqualify

o Compliance Adjustment

- Save & verify against the other set of data


Tab Debate Adjustment Form. All penalties issued by compliance are tracked through the tab

room using the adjustment form found at https://www.ncfca.org/tab-resources/

- Tab Director:

o Fill in the Competitor’s name, the event, round, room, and type of penalty to be applied.

o The Tab Director should gather the ballot(s) for the affected match and apply the penalty.

o Draw a line through procedures that will not need to be completed for the penalty being

issued.

- Debate Data Entry Staff:

o One staff member should verify that the penalty was correctly applied on the ballot(s).

o Each of the Debate data entry staff members should mark the penalty in Core. Initial the

tab adjustment form.

o Return the form to the Tab Director.

Tab Adjustments Summary Form. The Tab Director should record all penalties issued by

compliance on the Tab Adjustments Summary form.

- Record the adjustment number, the competitor’s name, event, round, and type of penalty on

the form.

- When the Tab Debate Adjustments form is returned and all items have been initialed by staff,

find the round, event, and room in Core. Verify that the penalty has been applied. Approve

the results in Core and initial the Tab Adjustments Summary form.

Special Match Result Options. Click “Special Match Results Options” tab and select the result

to be applied.

- Double Loss. If a double loss is declared, click “Double Loss” to award a loss to both teams.

- Affirmative Forfeit. If the affirmative team forfeits the match, click “Aff Forfeits.” The

negative team will be awarded with the win.

- Negative Forfeit. If the negative team forfeits the match, click “Aff Forfeits.” The

affirmative team will be awarded with the win.

- Reset to Regular Match. Removes a double loss or forfeit.

Dropping a Debate Team. Select “Drop Team” from the tabs and click “Drop Team After

Current Round.” The team will be marked as dropped after the current round. This is a team

setting and is not part of the verify. It only needs to be done once.


Copying and Filing Ballots

Copying. Competitors receive a copy of their debate ballot for each round. Count the ballots to

confirm the number of ballots is equal to the number of pairings.

- Separate double-sided ballots to copy separately.

- Set copier to reduce size to 94% of original.

- LD. Make two copies of each LD ballot. Count copies to verify the number is 2x the number

of LD ballots.

- TP. Make four copies of each TP ballot. Count copies to verify the number is 4x the number

of TP ballots.

- File the original ballots in the LD or TP file designated for each round.

- Use highlighter to designate 1 ballot per student.

Filing. Sort ballots by box and file.

Ranking Teams

Rankings. Teams shall be ranked by win/loss record.

Breaking Ties. When two or more teams have the same win/loss record, the following methods

shall be used in the specific order listed, to break the tie:

Adjusted High-Low Team Speaker Points. Omit the ballot with the highest total team

speaker points and the ballot with the lowest total team speaker points. The points from the

remaining four ballots are totaled, and the team with the highest total wins the tie break.

Total Speaker Points. Add the speaker points from all ballots. The team with the highest

total wins the tie break.


Adjusted Double High-Low Team Speaker Points. Omit the ballots with the two

highest and the two lowest team speaker points, totaling the speaker points from the

remaining two ballots. The team with the highest total wins the tie break.

Speaker Rank. The team with the best (lowest) combined team speaker rankings from all

rounds shall win the tie break.

Head-to-Head. If two teams faced each other in preliminary competition before this point,

the team which won shall win the tie break.

Schedule Difficulty – Opponent Wins. The team whose opponents won the most rounds

up to this point shall win the tie break.

Schedule Difficulty – Opponent Speaker Points. The team whose opponents earned

the highest combined speaker point total up to this point shall win the tie break.

Adjusted High-Low Speaker Rank. Omit the ballots with the highest and lowest team

speaker rank and total the combined speaker ranks from the remaining ballots. The lowest

combined total shall win the tie break.

Coin Toss. When all the above methods fail to resolve the tie, a coin toss may be used to

determine which team wins the tie break.

Determining Which Teams Advance

Qualifiers

Tournaments will advance the highest-ranking teams from the preliminary rounds to the

elimination rounds as determined in Ranking Teams.

Completely fill the prescribed bracket starting with the highest ranked teams. Break-even

teams are allowed to clear, if necessary, to fill the bracket. Teams with losing records will not

advance.

Depending on the total number of teams in the tournament, some teams with winning

records may not be needed to fill the prescribed bracket. These teams will not advance to the

elimination rounds.

Regional Championships



Completely fill the prescribed bracket starting with the highest ranked teams. Break-even

teams are allowed to clear, if necessary, to fill the bracket. Teams with losing records will not

advance.

Depending on the total number of teams in the tournament, some teams with winning

records may not be needed to fill the prescribed bracket. Advance all winning teams using a

partial bracket, if necessary.

National Mixers, National Opens, and the National Championship

All teams with winning records will advance to the elimination rounds at National Mixers,

National Opens, and the National Championship. Teams with break-even or losing records


will not advance to elimination rounds at National-level tournaments or the National

Championship.

Brackets shall be established based on the number of teams advancing to the elimination

rounds. A partial bracket is acceptable.

ELIMINATION ROUND MATCHING AND TABULATION

Matching Teams

Ranking and Seeding. Elimination round pairings shall be established in accordance with each

team’s preliminary ranking. The highest-ranking team shall meet the lowest ranking team, the

second highest shall meet the second lowest, etc.

Locked Sides. If the two teams have faced each other once in preliminary rounds, the teams

shall switch sides for elimination competition.

Flip for Sides. If the two teams have faced each other twice in the preliminary rounds, or have

never met, an electronic coin toss shall determine which side each team shall take with the

exception of the Final Round where a physical coin toss will take place.

Debate Elim Round - Prep

Penalties. Change the ranks and wins for all penalties marked in the elimination rounds.

- Click Adjust to reassign the win or change speaker points.

o Loss of Round. Reassign the win to the opposing team.

o Loss of Speaker Points. After applying the penalty, update the competitor’s speaker

points and rank.

o Loss of Round & Loss of Speaker Points. After applying the penalty, assign the win to

the opposing team and update the speaker points and ranks for the competitor.

o Disqualify

o Compliance Adjustment

- Save and Verify against the other set of data.

Verification.

Preliminary round results should be verified by the Tab Director and the National Audit

Team prior to any break announcements.

The Tab Director should confirm that all penalties have been applied, wins have been

reassigned, and points have been updated by comparing the data in Core with the Tab

adjustments summary form.

Compliance.

- Before printing elimination round ballots, the Tab Director should ensure there are no

outstanding issues with Compliance.

- An “all clear” must be given by the Compliance Director to the Tab Director.


- The Compliance Director should verify that all compliance issued penalties have been

processed in Core.

Only one user needs to perform the functions in each Elim Round Prep.

Select the elimination round (level of elimination rounds to be held is determined by the type of

tournament and number of teams competing) from the slider bar.

Click “Show Advance Options.” Check the box next to “Bracket.” Click “Set Elim” to set the round

and print the bracket. Print a bracket for the Tab Director and each of the debate data entry staff

members.

Print Postings, Ballots, and Team Cover Sheets.

The Tab Director should initial a posting to be used as an announce sheet for break

announcements. The Tab Director’s initials confirm that the pairings have been verified against

the data and by the National Audit Team.

Scoring

Number of ballots per match

- Each elimination round shall be at least triple-paneled.

- Each elimination round shall be decided by an odd-numbered panel of judges.

Recording ballots

- Record a win for the team who receives the majority of judge votes in the match.

- Speaker points and ranks are not calculated in elimination rounds.

Entering Results in Core

Select the correct “elimination round – results entry” from the slider bar.

Click “Enter Results”


Double Check the number of judges for the round and record a win for the team who

receives the majority of judge votes in the match.

Finals Results Entry. Select the Affirmative Team. Record a win for the team who receives

the majority of judge votes in the match.

Elimination Round Bracket

Write the winning team in the printed bracket.

When a winning team has been determined for all matches in a round, determine the final placing

for the teams that are not advancing.

- In the margin on the left side of the paper, place a mark next to each team that is not

advancing.

- Look for the lowest ranking (highest number) of the non-advancing teams and give that team

the lowest possible rank for the round. (e.g. In OctaFinals, the team would be placed 16th.)

- Find the non-advancing team with the next lowest ranking and give the team the next rank.

- Continue until all non-advancing teams have been ranked. (e.g. In OctaFinals, the highest

ranking non-advancing team will be placed 9th.)

- Repeat procedure after each round for teams that do not advance.


o The winning teams from the OctaFinal round are written into the bracket. The non-

advancing teams are marked in the margin and ranked. Team C is the highest-ranking of

the non-advancing teams. Team C is given 9th place. Continue ranking until all non-

advancing teams have been ranked.

