Community Cultural Services - OPEN Agenda · A Certificate of Appreciation will be prepared for all event donors. CONSULTATION PROCESS In preparing this report, the following City

Community & Cultural Services Committee Meeting

Monday, 23 May 201612:00pm

Business Papers

To the Lord Mayor and Aldermen

You are invited to attend a Community & Cultural Services Committee Meeting to be held in Meeting Room 1, Level 1, Civic Centre, Harry Chan Avenue, Darwin, on Monday, 23 May 2016, commencing at 12.00 pm.

B P DOWD CHIEF EXECUTIVE OFFICER

Office Use Only Placed on Public Notice Board: ___________________________________ Removed from Public Notice Board: ___________________________________

Notice of Meeting

OPEN SECTION C&CS5/1

Monday, 23 May 2016 C&CS5/1

Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

CITY OF DARWIN

COMMUNITY & CULTURAL SERVICES COMMITTEE

MONDAY, 23 MAY 2016

MEMBERS: Member K J Worden (Chairman); The Right Worshipful, The Lord Mayor, Katrina Fong Lim; Member J A Glover; Member G Lambrinidis; Member A R Mitchell.

OFFICERS: Chief Executive Officer, Mr B Dowd; General Manager Community &

Cultural Services, Ms A Malgorzewicz; Manager Recreation, Events and Customer Services, Mr M Grassmayr; Library Services Manager, Mrs K Conway; Manager Community Development, Ms K Hearn; Executive Assistant, Ms A Smit.

Enquiries and/or Apologies: Arweena Smit

E-mail: [email protected] - PH: 89300 685 OR Phone Committee Room 1, for Late Apologies - PH: 89300 519

Committee’s Responsibilities

Recreation & Leisure Family and Children Services Sister Cities Libraries

Cultural Services Liquor Licences Youth Services Customer Services

THAT effective as of 16 April 2012 Council, pursuant to Section 32 (2)(b) of the Local Government Act 2008, hereby delegates to the Community & Cultural Services Committee the power to make recommendations to Council and decisions relating to Community & Cultural Services matters within the approved budget.

* * * INDEX * * * PAGE

1. MEETING DECLARED OPEN ...................................................................... 4 2. APOLOGIES AND LEAVE OF ABSENCE ................................................... 4 3. ELECTRONIC MEETING ATTENDANCE .................................................... 4

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4. DECLARATION OF INTEREST OF MEMBERS AND STAFF ..................... 4 5. CONFIDENTIAL ITEMS ................................................................................ 5 6. WITHDRAWAL OF ITEMS FOR DISCUSSION ............................................ 5 7. CONFIRMATION OF MINUTES PERTAINING TO THE

PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING

Monday, 18 April 2016 ............................................................................. 6

8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE


8.1 Business Arising ........................................................................................... 6 9. DEPUTATIONS AND BRIEFINGS ............................................................... 6 10.1 OFFICERS REPORTS (ACTION REQUIRED) 10.1.1 Youth Advisory Group Feedback Report – 2016 QUIZ4DILI ........................ 8 10.1.2 Request from Tonala Mexico for Sister City Relationship ........................... 12 10.1.3 Minutes Bombing of Darwin and Military History Advisory

Committee Meeting 20 April 2016 .............................................................. 19 10.1.4 Young Darwin 2016 - 2021 ......................................................................... 33 10.1.5 Draft Minutes Dili Sister City Community Committee Meeting 26

April 2016 ................................................................................................... 69 10.2 OFFICERS REPORTS (RECEIVE & NOTE) ............................................... 79

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11. INFORMATION ITEMS 11.1 Draft Minutes Youth Advisory Group Meeting 7 April 2016 & 5 May

20116 ......................................................................................................... 80 11.2 Draft Minutes Haikou Sister City Community Committee Meeting 8

April 2016 ................................................................................................... 86 11.3 Draft Minutes Ambon Sister City Community Committee Meetings

7 April 2016 And 12 May 2016 ................................................................... 91 11.4 Draft Minutes Anchorage Sister City Community Committee

Meeting 20 April 2016 ............................................................................... 100 11.5 Draft Minutes Dili Sister City Community Committee Meeting 10

May 2016 .................................................................................................. 105 11.6 Draft Kalymnos Sister City Community Committee Meeting 11 May

2016 ......................................................................................................... 109 12. GENERAL BUSINESS ............................................................................. 113 13. CLOSURE OF MEETING ......................................................................... 113

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Community & Cultural Services Committee Meeting – Monday, 23 May 2016



1. MEETING DECLARED OPEN The Chairman declared the meeting open at __________ p.m. 2. APOLOGIES AND LEAVE OF ABSENCE

Common No. 2695036 2.1 Apologies () THAT the apology from Member ______, be received. DECISION NO.21\() (23/05/16) 2.2 Leave of Absence Granted () A. THAT it be noted Member G Lambrinidis is an apology due to a Leave of

Absence previously granted on 12 April 2016 for the period 18 to 23 May 2016.

DECISION NO.21\() (23/05/16) 3. ELECTRONIC MEETING ATTENDANCE

Common No. 2221528 3.1 Electronic Meeting Attendance Granted Nil

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4. DECLARATION OF INTEREST OF MEMBERS AND STAFF Common No. 2752228

5. CONFIDENTIAL ITEMS

Common No. 1944604 5.1 Closure to the Public for Confidential Items () COMMITTEE’S DECISION THAT pursuant to Section 65(2) of the Local Government Act and Regulation 8 of the Local Government (Administration) Regulations the meeting be closed to the public to consider the following Items:-

Item Regulation Reason C17.1.1 8(c)(iv) information that would, if publicly disclosed,

be likely to prejudice the interests of the council or some other person

C17.1.2 8(d) information subject to an obligation of confidentiality at law, or in equity

DECISION NO.21\() (23/05/16) 6. WITHDRAWAL OF ITEMS FOR DISCUSSION () COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the Community & Cultural Services Committee Meeting held on Monday, 23 May 2016 be received and considered individually. DECISION NO.21\() (23/05/16)

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7. CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING

() COMMITTEE’S DECISION THAT the Committee resolve that the minutes of the previous Community & Cultural Services Committee Meeting held on Monday, 18 April 2016, tabled by the Chairman, be received and confirmed as a true and correct record of the proceedings of that meeting. DECISION NO.21\() (23/05/16) 8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE


8.1 Business Arising 9. DEPUTATIONS AND BRIEFINGS Nil

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10.1 OFFICERS REPORTS (ACTION REQUIRED)

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ENCL: NO

COMMUNITY & CULTURAL SERVICES COMMITTEE/OPEN

AGENDA ITEM: 10.1.1

YOUTH ADVISORY GROUP FEEDBACK REPORT – 2016 QUIZ4DILI

REPORT No.: 16C0042 RH:es COMMON No.: 3239022 DATE: 23/05/2016

Presenter: Youth Programs and Engagement Officer, Richelle Hedstrom Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to provide Council with a summary of the hosting of the Youth Advisory Group’s annual Quiz4Dili Fundraiser. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal

1. Collaborative, Inclusive and Connected Community Outcome

1.1 Community Inclusion Supported Key Strategies

1.1.1 Develop and support programs, services, and facilities and provide information that promotes community spirit, engagement, cohesion and safety

KEY ISSUES The Youth Advisory Group’s Quiz4Dili event raises funds for Action for Change

Foundation (ACF) a not for profit youth organisation in Dili, Timor Leste. This year’s Quiz4Dili was held on Thursday 24 March at the Darwin Railway and

Sports Club. The Quiz4Dili fundraiser generated a profit of $2,018.50 to be donated to Action

for Change.

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PAGE: 2 REPORT NUMBER: 16C0042 RH:es SUBJECT: YOUTH ADVISORY GROUP FEEDBACK REPORT – 2016 QUIZ4DILI RECOMMENDATIONS THAT the Committee resolve under delegated authority:- A. THAT Report Number: entitled Youth Advisory Group Feedback Report - 2016

Quiz4Dili, be received and noted. B. THAT Council note that $2,018.50 was raised in support of Action for Change

following the Quiz4Dili annual Youth Advisory Group fundraiser. BACKGROUND PREVIOUS DECISIONS DECISION NO. 21\3938 Minutes Dili Sister City Community Committee 10 November 2015 Report No. 15C0139 ZS:kl (16/11/15) Common No. 2671603. C. THAT $1000 of the Dili Sister City Community Committee 2015/2016 budget is

allocated towards the Action for Change IT Capacity Building Project to fund one year of internet provision.

DECISION NO 18\5530 (12/08/03) Community Committee Project Funding Policy Report No. 03C0321 LMG:kl (05/08/03) Common No. 237945 II Each committee engaging in fundraising activities will be eligible for an

additional funding contribution of up to $1,000 over and above the $4,000 which can be applied for. The contribution will be allocated on a dollar for dollar basis for each dollar raised.

DISCUSSION The purpose of Youth Advisory Group’s Quiz4Dili annual event is to raise funds for Action for Change Foundation (ACF) a Not For Profit Organisation founded and run by Timorese youth. ACF is a relatively small organisation that has had a large impact on improving the lives of over 2,300 young Timorese in its short 5 year period. ACF provides programs in English, Computer skills/Information Technology, Public management as well as other special projects in the community; most notably the ACF Sport for Peace Program which educates young people about non-violence through sport and open dialogue. This year’s Quiz4Dili event was held on Thursday 24 March 2016 at the Darwin Railway and Sports Club. Youth Advisory Group (YAG) members were involved at all levels of organisation of the fundraiser, from promotion, prize gathering, seeking of community support and all aspects of event coordination and logistics on the night.

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PAGE: 3 REPORT NUMBER: 16C0042 RH:es SUBJECT: YOUTH ADVISORY GROUP FEEDBACK REPORT – 2016 QUIZ4DILI Quiz4Dili was a sold out event with 140 people attending. All the questions were devised by YAG, with all games, raffles and management of the night facilitated and hosted by young people. Local musical and comedic talent Amy Hetherington was MC for the event. The event raised a total of $3000.50 and has received very positive feedback. With expenditure including catering, venue hire and audio technician assistance, a total of $2018.50 profit was recorded to be gifted to ACF. YAG was successful in gaining support from the following businesses and organisations:

Lord Mayor Petra’s Raw Cakes Parap Day Spa Deckchair Cinema Embella Jewellery Pavonia Place Ten Pin Bowling Nightcliff Delia Lawrie’s Office

A Certificate of Appreciation will be prepared for all event donors. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Youth Advisory Group Manager Community Development POLICY IMPLICATIONS This report is guided by Policy 053 - Sister Cities. Community Committee Project Funding Policy Report No. 03C0321 LMG:kl (05/08/03) Common No. 237945 II Each committee engaging in fundraising activities will be eligible for an

additional funding contribution of up to $1,000 over and above the $4,000 which can be applied for. The contribution will be allocated on a dollar for dollar basis for each dollar raised.

BUDGET AND RESOURCE IMPLICATIONS A total of $2,018.50 profit will be donated to Action for Change via international electronic funds transfer. This donation is not eligible for the additional funding contribution of up to $1000 as Committee member John Bailey had raised $1,000 in donations in 2015 and this was matched.

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PAGE: 4 REPORT NUMBER: 16C0042 RH:es SUBJECT: YOUTH ADVISORY GROUP FEEDBACK REPORT – 2016 QUIZ4DILI RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. RICHELLE HEDSTROM ANNA MALGORZEWICZYOUTH PROGRAMS AND ENGAGEMENT OFFICER

GENERAL MANAGER COMMUNITY & CULTURAL

SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]

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ENCL: YES


AGENDA ITEM: 10.1.2

REQUEST FROM TONALA MEXICO FOR SISTER CITY RELATIONSHIP

REPORT No.: 16C0053 ZS:kl COMMON No.: 3284584 DATE: 23/05/2016

Presenter: Cultural Partnerships Officer, Zoe Scrogings Approved: General Manager Community & Cultural Services, Anna

Malgorzewicz PURPOSE The purpose of this report is to present a request from Tonala Mexico seeking consideration of a request to form a sister city relationship with City of Darwin. This report aligns with Council policy and recommends no further sister city relationships be formed at this time. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Key Strategies 4.2.2 Embrace national and international relationships KEY ISSUES A request from Tonala, Mexico for the formation of a sister city relationship has

been proposed by the Embassy of Mexico in Australia. Council policy mandates all future sister city requests be declined. RECOMMENDATIONS THAT the Committee resolve under delegated authority:- A. THAT Report Number 16C0053 ZS:kl entitled Request From Tonala Mexico

For Sister City Relationship, be received and noted. B. THAT Council respectfully decline the request to establish a Sister City with

Tonala, Mexico.

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PAGE: 2 REPORT NUMBER: 16C0053 ZS:kl SUBJECT: REQUEST FROM TONALA MEXICO FOR SISTER CITY RELATIONSHIP BACKGROUND PREVIOUS DECISIONS DECISION NO.21\3293 (12/05/15) Review of Sister Cities Program Report No. 15C0059 HB:kl (12/05/15) Common No. 2280882 C. THAT Council maintain the existing 6 (six) Sister City and 2 (two)

Friendship relationships within the community, cultural and educational context and decline all future Sister City and Friendship requests.

DISCUSSION Council recently received correspondence from the Embassy of Mexico in Australia, Attachment A, seeking to determine Council’s level of interest in establishing a sister city relationship with Tonala, Mexico. Tonala, Mexico is a city and municipality within the Guadalajara Metropolitan Area in the state of Jalisco in Mexico with a population of 374,258 people. It is best known as a city for artisans and is becoming a major artistic hub. Additional information regarding Tonala, Mexico is at Attachment B. Council is currently preparing a review of its Sister City Program Handbook, undertake recruitment across five of its community committees and more broadly, develop its first policy framework for international relations. In a formal review undertaken in 2015, Council considered its current Sister Cities program and determined that further new relationships would not be considered at this time. In view of these factors, and in alignment with Council policy, it is recommended that Council respectfully decline the request. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Manager, Community Development POLICY IMPLICATIONS This report is guided by Policy 053 - Sister Cities, the Darwin Sister Cities Program Handbook and the Review of Sister Cities Program (2015) report that mandates further sister city relationship requests be declined.

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PAGE: 3 REPORT NUMBER: 16C0053 ZS:kl SUBJECT: REQUEST FROM TONALA MEXICO FOR SISTER CITY RELATIONSHIP BUDGET AND RESOURCE IMPLICATIONS City of Darwin’s Sister Cities program hosts five community committees and active international relationships. It also operates within a community development, cross cultural context. The development and servicing of additional relationships would require allocation of greater levels of resourcing. 0 RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil ENVIRONMENTAL IMPLICATIONS Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. ZOE SCROGINGS ANNA MALGORZEWICZCULTURAL PARTNERSHIPS OFFICER


SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Incoming Email from Maria Luisa Gonzalez – Economic Affairs and

International Cooperation, Embassy of Mexico in Australia Attachment B: Additional Information regarding Tonala, Mexico

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ATTACHMENT A15

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TONALA: A TOWN OF ARTISANS

LOCATION

The municipality of Tonala is located in the central-eastern state of Jalisco, is part of the metropolitan area of Guadalajara, the third largest city in the country. It is the fourth largest city in the state of Jalisco, the other three being the other major population centres in the metro area: Guadalajara, Zapopan, and Tlaquepaque. It is located just 20-30 mins from the centre of Guadalajara.

EXTENSION

Its area is 119.58 square kilometres

WEATHER

The municipality has semi humid semi-warm climate. The average annual temperature is 21.1 degrees Celsius, while the maximum and minimum range between 31.7 and 9.2 degrees Celsius respectively. The annual rainfall is 1,000 mm.

SOCIO-DEMOGRAPHIC PROFILE

Tonala has 478.689 inhabitants according to the census conducted by the National Institute of Statistics and Geography in 2010. Until 2011, it had 427 elementary schools and high schools. There is a Centre for Technical Education, a College of Science and Technology

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Studies and Training Centre for Industrial Work. Also, it has a University Campus of the University of Guadalajara, with degrees in health, administration, social sciences, art and technology, as well as graduate programs in the fields of social sciences and technology.

COMMUNICATION INFRASTRUCTURE

Tonala is located in a strategic place for ground communications in western Mexico, as it connects easily to the roads going north, centre and south of the country, as well as those leading to the coastal and port area of the Mexican Pacific.

TOURIST ATTRACTIONS

Tonala is internationally recognized for its handicrafts and traditions, so the tourist attractions revolve in that environment. Among them we can mention the following:

Cerro de la Reyna. – a mount with an altitude of 1.650 meters above sea level, is a landmark of the town, it is most important viewpoint of the Guadalajara metropolitan area, with 360 degrees views of the city. It also has the highest flag pole of Jalisco, a beautiful church made of Castile stone.

Santiago Parish. - Its construction dates from the seventeenth century showing various styles from which we can appreciate the neoclassical, baroque and neo-colonial.

Artisanal workshops. - Unlike other locations where the shops or art galleries are owned by intermediaries, in Tonala you can visit the workshops of each artisan where works are produced in different techniques. The most representative are those who still use the traditional ceramic methods, which have more than two thousand years of history. You can also find studios and workshops for oil paintings, wrought iron, papier mache, carved wood and blown glass among others, allowing you to have direct contact with the artisans and their families. To facilitate visits the Tourism Office offers guided tours at no cost.

