Compliance1 year in a not for profitPresented by Bev JowleSouth Coastal Women’s Health ServicesJune 2014

Organisational Information Five recurrent Contracts – Value $2.365m

1 Commonwealth – Contracted to June 30 2015 4 State Contracts

DCPFS – 3 Year contract commencing 2013 Department of Health – Women and Newborn

Health Services – 1 Year contract to June 2015 Department of Health – Child and Adolescent

Health – 2 Years commencing November 2013 with possible 1 + 2 extension

Mental Health Commission – 3 year contract commencing 2014

Aboriginal Health Commonwealth – Department of Health Three contract managers in 5.5 Years

Aboriginal Primary Health Care - $511,000 for the 2013/14 Period to provide Maternal Services Chronic Disease Support Groups Health information and promotion Advocacy and Support

Family Violence Department of Child Protection and Family

Support - $190,000 Four contract managers in 5.5 years

To provide domestic violence counselling, support and advocacy services – this includes a sub contract arrangement to SCALES Community Legal Services to provide legal advice and support

Value adding with funding from Lucy Saw Women’s Refuge and Kwinana Early Years for extra two days per week for counselling services

Women’s Health Department of Health – Women and

Newborn Health Services - $254,000 1 Contract manager in 5.5 years

Providing well women’s clinic Emotional Health Counselling Information and Referral Services Self help and support groups Value adding with visiting services, SARC,

ISA, Carer's WA, Silver Chain and Cancer Council

Child Health Department of Health – Child and

Adolescent Health Services - $1.3m 1 Contract Manager – in process of

leaving (commenced November 2013) To provide Enhanced Aboriginal Child

Health Checks Early Parenting Programs and Groups –

sub contracted to Kwinana Early Years Services

Mental Health Mental Health Commission - $110,000 5 Contract managers in 5.5 Years

Funded to provide Perinatal Counselling and Groups

Value Adding by providing one extra day in Kwinana region, funded by Kwinana Early Years - through an MOU

Grants – 2013/14 National Perinatal Mental Health Initiative to provide

post natal support groups funded through one off grants for three years

Department of Health - Cervical Cancer Screening funds to provide cervical screening in Peel one day per week

Department for Communities – Small grant to support Women with Disabilities Group

Lotterywest – Funding to employ design company to refurbish office space and redesign reception area (this is the lead to a larger project grant to undertake the work)

Grants 2013/14 (cont..) City of Rockingham – small grants for:

Sorry Day event, Pink Ribbon fundraiser Women and Food group Minor Equipment Grant for playground

equipment at Babbingur Mia Act Belong Commit Programs Healthy Communities Initiatives

Quality Standards Process Funding received from Commonwealth

to continue work toward ISO 9001 standards Engagement of facilitator Purchase of document control software Temporary Quality Officer position Registration for standards

Other Compliance Requirements BAS Returns Taxation compliance ACNC Reporting – Commonwealth Building and facility management and standards Occupational Health and Safety Legislation Awards and Industrial relations legislation Child protection and mandatory reporting

legislation Ad hoc court subpoenas/requests for information

Contract Reporting Requirements Six monthly progress and finance reports x 4 providers Quarterly data reports x 1 provider Annual Report Annual Audits Service Reviews 18 monthly by 2 providers Quarterly Contract Management Meetings by three

providers Annual Risk Assessment Management Plans by one

provider Annual Budget and Action Plans for one provider Preferred Service Provider Applications three yearly by

state providers

Cont..2 Annual Disability Access Inclusion Plans and Carer’s

Recognition Act reports by 3 providers Annual Insurance renewals to all providers Annual update of Board Members to providers Customer Satisfaction Surveys Grant compliance requirements – usually report on

activities and financial statement 3 Yearly Strategic Plans

Internal Requirements Monthly Board Meeting

Finance subcommittee HR Sub Committee Quality and OSH Meeting Leadership Meeting Staff Meetings Team Meetings

South Coastal Additional Considerations Constitutional Review with new business Rebranding Website, Facebook and Month Newsletters Community events – International Women’s

Day, Sorry Day, NAIDOC Week and Pink Ribbon to maintain public profile

Partnerships – Management of MOU’s and subcontracts

JANAURYFollow up audit inquiries

FEBRUARYSix Month Reports Due 5 x Data Collection5 x Qualitative Report5 x Financial ReportsComplete audit inquiries

BM, FCM, HRCM, LM, QOSHM, SM, TM

MARCHACNC ReportQuarterly Meetings with fundersBASQuarterly Report/Meeting – Child Health

BM, FCM, HRCM, LM, QOSHM, SM, TM

APRILEOFY Budget ReviewAnnual Budget preparation – review awards and conditionsRisk Assessment – CommonwealthSix monthly emergency drills

BM, FCM, HRCM, LM, QOSHM, SM, TM

MAYBudget to BoardSubmit Budget and Action Plan to CommonwealthPreferred Service Provider applicationsAnnual building and facilities auditBM,FCM, HRCM, LM, QOSHM, SM, TM

JUNEQuarterly Meetings with fundersBASEOFY preparation for auditorBudget finalised and implementedQuarterly Report/meeting – Child HealthContract signingBM, FCM, HRCM, LM, QOSHM, SM, TM

JULY5 x Data Collection Report5 x Qualitative Report5 x Financial Reports4 x DAIP and CRA ReportsOrganisational ReportDesktop Quality ReviewPayment summaries to staffCommence Performance Development Reviews of all staffBM, FCM, HRCM, LM, QOSHM, SM, TM

AUGUSTInsurance RenewalsAnnual AuditorsCustomer Satisfaction Annual surveys and focus groupsStaff Satisfaction SurveyComplete Performance Development Reviews and PD Plan developed

BM, FCM, HRCM, LM, QOSHM, SM, TM

SEPTEMBERQuarterly Meetings with fundersBASQuarterly Report/meeting Child HealthPreparation of Annual Report and AuditsService Reviews DCPFS or MHCEmergency Drills

BM, FCM, HRCM, LM, QOSHM, SM, TM

OCTOBERAnnual AuditAnnual ReportAnnual General Meetings

BM, FCM, HRCM, LM, QOSHM, SM, TM

NOVEMBERQuality certification review - Stage 1Annual Business Plan preparationInform funders of new Board and contactsBM, FCM, HRCM, LM, QOSHM, SM, TM

DECEMBERQuarterly Meetings with fundersBASQuarterly Report/meeting– Child Health

BM, FCM, HRCM, LM, QOSHM, SM, TM