Team A: 1

Team I: 9

Team M: 13

Team E: 5

Team B: 2

Team J: 10

Team N: 14

Team F: 6

16

12

10

14

15

11

9

13

Team A: 1

Team P: 16

Team H: 8

Team I: 9

Team D: 4

Team M: 13

Team E: 5

Team L: 12

Team B: 2

Team O: 15

Team G: 7

Team J: 10

Team C: 3

Team N: 14

Team F: 6

Team K: 11


o The winning teams from the Quarterfinal round are written into the bracket. The non-

advancing teams are marked in the margin and ranked. Team B is the highest-ranking of

the non-advancing teams. Team B is given 5th place. Continue ranking until all non-

advancing teams have been ranked.

Team A: 1

Team I: 9

Team M: 13

Team E: 5

Team B: 2

Team J: 10

Team N: 14

Team F: 6

16

12

10

14

15

11

9

13

Team A: 1

Team M: 13

Team J: 10

Team F: 6

7

6

5

8

Team A: 1

Team P: 16

Team H: 8

Team I: 9

Team D: 4

Team M: 13

Team E: 5

Team L: 12

Team B: 2

Team O: 15

Team G: 7

Team J: 10

Team C: 3

Team N: 14

Team F: 6

Team K: 11


o The winning teams from the Semifinal round are written into the bracket. The non-

advancing teams are marked in the margin and ranked. Team A is the highest-ranking of

the non-advancing teams. Team A is given 3rd place. Team J is ranked 4th.

Team A: 1

Team I: 9

Team M: 13

Team E: 5

Team B: 2

Team J: 10

Team N: 14

Team F: 6

16

12

10

14

15

11

9

13

Team A: 1

Team M: 13

Team J: 10

Team F: 6

7

6

5

8

Team A: 1

Team P: 16

Team H: 8

Team I: 9

Team D: 4

Team M: 13

Team E: 5

Team L: 12

Team B: 2

Team O: 15

Team G: 7

Team J: 10

Team C: 3

Team N: 14

Team F: 6

Team K: 11

Team M: 13

Team F: 6 4

3


o The winning team from the Final round, Team F, is written into the bracket and ranked

first. Team M is ranked second.

Team A: 1

Team I: 9

Team M: 13

Team E: 5

Team B: 2

Team J: 10

Team N: 14

Team F: 6

16

12

10

14

15

11

9

13

Team A: 1

Team M: 13

Team J: 10

Team F: 6

7

6

5

8

Team A: 1

Team P: 16

Team H: 8

Team I: 9

Team D: 4

Team M: 13

Team E: 5

Team L: 12

Team B: 2

Team O: 15

Team G: 7

Team J: 10

Team C: 3

Team N: 14

Team F: 6

Team K: 11

Team M: 13

Team F: 6 4

3

Team F: 6

2


Embedded Partial Elimination Round

After results are entered for Debate Round 6:

1) Click “Winning Record” to generate a partial debate round, based on the number of

winning records.

2) Click “Add Next Round Matches” to include any matches in the bracket that are not

dependent on the results of the partial round.


Request a printed report of:

1) Seeds. Needed to verify the matches.

2) Cum. Needed to verify if there are any “sides locked.”

Note: The “Set Elim” button should be disabled because the elims were previously set with the

“Winning Record” criteria.


Print Ballot Packs

1) Print posting and verify matches and sides.

If postings are verified by the seeds and cum reports, then

2) Print ballots

3) Print Team Cover Sheets

When the round is complete, enter results:

NOTE: The first round of elims will present ONLY the PARTIAL elim matches for results entry.

The winners of the embedded matches will be entered in the next round.


Prep the next Elimination Round. Click “Set Elim” to pair the winners of the partial round

with those teams that “Advanced without debating.”

1) Print posting and verify matches and sides.

If postings are verified, then

2) Print ballots

3) Print Team Cover Sheets

When the round is complete, enter results.

Note: The results of the embedded matches run in the prior round will be entered now.

Process the remaining elimination rounds as usual.

Removing unneeded rooms for a partial debate round


Open the window to edit the data:

1) Tournament

2) Edit All

Isolate the rooms for a specific round:

1) Room Usage

2) Click to filter the Round

3) Select “Debate Double OctaFinals”

Delete the extra rooms:


1) Select the row for the room to be deleted

2) Click the red minus sign to “delete”

3) Respond to the “Delete record?” confirmation message

4) Repeat these steps for the remaining extra rooms

The “Seq” and “ABD” columns will be out of sequence after the extra rooms are

deleted. Check the postings to make sure the rooms are correct.

If there is a problem, please text your Point of Contact on the National Team so

we can adjust the software. You can edit those fields to be sequential numbers

and letters. Just click in the field to select and then click again to edit. Change the

value and click anywhere outside the cell to save the new value.


Advancing through Elimination Rounds

Advancing. Teams will continue to advance through the bracket until they lose a round.

Partial Brackets. In the case of a partially filled bracket, the top team(s) which do not have an

opponent in the round will advance to the next elimination round without debating.

DETERMINING FINAL STANDINGS AND AWARDS

Debate Teams

Champion. The team that does not lose an elimination round wins the tournament.

Finals. The team that loses the Final Round finishes in 2nd place.

SemiFinals. The teams that lose in the SemiFinal Round shall take 3rd and 4th places. The final

placing shall be determined by which team had the higher placing in preliminary standings. (i.e.,

the team that placed higher in the preliminary competition shall take 3rd place and the remaining

team shall take 4th place.)

All Remaining Elimination Rounds. Follow the above procedure for each remaining

elimination round until all teams that advanced to the elimination rounds have been placed.

Awards. Each debate team which advances to the elimination rounds or has a winning record

will be recognized.

Debate Speakers

Speaker Awards. The number of speaker awards recognized at a tournament shall be

determined by the number of debaters participating in the tournament. Tournaments with 100

debaters or less will recognize the top 20% of the speakers. Tournaments with more than 100

participating debaters will recognize the top 20 speakers.

Speaker Ranking. Adjusted high-low speaker points shall be used to determine individual

speaker ranking. This is calculated by omitting the ballots with the highest and lowest speaker

points and totaling the scores from the remaining four ballots. The highest adjusted speaker point

totals receive the highest awards.

Breaking Speaker Point Ties. If the high-low speaker points calculation results in a tie

between one or more speakers, the following methods shall be used, in the order listed, to

determine which speaker will be ranked higher:

- Total Speaker Points. Total the speaker points from all six ballots.

- Adjusted Double High-Low Speaker Points. Omit the ballots with the two highest and

two lowest scores, totaling the scores from the remaining two ballots.

- Speaker Rank. Total individual speaker ranks from all six ballots. The speaker with the

lowest speaker rank total places higher.

- Adjusted High-Low Speaker Rank. Omit the highest and lowest speaker rank of each

speaker and total the remaining four ballots. The lowest speaker rank total places higher.

- Head-to-Head. If two speakers met in the preliminary rounds, the speaker with the higher

ranking in that round shall receive the higher speaker award.


- Coin toss.

Certificates

After results are verified for an elimination round, the partial results may be loaded from the

results entry page.

- Select Load Results LD or TP from the Import Partial Results window. Imports the current

results (speaker awards and debate placings) using the debate automation program.

- Select Debate Certificates – Print from the slider bar

o Speaker Awards. The Speaker certificates and announce sheets can be printed after the

partial results are loaded.

For Lincoln Douglas and Team Policy Debate, click “Announce” to print the

Announce sheet.

Load certificate paper into the printer. Click “Certificates” to print the certificates.


o Placings. The certificates for 3rd place and below can be printed and verified against

the hand-written bracket during the final debate rounds.

Load the partial results after Debate semifinals results have been verified.

For Lincoln Douglas and Team Policy Debate, click “Announce” to print the

partial Announce sheet.

Load certificate paper into the printer. Click “Certificates” to print the certificates.

Note: The competitors who are competing in the final round will be named on

certificates without actual placings. Do not print these certificates.

o After final results have been entered, 1st and 2nd place certificates and the complete

announce sheet can be printed for awards.

Load the final results on the Debate Certificates page.

Print the complete announce sheet. Verify the placings against the bracket.


Print the 1st and 2nd place certificates.

Verify Results

- Verify the Announce Sheets and Certificates

o One staff member should read the names from the announce sheet.

o An additional staff member should flip through the certificates verifying that the names

and placings for Speaker Awards and Debate Placings matches the names and placings on

the announce sheets.

o The Tab Director should verify the final Debate Placings with the hand-written bracket.