Traditional street market. - One of the aspects for which the municipality is recognized is for its street market every Thursday and Sunday. It started as a place of sale of local artisans, but today you can find items of all kinds.

MAIN ECONOMIC SECTORS

As already mentioned Tonala is known for its craft production. Because of its strategic location, it has become a major trading centre with more than 1,600 established businesses. As a result, the services sector has taken a long boom in recent years.

Tonala is rated as having a very low level of socio-economic marginalization. Overall, the main sources of employment for the municipality include handcrafts, tourism, transportation, commerce and administration. Of total active economic population, forty three per cent work in commerce and services, 32% in handcrafts and other industries, and 21% in administrative and professional services. Less than one per cent works in agriculture.

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MAIN PROGRAMS AND PROJECTS

Among the main programs and projects that the current administration is developing are the following:

Yolkan. - This is a project to be held jointly by the Municipal Government of Tonala, the State Government, which will make the economic investment, and the University of Guadalajara. It will be an International Handicrafts Centre to be seated in the Cerro de la Reyna. It is planned to be completed in 3 years.

World’s biggest nativity scene. - The municipality was awarded federal resources to install what will be the world's largest Nativity scene, which is to intensify the influx of tourism.

Route Tonallan. - is a tourism project consisting of a bus tour through the main attractions of the municipality, including craft workshops, galleries, museums and historical sites. This is to provide better service to visitors who come to the town with the intention to fully and comfortably explore the city.

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ENCL: YES


AGENDA ITEM: 10.1.3

MINUTES BOMBING OF DARWIN AND MILITARY HISTORY ADVISORY COMMITTEE MEETING 20 APRIL 2016

REPORT No.: 16C0045 KS:kl COMMON No.: 1071899 DATE: 23/05/2016

Presenter: Community Events Coordinator, Kylie Salisbury Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to present the minutes of the Bombing of Darwin and Military History Advisory Committee Meeting held 20 April 2016 at Attachment A, for Council’s information and provide details of recommendations arising for Council’s consideration. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 4 Historic and Culturally Rich City Outcome 4.1 Recognised key activities and events Key Strategies 4.1.2 Promote Darwin’s war time, military and aviation history KEY ISSUES Bombing of Darwin and Military History Advisory Committee meeting minutes are

presented at Attachment A including recommendations to Council. The Bombing of Darwin and Military History Advisory Committee have proposed

a Draft 2017 Bombing of Darwin Day Veteran Program Attachment B and a Draft 2017 Bombing of Darwin Day Commemorative Order of Service Attachment C.

The Committee also discussed a request for a plaque from the National Servicemen’s Association Australia NT and interpretive signage.

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PAGE: 2 REPORT NUMBER: 16C0045 KS:kl SUBJECT: MINUTES BOMBING OF DARWIN AND MILITARY HISTORY ADVISORY

COMMITTEE 20 APRIL 2016 RECOMMENDATIONS THAT it be a recommendation to Council:- A. THAT Report Number 16C0045 KS:kl entitled Minutes Bombing of Darwin and

Military History Advisory Committee 20 April 2016, be received and noted. B. THAT Council endorses the Draft 2017 Bombing of Darwin Day Veteran

Program at Attachment B to Report Number 16C0045 KS:kl entitled Minutes Bombing of Darwin and Military History Advisory Committee 20 April 2016.

C. THAT Council endorses the Draft 2017 Bombing of Darwin Day

Commemorative Order of Service at Attachment C to Report Number 16C0045 KS:kl entitled Minutes Bombing of Darwin and Military History Advisory Committee 20 April 2016.

THAT the Committee resolve under delegated authority:-

D. THAT the Civilian Memorial Wall be actively promoted and subscriptions

continue to be subsidised during 2016 only.

E. THAT the request from the National Servicemen’s Association Australia NT be declined as there is appropriate logo acknowledgement to the development and establishment of the Anzac Memorial Walk.

F. THAT an audit and assessment of interpretive signage relating to the Bombing

of Darwin and WWII military heritage located at Bicentennial Park, East Point Reserve and Nightcliff Foreshore is undertaken in partnership with the Northern Territory Government.

G. THAT a further report be presented to Bombing of Darwin and Military History

Advisory Committee with recommended actions from the audit and assessment of interpretive signage.

BACKGROUND Council’s Bombing of Darwin and Military History Advisory Committee provides advice to Council to strengthen the tourism, historical, cultural and educational prospects of the raft of events and activities relating to Darwin’s military heritage. DISCUSSION Minutes of the meeting held 20 April 2016 The Minutes of the Bombing of Darwin and Military History Advisory Committee meeting held 20 April 2016 are presented and detailed in Attachment A.

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COMMITTEE 20 APRIL 2016 The 75th Anniversary of the Bombing of Darwin will be an important commemorative event. Not only does it mark a significant anniversary, but it will be a turning point for the manner in which the event is commemorated in the future. Each year, fewer Veterans are able to travel to Darwin to participate in the commemorations and each year also sees the passing of a number of Veterans. As with Anzac Day commemorations, it will not be long before the community is left with the responsibility of continuing the memory of all Veterans. The invitation list for the Commemorative Service for the 75th Anniversary of the Bombing of Darwin will include the Governor-General and Prime Minister of Australia, Chief of Australian Defence Forces, Minister for Veteran Affairs and the Minister for Defence. Invitations will also be sent to the Ambassadors for the United States of America and Japan. The confirmation of attendees will require modification of the Order of Service to incorporate the appropriate speeches required with regard to protocol. The 75th Anniversary of Bombing of Darwin Day will be the last opportunity for significant Veteran participation. Planning for commemoration services in 2018 and beyond will require strategies for transition from the broad and extensive Veterans program that is currently delivered, to an event that marks the occasion as a National Day of Observance. Draft 2017 Bombing of Darwin Day Veterans Program In preparing a draft program, consideration was given to ensuring Veterans would be able to attend and enjoy all events. A Draft 2017 Bombing of Darwin Day Veteran Program at Attachment B has been proposed. The proposed draft program is a working document that details the significant components for commemorations. Further planning is underway to enhance community involvement and opportunities to engage with community and sporting groups. Draft 2017 Bombing of Darwin Day Commemorative Order of Service A Draft 2017 Bombing of Darwin Day Commemorative Order of Service at Attachment C has been proposed. While it is planned that the service will be of a similar duration to previous years (1.5 hours), timings cannot be finalised until confirmation of the level of dignitaries attending and Military involvement is known. Civilian Memorial Wall In recognition of the significant role that civilians played during the Bombing of Darwin, City of Darwin built a civilian memorial wall to honour their efforts. The memorial wall was constructed in January 2006 and is at the entrance to the Cenotaph area in Bicentennial Park. At present, the Civilian Memorial Wall is under-subscribed. As per the guidelines established in 2002, applicants are charged a fee of $50 for additions to the wall.

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COMMITTEE 20 APRIL 2016 The Bombing of Darwin and Military History Advisory Committee has agreed that an active promotional program be implemented in the lead-up to the 75th anniversary of the Bombing of Darwin Day to ensure those individuals and families who are eligible to be included are aware of the opportunity to participate. It is also suggested that as part of this process, the fees remain subsidised and that the fee of “Actual Cost” estimated as $290 + GST be implemented for the period after the 75th anniversary. National Servicemen’s Association Australia NT The National Servicemen’s Association Australia NT requested permission to add a bronze plaque to the central plinth of the Anzac Centenary Walk. The Bombing of Darwin and Military History Advisory Committee members discussed this matter and agreed that the request from the National Servicemen’s Association Australia NT be declined as there is appropriate logo acknowledgement of all parties who contributed to the development and establishment of the Anzac Memorial Walk. WWII Signage in Bicentennial Park, East Point Reserve and Nightcliff Foreshore The Northern Territory Government and City of Darwin have installed interpretive signage at sites of significance relating to the Bombing of Darwin at Bicentennial Park, Nightcliff Foreshore and East Point Reserve. A large number of interpretive signs are in disrepair, damaged or require updating. The Bombing of Darwin and Military History Advisory Committee members have proposed an audit and assessment of interpretive signage relating to the Bombing of Darwin and WWII military heritage located at Bicentennial Park, East Point Reserve and Nightcliff Foreshore. The audit and assessment should be carried out in partnership with the Northern Territory Government, with a further report presented to the Bombing of Darwin and Military History Advisory Committee with recommended actions. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Manager Recreation, Events & Customer Services POLICY IMPLICATIONS Council Policy No 013 Tourism Promotion establishes the framework for Council’s role in the promotion and development of tourism within the City. It contains a commitment to “continue to coordinate, facilitate and fund” the commemoration ceremony of 19 February of the Bombing of Darwin. BUDGET AND RESOURCE IMPLICATIONS The Northern Territory Government has committed a total of $100,000 to the City of Darwin for the 75th anniversary commemorations. City of Darwin will finalise its budget contribution as part of the 2016-2017 budget deliberations.

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COMMITTEE 20 APRIL 2016 RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil ENVIRONMENTAL IMPLICATIONS Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. KYLIE SALISBURY ANNA MALGORZEWICZCOMMUNITY EVENTS COORDINATOR


SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Bombing of Darwin and Military History Advisory Committee

meeting minutes 20 April 2016. Attachment B: Draft 2017 Bombing of Darwin Day Veteran Program Attachment C: Draft 2017 Bombing of Darwin Day Commemorative Order of

Service

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MINUTES

BOMBING OF DARWIN & MILITARY HISTORY ADVISORY COMMITTEE 2.00 - 3.00 pm, Wednesday 20 April 2016

Meeting Room 1, City of Darwin

1. PRESENT

Ms Katrina Fong Lim The Right Worshipful, The Lord Mayor, (Chair) Alderman Allan Mitchell Mr Hugo Leschen Arts and Museums Chief Executive Mr Stephen Gloster RSL Mr Tony Simons Aviation Historical Society of the NT President Mr Norm Cramp Darwin Military Museum Manager Ms Anna Malgorzewicz City of Darwin General Manager Community &

Cultural Services Ms Josie Matthiesson Project & Research Coordinator

City of Darwin Staff Ms Kylie Salisbury Community Events Coordinator Mrs Karen Long Executive Assistant

Invited Guests

Major Len Darragh Defence Chap Cornelius Bosh Defence Chaplain Glen Featon Defence

2. APOLOGIES

Sarah Britza Department of Veterans Affairs Mr Norm Cramp Darwin Military Museum

3. DECLARATION OF INTEREST IN ANY ITEMS ON THE AGENDA - Nil

4. ACCEPTANCE OF PREVIOUS MINUTES 3 February 2016

The minutes of the meeting of the 3 February 2016 were received as a true and accurate record.

Gloster/Leschen, carried

5. BUSINESS ARISING FROM PREVIOUS MINUTES 3 February 2016 - Nil

ATTACHMENT A24

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Page - 2 - Agenda Bombing of Darwin & Military History Advisory Committee 20/4/2016

6. GENERAL BUSINESS 5.2 Bombing of Darwin Day 2016 Debrief

Kylie Salisbury spoke to Report Number 16C0030. Key points of discussion were:

• A number of feedback forms have been received from attendees. • Highlight of the Veteran program is the Robertson Barracks Tour. • This year’s commemorative service had synchronisation/timing issues.

The issues identified are listed in the report. Military personnel advised that these issues will be addressed in the planning for the 75th anniversary in 2017.

• More time is needed at bus pick ups and drop offs to accommodate for the limited mobility of veterans.

• A procedure and roles for Darwin High Schools students, teachers and Council to manage the transportation and needs of veterans will be put in place.

• Attendees expressed their keenness on a WWII tour for 2017. This could be a tour that tour operators may consider doing for the 75th anniversary in 2017.

• Committee members would like to see the wreath laying element of the service to be as efficient as possible for 2017.

The Committee received and noted Report Number 16C0030 KS:kl entitled Bombing of Darwin Day 2016 – Debrief.

5.1 Presentation – The Territory Remembers - Jenny Deveraux, Director,

History NT Key points of the presentation were:

• The Territory Remembers program has been developed to commemorate the 75th anniversary of the bombing of Darwin and defence of Northern Australia, and to foster an increased awareness of our involvement in World War II.

• $2.25 million in a special two year program of events. • $100,000 for community event grants (up to $10,000) and $100,000 for

memorial grants (up to $25,000). • The program will include community events, memorials, an education

and history program, and a special emphasis on the 2017 commemoration.

• The project is led by the Department of Arts and Museums guided by a community steering committee.

• A diverse community focused program has been developed. A copy of presentation is to be forwarded to Committee members.

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The Committee received and noted the presented by Jenny Deveraux, Director, History NT, Department of Arts and Museums.

5.3 Bombing of Darwin Day 75th Anniversary Planning

Kylie Salisbury spoke to Report Number 16C0031. Key points of discussion were:

• USS Peary Memorial Service – Community Events Coordinator has

commenced discussions with the Australian American Association NT. • A discussion was held on commencing the Bombing of Darwin Day

commemorative service earlier (9.00 am) so that the program could include non ceremonial elements. Committee members were not in favour of the service commencing earlier.

• Defence advised that a request has been made for additional Military elements.

• A discussion was held on MC suggestions – Members were in favour of the Chief Executive Officer continuing to MC the service, however the service could have a host. Kylie Salisbury to investigate whether Corporal Benjamin Roberts Smith WV MG would be available to host the service.

• Members queried if there was adequate room at the Defence of Darwin Experience for a Lord Mayor’s reception proposed on the 18 February 2017. Kylie Salisbury to further investigate.

• Members agreed that the song written by Mr Gary Luck would not be consistent with the official protocol of the commemorative service and that there may be an opportunity for the song to be included in another Veteran program event. Kylie Salisbury to further explore.

• A performance by the Tiwi Dancers has been included in the Draft 2017 Bombing of Darwin Day Commemorative Order of Service.

Recommendations

A. THAT Report Number 16C0031 KS:kl entitled Bombing of Darwin Day 75th Anniversary 2017 - Planning, be received and noted.

B. THAT Council endorses the Draft 2017 Bombing of Darwin Day

Veteran Program at Attachment A to Report Number 16C0031 KS:kl entitled Bombing Of Darwin Day 75th Anniversary 2017 - Planning.

C. THAT Council endorses the Draft 2017 Bombing of Darwin Day

Commemorative Order of Service at Attachment B to Report Number 16C0031 KS:kl entitled Bombing Of Darwin Day 75th Anniversary 2017- Planning.

Simons/Gloster, carried

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5.4 Memorial Markers and Plaque Request from National Servicemen’s Association Australia NT

Anna Malgorzwicz spoke to Report Number 16C0032. Key points: Civilian Memorial Wall

• An application for a plaque for the Civilian Memorial Wall, which is

located at the entrance to the Cenotaph, has been received. The fee on the current application form is $50.00, though the cost now would be $290.00.

• It is proposed that an active promotional program be implemented in the lead up to the 75th anniversary to ensure those individuals and families who are eligible are aware of the opportunity to participate with the fee remaining at $50.00. Following the 75th anniversary the fee of ‘Actual Cost’ would then be implemented. Members approved the application for a plaque for ‘Spain’ to be affixed at the Civilian Memorial Wall. Action: Anna Malgorzewicz to action.

Fountain/Reflection Pond – Darwin Military Museum

• The City of Darwin has received a request for a plaque to be placed to

record the service of an ex-serviceman who was in the Australian Army and based at Darwin during the period 1941-1945. The Darwin Military Museum has proposed that a fountain/reflection pond due to be opened soon, be utilised for memorial plaques to those who served in Darwin or the Northern Territory.

Members agreed that Council writes to the applicant providing information on the Darwin Military Museum’s fountain/reflection pond. Action: Anna Malgorzewicz to action.

National Servicemen’s Association Australia (NT)

• The National Servicemen’s Association (NT) has requested permission to add a bronze plaque to the central plinth of the Anzac Centenary Walk. Members agreed that the request from the National Servicemen’s Association Australia NT be declined.

Recommendations A. THAT Report Number 16C0032 AM:kl entitled Civilian Memorial

Wall Bicentennial Park, Fountain/Reflection Pond Darwin Military

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Museum and National Servicemen’s Association Australia (NT) be received and noted.

B. That the Bombing of Darwin and Military History Advisory Committee recommends to the Community and Cultural Services Committee that the Civilian Memorial Wall be actively promoted and subscriptions continue to be subsidised during 2016 only.

C. THAT the Bombing of Darwin and Military History Advisory

Committee recommends to the Community and Cultural Services Committee that the request from the National Servicemen’s Association Australia NT be declined as there is appropriate logo acknowledgement to the development and establishment of the Anzac Memorial Walk.

Mitchell/Simons, carried

5.5 WWII Signage on the Esplanade and East Point Anna Malgorzwicz spoke to Report Number 16C0032. Key points:

• A large number of interpretive signs are in disrepair, damaged or require updating.

• To ensure visitors and residents are able to engage with the history and heritage of the Bombing of Darwin, interpretive signage should present an accurate and high quality visitor experience for all.

• A precise record and condition assessment of all interpretive signage is unavailable and should be established in partnership with the Northern Territory Government and necessary improvements actioned.

Recommendations

A. THAT Report Number 16C0041 AM:kl entitled WWII Signage - Bicentennial Park, East Point Reserve and Nightcliff Foreshore, be received and noted.

