Community Eligibility Provision (CEP) –

Procedures, Forms and Tools

Region One Education Service Center

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CEP Presentation Goals

BackgroundPEIMS Economic Disadvantage CodesGuidelinesLEA income survey forms, procedures,

and tools - samplesComparisons - before and after CEP

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Background

• LEAs must determine the economic disadvantaged status of each student upon enrollment

• Economic disadvantage status determination is necessary to meet a number of state legislative requirements including:• Student eligibility for prekindergarten

programs and • Evaluation of student group performance

for state accountability purposes

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PEIMS Economic Disadvantage Codes

00 Not identified as Economically Disadvantaged

01 Eligible for free lunch based on an approved NSLP application or direct certification (DC) list

02 Eligible for reduced-price meals based on an approved NSLP application

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PEIMS Economic Disadvantage Codes – Cont.

99 Economically disadvantaged through a means other than an official NSLP application or direct certification under the NSLP. Including:

• Use of locally developed income survey• Temporary Assistance for Needy Families

(TANF)• Supplemental Nutrition Assistance

Program (SNAP)

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CEP Guidelines

1. All Economic Disadvantaged PEIMS codes must be updated at the beginning of the school year – an LEA cannot rollover prior year economic disadvantage codes to the current year

2. All students on the Direct Certification (DC) listing are coded as “01”; they remain “01” for the rest of the school year

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CEP Guidelines

3. All Students NOT on DC list must be surveyed:

• Students not on DC list who qualify as economic disadvantaged, as per income survey are coded “99”

• Students not on DC list who do not qualify as per income survey are coded “00”

• Students not on DC list who do not fill out income survey are coded “00”

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CEP Guidelines

4. Under CEP, an LEA can never roll the economic disadvantaged data over to the following year• Every year, the DC list can be used to

code students as “01”• Every year, a new income survey must

be gathered for any student not on the DC list

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District Forms, Tools and Procedures

• Harlingen CISD:• Community Eligibility Data Flow• Income Survey Form• Income Survey Calculation Excel Worksheet and Instructions

• McAllen ISD:• Economically Disadvantage Flow Chart• On-line Registration Family Income Application• Family Income Application Survey – English and Spanish with

instructions• Family Income survey purpose parent flyer – English and

Spanish

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Mercedes Donna Point

Isabel Weslaco Lasara SantaRosa

SanBenito Roma Laredo Raymon

dvilleHarlinge

nRio

Grande La Villa PSJA SanPerlita Zapata Progreso United McAllen

2014 Eco Dis 94.5% 97.2% 89.3% 85.6% 85.0% 96.2% 83.0% 91.2% 97.7% 93.0% 78.5% 96.3% 91.5% 89.1% 68.8% 79.3% 99.5% 73.3% 67.2%

2015 Eco Dis 71.2% 81.6% 75.6% 74.0% 73.7% 89.7% 76.5% 84.9% 91.7% 88.1% 73.6% 92.6% 90.4% 88.3% 68.7% 79.1% 99.8% 76.6% 72.2%

Difference Eco Dis -23.3% -15.6% -13.8% -11.7% -11.4% -6.5% -6.4% -6.3% -6.0% -4.9% -4.9% -3.6% -1.1% -0.8% -0.2% -0.1% 0.3% 3.2% 5.0%

-25%

-20%

-15%

-10%

-5%

0%

5%

10%

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

2014-2015 Economic Disadvantage Comparison - Counts before and after CEP

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Questions

• Mary Treviño-Cortez

956-984-6096 email: mtrevino@esc1.net

• Belia Granado

956-984-6090 email: bgranado@esc1.net

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