The Speaker Awards should be verified against the Speaks Detail report.

- The Tab Director should initial the announce sheet signaling that the placings have been

verified.


Speech Tabulation Rules

Qualifying tournaments will offer ten speech events for registration. Each speech event will be calculated

independently throughout the tournament and all speech tabulation rules apply to all speech events.

TOURNAMENT SET-UP

Number of Prescribed Rounds

Qualifying Tournaments.

Number of Competitors

Number of Rooms

Rounds

8 or fewer 1 Preliminary (3)

9 to 17 2 to 3 Finals

18 to 63 3 to 8 SemiFinals

64 or more 8 or more Modified SemiFinals

National Championship.

Number of

Competitors

Number

of Rooms

Rounds

8 or fewer 1 Preliminary (3)

9 to 17 2 to 3 Finals

18 to 47 3 to 6 SemiFinals

48 or more 6 or more QuarterFinals

Grouping Speech Competitors

Single Room Events. In an event with a single room of competitors, all competitors shall

perform in the same room for three preliminary rounds. Speaker position will be reordered for

each new judging panel.

Events with two or more rooms.

- Divided among rooms. Rooms will be divided as evenly as possible.

- Regrouping. Competitors are to be regrouped for each preliminary round.

- Paneling. Preliminary rounds will be paneled to optimize the number of instances that each

competitor will perform against the other competitors in the event. The goal is that each

competitor will be evaluated against as many other competitors in the event as possible.

- Speaker Position. Speaker position will be randomized for each new judging panel.

Prep Speech 1A

Click the “Speech” icon in the top menu.


Use the Time Frame Slider Bar at the top of the window to select “Speech Round 1 A – Prep”

All the events in Pattern A will appear in the upper window.

The lower portion of the window changes based on the event selected in the upper portion of the

window.

In the image above, many of the rooms are not visible. Click the gray line below “Rooms for the

Event Selected Above” and drag to expand the window.

Note: it is not possible to edit some of the information that appears on this screen (events, judge

count, room count, room ABC).

The Room Name can be updated if room assignments change during the tournament.

Paneling in CTaP Core


Panel students after all adds and drops have been processed on the website and competitors have

been re-imported into Core. Do not re-import competitors after panels have been

created.

Click the “Panel” icon for the first event (Apologetics, below).

- Click the “Panel” button.

- The program will panel all three rounds of the event, six (6) consecutive times.

- The panel with the lowest score will be restored and saved to the database.


- Close the paneling window (click the “X” in the upper right corner).

- Note that the event has been marked as “Paneled”.

Printing Ballot Packs for Speech

Once an event is paneled, reports can be printed.

Before printing a round of Extemp, set the draw time for the first speaker.

The Print icon will generate every document necessary for the round in the event selected. The

software will prompt for the appropriate color of paper and for limited prep topic paper before

printing.

- 3 Judge Worksheets per room for preliminary rounds

- 1 Door Posting per room of competition

- Wall Postings, according to the number specified on the Tournament page

- 1 Judge Recording by Event for Ballot Distribution

- 1 Speech Judge Recording for Room per competition room.

The date and time of printing is recorded automatically after a “Print All” action.

The date and time of printing can also be recorded by selecting the event and clicking the

checkbox below.

Preview Reports. Reports can be displayed on the screen before being sent to the printer.


The preview menu allows for multiple copies and printer selection.

Individual reports are divided into two sections:

- Event Reports

- Room Reports

Event Reports include:

- One page of perforated cards per room of the limited prep event.

- The number of wall postings to be printed is set by clicking the “Tournament” icon in the top

menu.


- Separate Door Postings are printed for each room of the event.

- This report is used by Ballot Distribution.

- This button is disabled for Round 1 because there are no previous judges to report. The button

is enabled for all subsequent rounds. The following report would be included with Round 2.


- This button allows the event specific reports to be printed. (e.g. Nicene Creed for Apologetics)

- This button is disabled for Rounds 1-3. The button is enabled for all elimination rounds.

- All the event reports (above) can be printed at the same time.

Room Reports include:

- This report is used by Ballot Distribution. One page per room is printed.


- Multiple copies of the Judge Worksheet are printed (unless the preview button is checked).

- One copy of the worksheet is printed for each judge in the room. (The number of judges is set

under the Tournament tab.)

- Limited Prep Topics are printed only for Apologetics, Extemporaneous, and Impromptu. One

page is printed for each of the judges in a room.


- All the room reports (above) can be printed at the same time for the selected room in the

event.

- All the room reports (above) can be printed at the same time for all of the rooms in the event.

- For those familiar with the spreadsheet used in previous years, this report is the same as the

“Elim Students” report. This report typically has two rooms per event for semis (or four if

modified semis) and one room per event for finals. This report is distributed to parents when

paneling judges for semis and finals.


To print multiple copies of a report, adjust the number of copies displayed in the window.

Ballot Packs

NOTE: The ballots for Extemporaneous preliminary and elimination rounds are different. Double

check that you have the correct ballots.

Assembly.

- The number of ballot packs assembled for each room is dependent on the number of judges.

- Print ballot pack assembly posters from Appendix 6.

- Prepared Speech Ballot Packs include (from bottom to top):

o Individual competitor ballots in appropriate color (8)

o Event Specific “Rule Highlights for Judges”

o Judge Worksheet

o The Head Judge pack will have a colored Head Judge Instruction card clipped lengthwise

to the pack.

- Apologetics Ballot Packs include:



o List of topics printed in appropriate color

o Perforated topics on white cardstock (Head Judge Only)

o Apologetics “Rule Highlights for Judges”

o Judge Worksheet


to the pack.

- Extemporaneous Ballot Packs include:

o Individual competitor ballots in appropriate color (8). Double check that you are

using the preliminary round ballots. (Elimination rounds have different

ballots for Extemp only and are marked for Elimination Rounds.)


o Extemporaneous “Rule Highlights for Judges”

o Judge Worksheet


to the pack and a head judge pouch clipped on the side at the back of the head judge

ballot pack.

o Head Judge Pouch.

Print label from Dropbox with instructions for Head Judge pouch. Affix label to front

of pouch.

Include paper clips in the pouch and send to Ballot Distribution with ballots. The

head judge will paperclip the topic card to the student’s research card.

Head judge will return pouch containing topic cards and student’s research cards to

ballot return with ballots.

Tab should place the paperclipped topic cards and research cards into #10 envelopes

labeled with the student’s name to be filed after all rounds are complete.

Wall Postings. Place two wall postings behind the Judge Recording and Event Judge

Report for ballot distribution.

- Prepare Extemp Prep Folder with the following:

o Perforated Cards (1 per competition room)

o Judge Extemp Topics – 1

o Wall Posting – 5

o Extemp Prep Guidelines – 1

o Extemp Query Report – 1

o During elimination rounds, include a pouch with 8 pens and a stack of blank white

paper.


Note: The perforated topics are placed in the Extemp Prep Folder, not the Head Judge Ballot

Pack

- Impromptu Ballot Packs include:



o Perforated topics on white cardstock (Head Judge Only)

o Impromptu “Rule Highlights for Judges”

Judge Worksheet

The Head Judge pack will have a colored Head Judge Instruction card clipped to the

pack.

Attach a green folder with 12 sheets of white paper to the back of the Head Judge ballot

pack.

Judge Recording by Room. After assembling a ballot pack for each judge in a room, attach

“Judge Recording by Room” report atop ballot packs.

Stack ballot packs by room maintaining order on Judge Recording report. Place Event Judges

report (after round 1) and Judge Recording report on top. Clip at side if possible.

Double Check. Before sending ballot packs to Ballot Distribution, check each ballot pack for

- Correct round and room numbers printed on judge worksheets, limited prep topic sheets and

perforated cards.

- Speech Rules and Guidelines on white paper placed under each Judge Worksheet.

- Head Judge card clipped in upper left corner. This placement enables Ballot Distribution to

easily assign judges to rooms.

- Recheck Extemp Ballot packs to ensure you are using the correct ballots for

preliminary or elimination rounds.

Sort Door Postings by building and floor and place upside down in out box for

Communications director after Ballot Distribution has removed the ballot packs.

Collate Wall Postings. Each set of postings should include a posting for each event in the

round. Wall Postings are also placed in the out box for the Communications director.

Extemp Prep Folder. Double check all documents are in the folder before the Extemp Prep

Room Director takes the folder from the Tab Room.

- Place the Extemp Prep folder in the out box for the Extemp Prep Monitor. Discard unused

topic cards and old postings when the folder is returned.

- Discard unused topic cards and old postings when the folder is returned.