B. THAT an audit and assessment of interpretive signage relating to the Bombing of Darwin and WWII military heritage located at Bicentennial Park, East Point Reserve and Nightcliff Foreshore is undertaken in partnership with the Northern Territory Government.

C. THAT a further report be presented to the Bombing of Darwin and Military History Advisory Committee with recommended actions.

Gloster/Simons, carried

Mr Hugo Leschen left the meeting at 3.15 pm

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5.6 Communications Plan for the Bombing of Darwin Day 75th Anniversary

Josie Matthiesson sought the Committee’s approval to refresh the ‘1942 Frontline Australia Logo’ to add an additional element for the 75th anniversary. Committee members requested that graphic concepts be brought to the next meeting for consideration. Action: Josie Matthiesson to action

5.5 Members’ Update – Carried over to the next meeting.

• Mr Norm Cramp - Letters from Darwin to home during the Darwin Bombing – to be listed as an item for the next meeting.

7. ANY OTHER BUSINESS

Nil 8. DATE OF NEXT MEETING

Date: 22 June 2016 Time: 2.00 pm Venue: Meeting Room 1 2016 Meeting Dates 24 August 2016 19 October 2016 7 December 2016

9. MEETING CLOSED – 3.30 pm

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Date Time Program Name Agency/Organiser

Saturday 18 February 10.00am – 1.00pm

Robertson Barracks Tour for veterans

CoD

Saturday 18 February 4.00 – 7.00pm

Lord Mayor Reception by invitation for veterans Defence of Darwin Experience

CoD

Sunday 19 February 8.15 – 9.00am

USS Peary Memorial Service

Rick Setter AAA NT

Sunday 19 February 9.30 – 10.45am

Bombing of Darwin Day Commemorative Service, The Cenotaph

CoD

Sunday 19 February 11 – 12.30pm

Chief Minister Reception or Veteran Lunch?

NTG

Monday 20 February 10.00 – 11.00am

Ecumenical Service Adelaide River War Cemetery

CoD

Monday 20 February 1.00 – 2.30pm

Luncheon Berry Springs Tavern

CoD

ATTACHMENT B 30

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Draft 2017 Bombing of Darwin Commemorative Order of Service

9.30am Overview Master of Ceremonies outlines the various elements of the service

Music and vocals Australian Army Band Darwin, Darwin Chorale

Setting the scene, events leading up to 19 February 1942 Performance by Tiwi Dancers

Catafalque Party takes post Australian Defence Force personnel enter parade area

9.58am Sound of air raid sirens The air raid sirens first sounded at 9.58am on 19 February 1942

Aerial Display

Prologue The Right Worshipful the Lord Mayor of Darwin, Katrina Fong Lim

Prayer Chaplain Cornelis Bosch RAN

Reflection

Commemorative address

Prayer for Australian Defence Force Chaplain Cornelis Bosch RAN

Laying of wreaths and books (Depending on other dignitaries) His Honour the Administrator of the Northern Territory, John Hardy and Mrs Marie Hardy Veterans, survivors and evacuees The Lord Mayor and the Aldermen of the City of Darwin Chief Minister of the Northern Territory Representative of the Prime Minister of Australia and the Minister for Veterans’ Affairs The Speaker of the Legislative Assembly and Chief Justice of the Supreme Court of the Northern Territory Ministers of the Northern Territory Northern Territory Leader of the Opposition Representative of the Federal Leader of the Opposition Representatives of the Australian Defence Force Members of the Northern Territory Legislative Assembly Members of the House of Representatives Judges of the Supreme Court Mayors of Municipalities, Regional, Shire and Community Government Councils Heads of churches and religious organisations Chancellor of Charles Darwin University, Northern Territory and Federal Government Department Heads and the Commissioner of Police, Fire and Emergency Services

ATTACHMENT C31

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Members of the Consular Corps Representatives of the RSL, National Servicemen’s Association and other services and ex-service organisations Members of the Larrakia People Charles Darwin University Nursing Museum Northern Territory Branch Order of Australia St John Ambulance (Northern Territory) Australia Post Australian American Association Northern Territory Red Cross Northern Territory and other schools Other representatives, individuals and organisations May be a requirement to restrict wreath laying during the service and open the Cenotaph to the public for wreath laying at the conclusion. 8/12th Regiment, RAA – first component Firing of seven rounds by M2A2 (105mm) Howitzer guns Ode of Remembrance Darwin High School student They shall not grow old, As we that are left grow old; Age shall not weary them, Nor the years condemn. At the going down of the sun And in the morning, We will remember them. Response

We will remember them Lest we forget Last Post Minute’s silence Rouse 8/12th Regiment Simultaneous firing of one round by four M2A2 (105mm) Howitzer guns National Anthem Australian Army Band Darwin, Darwin Chorale, Arafura Wind Ensemble Catafalque Party and Flag Party dismount Australian Defence Force personnel depart parade area Departure His Honour the Administrator and Mrs Hardy Service concludes

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ENCL: YES COMMUNITY & CULTURAL SERVICES/OPEN AGENDA ITEM: 10.1.4

YOUNG DARWIN 2016 - 2021

REPORT No.: 16C0048 RH:es COMMON No.: 1096115 DATE: 23/05/2016

Presenter: Youth Engagement Coordinator, Richelle Hedstrom Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to present the draft Youth Strategy entitled Young Darwin 2016 – 2021 for endorsement. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide information that promotes community spirit, engagement, cohesion and safety KEY ISSUES Young Darwin 2016-2021 (The Plan) has been informed by extensive youth and

community engagement and provides a strategic and operational framework for Council’s approach to delivering responsive programs, developing youth friendly facilities and ensuring governance structures are genuinely informed by young people when planning and considering youth issues.

The Plan builds on strong foundations in Council’s work with young people and includes direct service delivery, facilitation and advocacy in areas of unmet youth community need.

Young Darwin 2016-2021 recognises that Council is not responsible for a number

of areas of concern, however it confirms a commitment to listening to, and

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PAGE: 2 REPORT NUMBER: 16C0048 KH:es SUBJECT: YOUNG DARWIN 2016 - 2021

working with, young people, partners, and the broader community to achieve a strong, connected and resilient youth population.

RECOMMENDATIONS THAT it be a recommendation to Council:- A. THAT Report Number 16C0048 RH:es entitled Young Darwin 2016 - 2021, be

received and noted.

B. THAT Council endorse the draft Young Darwin 2016 – 2021 (Attachment A). C. THAT Council launch Young Darwin 2016 – 2021 in partnership with key

stakeholders.

BACKGROUND PREVIOUS DECISIONS DECISION NO. 21\4339 (26/04/16) Youth Advisory Group Common No. 3258445 THAT the presentation from the Youth Advisory Group be received and noted. DECISION NO. 21/3091 (23/03/15) Youth Strategy 2015 – 2020 Consultation Update Report No. 15C0046 RH:es (23/03/15) Common No. 1096115 THAT Report Number 15C0046 RH:es entitled, Youth Strategy 2015 – 2020 Consultation Update, be received and noted. DISCUSSION To inform development of Young Darwin 2016 – 2021, a consultation report was developed through a process of extensive youth and community engagement, research, policy reviews and identification of existing Council programs and facilities. Over 1000 young people and community groups have contributed to informing the Plan. The draft youth strategy, Young Darwin 2016 – 2021, builds upon foundations laid by Council’s second youth strategy Loud and Clear and continues to have a very purposeful focus on the role of local government in growing opportunities for genuine youth involvement in local decision making and community life.

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PAGE: 3 REPORT NUMBER: 16C0048 KH:es SUBJECT: YOUNG DARWIN 2016 - 2021 Overall feedback highlighted, and echoed the commentary of the previous strategy that young people continue to seek out more opportunities to access free night time and after hours programs and activities to meet their sporting, creative, educational and social needs. New and emerging feedback from young people indicated that mental health and issues associated with mental wellbeing were of significant concern. Key issues in order of perception of concern were:

Body image and body image dissatisfaction Drug/Alcohol use and misuse Self harm and youth suicide Stress of exams Loss of culture and sense of belonging in a perceived transient Darwin Shaming and bullying online Road accidents involving young drivers Absence of weekend and late night transport options Equal access to sporting activities

Priorities for action defined in The Plan are targeted responses to the key issues revealed through the engagement feedback. This Plan aims to respond to these issues through facilitation, advocacy, direct service delivery and supporting initiatives that encourage young people to feel safe, connected, informed, heard and positively engaged in their communities. Young Darwin 2016 – 2021 provides four priority areas that will form the basis of Council’s work; PRIORITY AREAS GOALS

1. Keeping Active and Healthy

1.1 Deliver a sustainable year-round program of youth focussed recreation and leisure activities.

1.2 Develop, identify and maintain high quality youth friendly facilities.

1.3 Encourage and support programs and events

that celebrate diversity, identity and self –expression.

1.4 Continue to resource the youth community to

deliver youth defined and youth designed events with low cost and in-kind community event resources.

1.5 Facilitate and encourage initiatives that address barriers to participation in sport.

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PAGE: 4 REPORT NUMBER: 16C0048 KH:es SUBJECT: YOUNG DARWIN 2016 - 2021 PRIORITY AREAS GOALS

1.6 Work collaboratively to improve health literacy of

young people (and their families).

2. Feeling Confident and Capable

2.1 Increase and promote education, training and employment opportunities.

2.2 Facilitate and encourage access to office and

incubation spaces.

2.3 Deliver and support programs that improve and expand digital literacy and enterprise skills.

2.4 Identify and support emerging leaders in

enterprise and small business development.

2.5 Encourage and facilitate initiatives that promote Indigenous leadership and participation.

3. Supporting

Creativity and the Arts

3.1 Deliver a sustainable annual program of artistic and cultural youth friendly events.

3.2 Encourage more spaces for young people to grow ideas, rehearse, create and showcase their skills and efforts.

3.3 Support and encourage leadership and recognition opportunities for local artists and organisations.

4. Staying Safe and Connected

4.1 Ensure young people are positively engaged in

the planning, design and activation of public spaces.

4.2 Encourage adequate lighting of active recreation, sporting and transport facilities such as cycle ways, ovals and skate parks.

4.3 Work collaboratively on programs that contribute to a safer community.

4.4 Advocate for safer, accessible and more reliable

late night transport options.

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PAGE: 5 REPORT NUMBER: 16C0048 KH:es SUBJECT: YOUNG DARWIN 2016 - 2021 PRIORITY AREAS GOALS

4.5 Facilitate and promote initiatives that promote and encourage connected neighbourhoods.

CONSULTATION PROCESS Young Darwin 2016 – 2021 has been informed by extensive youth and community consultation with local young people, community members, visitors, parents and carers. While The Plan reflects the views and aspirations of local young people and their networks, its delivery is contingent on working collaboratively and in partnership with stakeholders in the community. In collaboration with community and government partners, Council’s Youth Services Team will take carriage of The Plan to support its implementation. In preparing this report, the following City of Darwin officers were consulted: Community Development Team Recreation Services Team Library Services Climate Change and Environment City of Darwin Youth Advisory Group Manager Darwin Safer City Program POLICY IMPLICATIONS City of Darwin Policy 008 – Community Participation, Access and Inclusion. Young Darwin 2016 - 2021 provides a holistic framework to guide Council’s strategic directions, operational and advocacy activities in responding to the youth community’s articulation of need for the present and over the next five years. This Youth Strategy is focussed on the role of local government in delivering better outcomes for and with young people through the following mechanisms:

Ensuring Council programs and facilities are youth friendly, inclusive and accessible.

Facilitating genuine opportunities for young people to provide input into Council decision making on youth and community issues.

Supporting youth led initiatives, ideas and projects. Nurture and develop partnerships and youth engagement programs that are

innovative and responsive. Young Darwin 2016-2021 will work to complement Council’s existing programs and planning to achieve integration of youth participation opportunities across the organisation.

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PAGE: 6 REPORT NUMBER: 16C0048 KH:es SUBJECT: YOUNG DARWIN 2016 - 2021 BUDGET AND RESOURCE IMPLICATIONS Council currently provides an annual operating budget. Youth Services comprises of two staff and a trainee. This structure and resourcing ensures Young Darwin 2016-2021 is positioned to achieve its implementation goals and activities. Deliverables include youth events, publications, recreation, community resources, Midnight Basketball, developmental programming, the Gig Gear program as well as the LAUNCH participation program. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. RICHELLE HEDSTROM ANNA MALGORZEWICZYOUTH ENGAGEMENT COORDINATOR


SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Young Darwin 2016 – 2021

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PAGE 1 COVER

PAGE 2 COD LOGO & LAUNCH LOGO

ACKNOWLEDGEMENT OF TRADITIONAL OWNERS

Council Acknowledges the Larrakia People who are the traditional owners of the land we meet on. We pay our respects to all Larrakia people, past and present. We are also committed to working with the Larrakia people to care for this land and sea for our shared benefit and future.

For further information, visit darwin.nt.gov.au or contact the Youth Programs and Engagement Officer on 08 8930 0635

OTHER ACKNOWLEDGEMENTS

Council acknowledges and thanks the Frank Team Pty Ltd and the Youth Advisory Group for the development of this document.

Council sincerely thanks its staff and community members that have contributed to the development of this Youth Strategy 2016 – 2021.

The Youth Strategy 2016 – 2021 will be accessed and viewed as a living document that is reviewed and amended annually.

COVER PHOTO BY IONA FRANCIS, WINNER OF THE #YOUNGDARWIN15, LAUNCH YOUTH, INSTAGRAM COMPETITION

ATTACHMENT A39

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‘Proud and Connected’

LORD MAYOR

I am very proud to preface Council’s 2016 – 2021 vision for Young Darwin. We as a whole are a young, vibrant and growing city, with a population of over 13,000 young people who are each experiencing their daily lives uniquely and who are also faced with a range of opportunities and challenges we haven’t seen before.

Over the past two years, Council has talked with over 1000 local young people, as well as agencies, parents, carers and community groups to understand Young Darwin and to create a genuine long term vision for a healthy, active, safe and connected population of young people.

The plan is a culmination of extensive research and engagement with young people through vox- pop interviews, community meetings, online surveys, focus group discussions, school consultations and interagency activities that have helped us accurately identify local priorities for action.

As Council’s third Youth Strategy, we continue to build on achievements, whilst seizing new opportunities to develop and capitalise on our youth friendly facilities, deliver responsive programs and advocate for youth input into Council and Community issues.

We are Australia’s youngest city and also home to Australia’s youngest workforce. Young Darwin is a vital feature of our vibrant City’s present and future. We understand how crucial it is to ensure Young Darwin are listened to, connected and resourced in a way that instils a sense of belonging, pride and community connection. We are committed to Investing in Young Darwin as a means of investing in the future prosperity of our City.

And so through this plan we will be innovative and responsive in our development of services, advocacy, partnerships, facilities and programs that support our young people to thrive, grow and prosper in our city. Council will realise this vision through its continued commitment to create a youth friendly city that enables young people to recreate, belong, participate and innovate.

INTRODUCTION

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The Youth Strategy 2016 - 2021 is informed by extensive community consultations, policy and literature reviews, and best practice examples from around the globe. We have consulted with over 1000 Young Darwin residents in school, Council and community settings. We have also worked closely with our youth sector, relevant Council divisions, parents and carers, education and justice agencies.

In a rapidly changing digital world where young people and online communication are inextricably linked, combined with tough transition times, impacts of globalisation and a changing future of work. Young people are now faced with a myriad of opportunities and challenges not ever seen before. Council recognises the need to invest more in responsive and innovative programs and facilities that connect young people flexibly and collaboratively to local and global opportunities to be active and involved and to unlock their potential.

We need to work collaboratively to help prepare young people for the future, adapt, grow and learn in authentic, collaborative and responsive programs and community settings.

This Strategy will articulate a vision for Council to plan innovative and responsive solutions to ensure young people are connected in their daily lives and empowered for and excited by the future.

WHY HAVE A YOUTH STRATEGY?

Setting our road map over the next five years is essential in helping us address the needs, expectations and aspirations of local young people and to ensure young people are consulted and serviced in a more coordinated manner. This Youth Strategy will:

• Ensure that we are complimenting existing services, rather than duplicating • Enable us to review our progress annually. In other words, keeps us on track for delivering what we promised • Improve the community’s understanding of key issues impacting young people and their contribution to community life • Sets out a collectively shared obligation for Council and Community collaboration

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In order to achieve our objectives Council has identified the following priorities for action:

1. Keeping Active and Healthy 2. Feeling Confident and Capable 3. Supporting creativity and the arts 4. Staying Safe and Connected 5. Connecting to Culture and Environment

WHAT WE HAVE ACHIEVED SINCE THE LAST YOUTH STRATEGY

• Youth Advisory Group (YAG). - We continue to work closely with the YAG to ensure that young people’s views are represented in all youth and Council initiatives. - 10 meetings per year are held - We actively access YAG to provide advice on issues relating to young people; and - YAG organises and holds youth designed and youth defined events throughout the year

• The Youth Services Team is now fully supported by three staff members (Trainee included) • The creation of the LAUNCH Program, which is our primary youth participation program for young people, by young people. Annually it

presents a program of training, workshops and events including: - LAUNCH pop up cinema program - LAUNCH youth events training program - LAUNCH emerging producer training program; and - LAUNCH in the suburbs event program

• The award winning GRIND Online was developed into an online format from hard copy. GRIND has now evolved into the new LAUNCH Zine, Turn it Up. A hard copy and online ‘For youth, by youth’ publication

• The construction and design of a Youth Activity Kit (YAK) trailer to house Gig Gear and event resources • The construction of a stage trailer that can be accessed by community groups • The creation of a Gig Gear kit for hire to youth and community groups. The Gig Gear kit is readily available for use by community

organisations and is booked regularly. • The provision of easily accessible service information for both youth and youth service providers • Increased use of IT platforms such as Facebook, Instagram and online forums • Purchase of mobile, event Wi-Fi capability in the Gig Gear initiative

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• The provision of adobe creative suite to enable young people to create, communicate and publish work online • The creation of the Get that Job employment pathway and job skills program • A 500k upgrade of Jingili Skate Park • A Young women’s sexual health program delivered over 12 months in 2010 in partnership with Mission Australia • The establishment of a Youth Arts Bank online to facilitate the engagement of young emerging artists, musicians and events staff

A SNAPSHOT OF YOUNG DARWIN

Young Darwin is a highly diverse, vibrant and eclectic population that have vastly varied experiences, aspirations and goals for their future and for their community.

