COMPACT SERVICE CORPS J-ONE USER GUIDE FOR …COMPACT SERVICE CORPS J-ONE USER GUIDE FOR MONTANA Criminal History Check Policy: The Criminal History Check (CHC) for Compact Service

COMPACT SERVICE CORPS J-ONE USER GUIDE FOR MONTANA

Table of Contents

1. Logging on …………………………………………………………………………………………………… p. 2

2A. Submitting a Request for MT statewide ONLY …...……………………………………………………….....p. 4

2B. Submitting a Request for a 2nd statewide ONLY (MT search covered in ASP) ……………………………...p. 7

2C. Submitting a Request for BOTH a 2nd statewide search and a MT search ……………………………......…p. 10

3. Submit and Proof Your Order …………………………………………………………………………..……p. 14

4. Review EBI Statewide Results ……………………………………………………………………………….p. 16

5. Review NSOPR Report Search …………………………………………………………………………........p. 19

6. Reordering a Request for Member’s 2nd

term of service (with more than 30 days having passed) ………….p. 21

7. Designated Statewide Criminal History Repository and Alternatives ………………………………………p. 23

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COMPACT SERVICE CORPS J-ONE USER GUIDE FOR MONTANA

Criminal History Check Policy: The Criminal History Check (CHC) for Compact Service Corps Members consists of a state repository review of the Member’s state of residence (address listed on the Criminal History Check Authorization Form), the state in which the Member will serve and a check of the National Sex Offender Public Registry (NSOPR). All these checks will be completed using https://justone.ebiinc.com. Second-term members will not need a CHC for the second term, provided that the second term begins less than 30 days after the end date of the first term, AND regulations haven’t changed since the start date of the previous term. If your Member is covered under an approved ASP for the Montana statewide search and your Member resides in a state that is different from the state where they will serve, then you only need to complete the second statewide search using J-one. The ASP covers the Montana statewide check (do not request this statewide check again in EBI). Go to page 7 and follow the steps to complete only the second statewide search.

Step 1: Logging on to J-one a) Log on to https://justone.ebiinc.com –Enter in the Account, Username and Password which were provided by EBI. Once the information has been entered, click on Login>.

https://justone.ebiinc.com/

https://justone.ebiinc.com/

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b) Once the Login> button has been clicked, the J-One smart dashboard will appear.

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Step 2A: Submitting a Request for Montana Statewide ONLY

If your Member resides and will serve in Montana, follow these steps to request the Montana Statewide search. a) Select the Place an Order tab on the left hand side of the dashboard.

b) The Select Products page will appear; the Statewide Criminal History and NCRD are already defaulted.

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c) Do not select any other products; click on the “2: Enter Subject Information” tab.

d) Enter all required information for the Member on the “2. Enter Subject Information” page (all areas in orange are required). If a pop-up box appears requesting county information (after entering the Member’s zip code), please ignore and close. Do not enter any county information in the pop-up box.

Leave “FCRA Purpose” as “Employment by Hire or Contract”

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e) Once all information has been entered click the “3. Enter Request Details” tab.

f) The Requestor Information will be populated automatically. Click on the “4. Authorize” tab.

Go to page 14, “Step 3: Submit and Proof Your Order”

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Step 2B: Submitting a Request for a 2nd Statewide Search ONLY (Montana Statewide search covered by an ASP)

If your Member is covered under an approved ASP for the Montana Statewide search and your Member resides in a state that is different from the state where they will serve, then you only need to complete the second statewide search using J-one. The ASP covers the Montana statewide search (do not request the Montana Statewide check again in EBI). Follow these steps to complete the second statewide search. *Please refer to the table at the end of this manual to check specific requirements for the 2nd statewide search in the J-one system. a) Select the Place an Order button on the left hand side of the dashboard.

b) The Select Products and Quantities page will appear where the “Statewide Criminal History” and “NCRD” are already defaulted. If the statewide search is for CT, DE, DC, IA, KY, ND, OR, WA or WI, then check the boxes “NCRD” and the state under “Exception Searches.” If the statewide search is for AL, AZ, CA, LA, MD, MI, OH, UT or WY, then check the boxes “NCRD” and “County Criminal History.”

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c) Click on the “2: Enter Subject Information” tab.

d) Enter all required information for the Member on the “2: Enter Subject Information” tab (all areas in orange are required). If a pop-up box appears requesting county information (after entering the Member’s zip code), please ignore and close. Do not enter any county information in the pop-up box.