- The Extemp Prep Room director will bring envelope with topic cards to be filed at the end of

the Final Speech Round.

Tournament App


Load postings into the Tournament App prior to sending ballots to ballot distribution.

- Select Tab Team

- Select Postings

- Choose the Round

- Click “Load Postings.” A red star will appear confirming that the postings have been

loaded from Core into the App.

Verify Postings

- Click Preview Postings.

- Use a wall posting to verify the App posting for the room and students for each event.

- Click Verify Postings. A yellow star will appear to signal the Tournament Director that

the postings are loaded, verified, and ready to post.

- The Tournament Director will post the postings for each round to the App for view by all

users. A green star will appear. (Note: Prior to posting by the Tournament Director, only

the Tab Director and the Tournament Director can view postings that have been loaded

into the App.)


Making Changes to Panels

If ranks have been entered for a preliminary round, adjustments to the panel cannot be made.

Checkmarks will show rounds in which ranks have been entered.

Hiding a Student. The Hide button removes a competitor's name from the Wall and Door

Postings and the Judge Worksheets. This button is disabled for Round 1. In subsequent

rounds, students who are no longer competing in a round can be “hidden” and will not appear

on the printed reports.

- Select event and click Panel icon.

- Hover over initials to see competitor’s name. Right click on the student that needs to be

hidden.

- Click “Hide Competitor.” An asterisk will appear next to the competitor’s initials.

- A hidden competitor must be in the long room.

o If the competitor is already in a long room, or all rooms have an equal number of

competitors, drag the hidden student to the bottom of the room.

o If the competitor is in a short room:

Click and drag the hidden competitor to swap with a competitor in the long room.

If the scores change, click the arrow to undo the last change and try swapping with

another competitor. The goal is to achieve a similar score with the swap.

o Click “Save” to save changes to the panel.

o Re-panel subsequent rounds. Moving a hidden competitor in round 1 or 2 will

change the score for subsequent rounds. Uncheck the rounds you do not want to re-panel.

Click panel. The new panels will automatically save.

o Close window

o Notice the room letter and speaker sequence changed (to 8 if a full room)

o Check the wall postings to confirm student is not listed

- If a student is to remain hidden in a subsequent round, repeat the procedure above.


- A competitor can be unhidden by right clicking on the competitor’s initials. Choose “Unhide

Competitor.”

NOTE: Re-paneling a room after hiding a student will unhide the student. The panel must be

adjusted manually by dragging the student to the longer room and swapping students until a

similar score is achieved.

- When a competitor is hidden, they will automatically be given an NCR for that round and

their rank will be recorded as level plus one.

Add a Competitor before Round 1 has been sent to ballot distribution.

- Always re-print if you are able to. If it has not left the Tab room or been posted, re-print

rather than hand-writing on ballots, door postings, or wall postings.

- Right click on a blank spot in the panel

- Select “Add competitor”

- Type the name in the dialog box

- Click “Add Competitor”

- Answer “No” to Preserve Round 1

- Rooms are automatically paneled one time

- If the panel looks good, click “Panel” to panel 6 times

- (program will auto-save)

- Close window

- Leader’s Dashboard. After a competitor is added to an event in Core, the event must also

be added to the student’s registration on the Leader’s Dashboard. (Refer to “After Check In”

section above)

Add a competitor after Round 1 has been sent out to ballot distribution.

- Student needs to speak in a “short” room

- Right click on empty spot where they spoke (or will speak)

- Select “Add competitor”

- Type the name in the dialog box

- Click “Add Competitor”


- Answer “Yes” to Preserve Round 1

- Click “Save” (this is a manual change)

- Close window

- Leader’s Dashboard. After a competitor is added to an event in Core, the event must also

be added to the student’s registration in the Leader’s Dashboard. (Refer to “After Check In”

section above)

Drop a Competitor before Round 1 has been sent to Ballot Distribution

- Always re-print if you are able to. If it has not left the Tab room or been posted, re-print

rather than hand-writing on ballots, door postings or wall postings.

- Right click on competitor

- Select “Drop competitor”

- Answer “No” to Preserve Round 1

- Rooms are automatically paneled one time

- If the panel looks good, click “Panel” to panel 6 times

- (program will auto-save)

- Close window

- Leader’s Dashboard. After a competitor is dropped from an event in Core, the event must

also be dropped from the student’s registration in the Leader’s Dashboard. (Refer to “After

Check In” section above)

Drop a Competitor after Round 1 has been sent to Ballot Distribution

- Right click on competitor

- Select “Drop competitor”

- Answer “Yes” to Preserve Round 1

- Move the empty box to the bottom of the room

- Save (this is a manual change)

- Close window

- Leader’s Dashboard. After a competitor is dropped from an event in Core, the event must

also be dropped from the student’s registration in the Leader’s Dashboard. (Refer to “After

Check In” section above)

Adjustments to Panel. An adjustment to the panel may be needed if a competitor speaks in the

wrong room or competitors need to be swapped because a judge cannot judge a particular

student.

- Drag competitor to blank space in correct room or swap students by dragging one competitor

to the competitor with whom they are trading rooms.

- Save panel


- Re-panel subsequent rounds. Uncheck any round that has been manually adjusted.

Swapping Speech Competitors between Rooms

When ranks have not been entered for the affected round of an event, competitors should be

swapped in the panel. However, if ranks have been entered for any rooms in the affected round of

the event, use the Edit All feature on the tournament page to swap competitors between rooms.

Step 1: Ensure that tab staff are not, and will not be, entering ranks in this event for the affected

round.

Step 2: Ensure that there are no judge ranks entered for the affected rooms.

- Go to Tournament – Edit All

- Go to Tournament – User Event Rounds

- Filter the event (Persuasive in this example)


- Filter the Round (Speech Round 1B in this example)

- Select the Room (Room D in this example)

- Confirm that the affected rooms do not have any data entered in the “User Round Room

Ranks” window (at the bottom)


- If records are present, there will be data in the window, and the results must be cleared for

each user.

- To clear the ranks, click “Drop Room Ranks”


- Select the other user and click “Drop Room Ranks”

- Repeat this process for the second room (room E in this example) to ensure that there is no

data in the window at the bottom.

Step 3: Swap Competitors in the affected rooms.

- Go to Tournament – Event Round Rooms


- Filter the event (Persuasive in this example)

- Filter the Round (Speech Round 1B in this example)

- Select room (room D in this example) and notice the competitors listed below:


- Click on competitor to be changed.

- Type and fill the new competitor (replacing Senseman, Paige with Wright, Kara in this

example).


- Click the green checkmark to “post edit” and save the changes.

Step 4: Repeat for the second room of competition.

- Select room (Room E in this example) and notice competitor to be changed.


- Click on the competitor to be changed.

- Type and fill the new competitor (replacing Wright, Kara with Senseman, Paige in this

example).

- Click the green checkmark to “post edit” and save the changes.

- Close the “Edit All” window

Step 5: Confirm that the competitor names appear as expected.

- Navigate to the Round, Event, and Rooms effected. Confirm that the panel of

competitors matches the Judge Worksheets.

- Tab staff should be careful when entering judge ranks as speakers may be out of order.

Step 6: Re-panel any remaining rounds.


Editing a Competitor’s Name for Postings

If the last names and first few letters of more than one competitor are the same, the Tab Director

will need to edit the student’s first names to differentiate the competitors on the postings. This

will not affect the student’s names on certificates.

Go to Tournament – Edit All

Select the Students tab

Under Entity Name, change the first name of the affected students to their first and middle

initials.

Click the green checkmark to “post edit” and save the changes.


Determination of Cumulative Scores

At the end of each round, the ranks given to each speaker by each of the three judges will be

added to determine the competitor’s cumulative score for that round (e.g. a speaker receiving a 3,

4 and 7 will have a cumulative score of 14).

The competitor’s cumulative score in the preliminary rounds determines the competitor’s

standing in the event.

Entering results

In the software, preliminary results are summarized by user. The software will not be able to

break to elim rounds unless the same two users are logged in when results are entered.

Use the timeline or select a round from "Jump" to navigate to the Results Entry page.


Select Enter Results. Choose the event and the room to enter results.

Enter Competitor Ranks

- Press Enter to move the cursor down the column or Tab to move the cursor across the row.

- The totals for each column must be equal.

Once the totals are equal, click on Room Ranks.

Determination of Room Rank


Room rank is used for breaking ties and assigning sweepstakes points. It is determined by sorting

the cumulative scores from lowest to highest (lowest cumulative score receives the top rank of 1)

in each room of each round. Each room of competitors is ranked independently.