According to the 2011 Census, there are approximately 13,014 young people aged 12-24 years of age reside in the City of Darwin, accounting for 17% of its population. These include:

• 13, 014 young people aged 12 – 24 reside in Darwin. Accounting for 17% of its population • Darwin has retained its mantle as Australia’s youngest capital city. According to estimates released in 2013, 20.1% of Darwin’s

population were under 15 years of age. • Darwin has the highest proportion of working age population aged 15- 64 of any capital city sitting at 73% • 130 young people aged 10 -19 stated that they needed help with daily tasks due to a disability • 328 young people aged 18 -24 stated that they provided unpaid care or assistance to loved ones at home • 1, 208 young people aged 15 - 24 identified as Aboriginal or Torres Strait Islander.

Making up 19.0% of the total Indigenous population of Darwin

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THE ADVOCACY AGENDA

Key issues impacting Young Darwin

• In the Northern Territory 99% of young people in detention are Indigenous • Homelessness in the Northern Territory is per capita, 15 times higher than the rest of Australia • Absence of flexible learning programs for young parents to finish year 10 and year 12 • Youth Suicide rates in the Northern Territory are over twice the national average • In the Northern Territory, teenage birth rates are four times higher than any other state in Australia • There are great disparities in work and study outcomes between Indigenous and non-indigenous young people • Health and wellbeing outcomes are significantly unequal between indigenous and non-indigenous young people

GUIDING POLICIES – THE BIGGER PICTURE

Council’s Youth Strategy is guided by an integrated planning framework and linked to key local, state and federal policy frameworks.

CONNECTING TO OTHER COUNCIL PLANS

The Youth Strategy is strategically linked to the following goals as per the City of Darwin Strategic Plan Evolving Darwin: Towards 2020.

• Collaborative, Inclusive and Connected Community; • Vibrant, flexible and tropical lifestyle; • Environmentally sustainable city; • Historic and culturally rich city; and • Effective and responsible governance

The following Council plans are key to the implementation of this document. These links enable us to ensure a whole of Council approach to implementing strategies in this plan.

• City of Darwin Youth Strategy ‘Loud and Clear’ • Safer Vibrant Darwin Plan 2016 – 2019 • City of Darwin Digital Strategy • Community Access Plan

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• Recreation Services Sports Field Plan • Climate Change Action Plan • City of Darwin Workforce Participation Plan

FEDERAL GOVERNMENT - GUIDING POLICIES • National Youth Strategy for Young Australians 2014 • Closing the Gap & National Aboriginal and Torres Strait Islander Health Plan 2013-202 • National Mental Health Strategy 2014 • National Social Inclusion Agenda.2013 • National Drug Strategy • Mission Australia Youth Survey 2015 • Convention on the Rights of the Child • Australian Institute of Health and Welfare Report

NORTHERN TERRITORY GOVERNMENT – GUIDING POLICIES

• Department of Corrections – Youth Justice Framework • Office of Youth Affairs - Youth Participation Framework • Northern Territory Government - Framing the Future Blueprint • Northern Territory Government – A Sport and Active Recreation Master Plan for the Northern Territory • NT Health, Nutrition and Physical Activity Strategy 2015 – 2020 • Department of Sport and Recreation Corporate Plan 2015 – 2016 • Department of Education – Supporting students in learning

WHO WE TALKED TO

A vital part of developing our Youth Strategy was capturing meaningful feedback from the following stakeholders:

1. Young People aged between 12-25 years of age 2. Parents/Carers 3. Non-Government service providers 4. Education Institutions 5. Peak Bodies 6. Health Institutions

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7. Faith Based Organisations 8. Department of Corrections 9. Defence Force Aids and organisations 10. Government bodies 11. Youth roundtables and committees

The City of Darwin produced a Youth Feedback Survey that sought views and opinions of young people about what they liked about Darwin and what issues they considered to be most important to them and their peers. The survey covered 6 domains of community well-being:

1. Health and Well Being 2. Education and Employment 3. Information Access 4. Arts and Culture 5. Sport and Leisure 6. Access and Safety

Objectives of our consultations were to identify key planning priorities to work toward a healthy, connected, active and resilient Young Darwin. A list of all consultation and research methods are outlined below:

1. 198 face to face surveys utilising Audience response system during school visits 2. 60 face to face Vox Pop Interviews with young people at Darwin Show 3. 308 written surveys filled out by young people through audience response systems in schools 4. In- School and external issue based focus group discussions 5. 65 Online Surveys distributed to local youth service providers 6. Face to face interviews with service providers 7. Face to face interviews and group discussions with youth committees and youth groups 8. Phone consultations with service providers

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We spoke to young people from the ages of 12 – 25 years, representing many diverse groups. We spoke to young people who; 1. Identified as Aboriginal/Torres Strait Islander (Approximately 10.03% of young people) 2. Were currently residing in Don Dale Detention Centre (Approximately 2.65 % of young people) 3. Were currently living in the Darwin Municipality (Approximately 95% of young people)

Young People overall have told us they love living in Darwin for the following reasons:

• Tropical coastal lifestyle, • Bush Doofs • Bonfires on the beach • Geo Caching • Love the sunsets and chilling with friends at the Foreshore • Accessing skate parks at night • Bass in the Grass and Live Music Gigs • Skate World • Unique opportunities for employment • Bike riding with mates • camping fishing and outdoor activities • Good schools • Chilling out at the markets • Heaps of opportunities to get involved in the local arts scene

WHAT WE HAVE BEEN TOLD AND WHAT WE HAVE LEARNED

HEALTH AND WELL BEING: Mental health and issues congruent to mental health; such as Drug and Alcohol use/misuse, body image dissatisfaction, stress of study and exams, were fed back from young people as the primary issues of concern for themselves and their peers. Consultations in schools identified a higher identification with self-harm and suicide, with approximately 3% of respondents stating that they knew of a peer or friend that had committed suicide in their school alone.

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There was a significant distinction made between self-harm with suicidal intent and intentional self-harm and how there is a significant difference in the characteristics of the two, and subsequently different responses needed to address the two. ‘Seventy-five percent of serious mental health issues emerge before the age of 25. We know that if they aren’t dealt with in their early stages, the impact on other areas of a person’s life may be felt well into the future’ Headspace National Chief Executive Officer Chris Tanti. EMPLOYMENT AND EDUCATION Overall young people stated they valued and thought about career and education and were uncertain about what the future held, with older groups surveyed stating they found it difficult to secure full time work and job security. Young people also stated they were looking for more information on how to set up their own small business, learn about the global online market place as well as seeking to access more digital skills development opportunities. ‘I don’t really want a job, who really does!? but I really want the things that having a career will give me, so I know it’s important’ (Young Darwin resident) Young people surveyed told us their career industries of choice were

1. Entertainment and the Arts 40.9% 2. Community Work 27.2% 3. Sport and Recreation 25.9% 4. Healthcare 23 %

As of August 2013, the major industry drivers to 2017 in the Northern Territory are expected to be: • Health • construction • education and training.

Darwin’s Youth Unemployment Consultations and national research indicates that 30% of young Australian workers want more work. There are 30% of young people are unemployed or underemployed and this has increased since 2008. Despite remaining consistently lower than the national rate (Darwin 9.4% versus National12.9%) Youth unemployment has been identified by young people, services providers and sector agencies as a serious issue impacting the community.

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Young people in Darwin aged 15 to 24 years are particularly vulnerable to unemployment, since the age group represents a transition from education to work, with generally higher unemployment rates than other age groups in most areas. ‘On average it will take a young person 4 years to transition from full time education to full time employment. (It was around 1 year in 1986) Aboriginal and Torres Strait Islander Youth Unemployment ‘Indigenous youth are at the forefront of Aboriginal and Torre Strait Islander future. They represent more than half of the indigenous population in Australia and are dramatically over represented in unemployment rates’ Females 45% compared with 12% and Males 34% compared with 7%. ‘We need strong, black and deadly peeps in our boardrooms, our classrooms, our parliament or any chosen field’. (IMPACT Program Participant, Foundation for Young Australians) Automation and Digital Literacy Automation and digital technology is radically impacting the future of work. Research has indicated Over 70% of future jobs will require digital literacy skills that many young people are not equipped with. Currently less than 40 % of young people have these skills. This number is increased when looking to young indigenous populations. The majority of Australia’s Indigenous young people (as high as 77% for maths) are not proficient in the skills that will be sought after in future work. (Foundation for Young Australians) ACCESS TO INFORMATION Consultations with young people have taught us that the online world is a dominant force determining how young people participate and interact with each other, their communities and access support and guidance. With the influx of social networking and dominance of smart phone technologies there has been significant change in the way young people communicate and access information at all levels. When it comes to accessing information locally, young people reported the most popular mediums to be Facebook, Instagram, online support communities such as Frankie, NT News and You Tube. Young people stated many benefits from using social media and mobile technologies, however there remain challenges:

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Cyberbullying and online shaming has been identified as a pressing challenge locally and globally with children as young as 10 years of age reporting experiences of cyberbullying ARTS AND CULTURE Consultations have confirmed that local young people value artistic, creative and cultural activities and are looking for increased opportunities to enjoy the arts passively as well as develop professionally in these fields at the local level. Young people also stated that they wanted more free live music gigs in suburban areas and in the CBD. Overall, feedback from young people identified that there is high demand for increased opportunities to create and participate in arts and cultural activities in Darwin. Issues identified also told us that local young people and the arts sector in general are seeking growth and opportunities to strengthen and innovate through access to more flexible after hours’ space to rehearse, be mentored to curate and develop their work. A significantly high number of young people identified the arts as their number one area to pursue a career in. However, many also identified that they felt there were inadequate opportunities in securing paid work in the arts. Working with local Arts Organisations Consultations have also highlighted that local arts organisations will benefit from assistance in agency capacity building in the following:

• strengthening governance systems • social media and digital engagement, • up skilling boards of management and committees and • developing strategic plans

Lack of access to affordable materials to pursue artistic endeavours was also identified as an issue of significance. Young people stated they were looking for more authentic and high profile opportunities to stay in Darwin and work rather than having to leave to pursue opportunities elsewhere. ‘Authenticity is the key to youth engagement, but how do you get started and how do you keep it real?’ (Arts Worker) ‘I love the arts because it helps to push boundaries and tell stories’ (LAUNCH participant)

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SPORT AND RECREATION Feedback from young people indicated that they wanted more sport and leisure opportunities that they could get to by bus, stating that there were not enough events or activities that they could actually get to by walking, bus or bike. Overall young people stated that they wanted more free and accessible sporting and leisure events to attend with their friends, especially during school holidays and on weekends. Although the Northern Territory has one of the highest sports attendance rates in Australia. Consultations have indicated that there remain many challenges impacting participation in active recreation and sport for young people:

- Barriers to affordable and accessible activities on weekends and at night time - Young People are increasingly engaged in Active recreation activities such as parkour and adventure sports, as opposed to traditional

forms of sport. - Financial and geographic barriers to mainstream participation in sport are significant amongst low income households - Transport to and from sporting events is a big issue of concern for local service providers, parents and carers - Seasonal weather conditions are preventing consistent access to outdoor activities during wet season

TRANSPORT AND SAFETY 70% of young people told us that overall they felt welcome and safe in public space, but found it tricky to get where they wanted to go, after hours and on the weekends. Both young people and services providers stated that catching public transport at night felt unsafe and they were always worried about how they were going to get home. Ticketing and timetabling problems late at night were identified by stakeholders as barriers to accessing activities after hours. When asked what they actually did during weekend evenings: ‘Get bored, hang out at the park, or at the local take away’ ‘Head to Casuarina on Friday nights’ ‘I don’t like waiting at bus stops at night, there are enough bad things that happen to make me weary’ ‘Head to the footy, then get bored after’ Young people asked for more fun things to do in the city and in local parks near their home ‘More lighting in parks at night. Especially the skate areas and sport ovals’ ‘More night time activities’

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Young Drivers Young people make up a high proportion of road statistics and road accidents are one of the leading causes of death among young people. As the end of 2014, 20.5% of road fatalities were young people under 25 years of age. For many young people, getting a license and their own vehicle is a priority and an asset to assist with gaining employment, expanding social networks and participating in community life. Our consultations with young people and service providers have highlighted a need for more road safety and driver education initiatives that work to prevent incidents occurring

PRIORITIES FOR ACTION

Priorities for action defined in this plan are targeted responses to issues identified in recent consultations and research. This plan will commit to delivering on these issues through facilitating and supporting initiatives that encourage young people to feel safe, connected, informed, heard and positively engaged in their communities. Throughout the consultations Young people have also told us overwhelmingly that they would like access to professional development in the arts, increased programs that celebrate culture, diversity and self-expression and access to more youth friendly venues and facilities that operate after hours and can be re-imagined to cater for a range of innovative and accessible activities. Young people want to feel less stressed and excited about their future.

To honour actions identified, Council will work in partnership with our community to holistically address these key issues through a coordinated and collaborative response.

Priority Areas for Action

1. Keeping Healthy and Active 2. Feeling confident and capable 3. Supporting Creativity and the Arts 4. Staying safe and connected

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Priority 1: Keeping Healthy and Active

Council is committed to promoting equal access to sport and leisure facilities, strengthening community connections through celebrations of identity, diversity and Self- expression.

Our Objective is to encourage a community where young people are encouraged and resourced to enjoy a safe, healthy and active lifestyle.

Goal Actions Who? When? 1.1 Deliver a sustainable

year-round program of youth focussed recreation and leisure activities

LAUNCH Pop Up Recreation and Leisure Program:

- LAUNCH in the Suburbs Pop Up Program - LAUNCH Youth Event Coordinator Training

Program - LAUNCH Pool Program - Night Time activation of

Swimming Pools during weekends and school holidays

- LAUNCH Skate Program – ‘Music Mates and Motivation’

- National Youth Week Activities Darwin Midnight Basketball Program

- 2 x 8 Week Tournaments per year - Engage up to 150 at risk youth on Saturday

evenings - Over 100 Volunteers - 25 Businesses and Community Groups

Youth Services Team (lead and foster supporting partnerships) Recreation Services NGO Partners Government Agencies Skate Peak Bodies Youth Team Local Business NGO Sector Sporting Peak Bodies Midnight Basketball Australia

Years 1- 5 NEW Years 1-5 NEW

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Goal Actions Who? When? 1.2 Develop, Identify and

maintain high quality youth friendly facilities

- Strengthening mechanisms for ongoing

consultations with young people regarding design, planning and maintenance of Council programs and facilities

- Youth Advisory Group to continue meet 10 times per year to advocate for youth input into new and existing infrastructure projects

- Map existing facilities and scope for non-

traditional usage options. i.e. night time and after hours usage options

- Collaborate with recreation services to increase night time usage of Council swimming pools and sporting fields.

- Undertake an audit of existing Council Facilities to identify increased opportunities to create youth friendly space during and after hours

Council Infrastructure Youth Team Recreation Services Youth Services Team Council Departments Youth Services Team Department of Sport and Recreation Recreation Services Youth Services Team Recreation Services Youth Services Team Arts and Cultural Development Team

Years 1-5 Ongoing Years 1-5 Ongoing Year 1 and 2 Ongoing Year 1 Ongoing Year 1 Ongoing

1.3 Encourage and Support programs and events that celebrate diversity, identity and self -expression

Through delivery of the LAUNCH program, Council will showcase and deliver initiatives that:

- Celebrate Aboriginal and Torres Strait Islander Culture: NAIDOC Celebrations and cultural harmony Initiatives in partnership with Bagot Community and NGO Partners.