Leave “FCRA Purpose” as “Employment by Hire or Contract.”

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e) Click on “3: Enter Request Details” tab. In “3: Enter Request Details,” click on the “Statewide Criminal History 1” tab and change it to the state in which you need to complete the second statewide search (not Montana because this check is covered through the ASP). Changes are automatically saved.

f) The Requestor Information will be populated automatically. Click on the “4. Authorize” tab.


Enter the state to order the second statewide check; not MT (MT covered in ASP)

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Step 2C: Submitting a Request for BOTH a 2nd Statewide Search and the MT Statewide Search

If your Member resides in a state other than where their service site is located (and the Montana Statewide is not covered by an ASP), you will need to complete a Montana Statewide search and a second statewide search. Follow these steps to complete both state searches. *Please refer to the table at the end of this manual to check specific requirements for the 2nd statewide search in the J-one system. a) Select the Place an Order tab on the left hand side of the dashboard.

b) The Select Products and Quantities page will appear where the “Statewide Criminal History” and “NCRD” are already defaulted. If the second statewide search is for CT, DE, DC, IA, KY, ND, OR, WA or WI, then also check the box for the state under “Exception Searches.” If the second statewide search is for AL, AZ, CA, LA, MD, MI, OH, UT or WY, then check the box “County Criminal History.”

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c) Click on the “2: Enter Subject Information” tab. In “2: Enter Subject Information,” enter all required information for the Member (all areas in orange are required). If a pop-up box appears requesting county information (after entering the Member’s zip code), please ignore and close. Do not enter any county information in the pop-up box.

d) Once all information has been entered, click the “Step 3: Enter Request Details” tab.

Leave “FCRA Purpose” as “Employment by Hire or Contract.”

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e) Click on “Statewide Criminal History 1” in order to access the “Add Another” option for the 2nd statewide check. The state that was used when entering the Member’s address will automatically populate the “state” field. On this same page, click on the “Add Another” blue link at the bottom of the page to initiate the 2nd statewide check.

f) A screen will open where you can add the state of the second statewide check. This check is labeled as “Statewide Criminal History #2.” Add the second state in the “State” box.

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g) Once all information is entered and correct click on the final tab, click “4. Authorize”.


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Step 3: Submit and Proof Your Order

This screen is where you will click to submit order.

a) Check the statement “This data will be used for a legitimate purpose” and then Submit Order.

b) Once the order is submitted you will have an opportunity to proof the order.

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c) Once the order has been reviewed, click Submit Now.

d) The Order Confirmation page will now appear.

The Coordinator will receive two email notifications: one when the NSOPR report is completed and the other one when the EBI consumer report (NCRD) and Statewide repository checks have been completed. See Steps 4 and 5 to view these two reports.

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Step 4: Review EBI Consumer Report and Statewide Repository Results

a) Select the Reports tab from either the tool bar or select the middle section on the dashboard.

b) Using the Find Orders tab, enter the Member’s Name, SSN, Order # or Reference code, then select Submit.

c) All reports/results for that Member will appear. Confirm they are listed as “Complete.”

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d) Click on your Member’s name to view both the statewide criminal history check and the NSOPR report. Review these two reports online; for privacy reasons, please DO NOT print out a copy of these reports. Below is a sample report/result of the EBI consumer report (where you will view the Statewide Criminal History Check), you can view the report in HTML or PDF. Screen Shot of Member having NO Criminal Record:

Review results of statewide check here

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Screen Shot of Member with a criminal record:

Review results of statewide check here

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Step 5: Review NSOPR Report Search

a) To view the NSOPR you will again go into the results page and search for the Member you would like to view. There will be 2 reports: the original criminal report and the NSOPR. They will be listed as “Complete.”

b) Click on the 2nd report and it will open up the NSOPR report, which you can view by HMTL or by PDF: Screen Shot of NSOPR:

“Last Update” will give you the date the report was completed.

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c) To view the NSOPR report, as seen on the public website, click on the Supporting Documentation section:

d) This will bring up the NSOPR search information in Adobe to view.

Review this report online; for privacy reasons, please DO NOT print out a copy of this report.