In the system, the room ranks are auto-filled when Rank 1, Rank 2, and Rank 3 column totals

match, and “Rank” is clicked. A tie is marked with check marks.

In the event of a tie in cumulative score, the following methods shall be used in the specific order

listed to break the tie:

Judges’ preference. The competitor who receives the better ranking from the highest

number of judges will be ranked higher. (See Appendix 1 for further instruction.)

Decimal Conversion. The competitor who has the higher decimal conversion receives the

better rank. (See Decimal Conversion Chart in Appendix 2.)

Middle Rank. If the tie cannot be broken, give all three students the same middle rank.

Leveling the Rooms

Tabulators will level the results of uneven rooms for fairness (e.g. if one room in the event has

eight competitors and the other two rooms have only seven competitors, the bottom two places in

the eight-person room are both given the rank of seven for tabbing purposes).

In determining whether leveling is necessary, each event should be evaluated separately.

After calculation of cumulative scores and ranks are complete, level the room by changing the

bottom scores to the number you are leveling to.

The software will automatically create the level for the room. Double check leveling in the column,

“Rnk Lvl.”

Entering Penalties

Assessing Overtime and Script Penalties

- Prescribed penalties for the following rule violations will be applied by tournament

administration and should not be reflected in the judge’s original rank:

o Exceeding the maximum speech time by more than 15 seconds for any speech category

will result in a four-rank penalty at all levels of competition.


o Script or note use during platform or interpretation speeches, with the exception of

Biblical Thematic, will result in a four-rank penalty at a Qualifier or National Open and

disqualification from the event at a Regional or National Championship.

- Judge Worksheets. Ballot Return will indicate that there is an issue in the room by circling

the Room on the bottom of the judge worksheet with a highlighter.

- Penalties are initially applied by the Tab Director and all numbers and re-ranking are double-

checked by another tabulator.

- Issuing the Penalty:

o Ballot Return will enter final ranks for rooms if there is no penalty to be applied.

o If there are penalties in a room, Ballot Return will highlight the room letter and

names of students receiving a script or over time penalty on the judge worksheet.

o The Tab Director should check each individual ballot in the room to ensure that

no penalty was missed and to determine the type of penalties to be applied.

NOTE: There may be more than one student with a penalty in

a room. Tab Director must check each ballot for a script or

overtime penalty.

o Overtime Penalty. Check the times on all ballots in the room. Apply an

overtime penalty if the student’s time has exceeded 15 seconds over the

maximum. In the “Penalties” column on the judge worksheet, mark +4OT in the

appropriate row.

o Script Penalty. In prepared speech events (excluding Biblical Thematic), script

use is recorded in the box on the top left of the ballot. Check each ballot in the

room for script use. In the “Penalties” column on the judge worksheet, mark +4S

in the appropriate row.

o Re-rank all competitor’s in the room adding the +4 to the initial rank given to the

competitor. (e.g. If the initial rank is 6, re-rank the competitor with a 10. An

initial rank of 2 receives a re-ranking of 6.)

o In the “Final” column, re-order the students by rank.


Note: If two students are tied with the same rank in the re-ranking column, the

competitor who did not receive a penalty is given the better final rank.

- Discrepancies. Occasionally there may be discrepancies in the recording of time or script

use within a room.

o Script. If two of the three judges agree on use of a script and the third judge has left the

box blank, check” yes” in the script use box on the third script and initial the added

information. If only one of the three judges indicated a script penalty, the penalty should

not be applied.

o Time. If two of three judges agree on the speech length and the third judge has left the

box blank, add the time to the third ballot and initial the added information. If different

times have been recorded by the judges, bring the issue to the director of compliance.

- Recording the penalty in Core:

o Recording a +4 penalty in Core DOES NOT adjust the rankings. Rank adjustment needs

to be done manually on the Judge worksheet as shown above. Final rankings (after

penalty is applied) should be entered into Core.

o Enter final ranks from the judge worksheet for all competitors in the room.

o Click the name of the student who received a penalty.

o Click the +4S or +4OT button. (If a competitor received more than one penalty, only one

of the penalties can be recorded in Core. If an NCR was given, always record the NCR in

Core.)

o Click “yes” to apply the penalty.

o Click “Rank” and follow instructions above for Determination of Room Rank. When room

ranks have previously been entered, Core will not automatically assign or update the

ranks. Manually enter the ranks for every competitor in the room.

NCR. A Non-Compliant Ranking is issued through compliance.

o Pull the Judge Worksheets for the room in which the penalty was given.

o Write NCR in the box under penalty

o Give the penalized competitor the lowest ranking for that room plus one


o Re-rank all competitors.

o Write Final ranking in the last column. A competitor with an NCR is always given the

rank of bottom of the room plus one in the final ranking column.

o In Core:

o Re-enter the final ranks for all competitors in the room.

o Click the name of the competitor receiving the penalty.

o Click the NCR button.

o Click “yes”

o The competitor will be moved to the bottom of the room and is automatically given the

rank of level plus one.

NOTE: The actual ranking assigned to the competitor by Core is adjusted according to

the leveling of the rooms for the event. (e.g. A ranking of bottom plus one may be 9, while

level plus one is 8.)

o Click “Rank” and follow instructions above for Determination of Room Rank. When

room ranks have previously been entered, Core will not automatically assign

or update the room ranks. Manually enter the updated ranks for each competitor in

the room.

Did Not Compete. A student that does not compete in a round is given an NCR penalty. Follow

the instructions for an NCR. The student is given a final ranking of bottom of the room plus one.

DQ. A disqualification is issued through compliance. In elimination rounds, a non-compliant

ranking will result in a disqualification.

The Compliance Director will verify with the Tab Director that penalties have been applied.

Tab Speech Adjustment Form. All penalties issued by compliance are tracked through the tab

room using the adjustment form found at https://www.ncfca.org/tab-resources/

- Tab Director:

o Fill in the Competitor’s name, the event, round, room, and type of penalty to be applied.


o The Tab Director should gather the judge worksheets and enter the penalty. Initial the

Tab adjustment form.

o Re-rank the judge worksheets.

o Enter the final ranks for all competitors.

- Speech Data Entry Staff:

o One staff member should verify that the penalty was entered, the re-ranking, and the final

rankings were calculated correctly on the judge worksheets. Initial the tab adjustment

form.

o Each of the Speech data entry staff members should mark the penalty and enter the new

ranks into Core. Initial the tab adjustment form.

o Return the form to the Tab Director.

Tab Adjustments Summary Form. The Tab Director should record all penalties issued by

compliance on the Tab Adjustments Summary form.

- Record the adjustment number, the competitor’s name, event, round, and type of penalty on

the form.

- When the Tab Speech Adjustments form is returned and all items have been initialed by staff,

find the round, event, and room in Core. Verify that the penalty has been applied. Approve

the results in Core and initial the Tab Adjustments Summary form.

Color Indicators

- Yellow. Incomplete data is indicated by a yellow circle. Check to ensure all fields have been

completed.

- Red. Data that does not verify is indicated by a red circle.

o Both speech tabulators should re-enter the data from the judge worksheets for that room.

Click the “Judge Ranks” button to order the competitors by sequence on the judge worksheet

and re-enter judge ranks.

o Click “Verify.”


- Green. A green circle indicates that the data has been entered.

- Checkmark. A checkmark indicates that the results have verified against the other data set.

Extemp Specific Instructions

Head Judge Pouch.

- Ballot return will return the head judge pouch with the head judge worksheet and ballots.

- Ensure that topic cards and student research card’s have been collected by the head judge and

returned to Tab. Highlight student’s names on a tracking sheet or wall posting.

- If any cards are missing, notify the Director of Compliance.

- Place the paperclipped topic cards and research cards into #10 envelopes labeled with the

student’s name to be filed after all rounds are complete.

Copying and Filing Speech Ballots

Competitors receive the original ballots for speech events.

In preliminary rounds, competitors receive three ballots per round of event in which they are

competing.

For Duo Interpretation, make a copy of the original ballots. One student gets the copy and one

student gets the original ballot. Use a highlighter to designate one ballot to each student.

Determining Preliminary Standings

Cumulative Score. Rank the competitors in each event by calculating the total cumulative

scores from all preliminary rounds in that event. Begin by ranking the competitor with the lowest

total cumulative score in first place and move through the scores until all the competitors have

been ranked into preliminary standings.

Elim Prep A. Following verification of all three rounds, select “Elim Prep A” from the slider bar.


- Select event. Click Prelim Rank. Competitors will be ranked in each event by total cumulative

score.

- Break ties and enter ranks for all students moving into elimination rounds.

- Repeat for Elim Prep B.