- Support and resource ongoing and regular

Youth Services Team NGO partners Local Committees and Steering Groups Youth Services Team

Years 1 – 5 Years 1-5

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Goal Actions Who? When?

initiatives that promote freedom of expression in regards to gender and sexuality:

- Support and promote the annual Pride Festival

- Deliver events to reach socially and geographically isolated areas of Darwin through LAUNCH in the Suburbs

NGO partners Local Committees and Steering Groups Youth Services Team NGO partners Entertainment

Years 1-5

1.4 Support delivery of youth defined and youth designed events through provision of low cost and in- kind community event resources:

- Deliver ongoing Gig Gear Initiatives through

provision of quality small and large event PA systems

- Hiring out of Youth Stage Trailer - Youth Event trailer with mobile Wi-Fi access for

youth events - Providing free and flexible access to Council

Facilities for events such as parks, ovals, reserves and swimming pools

Youth Services Team

Years 1-5

1.5 Facilitate and encourage initiatives that address barriers to participation in sport

- Support development of charters and practices

that enable sporting organisations to be more inclusive of young people in active recreation and ongoing club activities

- Healthy Darwin Sports Tasters. An annual

calendar of sports and recreation tasters delivered for young people in partnership with local sporting organisations

- Deliver 2 x 8 Week Tournaments of Midnight

Basketball per year for at risk young people

Sporting Organisations Peak Bodies Youth Services Team Recreation Services Sporting Organisations Peak Bodies Youth Services Team Recreation Services

Years 1-5 Years 1-5

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Goal Actions Who? When?

1.6 Work collaboratively improve health literacy of young people (and their families)

The ‘Reach’ Project Youth Advisory Group – Middle School Advocacy project that will:

- Increase Council’s reach to local young people for consulting on issues of importance

- Increase diversity of youth engagement on key issues, Council projects and hot topics.

- Develop a Youth Charter and Youth Practices Guide for Council’s ongoing work with Young People

Webinar Sessions for Parents and Carers

- Utilise latest webinar technology to provide hot topic information to parents and carers on how to encourage positive health and study behaviours.

- Webinars are delivered online and can be viewed at home by anyone and for free, with an internet connection

Continued development of Council Youth Info Cards and Youth Service Directories Development of Social Media Charter employing a young person to:

• Review of Council Social Media and Online communication platforms

• Identifying effective online support communities for young people

• Assist in development of Youth Services Social Media Charter

Youth Advisory Group Youth Services Team Youth Services Team NGO Partners Middle School and High Schools Youth Services Team Youth Services Team

Year 2 NEW Year 2 Ongoing Years 1-5 NEW Year 2

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Priority 2: Feeling Confident and Capable

We will work with local partners to create opportunities that support young people to be prepared for and excited by their future. We will provide increased access to quality employment, training and entrepreneurial pathways that address diverse and distinct needs of Young Darwin.

Goal Actions Who When?

2.1 Increase and promote education, training and employment opportunities

Annual Darwin Job Fest! Connects 16-24 year olds from across Darwin who are looking for work, with businesses that have entry level vacancies to fill. It’s all about getting work-ready young people in front of businesses with real jobs and career prospects Increase the number of traineeships an apprenticeships available within Council Proactively employ young people for Council services Increase the number of places available for Get that Job skills courses

Youth Team to (lead agency) Local Industry Chamber of Commerce NGO Partners Government Partners Youth Team to (lead and advocate) Employee Relations NGO Partners Recreation Services Whole of Council Youth Team (lead and facilitate partnerships) Chamber of Commerce

NEW Year 2 Ongoing Years 1 – 5 Ongoing Years 1-5 Ongoing Years 1-5

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Deliver homework and study-help sessions in areas of high need such as Karama and Malak

Education and Training Organisations

2.2 Promote Positive representations of young people through online and print media platforms

Continue to support delivery of four editions Turn It Up Youth Zine per year Utilise social media platforms to communicate achievements, events and stories of local young people

Off the Leash Schools Youth Team Youth Advisory Group Community Youth Reference Groups

NEW Year 1- 5 Ongoing

2.2 Facilitate and encourage increase access to office and incubation space

We will undertake an audit of existing Council facilities to identify:

• Co-working spaces equipped with desks, printing and Wi-Fi connection

• Flexible learning space to access mentoring and skills workshops after hours

Community Development Team External Consultants Charles Darwin University

NEW Year 1

2.3 Encourage and facilitate initiatives that promote digital communication, literacy and enterprising

Deliver Coder Dojo programs in Council facilities to enable young people to learn:

• Build and maintain websites • Coding • App development • Develop gaming products

Libraries Youth Team Coder Do Jo Community Middle and Secondary Schools

New Year 2

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Support and promote ‘Get that Job for the future’ in the following:

• Project management • Negotiation • Problem Solving • Idea Generation

Foundation for Young Australians Youth Services Team Chamber of Commerce Charles Darwin University

NEW Year 2

2.4 Identify and support emerging leaders in enterprise and small business development

‘LAUNCH PAD’ Enterprise Micro Grants Program We will investigate the delivery of an enterprise grants program that provides:

• Mentoring and training resources to generate ideas and build enterprise

• Provides seed funding for start-up ideas

Charles Darwin University Department of Business Youth Services Team

NEW Year 3

2.5 Encourage and facilitate initiatives that promote indigenous leadership and participation

We will identify and support delivery of Community-based events that support Indigenous young people to develop their leadership skills and explore their personal values and future aspirations. Continue to engage local indigenous young people in Council youth leadership opportunities such as Youth Advisory Group and The National Student Leadership Forum

Foundation for Young Australians Youth Team NGO Partners Government Partners Youth Advisory Group Council Youth Services NGO partners

NEW Years 1- 5 NEW Years

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Priority 3: Supporting Creativity and the Arts

Council will work to ensure all young people can access and enjoy a vibrant and creative Darwin that can grow and with innovation and increased opportunities professionally. Council will work to ensure that the arts remain central to promoting positive community connections and health and well-being outcomes.

GOAL ACTIONS WHO WHEN? 3.1 Deliver a sustainable annual program of artistic and cultural youth friendly events

We will continue to deliver a calendar of events through the LAUNCH in the suburbs LAUNCH pop up cinema program LAUNCH Youth Events Coordinator Training We will continue to fund and deliver activities and events for National Youth Week We will continue to partner with local entertainment and community groups to fund and support an ongoing program of all ages music gigs and local entertainment venues such as Browns Mart We will continue to encourage and support delivery of local arts festivals such as the Fringe Festival and Sea Breeze Festivals.

Council Youth Services Team NGO Partners Recreation Services Government Partners NGO Partners Middle Schools Local Entertainment Venues NGO Partners NGO Partners

NEW Ongoing years 1-5 Ongoing years 1-5 Ongoing years 1-5 Ongoing years 1-5

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3.2 Access to physical spaces for young people to grow ideas, rehearse, create and showcase their work

We will undertake an audit of Council facilities to identify opportunities for a permanent community work space for local young artists, as a place to work, rehearse and collaborate. We will encourage use of public art spaces and libraries to enable young people to access IT, computer and printing facilities in a flexible and timely manner

Community Development Team External Consultants Charles Darwin University Libraries Youth Team

NEW Year 1 Ongoing

3.3 Support and encourage leadership and recognition opportunities for local artists and organisations

We will investigate opportunities to provide increased professional development opportunities for young artists. Establishment and upgrading of a Youth Arts Bank online to showcase young emerging artists, musicians and events staff for the purpose of gaining employment and recognition Work with local agencies to provide advice and support on capacity building initiatives such as:

• Representation on boards

Community Development Team NGO Partners Local Business Government Agencies Local artists Youth Services Team Local Business Government Agencies Local artists Youth Services Team NGO Partners

NEW Ongoing Years 1-5 New Ongoing

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and committees • Social Media and IT

capabilities • Strategic planning and

governance support

Priority 4: Staying Safe and Connected

Our objective is to create a community where young people experience Darwin as a safe and connected place where can get where they need to go safely and can enjoy youth friendly facilities flexibly and inclusively

GOAL ACTIONS WHO WHEN 4.1 To ensure young people are positively engaged in planning, design and activation of public spaces

We will consult regularly with Youth Advisory Group members and the youth community at an early stage when planning space activation. Especially pertaining areas where the dominant user group will be young people, such as skate parks.

Youth Services Team Youth Advisory Group

Ongoing years 1-5

4.2 To develop and facilitate community collaboration and partnerships

Council will be active in and attend monthly DARWWYN meetings Facilitate and support formation of issue based steering groups and committees aimed at increasing community safety and well-being

NGO Partners Youth Team Youth

Ongoing years 1-5

4.3 To ensure adequate lighting of active recreation, sporting and

We will work with recreation services and Department of sport and recreation to

Recreation Services

Years 1-3

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transport facilities such as cycle ways, ovals and skate parks

provide more flexible and safe night time usage of Council facilities

4.3 To work collaboratively on programs that contribute to a safer community

Council to continue coordination of Midnight Basketball Program for over 150 at risk youth on Saturday evenings. To develop partnerships with local business, community and sporting groups to increase youth friendly after hours recreation and leisure options Support continued delivery of afterhours youth friendly activities such as Blue Light, SHAK Open Access and Skate events

Youth Team Sporting Organisations NGO Partners Local Business Youth Team Sporting Organisations NGO Partners Local Business NGO Partners Local Business

NEW Year 1-5 Ongoing years 1-5 Ongoing years 1-5

4.4 To advocate for safer and more reliable late night transport options

YAG and Youth Services to map and review existing late night transport options with a purpose to identify and promote safer more reliable transport options for young people to get home safely during evenings. Encourage and support initiatives promoting road safety and driver education

Youth Advisory Group Youth Services Team Government NGO partners

NEW Years 2-5 New Years 2-5

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4.5 To facilitate and promote initiatives that promote and encourage connected neighbourhoods

Deliver LAUNCH in the suburbs pop-up cinema and music gig program Support and promote activities such as annual Neighbour day that promotes formation of localised neighbourhood networks and community connections in isolated suburban areas.

Youth Team NGO Partners Community Development Team

Ongoing 1-5 Annual

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Thank you to: Youth Advisory Group

Staff from Turn it Up Youth Mag

Local Middle and High Schools

Darwin Working with Youth Network

All young people, parents’ carers and youth service providers who participated in consultations

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Reference List 1. Australian Institute of Health and Welfare. (2011). Young Australians: their health and well-being 2011. Cat.no.PHE140.

http://www.aihw.gov.au/WorkArea/DownloadAsset.aspx?id=10737419259

2. Census of Population and Housing

http://www.abs.gov.au/census

3. City of Darwin Community Profile (2014). http://profile.id.com.au/darwin/home

4. Department of Communications and Arts. (2014). Research on youth exposure to, and management of, cyber-bullying incidents in Australia: Synthesis report. https://www.communications.gov.au/publications/publications/research-youth-exposure-and-management-cyber-bullying-incidents-australia-synthesis-report-june-2014

5. Foundation for Young Australians. (2015) New Work Order

http://www.fya.org.au/wp-content/uploads/2015/08/fya-future-of-work-report-final-lr.pdf

6. Foundation for Young Australians. (2015) How Young People are Faring

http://www.fya.org.au/app/theme/default/design/assets/FYA-HYPAF-13.pdf

7. Mission Australia. (2014). Mission Australia’s 2014 Youth Survey Report. https://www.missionaustralia.com.au/publications/annual-reports/doc_download/247-youth-mental-health-report-june-2014+&cd=3&hl=en&ct=clnk&gl=au

8. Kristy Muir et al. (2012). State of Australia’s Young People: A Report on the social, economic, health and family lives of young people. Office for Youth, Commonwealth of Australia, Canberra.

9. NT Department of Business – Employment Strategy 2012 – 2015

http://www.dob.nt.gov.au/Employment/workforce-development/emp-strategy/Pages/default.aspx

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http://www.aihw.gov.au/WorkArea/DownloadAsset.aspx?id=10737419259

http://www.abs.gov.au/census

http://profile.id.com.au/darwin/home

https://www.communications.gov.au/publications/publications/research-youth-exposure-and-management-cyber-bullying-incidents-australia-synthesis-report-june-2014

https://www.communications.gov.au/publications/publications/research-youth-exposure-and-management-cyber-bullying-incidents-australia-synthesis-report-june-2014

http://www.fya.org.au/wp-content/uploads/2015/08/fya-future-of-work-report-final-lr.pdf

http://www.fya.org.au/app/theme/default/design/assets/FYA-HYPAF-13.pdf

https://www.missionaustralia.com.au/publications/annual-reports/doc_download/247-youth-mental-health-report-june-2014+&cd=3&hl=en&ct=clnk&gl=au

https://www.missionaustralia.com.au/publications/annual-reports/doc_download/247-youth-mental-health-report-june-2014+&cd=3&hl=en&ct=clnk&gl=au

http://www.dob.nt.gov.au/Employment/workforce-development/emp-strategy/Pages/default.aspx

10. Megan Price & John Dalgleish. (2010). Cyberbullying Experiences Impacts and coping strategies as described by young people. http://www.boystown.com.au/downloads/rep/BT-Article-Cyberbullying.pdf

11. Australian Medical Association. (2014) Sexual and Reproductive Health. https://ama.com.au/position-statement/sexual-and-reproductive-health-2014

12. Australian Indigenous HealthInfo Net. (2015). Health Facts. http://www.healthinfonet.ecu.edu.au/health-facts/overviews/births-and-pregnancy-outcome

13. Office of Youth Affairs Northern Territory Government. (2014). Northern Territory Youth Participation Framework 2014-2017. http://www.youth.nt.gov.au/documents/Youth%20Framework/NT_Youth_Framework_Final.pdf

14. Australian Bureau of Statistics. (2011). Sport and Physical Recreation. http://www.abs.gov.au/AUSSTATS/[email protected]/Lookup/4102.0Main+Features30Jun+2011

15. Australian Bureau of Statistics. (2010). Indigenous People’s Participation in Sport and Physical Activities. http://www.abs.gov.au/ausstats/[email protected]/Products/4156.0.55.001~June+2010~Main+Features~Indigenous+People's+Participation+in+Sport+and+Physical+Activities?OpenDocument

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http://www.boystown.com.au/downloads/rep/BT-Article-Cyberbullying.pdf

https://ama.com.au/position-statement/sexual-and-reproductive-health-2014

https://ama.com.au/position-statement/sexual-and-reproductive-health-2014

http://www.healthinfonet.ecu.edu.au/health-facts/overviews/births-and-pregnancy-outcome

http://www.healthinfonet.ecu.edu.au/health-facts/overviews/births-and-pregnancy-outcome

http://www.youth.nt.gov.au/documents/Youth%20Framework/NT_Youth_Framework_Final.pdf

http://www.abs.gov.au/AUSSTATS/[email protected]/Lookup/4102.0Main+Features30Jun+2011

http://www.abs.gov.au/ausstats/[email protected]/Products/4156.0.55.001%7EJune+2010%7EMain+Features%7EIndigenous+People's+Participation+in+Sport+and+Physical+Activities?OpenDocument

http://www.abs.gov.au/ausstats/[email protected]/Products/4156.0.55.001%7EJune+2010%7EMain+Features%7EIndigenous+People's+Participation+in+Sport+and+Physical+Activities?OpenDocument

City of Darwin Council

Address: GPO Box 84 Darwin, NT 0801

Website: For more information visit www.darwin.nt.gov.au

Phone: (08) 8930 0300

Facebook: www.facebook.com/cityofdarwin

Twitter: @cityofdarwin

Instagram: https://instagram.com/city_of_darwin/

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http://www.darwin.nt.gov.au/

ENCL: YES


AGENDA ITEM: 10.1.5

DRAFT MINUTES DILI SISTER CITY COMMUNITY COMMITTEE MEETING 26 APRIL 2016

REPORT No.: 16C0047 ZS:es COMMON No.: 3284682 DATE: 23/05/2016

Presenter: Cultural Partnerships Officer, Zoe Scrogings Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to present the minutes of the Dili Sister City Community Committee Meeting at Attachment A, held 26 April 2016 for Council’s information and provide details of recommendations arising for consideration. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Key Strategy 4.2.2 Embrace national and international relationships KEY ISSUES Dili Sister City Community Committee meeting minutes are presented at

Attachment A including recommendations to Council. A visit to Dili to further stakeholder relationships and set priorities is proposed Membership of the Sister City Community Committees expires at 30 June 2016

and a process of selection and appointment is required. Sister Cities Handbook Review is an outstanding action and a priority for the

Sister City Community Committee’s over the next 6 months.

RECOMMENDATIONS THAT it be a recommendation to Council:- A. THAT Report Number 16C0047 ZS:es entitled Draft Minutes Dili Sister City

Community Committee Meeting 26 April 2016, be received and noted.

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PAGE: 2 REPORT NUMBER: 16C0047 ZS:es SUBJECT: DRAFT MINUTES DILI SISTER CITY COMMUNITY COMMITTEE

MEETING 26 APRIL 2016 B. THAT Council approve the Cultural Partnerships Officer and a Youth Advisory

Group representative to travel to Dili to develop and strengthen project collaborations for the Dili Sister City Community Committee.

C. THAT an Elected Member participates in the selection of new members of

Sister Cities Community Committees and that Council nominate Alderman_________________.

BACKGROUND The Dili Sister City Community Committee provide advice and facilitate sister city relationships at community level. PREVIOUS DECISION DECISION NO. 21\2845 (25/11/14) Minutes Dili Sister City Community Committee Meeting – 14 October 2014 Report No. 14C0117 HB:rv (17/11/14) Common Nn. 2671603 D. THAT the Dili Sister City Community Committee’s area of focus for the 2014- 16 term are engagement with the Dili District Administration, Waste Management, Youth and Tourism. DECISION NO. 21\3293 (12/05/15) Review of Sister Cities Program Report No. 15C0059 HB:kl (12/05/15) Common No. 2280882 E. THAT the Sister Cities Policy and Handbook be reviewed to include a broader framework for Council’s international relations activities. DISCUSSION Scoping Project - Dili Consultation and Stakeholder Engagement The purpose of the proposed Scoping Project is to conduct a concise and focused engagement and consultation process with key stakeholders in Dili to support and broker future project success. The Scoping Project will be the planning stage of longer term projects across youth and cultural exchange. Critical at this stage is identification of needs, relationship strengthening and development and future project planning. On ground partnerships for the proposed Digital Youth Arts Project also need securing. It is proposed that the Cultural Partnerships Officer travel to Dili with a selected Youth Advisory Group member and act as a mentor to support and guide skill development in project management, community development and stakeholder engagement in a cross cultural context.

