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Evaluation Trials and Studies
Coordinating Centre
Completing the budget:
how you can help
• Planning the budget for your project - overview
• AcoRD attribution: research costs, NHS (HSC) treatment and
support costs
• What’s required for the outline application
• What’s required for the full application
• Signatories
• Your host institution and partner organisations
• Reassurance
• Any questions?
In this talk:
• Check there is not a limit for the call
• Work out what you require to deliver your project successfully e.g.
staff, equipment, consumables, other direct costs (data/library
access, consultancy fees, dissemination costs), travel etc
“thorough – accurate - realistic”
• Attribute all costs to Research costs, NHS support costs, or NHS
treatment costs (AcoRD)
• Ensure that you demonstrate value for money; keep costs to a
minimum but sufficient to deliver the project
• Talk to your R&D dept as soon as possible – get expert advice
Planning the budget for your project
AcoRD attribution of costs
• Attributing the costs of health and social care Research and
Development (AcoRD)
• Guidance prepared by the Department of Health in association with
UKResearch and Development Directorates
• NI specific guidance:
http://www.publichealth.hscni.net/sites/default/files/directorates/files/
AcoRD%20guidance%20-%20FINAL.pdf
8 pages of guidance plus 2 annexes:
1. Annex A: List of common research activities attributed to
Research Costs, NHS Treatment Costs and NHS Support Costs
2. Annex B: Frequently Asked Questions for Northern Ireland
Attribution of costs Step 1
In the context of this study, is the activity a ‘service provided by, or on behalf
of, the HSC where the service treats or contributes to the care of a patient’
The activity is a patient
care cost. Is the activity
integral to the provision of
a treatment (or diagnostic)
regime?
The activity is a
Treatment cost
The activity is
a Service
Support cost
The activity is a
Research Cost
because it is not
directly contributing to
patient care
Step 2 YES
YES
NO
NO
Treatment costs further explained • Treatment costs are the patient care costs that would continue to be
incurred if the patient care service in question (and any associated
tests) continued after the end of the project i.e. the costs to the NHS of
providing this service.
• These costs are provided by usual commissioning arrangements (the
relevant Trust or similar)
• If the service in question is more expensive than usual care – this is
‘Excess Treatment Cost’
Examples:
• Supply and administration of the medicine/device/therapy under
investigation and comparators (not placebos)
• Training of clinicians to deliver the treatment
• Patient follow-up if required for clinical management of the patient
Support Costs further explained
• These are additional patient care costs associated with the project
which would end when the R&D activity ceases.
• Provided by the NI Clinical Research Network (via HSC R&D).
Examples:
– extra patient tests
– extra in patient days
– extra nursing attention.
– gaining patient consent
– processing patient records
– additional investigations, assessments, and tests to
ensure patient safety where arrangements are in place to
feed back to the clinician
What’s required for the application form
Outline stage:
• Total research costs requested (not including NHS support &
treatment costs)
• Total NHS support & treatment costs Proposed treatment costs could
be savings (negative figure)
Justification of costs section:
• Please explain how the research provides value for money.
• Please explain how the research costs requested have been calculated
and justify how they have been allocated.
• Please explain how the NHS Support and Treatment costs requested
have been calculated and justify how they have been allocated.
