Blazewellevents Presents

A Complete Guidance For Event Management Companies

Acknowledgement

This document is projected for you to render information and advertisement to event organisers .

The document has been compiled and produced by Blazewellevents with reference to the practice for safety at events.

Purpose

Events are a workplace and freedom to choose a pastime or enjoyable activity for others and range from family days in the local park to musical events, festivals, firework displays, carnivals, sporting events, street parades, exhibitions etc.

Event Management Companies or Corporate Event Organisers have a common law duty of care toward individuals who are involved in the event – including the audience, performers, suppliers and event staff.

This written document provides a direction to event organisers and abstracts to provide a safe event.

Scope We know that venues and events may different but the

application program of certain common Providence and standards of good practice can cut down the precariousness linked with planning and organising for a safe and successful event. This document recommends strong approach to event organizers by focusing on below mentioned points:

Planning the best event

Providing a safe venue

How to organize staff

Preparing for the unexpected

Documentation

Event Stakeholders

Advance Planning for Events

Planning events in advance from the opening date totally depends upon the size, type and duration of the suggested activity and the logistics required for the event.

Best part is that before devoting to financial outlay, firstly cover the quality of managing the event at the planned date and venue.

Pre- Planning Event Phases

Plan event for your organisation in different phases with proper details and phases which will be dependent on the event venue, time and planned activities.

Any event will involve elements of each phase and you should identify those issues, which are relevant to your event and plan accordingly.

Phases

Phase 1 : Build up and Load in.Venue design.Selection of competent staff,contractors and subcontractors.Construction of structures.Safe delivery and installationof equipment and service.

Phase 2 : OperationsManagement Strategies like Crowds, Transport, Welfare,First Aid, Contingencies, Fire, Major Incident etc.Equipment and services.

Phase 3 : Load out and breakdownSafe removal of equipment& Services.Removal of structures.Rubbish and waste removal.Remedial works.

Requirement for Event Control Facilities

The space for the event control point is requirement for the surface free operation of an event. Even small events should have a key point where the administration and coordination of the event takes place. Some of the reasons why the organisers should designate an event control room with limited access are:

Display, collection and distribution of information for key event staff.

Contact for persons visiting the event on business.

For large events it is recommended that the central control room should be equipped with proper facilities.

Temporary covered accommodation which range from small tents used as first aid

Posts, catering outlets, craft stalls etc.

Event Management Cycle

Gather Information

Plan Writing

Consultation

Publication

Training

Validation

Revision

Contact Us

CEO & Director: Mr. Anubhav Mehrotra

Blazewell Events Pvt Ltd.

G-67 A Basement,

Kalka Ji, Near Govindpuri Metro Station, 110019 India

Phone : 011 40578240

Mobile : 919999868276

Email : anubhav@blazewellevents.com

URL :http:www.blazewellevents.com

Thank You