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6: Reordering a Request

If a Member is enrolling in a second term of service with Compact Service Corps and more than 30 days has passed between the exit date of the first term and the start date of the second, then another criminal history search is required. Follow these steps to re-order a search. a) Go into the reports page and select the Member. Click on the name.

b) Once the HTML report appears, select Order additional searches for this Member. Do not click on Add to this order.

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c) The “1: Select Products” tab will appear for the same Member. Default screen will look like this:

d) Repeat steps 2 and 3 to submit the order into the J-One system. e) Review the information to ensure that the Member’s information has not changed. If any information has changed, update on this page.

If you have any questions or are in need of assistance, please contact EBI at 410-486-0730 or email to [email protected]

mailto:[email protected]

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Designated Statewide Criminal History Repositories and Alternatives

States that do not allow access to the state repository in order to run a statewide check are highlighted in orange. If a statewide check cannot be completed, a county search will be completed instead. States that require an “exception search” in Jone are highlighted in green.

State Statewide Search Available?

County Search Available?

Exception Search Needed?

Applicant Employee Instructions End User Instructions

Alabama no yes no

Alaska yes no no Please print and complete the applicable sections of this form in their entirety as indicated below and then forward the COMPLETED form to Human Resources:

Subject Name Section (p. 1) – Complete all applicable fields including signature and signature date.

Unsworn Falsification Statement (p. 1) – Additional signature and signature date are required.

Please do not submit any state-imposed fees associated with this background check.

The original form(s) are not required for processing this search. Copies of the original completed and signed documents are acceptable:

Please attach and upload the completed and signed forms to the applicant file in J‐One for processing. (EBI will then submit documents to source for processing.)


American Samoa

yes no no

Arizona no yes no

Arkansas yes no no

California no yes

no

Colorado yes no yes

Connecticut

yes no yes

A completed fingerprint card must be submitted for processing your criminal history background check. Please note that the fingerprinting for this criminal record check MUST be completed by a law enforcement agency.

For additional information pertaining to having your fingerprints rolled, please contact the State of Connecticut Department of Public Safety Fingerprint Unit at telephone number 860-685-8270.


Please mail the required ORIGINAL applicant/employee fingerprint card to EBI at the following address for processing: ATTN: Public Records

Employment Background Investigations, Inc. PO Box 629 Owings Mills MD 21117


Delaware yes no yes A completed fingerprint card must be submitted for processing your criminal history background check. Please note that the

Please mail the required ORIGINAL applicant/employee fingerprint card to EBI at the following address for processing:

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fingerprinting for this criminal record check MUST be completed by a law enforcement agency.

For additional information pertaining to having your fingerprints rolled, please contact the Delaware State Police Bureau of Identification at telephone number 302-739-5871.


ATTN: Public Records



District of Columbia

yes no yes Please print and complete the applicable sections of this form in their entirety as indicated below and then forward to Human Resources:

Signature of Applicant (p. 1) - Must be notarized for criminal history check to be processed.


Please mail the required ORIGINAL signed and notarized documents to EBI at the following address for processing: ATTN: Public Records



Florida yes no no

Georgia yes no no

Guam yes no no

Hawaii yes no no

Idaho yes no no Please print and complete the applicable sections of this form in their entirety as indicated below and then forward the signed form to Human Resources:

Request Section (p. 1) – Please provide your general information.

Waiver (p. 1) – Signature and signature date are required.





Illinois yes no no

Indiana yes no no

Iowa yes no yes Please print and complete the applicable sections of this form in their entirety as indicated below and then forward the signed form to Human Resources:

Subject Information (p. 1) – Please provide your general information.

Waiver Release (p. 1) – Signature



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required. Please do not submit any state-imposed fees associated with this background check.


Kansas yes no no

Kentucky yes no yes Please print and complete the applicable sections of this form in their entirety as indicated below and then forward to Human Resources:

Applicant Information (p. 1) Signature (p. 1) – Must be signed in the

presence of and by a Witness. Please do not submit any state-imposed fees associated with this background check.

Please mail the required ORIGINAL signed documents to EBI at the following address for processing: ATTN: Public Records



Louisiana no yes no

Maine yes no no

Maryland no

yes no

Massachusetts yes no no

Michigan yes no

no

Minnesota

yes no no Please print and complete the applicable sections of this form in their entirety as indicated below and then forward to Human Resources:

Signature of Applicant (p. 1) – Must be notarized for criminal history check to be processed.