(Each answer is free text, 2500 characters limit)
Helpful resource: Word version of the Full application form: http://www.nets.nihr.ac.uk/funding)
Full application
Direct costs
1. Posts and salaries – Lead, co-
applicants, all other staff
2. Salary by year - including increments
3. Travel, subsistence and Conference
fees
4. Equipment
5. Consumables
6. PPI costs
7. Other direct costs (external consultancy
fees, use of research
facilities/databases/libraries,
recruitment, dissemination costs etc)
8. Patent and Legal
9. Sub-contracts
• Detailed budget – itemised year-by-year
• Totals generated from the information provided
Indirect costs
1. HEI estate and other indirect
costs
2. Commercial/Other Partner
organisation indirect costs
NHS costs
1. NHS Support Costs
2. NHS Treatment Costs
3. Usual Treatment Costs
Signatories
• Required on the full application to sign off on all costs- following
submission and after funding approved
Finance
Director/Admin
Authority for the
Contracting
Organisation
Checked financial
details, including staff
salaries and grades,
read the standard
contract and will
administer the award
NHS Costs
nominated signatory
Agree to the NHS
costs funded by own
organisation for
patients recruited to
study within same
organisation’s area
If multi-sites, only one
site required for
submission
Representative of
the R&D function of
Devolved Country
For NI, evidence that
HSC R&D approve
the NHS support
costs
• If an Higher Education Institution is the contracting
organisation, 80% of research costs will be paid.
• If an HSC/NHS organisation is host – up to 100% will be
paid.
• Partner organisation costs will be paid at up to 100%.
• All payments will be made to the contracting organisation
– to be distributed as required.
Your host institution (and partner
organisations)
Reassurance
• Costs can change in response to first stage feedback or changes in
research/healthcare landscape - explain/justify in full application
• Full application guidance notes and ACoRD guidance invaluable
• Finances will be scrutinised internally – any required corrections for
successful projects will be explained and time allowed for revisions
• In case of query, contact your R&D dept and the relevant team at
NETSCC
Public Health Research
Programme
Questions?
• Planning the budget for your project - overview • AcoRD attribution: research costs, NHS (HSC) treatment and
support costs • What’s required for the outline application • What’s required for the full application • Signatories • Your host institution and partner organisations • Reassurance • Any questions?
In this talk:
• Check there is not a limit for the call • Work out what you require to deliver your project successfully e.g.
staff, equipment, consumables, other direct costs (data/library access, consultancy fees, dissemination costs), travel etc
“thorough – accurate - realistic” • Attribute all costs to Research costs, NHS support costs, or NHS
treatment costs (AcoRD) • Ensure that you demonstrate value for money; keep costs to a
minimum but sufficient to deliver the project
• Talk to your R&D dept as soon as possible – get expert advice
Planning the budget for your project
AcoRD attribution of costs • Attributing the costs of health and social care Research and
Development (AcoRD) • Guidance prepared by the Department of Health in
association with UKResearch and Development Directorates • NI specific guidance:
http://www.publichealth.hscni.net/sites/default/files/directorates/files/AcoRD%20guidance%20-%20FINAL.pdf 8 pages of guidance plus 2 annexes: 1. Annex A: List of common research activities attributed to
Research Costs, NHS Treatment Costs and NHS Support Costs 2. Annex B: Frequently Asked Questions for Northern Ireland
Attribution of costs Step 1
In the context of this study, is the activity a ‘service provided by, or on behalf of, the HSC where the service treats or contributes to the care of a patient’
The activity is a patient care cost. Is the activity integral to the provision of a treatment (or diagnostic) regime?
The activity is a Treatment cost
The activity is a Service Support cost
The activity is a Research Cost because it is not directly contributing to patient care
Step 2 YES
YES
NO
NO
Treatment costs further explained
• Treatment costs are the patient care costs that would continue to be incurred if the patient care service in question (and any associated tests) continued after the end of the project i.e. the costs to the NHS of providing this service.
• These costs are provided by usual commissioning arrangements (the
relevant Trust or similar)
• If the service in question is more expensive than usual care – this is ‘Excess Treatment Cost’
Examples: • Supply and administration of the medicine/device/therapy under
investigation and comparators (not placebos) • Training of clinicians to deliver the treatment • Patient follow-up if required for clinical management of the patient
Support Costs further explained
• These are additional patient care costs associated with the project which would end when the R&D activity ceases.
