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COMPREHENSIVE
PowerPoint Tutorial 1
Creating a Presentation
XPXPObjectives• Open and view an existing PowerPoint
presentation• Switch views and navigate a presentation• View a presentation in Slide Show view• Plan a presentation• Create a presentation using a template
New Perspectives on Microsoft Office PowerPoint 2007 2
XPXPObjectives• Edit text on slides• Add, move, and delete slides• Promote and demote bulleted text• Check the spelling in a presentation• Use the Research task pane• Create speaker notes• Preview and print slides, handouts, and speaker
notes
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XPXPWhat Is PowerPoint?• PowerPoint is a powerful presentation graphics
program that provides everything you need to produce an effective presentation in the form of on-screen slides, a slide presentation on a Web site, or black-and-white or color overheads
• Using PowerPoint, you can prepare each component of a presentation: individual slides, speaker notes, an outline, and audience handouts
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XPXPOpening an Existing PowerPoint Presentation
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XPXPSwitching Views and Navigating a Presentation• The PowerPoint window contains features
common to all Windows programs, as well as features specific to PowerPoint– Slide pane– Notes pane– Slides tab• Thumbnails
– Outline tab
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XPXPSwitching Views and Navigating a Presentation• At the lower right of the PowerPoint window, on
the status bar to the left of the Zoom slider, are three buttons you can use to switch views– Normal view– Slide Sorter view– Slide Show view
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XPXPViewing a Presentation in Slide Show View• Slide Show view is the view you use when you present
an on-screen presentation to an audience• When you click the Slide Show button on the status bar,
the slide show starts beginning with the current slide• When you click the Slide Show button on the View tab
on the Ribbon or press the F5 key, the slide show starts at the beginning of the presentation
• In Slide Show view, you move from one slide to the next by pressing the Spacebar, clicking the left mouse button, or pressing the → key
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XPXPViewing a Presentation in Slide Show View• When you prepare a slide show, you can add
special effects to the show:– Slide transitions– Animations– Progressive disclosure– Footer
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XPXPPlanning a Presentation• Planning a presentation before you create it:– Improves the quality of your presentation– Makes your presentation more effective and enjoyable– Saves you time and effort
• As you plan your presentation, you should determine the following aspects:– Purpose of the presentation– Type of presentation– Audience for the presentation– Audience needs– Location of the presentation– Format
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XPXPUsing Templates• PowerPoint helps you quickly create effective
presentations by using a template– A PowerPoint file that contains the colors,
background format, font styles, and accent colors for a presentation
• Click the Office Button , and then click New• In the pane on the left side of the New
Presentation dialog box, click New from existing in the list under Templates
• Double-click the template you wish to use
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XPXPUsing Templates
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XPXPModifying a Presentation• A placeholder is a region of a slide, or a location
in an outline, reserved for inserting text or graphics
• A text box is an object that contains text– An Active text box appears with dashed lines and
sizing handles around the text – Sizing handles are small circles and squares on the
corners and sides of the text box
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XPXPModifying a Presentation• A bulleted list is a list of “paragraphs” with a special
character to the left of each paragraph– Bulleted item– First-level bullet– Second-level bullet
• Subbullet
• A numbered list is a list of paragraphs that are numbered consecutively on the slide
• In all your presentations, you should follow the 6 x 6 rule as much as possible: Keep each bulleted item to no more than six words, and don’t include more than six bulleted items on a slide
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XPXPCreating Effective Text Presentations• Think of your text presentation as a visual map of your oral
presentation. Show your organization by using overviews, making headings larger than subheadings, and including bulleted lists to highlight key points and numbered steps to show sequences
• Follow the 6 × 6 rule: Use six or fewer items per screen, and use phrases of six or fewer words. Omit unnecessary articles, pronouns, and adjectives
• Keep phrases parallel. For example, if one bulleted item starts with a verb, all the other bulleted items should start with a verb. Or, if one bulleted list is a complete sentence, all the items should be complete sentences
• Make sure your text is appropriate for your purpose and audience
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XPXPEditing Slides• The slide title text is a text box at the top of the
slide that gives the title of the information on that slide
• The slide content is a large box in which you type a bulleted or numbered list or insert some other kind of object
• You also can enter text using the Outline tab
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XPXPEditing Slides
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XPXPDeleting Slides• In Normal view, go to the slide you want to
delete so it appears in the slide pane, and then click the Delete button in the Slides group on the Home tab
or• Click the desired slide thumbnail in the Slides
tab, click the slide icon in the Outline tab, or in Slide Sorter view, select the slides you want to delete, and then press the Delete key
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XPXPAdding a New Slide and Choosing a Layout• A layout is a predetermined way of organizing
the objects on a slide including placeholders for title text and other objects
• When you insert a new slide, it appears after the current slide, with the default layout, Title and Content
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XPXPAdding a New Slide and Choosing a Layout
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XPXPPromoting, Demoting, and Moving Outline Text• Working in the Outline tab gives you more
flexibility because you can see the outline of the entire presentation
• To promote an item means to raise the outline level of that item
• To demote an item means to decrease the outline level
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XPXPPromoting, Demoting, and Moving Outline Text
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XPXPPromoting, Demoting, and Moving Outline Text• You can move outline text by dragging the text in
the Outline tab
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XPXPMoving Slides in Slide Sorter View
• In Slide Sorter view, PowerPoint displays all the slides as thumbnails, so that several slides can appear on the screen at once
• On the status bar, click the Slide Sorter button• Dragging and dropping slides in Slide Sorter view
will rearrange them in the presentation
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XPXPMoving Slides in Slide Sorter View
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XPXPChecking the Spelling in a Presentation
• Before you print or present a slide show, you should always perform a final check of the spelling of all the slides in your presentation
• PowerPoint does two types of spell check:– The regular type is when PowerPoint finds a word
that’s not in its dictionary– The other type is called contextual spelling, which
checks the context in which a word is used
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XPXPChecking the Spelling in a Presentation
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XPXPUsing the Research Task Pane• PowerPoint enables you to search online services
or Internet sites for additional help in creating a presentation
• A thesaurus contains a list of words and their synonyms, antonyms, and other related words
• You access the Research task pane by clicking the Review tab on the Ribbon, and then clicking either the Research or the Thesaurus button in the Proofing group
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XPXPUsing the Research Task Pane
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XPXPCreating Speaker Notes• Notes (also called speaker notes) help the speaker
remember what to say when a particular slide appears during the presentation
• They appear in the notes pane below the slide pane in Normal view
• You can also print notes pages with a picture of and notes about each slide
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XPXPPreviewing and Printing a Presentation
• PowerPoint provides several printing options– Color, grayscale, or pure black and white– Handouts are printouts of the slides themselves;
these can be arranged with several slides printed on a page
– Overhead transparency film
• Print Preview allows you to see the slides as they will appear when they are printed
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XPXPPreviewing and Printing a Presentation
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XPXPPreviewing and Printing a Presentation
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