- The Tab Director should only approve the Elim Prep A/B results after the Compliance

Director has verified that all compliance issued penalties have been processed in Core.

Approval will trigger paneling of the first elim round for the event.

Breaking Ties. If there is a tie in the cumulative scores, break the tie using the following

methods in this order:

Room Rank. Calculate each competitor’s total room rank. The competitor with the lowest

total room rank is ranked higher.

Judge’s Preference in Head-to-Head Competition. If the tied speakers were in the

same room in any preliminary round, give the tie-break to the competitor who won in head-

to-head competition. Take care to check each round. If the competitors in question went

head-to-head in more than one round, you must factor in every affected round individually.

(For example, if Student A and Student B met in both Round 1 and Round 2, determine the

winner of the head to head competition in round 1 and then determine the winner of the head

to head competition in Round 2. If a competitor won both rounds, give that competitor the tie

break. If the competitors remain tied, proceed to the next tie break.)

o In this example, two Competitors are tied in cumulative score and rank level.

o Double click on one of the tied competitors. Click the Prelim Tie Breaks tab.


o Competitors were in the same room in Round 1B. Break tie using Judge’s Preference in

Head-to-Head competition.

o NOTE: If there are three competitors tied in rank level, all three competitors must have

competed in the same room during preliminary rounds in order to use the “Judge’s

Preference in Head-to-Head competition” tie breaker.

Decimal Conversion. The competitor who receives the highest decimal conversion score

receives the higher standing. (For reference, see the NCFCA Tabulation Manual.)

o Three competitors are tied in cumulative score and rank level.

o Double click on one of the tied competitors. Click the Prelim Tie Breaks tab.

o All three competitors were not in the same room during any of the preliminary rounds.

Tie should be broken using decimal level.


o If a tie cannot be broken using “Dec Lvl”, move to Sweepstakes Points to break the tie.

o In a three-way tie, if “Dec Lvl” moves one competitor to the top or bottom leaving two

competitors tied, break the two-way tie using Judge’s preference if possible, before

moving on to Sweepstakes Points.

Sweepstakes Points. The competitor with higher cumulative sweepstakes points in

preliminary rounds in the event receives the higher ranking.

Coin Toss.

ELIMINATION ROUND TABULATION AND SETUP

Advancing from Preliminary Rounds (Determining Breaks)

The goal is to advance as close to 50% of the competitors as possible.

Advance the top-ranking speakers from the preliminary rounds into the elimination portion of the

tournament using the following chart:


Advance to Modified

SemiFinals or SemiFinals

Advance to Finals

9 5

10 5

11 6

12 6

13 7

14 7

15 8

16 8

17 8

18-21 10 6

22-25 12 6

26-29 14 8

30-63 16 8

64-79 24 8

80-95 28 8

96+ 32 8


Speech Semifinals - Prep

Grouping SemiFinalists

Room size. For SemiFinals, competitors are placed in two equally balanced rooms of five to

eight competitors. For modified SemiFinals, competitors are placed in four equally balanced

rooms of six to eight competitors. SemiFinal rooms must always be equal in size.

Balancing Rooms. Each room is balanced with strong and weak competitors by “snaking”

based on preliminary standings.

o For SemiFinals. Snake the number in the pool as follows: speakers ranked 1, 4, 5, 8, 9,

12, 13, and 16 are placed in Group A. Speakers ranked 2, 3, 6, 7, 10, 11, 14, and 15 are

placed in Group B.

o For Modified SemiFinals. Follow the same procedure as the snaking process for

SemiFinals, except the speakers will be distributed across 4 rooms of competition instead

of two.

Speaker Order. Speaker order in the SemiFinal Round shall be randomly determined.

- Compliance.

o Before printing elimination round ballots, the Tab Director should ensure there are no

outstanding issues with Compliance.

o An “all clear” must be given by the Compliance Director to the Tab Director for each

event.

o The Compliance Director should verify all compliance issued penalties have been

processed.

- Verification. Preliminary round results must be verified by the Tab Director and the

National Audit team before any break announcements are made. The Tab Director should

text their Point of Contact to ensure that results have been verified.

- Select Speech Semifinals – Prep from the slider bar.

o Select event and click print to print the event. Check to ensure the correct paper color

and, if needed, limited prep cards are loaded in the printer before printing each event.

o All Event Posting. The Tournament Director will determine the number of all event

postings needed for each of the elimination rounds. Print the All Event Posting to be

distributed by Ballot Distribution.

o Ballot Packs. Follow Ballot Pack Assembly Instructions.

Extemp. Use Extemporaneous elimination round ballots for Semifinal and Final

rounds.

Confirm the draw time for the first Extemp Speaker with the Tournament Director.

- Announce Sheets

o The Tab Director should confirm preliminary round results have been verified by the

National Team before releasing the announce sheets to the Tournament Director.


o The Tab Director should initial each announce sheet to confirm that the results have been

approved and verified.

o Place the Announce Sheets in alphabetical order.

Tabulating SemiFinals

Calculate the cumulative score of the SemiFinal Round and use this to determine the room rank

(again, lowest cumulative score receives the better room rank.)

If there is a tie, use the following tie-breaks in order:

- Judges’ Preference. The participant who receives the better ranking from the highest

number of judges in the SemiFinal Round should be ranked higher.

- Preliminary Placing.

o Three competitors are tied with a cumulative score of 11. The tie cannot be broken by

Judge’s preference.

o Click “Prelim Placings.” Give the competitor with the best prelim rank the higher

semifinal ranking.

Elimination Round Penalties

- Script and Over-time penalties may be applied in the SemiFinal and Final rounds.

- NCR. In elimination rounds, a non-compliant ranking should be recorded as a DQ. The

competitor is disqualified because there are no further rounds during which the competitor

may compete in compliance.

Final Round

Speaker order will be randomly determined in the Final Round.


Tabbing the Final Round

Calculate the cumulative score for each competitor in the Final Round.

Use the cumulative score from the Final Round to determine the Final placings (lowest

cumulative score receives the better placing.)

In the event that two or more competitors are tied, use the following methods for breaking

ties, in the order listed:

o Judges’ Preference. The participant who receives the better ranking from the highest

number of judges in the Final Round should be ranked higher.

o Preliminary Placing

FINAL EVENT STANDINGS

For Events with a Single Room of Competitors

In an event with only one room of competitors, three rounds will be held, and the Final ranking

will be determined by the Final preliminary standings in that event.

Recognition of Competitors – The number of competitors recognized at the awards ceremony will

be determined by the following chart:


Recognize

2 or 3 1

4 2

5 3

6 3

7 4

8 4

For Events with More Than One Room of Competitors

Finalists. The final standings for the event are determined by the results of the Final Round.

SemiFinalists. If there are SemiFinalists in the event, their final standings should be

determined by the following process:

Put the SemiFinalists in room rank order. You should have two of each rank (two 5th places,

two 6th places, etc.), one from each room.

Look at each pair of ranked SemiFinalists (i.e. the two 5th places). Go back to the preliminary

standings to determine which SemiFinalist out of the pair should be ranked higher. The

competitor with the better preliminary rank will be ranked higher between the two (i.e. the

two 5th place SemiFinalists will receive the Final rankings of 9th and 10th place).

Event Certificates


Select Speech Certificates – Print from the slider bar

- Announce Sheet. Select the event and click “Annc” to print.

- Certificates. Load cardstock into the printer. Select the event and click “Certs” to print.

Verify.

- The Tab Director should confirm with Compliance that events are clear from potential

penalties prior to printing certificates.

- Final results must be verified by the National Audit Team prior to the Awards Ceremony.

- Verify the Announce Sheets and Certificates

o One staff member should read the names from the announce sheet.

o An additional staff member should flip through the certificates verifying that the names

and placings match the names and placings on the announce sheets.

o The Tab Director should verify the final placings with the finals results.

- The Tab Director should initial the announce sheet signaling that the placings have been

verified and approved by the National Audit Team.

SWEEPSTAKES

The Goal of the Sweepstakes Award

The goal of the Sweepstakes Award is to recognize overall excellence and achievement in Speech

events throughout the tournament. A competitor must receive points in a minimum of 3 events to

receive a Sweepstakes Award.

Calculation of the Sweepstakes Award

Assign Sweepstakes Values

In the preliminary rounds each room rank shall receive the following point values:

Rank Points

1 3

2 1.5

3 0.5

In the elimination rounds each SemiFinalist who does not advance to the Final Round shall

receive 3 points for performance in the SemiFinal Round. Each Finalist shall receive the

following point values for his standing in the Final Round.