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MEETING 26 APRIL 2016 It is envisaged that the visit span a maximum of 4 days and include site visits with key stakeholders such as Action For Change Foundation, the Dili Administration, Arte Morris, local schools and NGOs. A detailed itinerary and clear outcomes will be developed prior to departure. Additionally, and in acknowledgement of the cross-cultural context, opportunities to deliver workshops will also be a priority. Sister City Committee Membership Selection Process As per the Sister Cities Community Committees Terms of Reference, the term of membership is for two years with eligibility for reappointment to a maximum of two additional consecutive terms Decision No.20/0456 (15/07/2008). The current term of membership expires on 30 June 2016, therefore all five Sister City Community Committees are due for renewal. Sister City Community Committees include representation of two Elected Members and up to six community representatives, Council Officer, and two youth representatives. The recruitment and selection process is coordinated by the Cultural Partnerships Officer, with a call for expressions of interest advertised in print and on Council’s website and via electronic networks. Suitable candidates participate in an interview process. It was recommended at the April 2016 Dili Sister City Community Committee that an Elected Member participates in the committee appointment selection process. Additional to the membership recruitment process across the five committees is the Sister Cities Program Handbook review and new strategic policy directions for Council that must also be achieved. In view of these key outputs, is it important that Council also ensures it leverages from the wisdom, knowledge, skills and experiences of the existing membership in informing directions into the future. Key Dates Nominations Open: Saturday 14 May 2016 Nominations Close: Friday 3 June 2016 Selection Process: Monday 6 – 9 June 2016 Report to C&SC: Monday 20 June 2016 Council Endorsement: Tuesday 28 June 2016 Notify Applicants: Wednesday 29 June 2016 Sister Cities Handbook Review In 2015 a Review of the Sister Cities Program was undertaken, and from this a decision made to review the Sister Cities Handbook to include a broader framework for Council’s International relations activities (DECISION NO.21/3293 (12/05/15). These actions are a key priority for the Sister City Community Committees to review and contemporize the current Sister Cities Handbook and contribute to informing the development of a City of Darwin International Relations Policy.

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MEETING 26 APRIL 2016 The Sister Cities Handbook review will bring the document into alignment with Council By-laws and Evolving Darwin Towards 2020 Strategic Plan while addressing challenges that are trending across each Committee. The Sister Cities Handbook review is timely as Sister Cities Australia Inc. (SCA) is also reviewing the organisation’s strategic directions and broader sister city movement more generally. As an outcome of this review SCA will not be hosting the annual Sister Cities Australia Conference in 2016, and has decided to defer it to 2017. Worthy of note is the publication of the Australian Centre for Excellence for Local Government (ACELG) report in December 2015, entitled Sister Cities and International Alliances – Can and should Australian local government play an expanded role? The report grew out of a need to address the lack of understanding at the Federal Government level, the role local government plays internationally through sister city alliances and the lack of research informing these international activities. The research investigates the cultural, social, economic and structural frameworks of local government engaging in international relations, as well as opportunities. It is opportune for Council to reflect on its Sister Cities program in terms of successes, areas for improvement and opportunities. The engagement of the Sister City Community Committees in this process is beneficial for Council in gaining insights from member knowledge, expertise and experiences. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Manager Community Development Youth Engagement Coordinator In preparing this report, the following External Parties were consulted: Dili Sister City Community Committee Sister Cities Australia POLICY IMPLICATIONS This report is guided by: Policy 053 - Sister Cities Policy 043 – Meetings, Meeting Procedures and Committees - General Darwin Sister Cities Program Handbook

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MEETING 26 APRIL 2016 BUDGET AND RESOURCE IMPLICATIONS Scoping Project - Dili Consultation and Stakeholder Engagement ITEM EXPENDITUREAirfare (2 return flights to Dili x 2ppl) $1,000Accommodation for up to 4 nights (2 ppl) $650Visa (2ppl) $80 Per Diem (2ppl) $350Ground Travel $250Project Materials $450

TOTAL $2,780NB: Costs will be met from the Sister City Operational allocation. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. ZOE SCROGINGS ANNA MALGORZEWICZCULTURAL PARTNERSHIPS OFFICER


SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Minutes Dili Sister City Community Committee 26 April 2016

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MINUTES DRAFT

DILI SISTER CITY COMMUNITY COMMITTEE MEETING TUESDAY 26 April 2016 12.30 – 1:30 pm

Meeting Room 1, Level 1, City of Darwin Civic Centre

Meeting Open 12.40pm

1. Members in attendance

Jill Kuhn Community representative (Chair) Lynnette Bigg Community representative Lorraine Sushames Community representative Debra Harrip Community representative Alderman Gary Haslett Elected Member Alderman Bob Elix Elected Member Zoe Scrogings Cultural Partnerships Officer, CoD (ZS) Jan Austin Minute Secretary

2. Apologies

Peregrina (Rina) Maria Gusmau Amaral Youth representative Eligio (Gio) Gusmao Sequeira Belo Youth representative John Bailey Community representative Luke Gosling Community representative

3. Minutes

Minutes from Tuesday 1 March 2016 (Attachment A) tabled.

MOTION Minutes approved as true record of 1 March 2016 Committee meeting. Moved: Seconded: Motion:

Alderman Box Elix Alderman Gary Haslett Carried

4. Business Arising from Previous Minutes

4.1 Darwin and Dili Local Government Exchange Report tabled. Discussed as general business.

4.2 Donations to Action for Change (AFC) The combined fundraising efforts of the Dili Sister City Community Committee and Youth Advisory Group’s annual Quiz4 Dili together raised $5,000 towards Action for Change Foundation.

It was acknowledged that Action for Change (ACF) work tirelessly in delivering activities and programs achieving excellent outcomes for young people in Dili, however, internet expenses are costly and ACF has expressed a strong need for support in building IT capacity. Subsequently, funds raised have been requested to go directly towards the costs associated with providing staff and young people with internet access. ZS, Cultural Partnerships Officer has developed a reporting template, payment schedule and a letter has been signed by Lord Mayor.

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ACTION Z.S Cultural Partnerships Officer to circulate copy of signed letter,

report template and payment schedule.

4.3 Digital Art Project Lorraine Sushames met with ZS, Cultural Partnerships Officer to discuss project. Reframing of ideas to a larger waste management/recycling education initiative. There is a real need for education in schools and homes about the environment, recycling, and waste management. Lorraine suggested the visit by ZS Cultural Partnerships Officer to Dili include broader discussions about same. Lorraine suggested the project could be developed in partnership with ACF and local schools, and discussed the existing Sister School relationship between Wagaman and Maubara School as an option, possibly aligning with Curriculum with a focus on environmental themes. Lynnette Bigg advised that Maubara School is not within Dili District, therefore an alternative school would need to be sourced. Lorraine will progress the idea further including identifying an alternative school, and developing a budget.

ACTION Lorraine Sushames and ZS, Cultural Partnerships Officer to

progress development of the Digital Art Project, and provide the Committee with a Project Plan including costings and timeframes

4.4 Sculptures of Atauro

Deferred to next meeting.

5. General Business

5.1 Sister Cities Australia Conference Report – Jill Kuhn Jill Kuhn reported that her attendance at the national conference was valuable and informative, with much emphasis on encouraging Asian countries specifically China to invest in Australia’s economic development. Jill spoke with a number of Councils and found their Sister City Programs differed to the City of Darwin and focused around economic development as an outcome of initial people to people exchanges and community development outcomes. Many Councils have one Sister City Committee rather than multiple committees for each Sister City Relationship.

Alderman Elix advised City of Darwin purposefully positioned its Sister City program in a Community Development framework.

5.2 Sister Cities Australia (SCA) Update

ZS, Cultural Partnerships Officer advised that Sister Cities Australia will not be hosting a conference in 2016, but are negotiating a conference host and location for 2017. SCA is reviewing future directions and feedback is invited to better service member needs.

ACTION ZS, Cultural Partnership Officer to send survey to Committee to

obtain feedback for Sister Cities Australia. 5.3 Harmony Day 2016

ZS, Cultural Partnership Officer acknowledged the Committee’s contribution and support of the very successful Harmony Day event.

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5.4 Meeting Dates and Times Committee discussed meeting times and highlighted need for an additional meeting before end of financial year to acquit funds. Additionally, changing the meeting time from lunchtime to a more suitable time for members was discussed. The Committee agreed that Dili meetings now take place from 4:30 – 5:30pm.

ACTION Additional meeting set for 4.30pm, Tuesday 10 May.

5.5 Committee Membership

Current Committee tenure ends on 30 June 2016. Jill Kuhn advised she will be stepping down as Chair. Alderman Bob Elix requested that further appointments involve an Elected Council Member as part of the selection process.

Recommendation Recommendation to Council

THAT an Elected Member participates in the selection of new members of Sister Cities Community Committees, and that Council nominate the Elected Member.

Moved: Seconded: Motion:

Jill Kuhn Debra Harrip Carried

5.6 Any Other Business

Waste Management Exchange ZS gave an overview of the suggestions from Consul General, Francisco Jose Dos Remedios Ramos Filipe. Alderman Bob Elix indicated the Committee should rather focus discussions with a senior officer in the Dili District Administration, such as Gaspar Soares.

The Committee continue to identify the Waste Management Exchange Project as high priority, however concede the objectives may not be realised. The Dili side have advised of difficulties in selecting appropriate staff with a reasonable command of English.

Committee agreed that a final letter be sent to Gaspar Soares (copy to Consul General), requesting that a Senior Waste Management Officer, plus an onsite employee be invited to visit the Darwin waste management facilities. Committee also determined that if no advance is made in response to this letter, the project should progress no further.

ACTION A final letter be sent to the Gaspar Soares, Dili District Administration

(copy to Consul General), inviting a senior staff member from the Dili Administration and a staff member from the Tibar Waste Management facility to participate in a Waste Management Exchange with the City of Darwin, including a site visit to the Shoal Bay facility.

Proposed Dili Visit Committee would like to allocate unspent 2015/2016 money towards the costs associated with a proposed Dili visit. The Committee discussed that it was timely and of great value to conduct face to face meetings with key partners in Dili. The Committee proposed ZS, Cultural Partnership Officer and a member of the Youth Advisory Group travel to Dili to undertake a series of meetings with key partners as to scope and ascertain current needs and to set future priorities.

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Committee members to provide ZS with personal introductions to maximise benefit of time in Dili. Alderman Bob Elix will organise an introduction to Alan Jape to facilitate good contacts on the ground in Dili.

Recommendation THAT the DSCCC subsidise the costs for ZS Cultural

Partnerships Officer and a youth representative to travel to Dili to engage and consult with stakeholders in order to develop and strengthen project collaborations with the Dili Sister City Committee


Lynnette Bigg Debra Harrip Carried

ACTION ZS Cultural Partnership Officer to investigate costs involved

with Dili visit.

Alderman Bob Elix raised requirement for ACF to have an audit process set in place, to ensure continued support from the Dili Sister City Committee.

8. Meeting Closed:

1:30pm 9. Date and Time of Next Meeting Tuesday 10 May 2016 at 4:30pm TBC

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10.2 OFFICERS REPORTS (RECEIVE & NOTE)

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10.2 OFFICERS REPORTS (RECEIVE & NOTE) Nil

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11.1 DRAFT MINUTES YOUTH ADVISORY GROUP MEETING 7 APRIL 2016 & 5 MAY 20116

Document No. 3282980, 3282981 Common No. 3282981 (23/05/2016) ()


THAT the Minutes of the Youth Advisory Group meeting held on the 7 April 2016 Attachment A and 5 May 2016 Attachment B, Document Numbers 3282980 and 3282981, be received and noted.

DECISION NO.21\() (23/05/2016)

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MEETING OPENED1.

The regular meeting of the Youth Advisory Group was opened at 5.30pm by chair Wayne Hodges.

2. PRESENT

Richelle Hedstrom Youth Officer Alicia Kent YAG Member Wayne Hodges Youth Services Trainee, City of Darwin Hannah Illingworth YAG Member Lisa Burnett Youth Events Officer, City of Darwin Matt Schobben YAG Member Grace Goodman YAG Member Maruop Bol YAG Member Johnathon McDonald YAG member Alderman George Lambrinidis Elected Member, City of Darwin Neha Chopra Observer

3. APOLOGIES

Manuel Lemos YAG Member Georgia Beach YAG Member Alexandra Bamford YAG member Lily North YAG member

4. MINUTES OF PREVIOUS MEETING

The minutes of the previous meeting on the 3 March 2016 were endorsed as a true and accurate record (Wayne and Grace).

Matt Schobben (moved) Wayne Hodges (seconded)

4.1 ICE BREAKER

Ice breaker run by Chair.

4.2 QUIZ4DILI

Youth Services officer and Alderman Lambrinidis congratulated YAG on a job well done, hosting the 5th ever QUIZ4Dili. The following key achievements were identified by the group:

• Sold out event with a record number of tickets sold.

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• Action for Change formally notified by Youth Services trainee of the funds raised.

• Raised a total of $2548.50. After expenses the total profit recorded was $1598.50.

• Great feedback from many who attended.

Feedback was then sought from the YAG about what they felt worked and what did not.

Actions: Event evaluation notes to be filed for the purpose of improving 2017

Quiz4Dili Outcomes.

GENERAL BUSINESS 5.

5.1 Youth Week

National youth week will be held 8 to 17 April 2016. Some of the events include:

• Good vibes festival Saturday 9 April 2016 - Jingili Water Gardens, skate comp followed by live music, food and info stalls

• Couch surfing Wednesday 13 April 2016 - Community fun day, couch surfing raising awareness about youth homelessness.

• Battle of the bands Friday 15 April 2016 - Live music at Browns Mart. Actions: YAG to enter team in couch surfing and attend Couch decorating

sessions at Red Cross SHAK the week prior to Youth Week. YAG members.

5.2 Youth Strategy Planning Workshop

All YAG members have agreed to attend a full Council meeting on 26 April to present the Youth Strategy. YAG members will champion their areas of interest with elected members.

Actions: YAG members to attend presentation planning session to be held on

Tuesday 19 April 2016, 5:00pm – 7:00pm.

Meeting Close 6.

Next Meeting Scheduled 7.

Thursday 5 May 2016, 5.30pm – 7.30pm Civic Centre Library Hub Contact Person - Wayne Hodges, Youth Services Trainee, Mob 0468987236.

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MEETING OPENED1.

The regular meeting of the Youth Advisory Group was opened at 5.30pm by Chair Wayne Hodges.

2. PRESENT

Richelle Hedstrom Youth Officer Alicia Kent YAG Member Wayne Hodges Youth Services Trainee Hannah Illingworth YAG Member Matt Schobben YAG Member Maruop Bol YAG Member Johnathon McDonald YAG member Alderman George Lambrinidis Elected Member Neha Chopra Observer

3. APOLOGIES

Grace Goodman Georgia Beach YAG Member

4. MINUTES OF PREVIOUS MEETING

The minutes of the previous meeting of 7 April 2016 were endorsed as a true and accurate record.

Matt Schobben (moved) Alicia Kent (seconded)

4.1 ICE BREAKER Ice breaker run by Chair

4.2 YOUTH STRATEGY PRESENTATION Alderman Lambrinidis congratulated YAG on a job well done presenting the Young Darwin 2016 – 2021 film to Council on 26 April 2016 at the 2nd Ordinary Council Meeting.

Actions:

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• 12 Month YAG Action Plan directly linked to Youth Strategy goals to be developed once Strategy is considered by Council.

GENERAL BUISNESS 5.

5.1 Increasing YAG visibility across Council Feedback was sought from YAG regarding ways to be more visible, involved and active in Council processes and projects. The group collectively confirmed interest in learning more about internal mechanisms of Council and what wider organizational priorities were on the agenda that may require youth input. The following suggestions were made by YAG to increase awareness and involvement in wider Council business:

• Regular attendance of other open Council committee meetings such as Community and Cultural Services, Disability Advisory Committee, Environment and Infrastructure.

• Development of new YAG branding material to distribute internally and externally, including member profiles, skills and interest areas as well as key project information.

• Keep finger on the pulse with upcoming Council projects. YAG needs to be

consulted in a timely manner and not at the end of projects when impact of advice is limited.

• More opportunity to input into Council projects and policy positions, through

increased correspondence from Youth Team regarding wider hot topics and community issues.

Actions:

• Youth Services Officer to distribute invitations to open Council meetings coming up. All YAG are strongly encouraged to attend.

• YAG members to set up a branding and marketing session outside of usual meeting time, to brainstorm new YAG branding and profile flyer ideas. This includes development of a social media brief for YAG.

