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COMPETITIVE SOLICITATION BY CITY AND COUNTY OF DENVER SECTOR... · PDF file Collier County Public Schools, FL Orange County, NY Port of Portland, OR Page 6 . A.1.c. Participating

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  • COMPETITIVE SOLICITATION

    BY CITY AND COUNTY OF DENVER

    FOR

    ELEVATOR, ESCALATOR AND WALKWAY MAINTENANCE AND

    MODERNIZATION SERVICES AND RELATED SOLUTIONS

    ON BEHALF OF ITSELF AND OTHER GOVERNMENT AGENCIES

    AND MADE AVAILABLE THROUGH THE U.S. COMMUNITIES

    GOVERNMENT PURCHASING ALLIANCE

    RFP # 0572U

    Page 1

  • CITY AND COUNTY OF DENVER

    DEPARTMENT OF GENERAL SERVICES

    Purchasing Division www.denvergov.org/purchasing

    WELLINGTON E. WEBB MUNICIPAL OFFICE BUILDING 201 WEST COLFAX AVE., DEPT. 304, 11TH FLOOR DENVER, CO 80202 PHONE: (720) 913-8100 FAX: (720) 913-8101

    Buyer: Joe Saporito

    Phone: 720-913-8118 REQUEST FOR PROPOSAL

    Request for Proposal No. 0572U

    ELEVATOR, ESCALATOR AND WALKWAY MAINTENANCE AND MODERNIZATION SERVICES AND RELATED SOLUTIONS

    SCHEDULE OF EVENTS

    • RFP Issued July 3, 2013

    • Pre-Proposal Conference July 10, 2013 2:00 P.M. Local Time

    • Deadline to Submit Additional Questions July 15, 2013 5:00 P.M. Local Time

    • Response to Written Questions July 19, 2013

    • Proposal Due Date August 7, 2013 2:00 P.M. Local Time

    • Proposal Evaluation Period Aug 12 - 23, 2013

    • Contract Preparation / Negotiation Aug 26 - Sep 30, 2013

    Vendor offers to furnish to the City and County of Denver the materials, supplies, products or services requested in accordance with the specifications and subject to the Terms and Conditions described herein.

    VENDOR SIGN HERE

    Company Name:

    By:

    (Printed or Typed Name)

    Signature:

    Signature constitutes acceptance of all Terms and Conditions listed on this form and all documents attached.

    Email:

    Phone:

    Page 2

  • Request for Proposal No. 0572U

    Table of Contents SECTION A: U.S. COMMUNITIES OVERVIEW ................................................................... 6

    A.1 U.S. COMMUNITIES OVERVIEW .............................................................................. 6 A.1.a. National Sponsors ..................................................................................................... 6 A.1.b. Advisory Board ......................................................................................................... 6 A.1.c. Participating Public Agencies .................................................................................. 7 A.1.d. Estimated Volume ..................................................................................................... 7 A.1.e. Marketing Support ................................................................................................... 7 A.1.f. Marketplace ............................................................................................................... 8 A.1.g. Multiple Awards........................................................................................................ 8 A.1.h. Evaluation of Proposals ............................................................................................ 8

    SECTION B: GENERAL INFORMATION & PROPOSAL INSTRUCTIONS ....................... 9 B.1. BACKGROUND AND SCOPE: .................................................................................... 9 B.2. OBJECTIVES ................................................................................................................. 9 B.3. TERMS AND DEFINITIONS ...................................................................................... 10 B.4. CONTRACT PERIOD: ................................................................................................ 10 B.5. ROCKY MOUNTAIN E-PURCHASING (BidNet®): ................................................ 10 B.6. SUBMISSION OF PROPOSALS: ............................................................................... 10 B.7. PRE-PROPOSAL CONFERENCE: ............................................................................. 13 B.8. RFP QUESTIONS: ....................................................................................................... 13 B.9. COST PROPOSAL INSTRUCTIONS: ........................................................................ 14 B.9.a. PRICING INFORMATION...................................................................................... 14 B.9.b. SUBMITTAL ............................................................................................................ 14 B.10. PROPOSAL AND PERFORMANCE BONDS AND SURETIES: ............................. 14 B.11. ADDENDA: .................................................................................................................. 15 B.12. ACCEPTANCE PERIOD: ............................................................................................ 15 B.13. TECHNICAL REQUIREMENTS/STATEMENT OF WORK: ................................... 15 B.14. RFP CONDITIONS AND PROVISIONS: ................................................................... 15 B.15. GRATUITIES AND KICKBACKS: ............................................................................ 16 B.16. NON-COLLUSIVE VENDOR CERTIFICATION: .................................................... 16 B.17. LATE PROPOSALS:.................................................................................................... 17 B.18. EVALUATION AND AWARDS: ............................................................................... 17 B.19. GREENPRINT DENVER POLICY AND GUIDANCE: ............................................ 18

    B.19.a. Environmentally Preferable Purchasing (EPP) Guidance and Prohibitions: 18 B.20. VENDOR PERFORMANCE MANAGEMENT: ........................................................ 19 B.21. DISCLOSURE OF CONTENTS OF PROPOSALS: ................................................... 19 B.22. DISADVANTAGED, MINORITY AND WOMEN OWNED BUSINESS PARTICIPATION: .................................................................................................................... 19 B.23. PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE: 19

    SECTION C: SCOPE OF WORK AND TECHNICAL REQUIREMENTS ........................... 20 C.1 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES .................................. 20 C.2 OVERVIEW ....................................................................................................................... 21 C.3 OSHA GUIDELINES: The vendor shall be familiar with and operate within the guidelines as set forth by the Occupational Safety and Health Act. .......................................... 21 C.4 CONSTRUCTION AND REMODELING CONTRACTING PROVISIONS: ................. 22

    Page 3

  • C.5 WARRANTY GUARANTEE: ........................................................................................... 22 C.6 DEFECTIVE MATERIAL: ................................................................................................ 22 C.7 STANDARD WORK PROCESSES .................................................................................. 23 C.8 SCHEDULING OF WORK ............................................................................................... 23 C.9 MAINTENANCE RECORDS............................................................................................ 23 C.10 USE OF TECHNOLOGY ................................................................................................ 24 C.11 ONLINE ACCESS TO RECORDS.................................................................................. 24 C.12 EQUIPMENT MAINTENANCE ..................................................................................... 25 C.13 PREVENTIVE MAINTENANCE PROGRAM............................................................... 25 C.14 CLEANING/PAINTING .................................................................................................. 27 C.15 WIRING ........................................................................................................................... 27 C.16 SERVICE .......................................................................................................................... 27 C.17 TESTING OF EQUIPMENT ........................................................................................... 28 C.18 PARTS INVENTORY...................................................................................................... 28 C.19 WRITTEN SAFETY PROGRAM ................................................................................... 29 C.20 HAZARDOUS WASTE ................................................................................................... 29 C.21 QUALITY CONTROL ..................................................................................................... 29 C.22 SOLE RESPONSIBILITY ............................................................................................... 29 C.23 CITY REQUIRED PROCEDURES ................................................................................. 29 C.24 MODERNIZATION ......................................................................................................... 31 C.25 PROPOSER QUALIFICATION QUESTIONS AND REQUIREMENTS: .................... 32

    SECTION D: PRICING ............................................................................................................ 36 D.1 PRICING INFORMATION: ........................................................................................ 36 D.2 CHANGES:................................................................................................................... 36 D.3 PRICING INSTRUCTIONS: ............