Rank Points

1 12

2 11

3 10

4 9


5 8

6 7

7 6

8 5

sf 3

In single room events, the number of sweepstakes points earned in each of the three rounds is

identical to the number of points earned in other preliminary rounds. There is no extra

recognition for final standings in those events.

Add all earned sweepstakes points in one event together for the total of sweeps points earned in

that event.

At the conclusion of the tournament, add each competitor’s sweepstakes points from each event

in which he is entered.

Sort the competitors by total points to determine the ranking. The competitor with the highest

number of sweepstakes points is 1st place, and so on. If total points are tied, use the following tie

breaks in order:

Count the number of events in which the competitor received points. The competitor who

received points in the higher number of events is ranked higher.

Compare the final finishes of the tied competitors. For example, if one competitor won an

event, but the other did not, the competitor who won the event would be placed higher.

Coin toss.

To calculate sweepstakes awards, Select Speech Certificates – Print with the slider bar.

- Select the Sweepstakes tab. The results shown in this window are automatically

recalculated and saved in memory each time the Sweepstakes Tab is selected. For the results

to be valid, the final round of each speech event must be approved.

- Competitors are ranked by Total Sweepstakes points earned.


Breaking Ties

o If a tie cannot be broken by counting the number of events in which competitors received

points, use the “Tie Break Detail” report to examine and compare the final rankings for

tied competitors.

o The final ranking for tied competitors should be visually verified and approved by another

member of the tab staff and the Tab Director. Since the database holds only one copy of

the sweepstakes results, there is no way to “verify” and “approve” these results through

the software.

o Locate the competitors who remain tied and compare the best final finish for each of the

tied competitors. Final Rankings are shown under “Final Code Rank.” The competitor

with the best final placing wins the tie break. If the competitors remain tied, compare the

next best final placing for each of the tied competitors. If a tie cannot be broken, proceed

with a coin toss.


- Save. After breaking ties for competitors that will receive a Sweepstakes award, click save.

The results in the display window are saved to the database.

- Announce. The results which have been saved to the database are used to create an

announce sheet for awards.

- Certs. The results which have been saved to the database are used to generate certificates.

- Sweeps Detail. This report includes the placings and accumulated points, which have been

previously saved to the database.


The Number of Sweepstakes Awards

The number of Sweepstakes awards to present at a tournament is determined by the size of the

tournament. For tournaments with 200 Speech competitors or less, the top 10% of the competitors

will be recognized. For tournaments with more than 200 Speech competitors, the top 20 competitors

will be recognized.

RANK ADJUSTMENTS

Occasionally there is a need to make adjustments in the tabulation due to issues such as

a rule violation or disqualification. These actions should only take place at the direction

of the Tournament Director/Regional Director to the Compliance Director and with the

oversight of the Tab Director. At times, the penalty imposed for an infraction of the rules

will be to adjust the rank of the student with a 4-rank penalty or with a Non-Compliant

Rank. Non-Compliant Rank is equal to Level plus one rank. In rarer situations, a

student will need to be removed from the entire event.

Re-ranking

To re-rank a student in a room where he has already performed, simply take each judge’s worksheet

in the round and re-rank based on the penalty received. Follow this process for each judge worksheet

in the round, then re-tab the room, including re-ranking, if necessary.

Removing

To remove a student from an entire event, follow the process outlined above for an NCR in each room

where the competitor performed. He should also be removed from the panel of any remaining

preliminary rounds. Be certain that any accrued sweepstakes points are zeroed out for that event.

NATIONAL CHAMPIONSHIP ADJUSTMENTS

The rules in this document shall be followed at the National Championship with the exception of the

following:

Setting Elimination Rounds

Advance the top-ranking speakers from the preliminary rounds into the elimination portion of the

National Championship using the following chart:


Advance to QuarterFinals

Advance to SemiFinals

Advance to Finals

9 5

10 5

11 6

12 6

13 7


14 7

15 8

16 8

17 8

18-21 10 6

22-25 12 6

26-29 14 8

30-47 16 8

48-55 24 12 8

56-63 28 16 8

64+ 32 16 8

Awarding Sweepstakes

At the National Championship, the top 20 Speech competitors will be recognized.


Moot Court Tabulation Rules

National Mixers, National Opens, and the National Championship will offer Moot Court for registration.

TOURNAMENT SET-UP

Moot Court Team

A Moot Court Team will consist of two people.

Number of Preliminary and Elimination Rounds

Preliminary Rounds. Each team shall debate four preliminary rounds in the tournament. In

the event that an odd number of teams are competing, one team per round shall be designated to

debate in a delayed round that will take place following the fourth preliminary round.

Elimination Rounds. The level of elimination rounds to be held shall be determined by the

number of teams competing in that tournament.


4 to 6 teams Finals





Pairing Debate Teams in Preliminary Rounds

Side Constraints

- Two Rounds on Each Side. Each team shall debate two rounds representing the Petitioner

and two rounds representing the Respondent.

- Same Side Prohibition. A team shall not debate the same opponent on the same side more

than once in preliminary competition.

Club Protection

Teams from the same club will be protected from debating each other in the preliminary rounds,

if possible. Each debate team may declare one club allegiance for protection purposes.

Matching

The preliminary rounds of the tournament shall be randomly paired.

Judge Panels

All panels of judges in preliminary rounds will be made up of two judges.



Recording Ballots

Official Ballots. Moot Court ballots for use in NCFCA tournaments shall be printed from the

CTaP software.

Ballot Recording. Each ballot will be entered as a win or loss for each team and will include

each competitor’s individual speaker points and rank.

Team Speaker Points. To determine the team speaker points and ranks, add the speaker

points and ranks from both team partners for each round.

Ranking Teams

Ranking Teams. Teams shall be ranked based on the number of ballots won in the preliminary

rounds.

Breaking Ties. When two or more teams have won the same number of ballots, the following

methods shall be used in the specific order listed, to break the tie:

- Adjusted High-Low Team Speaker Points. Omit the ballot with the highest total team

speaker points and the ballot with the lowest total team speaker points. The points from the

remaining six ballots are totaled, and the team with the highest total wins the tie break.

- Adjusted Double High-Low Team Speaker Points. Omit the ballots from the rounds

with the two highest and the two lowest team speaker points, totaling the speaker points from

the remaining four ballots. The team with the highest number wins the tie break.

- Speakers Rank. The team with the best (lowest) combined team speaker rankings from all

ballots will win the tie break.

- Schedule Difficulty – Opponent Wins. The team whose opponents won the most ballots

up to this point shall win the tie break.

- Adjusted High-Low Speaker Rank. Omit the ballots with the highest and lowest team

speaker rank and total the combined speaker ranks from the remaining rounds. The lowest

combined total will win the tie break.

- Coin Toss. When all the above methods fail to resolve the tie, a coin toss may be used to

determine which team wins the tie break.

Determining Which Teams Advance



Completely fill the prescribed bracket starting with the highest ranked teams. Break-even teams

are allowed to clear, if necessary, to fill the bracket. Teams with losing records will not advance.

Depending on the total number of teams in the tournament, some teams with winning records

may not be needed to fill the prescribed bracket. These teams will not advance to the elimination

rounds.


ELIMINATION ROUND MATCHING AND TABULATION

Matching Teams

Ranking and Seeding. Elimination round pairings shall be established in accordance with each

team’s preliminary ranking. The highest-ranking team shall meet the lowest ranking team, the

second highest shall meet the second lowest, and so on.

Locked Sides. If the two teams have faced each other once in preliminary rounds, the teams

shall switch sides for elimination competition.

Flip for Sides. If the two teams have faced each other twice in the preliminary rounds, or have

never met, an electronic coin toss shall determine the side each team will take.

Scoring

Number of Ballots per Match.

- Each elimination round shall be at least triple-paneled.

- Each elimination round shall be decided by an odd-numbered panel of judges.

Recording Ballots.

Record a win for the team who receives the majority of judge votes in the match.

Speaker points and ranks are not calculated in elimination rounds.

Advancing through Elimination Rounds

Teams will continue to advance through the bracket until they lose a round.

DETERMINING FINAL STANDINGS AND AWARDS

Moot Court Teams

Champion. The team that does not lose an elimination round wins the tournament.

Finals. The team that loses the Final Round finishes in 2nd place.

SemiFinals. The teams that lose in the SemiFinal Round shall take 3rd and 4th places. The final

placing shall be determined by which team had the higher placing in preliminary standings. (i.e.,

the team that placed higher in the preliminary competition shall take 3rd place and the remaining

team shall take 4th place.)

All Remaining Elimination Rounds. Follow the above procedure for each remaining

elimination round until all teams that advanced to the elimination rounds have been placed.