• Youth Team to send out regular call outs to Council for YAG agenda items. 5.2 Electronic Gaming Machines – Council policy development Council is currently preparing a policy on electronic gaming machines. At this time the Northern Territory Government does not need to consult with Council regarding applications for electronic gaming machines, however it is an important issue concerning the community and YAG feedback will help contribute to Council developing a policy.

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Feedback was sought from YAG about Electronic Gaming Machines and problem gambling. The Northern Territory Government has introduced a number of changes to gambling and licensing laws that allows increased numbers of machines across the Northern Territory. Feedback in the form of thoughts, concerns or ideas were requested from YAG to prepare for the next meeting. Youth Services Officer conveyed the meaning of policy and clarified expectations of feedback sought from YAG.

Actions • Group members each nominated a stakeholder interest group to research. • Youth Services Officer to schedule meeting in a fortnight’s time to share

research, thoughts and perspectives on the issue of problem gambling in the Darwin.

• Youth Services Officer to schedule Darwin Safer City Manager to attend June YAG meeting to hear YAG feedback.

Meeting Closed 7:30pm 6.

Next Meeting Scheduled 7.

Thursday 2 June 5:30pm – 7:30pm Downstairs Library Hub (opposite library) Civic Centre Contact Person Wayne Hodges Youth Services Trainee 0468987236

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11.2 DRAFT MINUTES HAIKOU SISTER CITY COMMUNITY COMMITTEE MEETING 8 APRIL 2016

Document No. 3289279 Common No. 3289279 (23/05/2016) ()


THAT the Draft Minutes of the Haikou Sister City Community Committee meeting held on the 8 April 2016, Attachment A, Document Number 3289279, be received and noted.

DECISION NO.21\() (23/05/2016)

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DRAFT MINUTES HAIKOU SISTER CITY COMMUNITY COMMITTEE

MEETING Friday 8 April 2016, 12.30 – 1.45pm

Meeting Room 1, City of Darwin

1. Meeting Open 12:40

2. PresentPhillip Rudd Committee (Chair) Glynis Lee Community Representative Tim Hill Community Representative Marnie Foster Community Representative Alderman Emma Young Elected Member Zoe Scrogings Cultural Partnerships Officer (ZS)

3. Invited GuestsLord Mayor Katrina Fong Lim (until 1:00pm)Mr Hua Wang Director Confucius Institute Joey Zhou Confucius Institute

4. ApologiesAlderman Justine GloverPing Lu

5. MinutesMinutes of the last meeting held Friday 19 February 2016 were received andnoted

Moved by Tim Hill, Marnie Foster (carried)


6.1 Confucius Institute – New Director, Mr Hua WangLord Mayor Katrina Fong Lim extended a warm welcome to Mr Hua Wang who isthe new Director of the Confucius Institute and acknowledged the strongpartnership that the Haikou Sister City Community Committee has with theInstitute. Lord Mayor is delighted that Mr Hua Wang who is from Haikou would becoming to CDU.

Introductions around the room:Phillip Rudd – Chair has a long history with Haikou and has been involved with the Sister City program since 1996, and is the Director, Northern Territory Land Information Systems at Department of Land, Planning and the Environment.

Zoe Scrogings – Cultural Partnerships Officer has been in the role for 7 months and comes to Council with extensive experience in cross-cultural program development within a range of contexts including higher education, health, arts management, government and the not for profit sector.

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Glynis Lee – Community Representative and a practicing artist who also works at CDU has a strong interest in developing artist exchange programs with China. Glynis has well developed knowledge of China having visited seven times and Haikou three times. Tim Hill – Community Representative and Regional Manager, Northern Territory AusIndustry, has a strong interest in China’s traditional and contemporary arts practice and by being on the Committee aims to strengthen and grow the profile of the Sister City Program through more connectivity, and reciprocal exchanges. Mr Hua Wang – newly appointed Chinese Director for the Confucius Institute at CDU, also the Vice-Dean of the College of International Cultural Exchange, Hainan University and is focused on education and cultural exchange between China and Australia. Joey Zhou – Administrator Confucius Institute including programs, events and fund raising via philanthropy. Marnie Foster – Community Representative and is the Chinese Language teacher at Darwin High School, has travelled extensively in China and participated in a number of school exchanges. Recently travelled to Haikou with three students as part of Life As a Teenager Project. Alderman Emma Young – new Alderman at Council, expressed how great it is to learn more about Haikou and develop beneficial programs.

The Committee provided Mr Wang Hua with information about the activities of the Haikou Sister City Community Committee, with recent activities such as Life As a Teenager, 25th Year Anniversary In-bound Delegation and Language Scholarships. Mr Hua Wang discussed his interest in strengthening education partnerships during his tenure and expressed the importance leveraging and utilising existing partnerships to develop more long term strategic exchanges. The Committee discussed a possible way forward could be to establish a Sister School with a formalised agreement. Additionally, the Committee see partnership brokerage as a strength of their work especially with arts and education. 6.2 Harmony Day ZS, Cultural Partnerships Officer reported on Council’s inaugural 2016 Harmony Day Program, an inclusive week long program of events including Lord Mayor’s Citizenship Ceremony, Talking Harmony, Colourfest Film Festival, Harmony Day Family Event, Quiz4 Dili and #Humansofdarwin Instagram and Facebook Photo Competition. Talking Harmony and Colourfest Film Festival, a collaborative joint Sister Cities initiative was a considerable success, with over 100 people in attendance throughout the evening. All agreed that the program was a success and can be built upon in 2017.

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6.3 Digital Art Project Digital Art Project in progress, all Committee members pleased with the project scope, brief and budget.

ACTION

Tim Hill to forward Zoe Scrogings the project brief to finalise and distribute.

7. General Business 7.1. Friendship City Proposal – Rizhao, Shandong Province ZS, Cultural Partnerships Officer reported that a request from Rizhao City, Shandong Province, China to form a Friendship Agreement was presented to the Lord Mayor in a meeting with Mr Li Yidong, Director, Commerce Bureau of Rizhao City, Mr Fei Han from the Foreign Affairs Office, Rizhao Municipal People’s Government, and Chris Mouat, Director of Investment, Office of Asian Engagement, Trade and Investment, Department of Business, Northern Territory Government.

The purpose of the meeting was to discuss Rizhao City’s Letter of Intent on Developing a Friendship City Relationship between Darwin and Rizhao City as well as an in-bound delegation from Rizhao in May 2016, consisting of 11 delegates including Mayor Mr Lui Xingtai and Mr Ye Chen, the Forbes listed Chairman of Shandong Landbridge Group hosted by the Northern Territory Government.

The Committee discussed that while the proposal had merit, consideration of any additional Friendship Relationships with China would need particular attention and sensitivity to Council’s existing long term relationship with Haikou.

The Committee felt that the key focus of the proposal is one of economic cooperation, an area that extends beyond Council’s current program scope, community development context and existing level of resourcing. ZS, Cultural Partnerships Officer informed the Committee that she will be submitting a report which will go to the next Community and Cultural Services Committee Meeting where the proposal will be discussed, and will report back to the Committee with the outcome.

ACTION Request For Sister City Friendship Agreement From Rizhao, China be presented at the next Community and Cultural Services Meeting.

7.2. Sister Cities Handbook Review ZS, Cultural Partnerships Officer advised the Committee that the Sister Cities Handbook will be reviewed in the coming months. All Sister City Community Committees members will be encouraged to provide input.

7.3. Committee Tenure & New Committee Members Committee Membership are due for renewal on 30 June 2016. ZS, Cultural Partnerships Officer informed the Committee that Micky Teng former Darwin High Student and Life As a Teenager participant has expressed interest in joining the Committee as the new Youth Representative. Marnie Foster stated

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that this was an excellent outcome for the Life As a Teenager project and an important step in ensuring the Sister City movement involves the next generation of cultural leaders.

7.4. Committee Meeting Dates The Committee discussed meeting dates. ACTION

ZS, Cultural Partnerships Officer to circulate meeting schedule.

7.5. Any other business Nil

8. Meeting Closed

9. Date and Time of Next Meeting

Date: Friday 20 May 2016 Time: 12:30pm Venue: Meeting Room 1

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11.3 DRAFT MINUTES AMBON SISTER CITY COMMUNITY COMMITTEE MEETINGS 7 APRIL 2016 AND 12 MAY 2016

Document No. 3284588, 3290451 Common No. 3284588 (23/05/2016) ()


THAT the Draft Minutes of the Ambon Sister City Community Committee meetings held on the 7 April 2016, Attachment A, and 12 May 2016, Attachment B, Document Numbers 3284588 and 3290451, be received and noted.

DECISION NO.21\() (23/05/2016)

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DRAFT

MINUTES

AMBON SISTER CITY COMMUNITY COMMITTEE MEETING Thursday 7 April 2016, 4:45 – 5:45 PM

Meeting Room 1, Level 1, City of Darwin Civic Centre _________________________________________________________

1. Meeting Open 4:50

2. Members

Rick Setter Community Representative (Chair) Christine Silvester Community Representative Jherry Matahelumual Community Representative Judy Miller Community Representative Nafisyah Mukhlis Community Representatives Alderman Allan Mitchell Elected Member Ardian Nugroho Observer Shena Damayanti Observer

3. Apologies

Alderman Rebecca Want de Rowe

4. Minutes

Minutes of the last meeting held Monday 29 February 2016 were received andnoted.

(Judy Miller, Christine Silvester)


5.1. CDU Indonesian Wood Carvings Rick Setter will follow up with Allan Cann directly to discuss solutions to repair the damaged wood carvings.

ACTION Rick Setter to follow up with Allan Cann CDU Facilities Manager

5.2 Reciprocal Student Teacher Exchange 2016- 2018

Cultural Partnerships Officer, Zoe Scrogings (Z.S) has drafted a letter outlining that May Ririhena based in Ambon City will now be the liaison person in Ambon as Hellen De Lima is now based in Jakarta. Further follow up with Hellen and May is required. Rick Setter has recommended that the letter should be written in a culturally appropriate manner.

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ACTION Cultural Partnerships Officer, Z.S to write a letter outlining this change to the following;

• Mayor of Ambon • Principal of both SMA 5 Negari and Kormilda College • Rick Setter and Jherry Matahelumual to provide

feedback on the wording of the letter

5.3 Ambonese Teacher Reunion and Professional Development Exchange While in Ambon Jherry Matahelumual (J.M) met with Mr Benny Kainama, Head of the Education Department of Ambon City, and discussed the proposed Teacher Reunion and Professional Development Exchange. This project was flagged in Ambon, during the Lord Mayor’s Delegation to Ambon in September 2015 at a function for teachers who have participated in exchange programs to Darwin and the Northern Territory. In the meeting it was confirmed by Mr Benny Kianama that the project would no longer be going ahead for this year. However Ambon City look forward to continued mutual cooperation between Ambon and Darwin.

5.4 Northern Territory Government Indonesian Teacher Exchange Alumni

Cultural Partnerships Officer, Z.S and Ardian Nugroho, First Secretary Consul for Information, Social and Cultural Affairs, Indonesian Consulate in Darwin have both separately met with Mark Darby - General Manger, Northern Territory International Education and Training Hub, Department of Education. The meetings were held to discuss the development of a formal teacher exchange Alumni which will be officially launched in Darwin on 27 April 2016. The Northern Territory Indonesia Alumni Network will bring together Indonesians who have connected with the Territory through education - by exchange programs, study or research. Working in partnership with the Indonesian Consulate in Darwin the Network will celebrate these Alumni and encourage their ongoing connections to the Territory. This will involve Indonesian delegates to the Brunei, Indonesia, Malaysia, Philippines – East Asia Growth Area (BIMP-EAGA) meeting being held in Darwin. Indonesian exchange students and teachers from Ambon and Saumlaki Province due to be based at Darwin High School and Kormilda College at this time, along with Charles Darwin University alumni now based in Darwin will also be invited.

A follow up event in Indonesia will be held later in the year to consolidate the network and engage with Indonesian based alumni, while celebrating Territory connections with Indonesian schools and universities. Two teachers will be invited from Ambon to attend and the Consulate will develop a process to determine the two teachers who will be invited.

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Further, while in Ambon J.M received a letter from the Maluku Provincial Government’s Head of Youth and Education to forward onto the Department of Education Northern Territory to request a meeting in Darwin in May to review the Memorandum of Understanding between the two. Considering the timing, further communication is underway to investigate if this meeting could take place around the same time of the launch of the Alumni in Darwin. ACTION Cultural Partnerships Officer, Z.S to liaise with StudyNT, while

J.M will liaise with Maluku Province and Ambon representatives.

6. General Business

6.1. Harmony Day Report

Cultural Partnerships Officer, Z.S provided a report on Harmony Day - the inaugural City of Darwin, week long program of inclusive events. Programed events included the Lord Mayors Citizenship Ceremony, Talking Harmony, Colourfest Film Festival, Harmony Day Family Event, Quiz4 Dili and #Humansofdarwin Instagram and Facebook Photo Competition. Talking Harmony and Colourfest Film Festival, a collaborative joint Sister Cities initiative was a considerable success, with over 100 people in attendance throughout the evening. The Committee discussed how film has emerged as a popular medium worthy of further exploration via the Sister Cities program. All agreed that the program can be built upon for 2017.

6.2. Committee Meeting Dates

The Committee confirmed meeting on Thursdays and the new meeting time of 4:45 – 5:45. The current Sister City Committee Handbook meeting cycles are scheduled no more frequently than eight week intervals except when special meetings are required for specific projects.

6.3 Committee Tenure The current two year member appointments expire on 30 June 2016. Members seeking reappointment are eligible to reapply in May. 6.4 Sister City Program Handbook Review Z.S briefed the meeting on the City of Darwin: International Relations Review (Sister and Friendship City Relations) prepared by Brendan Doran. The Review was endorsed by Council in March 2015 with some recommendations still to be delivered upon, including: E. THAT the Sister Cities Policy and Handbook be reviewed to include a

broaderframework for Council’s international relations activities.

DECISION NO.21\3293 (12/05/15)

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The Committee discussed the circulation of the Report. ACTION Z.S to refresh the Committee in regards to the

recommendations from the Review of the Sister Cities Program and Council decisions pertaining to the report at the next meeting.

6.5 Contact Information Cultural Partnerships Officer, Z.S checked with members to ensure correct contact and access details, as Christine Silvester had not received meeting emails. ACTION Z.S to schedule meetings through both meeting appointments

in Outlook and via email with minutes and agenda attached.

6.6 Any other Business

Christine Silvester mentioned that while in Ubud attending the Writers Festival she saw a film called We Are The Moluccans. The film, set in 1999, is about addressing religious violence in a village by forming a football team. Christine suggested investigating opportunities to screen the film in Darwin.

7. Meeting Closed

5:45pm

8. Date and Time of Next Meeting Thursday 12 May 2016 4:45 – 5:45pm

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DRAFT MINUTES AMBON SISTER CITY COMMUNITY COMMITTEE MEETING

Thursday 12 May 2016: 4:45 – 5:45pm Meeting Room 1, Level 1, City of Darwin Civic Centre

Meeting Open 4:50pm

1. PresentRick Setter Community representative Christine Silvester Community representative Judy Miller Community representative Nafisyah Mukhlis Community representative Ardian Nugroho Observer Alderman Allan Mitchell Elected Member Zoe Scrogings Cultural Partnerships Officer Jan Austin Minute Secretary

2. ApologiesJherry Matahelumual

3. MinutesMinutes from Thursday 7 April 2016 (Attachment A) tabled.

MOTION Minutes approved as true record of 7 April 2016 committee meeting.


Christine Silvester Alderman Allan Mitchell Carried

4. Business Arising from Previous Minutes4.1 CDU Sculpture Garden

Defer to next meeting.

4.2 Reciprocal Student Teacher Exchange The Reciprocal Student Teacher Exchange is in the planning phase. 2016 marks the first year of a three year MOU between City of Darwin, Kota Ambon, Kormilda College and SMA 5 Negari. ZS has emailed May Ririhena to confirm availability as the contact in Ambon to arrange travel and visas for participants. A letter has been drafted to send to the Mayor of Ambon, Helen Spiers, Principal Kormilda College and Principal of SMA 5 Negari Ambon for Chair- Rick Setter and Ardian to approve prior to going to Lord Mayor for signature. ZS has advised Helen Spiers of the dates of the Darwin to Ambon Yacht Race. ZS will meet with her next week to ensure smooth planning.

ATTACHMENT B96

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4.3 NTG Indonesian Teacher Alumni Two teachers from Ambon, Ibu Poppy and Ibu Janet came to Darwin with support from Mark Darby at NTG to participate in the NTG Indonesian Alumni Launch at Parliament House. Due to late flights they were unable to the attend launch event. ZS met with the teachers and discussed continued cooperation between SMA 5 Negari and Kormilda College. Also discussed was how to strengthen the relationship between Darwin - Ambon with initiatives like staff exchanges, such as waste management. The Chair is very supportive but noted resource limitations. ZS advised Ambon had raised the possibility of information exchange on disaster management, waterway management and waste management. Alderman Allan Mitchell will discuss with General Manager CoD Infrastructure.

Dept. of Education is planning a reciprocal launch in Indonesia later in 2016. There are over 20 teachers in Ambon who have developed an informal network.