Mississippi no yes no

Missouri yes no no

Montana yes no no

Nebraska yes no no Please print and complete the applicable sections of this form in their entirety as indicated below and then forward the ORIGINAL signed form to Human Resources:

Person of Interest Information (p. 1)

Signature of Person of Interest (p. 1) - Must be notarized for criminal history check to be processed.




Please do not submit any state-imposed fees

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associated with this background check.

Nevada

yes no no Please print and complete the applicable sections of this form in their entirety as indicated below and then forward the signed form to Human Resources:

Personal Identification Information (p. 1)

Authorization for Release of Information (p. 1) - The second item must be initialed.

Applicant Signature (p. 1) Please do not submit any state-imposed fees associated with this background check.




New Hampshire

yes no no Please print and complete the applicable sections of this form in their entirety as indicated below and then forward to Human Resources:

Signed Authorization (p. 2) - Must be notarized for criminal history check to be processed.





New Jersey yes no no

New Mexico yes no no http://dhi.health.state.nm.us/CCHSP/index.php Note: This service may not be available to all grantees.

Please print and complete the applicable sections of this form in their entirety as indicated below and then forward to Human Resources:

Applicant Signature (p. 1) - Must be notarized for criminal history check to be processed.





New York yes no no

North Carolina yes no no

North Dakota yes no yes

Northern Mariana Islands

no yes yes

Ohio no yes no

Oklahoma yes no no

Oregon

yes no yes Please print and complete the applicable sections of this form in their entirety as

The original form(s) are not required for processing this search. Copies of the original

http://dhi.health.state.nm.us/CCHSP/index.php






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indicated below and then forward to Human Resources:

Incident Information/Person Involved Section (p. 2) – Please provide your general information.

Signature and signature date (p. 2) – Signature and signature date are required.


completed and signed documents are acceptable:



Pennsylvania yes no no

Puerto Rico no yes no

Rhode Island yes no no Please print and complete the applicable sections of this form in their entirety as indicated below and then forward to Human Resources:

Applicant Signature (p. 1) – Must be notarized for criminal history check to be processed.

Photo Identification (p. 1) – Legible copy of a valid photo identification (front and back required)


Please mail the required ORIGINAL signed and notarized documents, including legible copies of the required photo identification document, to EBI at the following address for processing: ATTN: Public Records



South Carolina yes no no

South Dakota yes no no Please print and complete the applicable sections of this form in their entirety as indicated below and then forward to Human Resources:

Applicant Signature (p. 1) – Must be completed by and in the presence of two Witnesses.

A completed state-specific Fingerprint Card - Must be submitted for criminal history check to be processed. Fingerprint kits are available at no cost and may be obtained by calling the South Dakota Division of Criminal Investigation at (605) 773-3331.


Please mail the required ORIGINAL signed and witnessed documents with the completed fingerprint card to EBI at the following address for processing: ATTN: Public Records


Fingerprint kits are available at no cost and may be obtained by calling the South Dakota Division of Criminal Investigation at (605) 773-3331. Please do not submit any state-imposed fees associated with this background check.

Tennessee yes no no

Texas yes no no

Utah no no no

Vermont yes no no

Virgin Islands yes no no

Virginia yes no no

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Please print and complete the applicable sections of this form in their entirety as indicated below and then forward to Human Resources:

Name Information to be Searched (p. 1) – Please provide your general information.

Affidavit for Release of Information (p. 1) – Please note that this form must be notarized.


Please mail the required ORIGINAL signed and notarized documents with the completed fingerprint card to EBI at the following address for processing: ATTN: Public Records



Washington yes no yes

West Virginia no yes no

Wisconsin yes no yes

Wyoming yes no no The Wyoming Division of Criminal Investigation requires the submission of a specific State of Wyoming applicant fingerprint card with a preprinted waiver signature section on the reverse side. Please obtain this fingerprint card from Human Resources. Please complete the front and back of the fingerprint card in their entirety as indicated below and then forward the ORIGINAL documents to Human Resources:

Rolled fingerprints (front)

Complete and sign the preprinted waiver section (back)


Please mail the required ORIGINAL signed and documents and completed fingerprint card to EBI at the following address for processing: ATTN: Public Records



Documents

COMPACT SERVICE CORPS J-ONE USER GUIDE FOR …COMPACT SERVICE CORPS J-ONE USER GUIDE FOR MONTANA Criminal History Check Policy: The Criminal History Check (CHC) for Compact Service