Awards. Each team which advances to the elimination rounds will be recognized.

Oral Advocacy Awards


Number of Awards. The number of Oral Advocacy awards recognized at a tournament will be

determined by the number of competitors in the tournament. The top 20% of competitors will be

recognized.

Speaker Ranking. Adjusted high-low speaker points from all preliminary ballots shall be used

to determine individual speaker ranking. This is calculated by omitting the ballots with the

highest and lowest speaker points and totaling the scores from the remaining six ballots. The

competitor with the highest adjusted speaker point total receives the highest award.

Breaking Speaker Point Ties. If the high-low speaker points calculation results in a tie

between one or more competitors, the following methods shall be used, in the order listed, to

determine which speaker will be ranked higher:

- Adjusted Double High-Low Speaker Points. Omit the ballots with the two highest and

two lowest scores, totaling the scores from the remaining four ballots.

- Total Speaker Points. Total the speaker points from all eight ballots.

- Speaker Rank. Total individual speaker ranks from all eight ballots. The speaker with the

lowest speaker rank total places higher.

- Adjusted High-Low Speaker Rank. Omit the highest and lowest speaker rank of each

speaker and total the remaining six ballots. The lowest speaker rank total places higher.

- Final Standing as a Tie. Speakers who remain tied will be given the same placing.

Select Moot Certificates – Print from the slider bar.

- Calculate. The Oral Advocate results are recalculated, displayed in the lower window, and

saved in memory. In order for these results to be valid, the preliminary rounds of Moot Court

must be entered and verified.

- Save. The calculated results held in memory are saved to the database.


- Announce. The results which have been previously saved to the database are used to create

an announce sheet for awards.

- Certs. The results which have been previously saved to the database are used to generate

certificates.

- Detail. This report can be used to verify the calculated results. The report contains speaker

points and ranks for each competitor.


Tabulation Appendices

APPENDIX 1 – JUDGE’S PREFERENCE

Judges’ Preferences – Determining the competitor who was ranked highest by the most judges.

Between two competitors: Between Competitor A & B, Judge 1 preferred Competitor A over Competitor B, as did Judge 2. Judge 3

preferred Competitor B over Competitor A. Competitor A wins twice (Judges 1 & 2), so A wins the tie.

Between three competitors: Compare each competitor independently against each other competitor. For example, compare A

against B to determine the winner. Then compare A against C to determine the winner. Finally,

compare B against C. If any competitor won two of the comparisons, they take the top place. The

competitor that won one of the comparisons would be in the second spot and the competitor that did

not win any would be in the third spot.

Between Competitor A & B, Competitor A wins twice (Judges 1 & 3), so A wins.

Between Competitor A & C, Competitor A wins twice (Judges 2 & 3), so A wins.

Between Competitor B & C, Competitor B wins twice (Judges 2 & 3), so B wins.


Competitor A wins twice, B wins once, and C does not win, so therefore A is 1st, B is 2nd, and C is 3rd out

of the tie. In this case, the Competitors were tied at 5th place, so A would be 5th, B would be 6th, and C

would be 7th.

If a head-to-head comparison shows that each competitor won a judge, proceed to the next tie break.

(For Prelims, see “Speech - Determining Preliminary Standings.” For SemiFinals, see “Speech –

Tabulating SemiFinals.” For Finals, see “Speech – Final Round.”)

Between four competitors:

As with three competitors, compare each competitor independently against each other competitor,

following the instructions above.

Example 1:

In the example above, our comparisons give these results:

Competitor A vs. B = B wins

A vs. C = A wins

A vs. D = A wins

B vs. C = C wins

B vs. D = D wins

C vs. D = D wins

Competitors A & D each won twice, and B & C each won once. Therefore, A & D will take the top two

ranks and B & C take the bottom two ranks. To break the tie between A & D for first place, look at the

head to head comparison for each. When A & D went head to head, A won so A is first and D is

second. And when B & C went head to head, C won so C is third and B is fourth.


If this process drops a competitor to the bottom or top of the room but the others are still tied, start

over with the competitors that are still tied and look at Judges’ preference again, just between those

competitors to determine the placing.

Example 2:

Competitor A vs. B = A wins

A vs. C = A wins

A vs. D = D wins

B vs. C = B wins

B vs. D = B wins

C vs. D = D wins

Since Competitor C did not win in any head to head competition, Competitor C would get the bottom

rank. All the others took two judges each, so you would seek to break the three-way tie by judges’

preference between the remaining three.


APPENDIX 2 - DECIMAL CONVERSION CHART

EXAMPLE

Convert the Judge’s rank to the corresponding conversion and add. Competitor with highest decimal conversion (Smith) advances.


APPENDIX 3 – LEVELING ROOMS

Leveling rooms mitigates for the issue of an uneven number of competitors within the rooms of an individual event. The least number of competitors in any room in a particular round of

an event is used to level the lowest scores in all the rooms. Step 1. Determine the least number of competitors in any room during that particular round for that particular event. This will be the lowest score (called the Leveled Score) a competitor can receive in this event for the round. Step 2. Record the judge scores as awarded on the judge worksheet and rank the rooms without adjustments, based on the cumulative scores.

Step 3. Level each room as necessary by adjusting each competitor’s score to the better - their actual score or the Leveled Score. For example, Round 2 of Apologetics has one room with eight competitors and two rooms with seven competitors. The Leveled Score would be 7, and each judge score of 8 would be adjusted to 7. Step 4. Do the same with the room ranks. IMPORTANT NOTE: Change both the judge scores and the room rank after the room has been ranked according to the original scores. Room rank position is based on the original, unadjusted scores and not the leveled scores.

Simple Example


More Complex Example: In this example, it appears that after you level the room Sarah and Bill should have swapped positions in room rank, but we do not make adjustments to the

original room ranking, even though the cumulative scores shift.


APPENDIX 4 – SNAKING

Snaking is the procedure utilized to panel the SemiFinal rooms after the preliminary round standings are complete. The following visual example is helpful to demonstrate how snaking

balances the strength in each SemiFinal room. Example of SemiFinal Snaking: Balance the SemiFinal rooms according to participant performance in preliminary rounds. Rank all participants in order of performance. If the top sixteen advance to SemiFinals, they are ranked 1st through 16th place. Snake the numbers in the pool as follows:

Example of Modified SemiFinal Snaking: Balance the modified SemiFinal rooms according to participant performance in preliminary rounds. Rank all participants in order of performance.


Snake the numbers in the pool as follows:

Speaker order in elimination rounds should be randomly determined once the panels have been set.


APPENDIX 5 – RANKING NON-ADVANCING

SEMIFINALISTS

• Put the SemiFinalists in room rank order (SF PL column). You should have two of each rank (two 5th places, two 6th places, etc.), one from each SemiFinal room. (For a modified SemiFinal, you will have four of each rank.)

• Take each pair of ranked SemiFinalists and go back to Preliminary Standings (Prelim PL column) to determine which SemiFinalist of the pair should be ranked higher. Student A with SF PL of 5 and Preliminary Placing of 2 would receive a final rank of 9th place and Student B with SF PL of 5 and Preliminary Placing of 13 would receive a final rank of 10th place.

• Continue with each set of placings until all SemiFinal competitors have been ranked.


APPENDIX 6 – BALLOT PACKET POSTERS

APOLOGETICS

Head Judge Head Judge

Head Judge Card

Head Judge Card

Judge Worksheet

Judge Worksheet

Topic Cards Topic Cards

Judge Apol Topics

Judge Apol Topics

Apologetics Rule Highlights for

Judges

Apologetics Rule Highlights for

Judges

Ballots Ballots


EXTEMPORANEOUS Note: Topic cards go in Extemp Folder,

not in ballot packs

Head Judge Other Judges

Head Judge Card

Judge Worksheet Judge Worksheet

<<NO CARDS>>

Judge Extemp Topics Judge Extemp Topics

Extemporaneous Rule Highlights for Judges

Extemporaneous Rule Highlights for Judges

Ballots Ballots

Head Judge Pouch attach paperclips to

side

Extemp Prep Folder for Monitor

Perforated Cards (1 per Competition Room) Judge Extemp Topics - 1

Wall Posting - 5 Extemp Prep Guidelines - 1

Extemp Query Report - 1


IMPROMPTU

Head Judge Other Judges

Head Judge Card

Judge Worksheet Judge Worksheet

Topic Cards

Judge Impromptu Topics

Judge Impromptu Topics

Impromptu Rule Highlights for

Judges

Impromptu Rule Highlights for

Judges

Ballots Ballots

Green Folder with 12 sheets white paper clipped at side