• Provided by the NI Clinical Research Network (via HSC
R&D). Examples:
– extra patient tests – extra in patient days – extra nursing attention. – gaining patient consent – processing patient records – additional investigations, assessments, and tests to ensure patient safety
where arrangements are in place to feed back to the clinician
What’s required for the application form Outline stage: • Total research costs requested (not including NHS support & treatment
costs) • Total NHS support & treatment costs Proposed treatment costs could be
savings (negative figure) Justification of costs section: • Please explain how the research provides value for money. • Please explain how the research costs requested have been calculated
and justify how they have been allocated. • Please explain how the NHS Support and Treatment costs requested have
been calculated and justify how they have been allocated. (Each answer is free text, 2500 characters limit)
Helpful resource: Word version of the Full application form: http://www.nets.nihr.ac.uk/funding)
Full application
Direct costs
1. Posts and salaries – Lead, co-applicants, all other staff
2. Salary by year - including increments
3. Travel, subsistence and Conference fees
4. Equipment
5. Consumables
6. PPI costs
7. Other direct costs (external consultancy fees, use of research facilities/databases/libraries, recruitment, dissemination costs etc)
8. Patent and Legal
9. Sub-contracts
• Detailed budget – itemised year-by-year • Totals generated from the information provided
Indirect costs 1. HEI estate and other indirect costs 2. Commercial/Other Partner
organisation indirect costs
NHS costs 1. NHS Support Costs 2. NHS Treatment Costs 3. Usual Treatment Costs
Signatories
• Required on the full application to sign off on all costs- following submission and after funding approved
Finance Director/Admin Authority for the Contracting Organisation Checked financial details, including staff salaries and grades, read the standard contract and will administer the award
NHS Costs nominated signatory Agree to the NHS costs funded by own organisation for patients recruited to study within same organisation’s area If multi-sites, only one site required for submission
Representative of the R&D function of Devolved Country For NI, evidence that HSC R&D approve the NHS support costs
• If an Higher Education Institution is the contracting organisation, 80% of research costs will be paid.
• If an HSC/NHS organisation is host – up to 100% will be paid.
• Partner organisation costs will be paid at up to 100%.
• All payments will be made to the contracting organisation – to be distributed as required.
Your host institution (and partner organisations)
Reassurance • Costs can change in response to first stage feedback or
changes in research/healthcare landscape - explain/justify in full application
• Full application guidance notes and ACoRD guidance
invaluable • Finances will be scrutinised internally – any required
corrections for successful projects will be explained and time allowed for revisions
• In case of query, contact your R&D dept and the relevant
team at NETSCC
Public Health Research
Programme
Questions?
Evaluation Trials and Studies
Coordinating Centre
Completing the budget:
how you can help
• Planning the budget for your project - overview
• AcoRD attribution: research costs, NHS (HSC) treatment and
support costs
• What’s required for the outline application
• What’s required for the full application
• Signatories
• Your host institution and partner organisations
• Reassurance
• Any questions?
In this talk:
• Check there is not a limit for the call
• Work out what you require to deliver your project successfully e.g.
staff, equipment, consumables, other direct costs (data/library
access, consultancy fees, dissemination costs), travel etc
“thorough – accurate - realistic”
• Attribute all costs to Research costs, NHS support costs, or NHS
treatment costs (AcoRD)
• Ensure that you demonstrate value for money; keep costs to a
minimum but sufficient to deliver the project
• Talk to your R&D dept as soon as possible – get expert advice
Planning the budget for your project
AcoRD attribution of costs
• Attributing the costs of health and social care Research and
Development (AcoRD)
• Guidance prepared by the Department of Health in association with
UKResearch and Development Directorates
• NI specific guidance:
http://www.publichealth.hscni.net/sites/default/files/directorates/files/
AcoRD%20guidance%20-%20FINAL.pdf
8 pages of guidance plus 2 annexes:
1. Annex A: List of common research activities attributed to
Research Costs, NHS Treatment Costs and NHS Support Costs
2. Annex B: Frequently Asked Questions for Northern Ireland
Attribution of costs Step 1
In the context of this study, is the activity a ‘service provided by, or on behalf
of, the HSC where the service treats or contributes to the care of a patient’
The activity is a patient
care cost. Is the activity
integral to the provision of
a treatment (or diagnostic)
regime?
The activity is a
Treatment cost
The activity is
a Service
Support cost
The activity is a
Research Cost
because it is not
directly contributing to
patient care
Step 2 YES
YES
NO
NO
Treatment costs further explained • Treatment costs are the patient care costs that would continue to be
incurred if the patient care service in question (and any associated
tests) continued after the end of the project i.e. the costs to the NHS of
providing this service.
• These costs are provided by usual commissioning arrangements (the
relevant Trust or similar)
• If the service in question is more expensive than usual care – this is
‘Excess Treatment Cost’
Examples:
• Supply and administration of the medicine/device/therapy under
investigation and comparators (not placebos)
• Training of clinicians to deliver the treatment
• Patient follow-up if required for clinical management of the patient
Support Costs further explained
• These are additional patient care costs associated with the project
which would end when the R&D activity ceases.
• Provided by the NI Clinical Research Network (via HSC R&D).
Examples:
– extra patient tests
– extra in patient days
– extra nursing attention.
– gaining patient consent
– processing patient records
– additional investigations, assessments, and tests to
ensure patient safety where arrangements are in place to
feed back to the clinician
What’s required for the application form
Outline stage:
• Total research costs requested (not including NHS support &
treatment costs)
• Total NHS support & treatment costs Proposed treatment costs could
be savings (negative figure)
Justification of costs section:
• Please explain how the research provides value for money.
• Please explain how the research costs requested have been calculated
and justify how they have been allocated.
• Please explain how the NHS Support and Treatment costs requested
have been calculated and justify how they have been allocated.
(Each answer is free text, 2500 characters limit)
Helpful resource: Word version of the Full application form: http://www.nets.nihr.ac.uk/funding)
Full application
Direct costs
1. Posts and salaries – Lead, co-
applicants, all other staff
2. Salary by year - including increments
3. Travel, subsistence and Conference
fees
4. Equipment
5. Consumables
6. PPI costs
7. Other direct costs (external consultancy
fees, use of research
facilities/databases/libraries,
recruitment, dissemination costs etc)
8. Patent and Legal
9. Sub-contracts
• Detailed budget – itemised year-by-year
• Totals generated from the information provided
Indirect costs
1. HEI estate and other indirect
costs
2. Commercial/Other Partner
organisation indirect costs
NHS costs
1. NHS Support Costs
2. NHS Treatment Costs
3. Usual Treatment Costs
Signatories
• Required on the full application to sign off on all costs- following
submission and after funding approved
Finance
Director/Admin
Authority for the
Contracting
Organisation
Checked financial
details, including staff
salaries and grades,
read the standard
contract and will
administer the award
NHS Costs
nominated signatory
Agree to the NHS
costs funded by own
organisation for
patients recruited to
study within same
organisation’s area
If multi-sites, only one
site required for
submission
Representative of
the R&D function of
Devolved Country
For NI, evidence that
HSC R&D approve
the NHS support
costs
• If an Higher Education Institution is the contracting
organisation, 80% of research costs will be paid.
• If an HSC/NHS organisation is host – up to 100% will be
paid.
• Partner organisation costs will be paid at up to 100%.
• All payments will be made to the contracting organisation
– to be distributed as required.
Your host institution (and partner
organisations)
Reassurance
• Costs can change in response to first stage feedback or changes in
research/healthcare landscape - explain/justify in full application
• Full application guidance notes and ACoRD guidance invaluable
• Finances will be scrutinised internally – any required corrections for
successful projects will be explained and time allowed for revisions
• In case of query, contact your R&D dept and the relevant team at
NETSCC
Public Health Research
Programme
Questions?