5. General Business

5.1 Darwin to Ambon Yacht Race 2016 • Ambon Night – Thursday 11 August 2016, 6:00 – 7:00pm • Lord Mayor’s Reception – Friday 12 August 2016, 5:30 – 7:00pm • Race Start – Saturday 13 August 2016

5.2 Committee Meeting Dates and Times

Calendar circulated at the last meeting. 5.3 Sister City Program Handbook Review

ZS briefed the Committee regarding the Sister City Program Review. A report entitled “City of Darwin: International Relations Review (Sister and Friendship Cities)” prepared by Brendan Doran was discussed at a Council Workshop on 3/3/2015. The purpose of the workshop was to discuss the findings and to inform future international relations activity. The decisions from this report include;

Review of Sister Cities Program Report No. 15C0059 HB:kl (12/05/15) Common No. 2280882

THAT Council maintain the existing 6 (six) Sister City and 2 (two) Friendship relationships within the community, cultural and educational context and decline all future Sister City and Friendship requests.

THAT the Sister Cities Policy and Handbook be reviewed to include a broader framework for Council’s international relations activities.

The next steps will be engaging with consultant to review and update the Sister Cities Program Handbook and development of an International Relations Policy.

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Alderman Allan Mitchell advised Ambon Sister City Committee has clarity of scope and purpose. ZS commented that Ambon has a strong model, consisting of a ‘signature’ reciprocal event, Darwin to Ambon Yacht Race, as well as a long term view with the three year MOU for the Student & Teacher Reciprocal Exchange.

ACTION Zoe Scrogings provide Committee with CoD Sister Cities

Handbook. 5.4 Financial Update

All funds expended. The Committee was reminded that Council matched fundraising efforts to a limit, thus it is timely for the Ambon Committee to look at fundraising ideas.

Christine Silvester suggested a Sister Cities Movie Night fundraiser could screen We Are Moluccans, a film about a young Muslim and Christian who become united after religious conflict through soccer. The Consulate is planning an Indonesian film festival later this year and will consider this film.


Committee memberships expire on 30 June 2016. All Ambon Community members are committed to reapplying. The Committee would like to see greater youth participation, however, the meeting structure isn’t necessarily youth friendly. Christine Silvester suggested the Youth Advisory Group be drawn upon for specific youth related Ambon events.

ACTION ZS to distribute application packs to all Committee

members. ACTION ZS to send information to Steven Samuels re Committee

opportunities. 5.6 International Relations

Lord Mayor Katrina Fong Lim and Mayor of Rizhao City Shandong Province, China signed an Agreement of Mutual Respect on Thursday 5 May 2016, after a friendship agreement was requested from the Chinese city in April. Rizhao is a major logistics centre on the coast north of Shanghai and home to the largest privately owned port in China.

5.7 Any other Business

Alderman Allan Mitchell asked if there would be a delegation to Ambon for the Darwin to Ambon Yacht Race this year. Alderman Mitchell pointed out the importance of the City of Darwin sending a representative to attend official proceedings.

Christine Silvester advised intention to attend.

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6. Meeting Closed – 5.45 pm Next Meeting: Date: Thursday 28 July 2016 Time: 4.45 – 5.45 pm. Location: Meeting Room 1, Civic Centre

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11.4 DRAFT MINUTES ANCHORAGE SISTER CITY COMMUNITY COMMITTEE MEETING 20 APRIL 2016



THAT the Draft Minutes of the Anchorage Sister City Community Committee meeting held on the 20 April 2016, Attachment A, Document Number 3284618, be received and noted.

DECISION NO.21\() (23/05/2016)

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DRAFT

MINUTES

ANCHORAGE SISTER CITY COMMUNITY COMMITTEE Wednesday 20 April 2016, 5.15 – 6.15PM

Interview Room 2, City of Darwin Civic Centre __________________________________________________________________

1. Members

Christine Gray Chair Zoe Scrogings CoD – Cultural Partnerships Officer (ZS) Sue Wainwright Community Representative Jenny Tiernan Community Representative (by phone) Jane Miles Community Representative Korin Lesh Community Representative Jan Austin Minute taker

2. Apologies

Chloe Wallent Youth Representative Julie Hansen Observer Alderman Robin Knox Elected Member Alderman Gary Lambert Elected Member

3. Minutes of Committee Meeting, 25 November 2015 (Attachment A)Chair presented to the Committee the minutes of the meeting of 25November 2015.

Amend minutes to show attendance by Christine Gray, Zoe Scrogings, JennyTiernan, Jane Miles and Chloe Wallent.

ACTION Minutes of meeting approved as tabled with amendment to attendance.

4. Business arising from previous minutes

4.1 Halloween De-brief (Attachment B)The Halloween Debrief report was received and noted.

ZS, Cultural Partnerships Officer met with Jane Tonkin Executive Director of Corrugated Iron Youth Arts (CIYA) to ascertain if they would be interested in taking the lead in producing Halloween. CIYA are interested, but are not in a position to produce the event in 2016. CIYA suggested it becoming a bi-annual event. Committee in

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agreement that CIYA is the ideal organization to further grow the event.

ACTION Continue discussions with Corrugated Iron Youth Arts in the

handover of Halloween.

4.2 Committee Action Plan 2015-2016 (Attachment C) Committee Action Plan 2014-2016 discussed. Projects to revisit at that were;

Notebook Project - Jane Miles advised the project was very well designed, yet the Committee had difficulties getting traction with counterparts in Anchorage and was therefore put on hold.

Salmon On a Stick - Salmon On a Stick has enormous scope for expansion beyond the present school based project. The Committee discussed the potential to grow into an annual event based on the Salmon On a Stick model in Anchorage, which could be tailored to suit Darwin and be developed as ‘Barra on a Stick’.

Story Book Exchange - Anchorage is known for great picture book artists and authors especially amongst the Native American population. Given Darwin’s local industry especially with Aboriginal artists and authors (Cheeky Dogs) there is scope to develop reciprocal book exchanges for local libraries.

Professional Skills Exchange - Sue Wainwright discussed that in 2014 there were plans underway for a Professional Skills Exchange. Due to circumstances on the Anchorage side, it was deferred and $6,800 carried forward to be expended in the 2015/16 financial year.

The Professional Exchange is focused on supporting young people at risk, in particular those who currently access the juvenile justice system as well as developing positive cross-cultural relationships.

Sue Wainwright has gained the full support of Minister for Justice and an ideal person has been identified who is the Senior Sherriff/Parole officer in juvenile prison system in Anchorage. Fantastic lady, African-American role model and success story with engaging personality and enormous experience and success working with Native American young people. The Professional Exchange would be a fantastic opportunity to share experiences with young people in Darwin schools, youth justice systems, and wider community.

ACTION Z.S Cultural Partnerships Officer to discuss with Manager

Community Development the viability of the project. Z.S Cultural Partnerships Officer and Sue Wainwright to

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meet to discuss the project’s viability as a priority.

4.3 International Relations Policy ZS, Cultural Partnerships Officer discussed that priority over the next 6 months will be to review the Sister City Handbook and to develop an International Relations Policy.

6. General Business

6.1 Harmony Day Report Committee acknowledged and thanked Jane Mile’s hard work on the Harmony Day event. Excellent feedback. More than 100 people attended. The event received significant positive feedback.


ZS advised all memberships were due for renewal on 30 June 2016 and invited discussion around membership.

Chloe Wallent has officially resigned due to moving interstate. Chloe’s idea of Humans of Darwin was implemented as an Instagram Competition for Harmony Day and was a success.

Korin Lesh will resign from Committee on 30 June 2016. An active member of the Committee for 7 years, she acknowledged that the Anchorage Sister City Community Committee played a major role in her family’s life.

Jane Miles indicated her intention to resign from the Committee. She praised the Committee on excellent initiatives and commitment to the Sister Cities program, but felt Council constraints impacted some achievements being reached. Committee requested that Chair raise the following items at meeting with CEO next month.

• Develop clearer guidelines in regards to the Committee’s

delegation of authority with particular focus on budgets. • Projects develop clear evaluation processes.

ZS advised the Sister City Handbook will be reviewed and members will have an opportunity to make improvements on the existing model.

The Committee acknowledged and thanked the significant contribution made by Chloe, Korin and Jane whilst serving the Anchorage Sister City Community Committee and in particular their outstanding efforts in producing the Halloween Family Events.

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6.4 Committee meeting dates ZS, Cultural Partnerships Officer presented the scheduled meeting dates, modeled on having 1 meeting per quarter as per the handbook.

6.5 Sister Cities Australia Deferred until next meeting. 6.6 Any Other Business Committee recruitment process.

Committee members commented that membership is voluntary and requires significant time and energy from volunteers. The interview process for sitting members is time consuming when already extremely busy.

7. Meeting Closed 6.15pm 8. Date and Time of Next Meeting Wednesday 8 June 2016

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11.5 DRAFT MINUTES DILI SISTER CITY COMMUNITY COMMITTEE MEETING 10 MAY 2016



THAT the Draft Minutes of the Dili Sister City Community Committee meeting held on the 10 May 2016, Attachment A, Document Number 3290843, be received and noted.

DECISION NO.21\() (23/05/2016)

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DRAFT MINUTES DILI SISTER CITY COMMUNITY COMMITTEE

Tuesday 10 May 2016, 4:30 – 5:30pm Meeting Room 1, City of Darwin

Meeting Open 4.30 pm

1. Present

Jill Kuhn Community representative (Chair) Lynnette Bigg Community representative Lorraine Sushames Community representative Debra Harrip Community representative Alderman Gary Haslett Elected Member Alderman Bob Elix Elected Member John Bailey Community representative Luke Gosling Community representative (by phone) Zoe Scrogings Cultural Partnerships Officer Jan Austin Minute Secretary

2. Apologies

Peregrina (Rina) Maria Gusmau Amaral Youth representative Eligio (Gio) Gusmao Sequeira Belo Youth representative

3. MinutesMinutes from Tuesday 26 April 2016 (Attachment A) tabled.

MOTION Minutes approved as true record of 26 April 2016 Committee meeting. Moved: Seconded: Motion:

Alderman Bob Elix Debra Harrip Carried


4.1 Government Exchange – Waste Management ZS has emailed Gaspar Soares Dili Municipality Administrator and Albilio Catano (staff) to seek a project status update and to advise of meetings with the Timor-Leste Consul-General in Darwin. There has been no response as yet. ZS will liaise with the Dili Municipality Administration and Consul-General on a weekly basis to ensure progression.

4.2 Digital Art Project The development of a Digital Art Project is proposed in consultation with key stakeholders in Dili (Agenda item 4.5). Following up from the previous meeting a school in the Dili district has been identified as a possible partner.

4.3 Sculptures of Atauro The Committee support the Sculptures of Atauro, and work undertaken by Joanna Barrkman Curator, Charles Darwin University Art Collection and Art Gallery, however have a limited budget of $4,000 which is intended for specific Committee programs and projects. The Committee will provide in kind support.

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MOTION THAT the opportunity to provide financial support for the Sculptures of Atauro Exhibition be declined and limited to in kind support via City of Darwin’s international relations program.


John Bailey Debra Harrip Carried

4.4 Mobile Phones for Dili

ZS advised the trial project up take was low, with only one mobile phone being donated. The project was promoted via email, intranet, customer services via display on monitors and donation box to staff. Z.S also met with IT re possible donation of decommissioned mobiles. This type of asset disposal requires General Manager approval.

The Committee will continue to support the project provided a Youth Advisory Group member/s takes ownership and progresses the project. Lyn Biggs and John Bailey offered to be in an advisory role if the project continues.

ACTION ZS to canvas Youth Advisory Group for interest in taking on the

Mobile Phones for Dili Project. 4.5 Dili Scoping Project – Consultation and Stakeholder Engagement

ZS presented a brief project proposal with costings for a Council Officer and Youth Advisory Group member to travel to Dili to undertake a concise and focused engagement of key stakeholders in Dili to support and broker future project opportunities and relationships.

Alderman Haslett indicated (pending scheduling), to accompany the delegation to Dili at his own cost. The Committee confirmed the budget estimate of $2730 of the available $3000 this year.

ACTION Alderman Gary Haslett to advise availability in conjunction with the

proposed trip timetable.

5. General Business

5.1 Financial Update $3,000 available

5.2 International Relations Update

Lord Mayor Katrina Fong Lim and Mayor of Rizhao City Shandong Province, China, signed an Agreement of Mutual Respect on Thursday 5 May, after a friendship agreement was requested from the Chinese City in April.

The formal signing of the agreement is an important exchange between the two cities. Rizhao is a major logistics centre on the coast north of Shanghai and home to the largest privately owned port in China.

5.3 Sister Cities Handbook Review

ZS briefed the Committee on the Sister City Program Review and report entitled City of Darwin: International Relations Review (Sister and Friendship Cities) prepared by Brendan Doran, discussed by Council at a workshop on 3/3/2015. A consultant will be engaged to review and update

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the Sister Cities Program Handbook and development of an International Relations Policy.

ACTION ZS to circulate review and reports.

5.3 Committee Membership Committee memberships are due for renewal on 30 June. John Bailey and Alderman Gary Haslett will not seek renomination. The Committee extends their gratitude for the excellent service they have afforded the Committee.

5. Meeting Closed – Time: 5:07 pm

Next Meeting: Date: Tuesday 7 June 2016 Time: 4.30 – 5.30pm. Location: Meeting Room 1, Civic Centre

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11.6 DRAFT KALYMNOS SISTER CITY COMMUNITY COMMITTEE MEETING 11 MAY 2016



THAT the Draft Minutes of the Kalymnos Sister City Community Committee meeting held on the 11 May 2016, Attachment A, Document Number 3290339, be received and noted.

DECISION NO.21\() (23/05/2016)

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DRAFT MINUTES KALYMNOS SISTER CITY COMMUNITY

COMMITTEE MEETING Wednesday 11 May 2016, 12:30 – 1:30pm

Casuarina Village

Meeting Open 12.40 pm

1. Present

Tony Miaoudis Community representative Costa Miaoudis Community representative Alderman Kate Worden Elected Member Alderman George Lambrinidis Elected Member Zoe Scrogings Cultural Partnerships Officer Jan Austin Minute Secretary

2. ApologiesFay Karamanakis Community representative Alexia Koumpa Community representative

3. MinutesMinutes from Tuesday 24 February 2016 (Attachment A) tabled and approved.Moved: Alderman Lambrinidis, Tony Miaoudis (Carried).


4.1 Delegation From KalymnosHosted by the Kalymnian Brotherhood, a delegation from Kalymnos led by HisEminence Paisios and Mr Ionnis Galouzis, Mayor of Kalymnos and party of 15people will be in Darwin for Glenti from 8 – 15 June 2016. The Committeediscussed the itinerary.

Thursday 9 June 2016: Chief Minister function at Parliament House.Friday 10 June 2016: Greek Consulate, followed by a lunch hosted by Lord Mayor.Saturday 11, Sunday 12 June 2016: Glenti.Tuesday 14 June 2016: Tour of Shoal Bay Waste Management Facility.

As Council meets on Tuesday 14 June 2016, the Committee identified this as agood opportunity for the delegation to attend, to meet Aldermen and witness aCouncil meeting.

ACTION ZS to confirm Lord Mayor availability. ZS to liaise with Infrastructure to confirm Shoal Bay Waste Management Facility Tour. ZS to liaise with General Manager/Executive Manager re delegation attending Council meeting.

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4.2 Glenti 2016 Tony Miaoudis confirmed that the Kalymnos Sister City stall at Glenti will be the same format and position as last year. CoD resources include display items, banners, lockable glass cabinet and the laminated story boards. An interactive stall, possibly including TV monitors, a digital display and possibly a competition was also suggested. Tony Miaoudis will check with the Glenti Committee for permission. The Committee discussed a stall roster to ensure two members are at the stall between 10am – 8:30pm. The Committee provided feedback on the draft advertisement to be placed in the Glenti lift out of the NT News feature. Existing banners are tired and need upgrading. Tony Miaoudis advised that four groups are coming to Darwin from Kalymnos this year, who can bring books, canvases, photos, posters, art & craft to be held by the Committee for display purposes.

ACTION Tony Miaoudis to seek confirmation from Glenti Committee re arrangements.

Tony Miaoudis/ZS to liaise with Glenti re permission to host a small free competition.

ZS to recruit volunteers for the Glenti Stall and develop roster.

4.2 Book Project Darwin and Kalymnos Sister schools link between Darwin High and High School in Kalymnos. Need photos for display as well digital version on USB for videos at events.

ACTION ZS to follow up with Darwin High seeking permission to display photos.

4.3 Harmony Day Zoe Scrogings thanked Committee for support of Harmony Day. Very good feedback about the event.

4.4 English Language Scholarship to Students in Kalymnos 2016 A Memorandum of Understanding or mutual agreement ideally should be developed as modelled from the Ambon Sister City – Reciprocal Student & Teacher Exchange. The Committee discussed the process and award ceremony which is presented via Skype between the two cities.

ACTION ZS to investigate formally setting up a MOU or mutual agreement about the Scholarship project.

ACTION ZS obtain video of Mayor presenting scholarships to be played at Glenti stall.

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5. General Business 5.1 International Relations Lord Mayor Katrina Fong Lim and Mayor of Rizhao City Shandong Province, China, signed an Agreement of Mutual Respect on Thursday 5 May 2016, after a friendship agreement was requested from the Chinese City in April. The formal signing of the agreement is an important exchange between the two cities. Rizhao is a major logistics centre on the coast north of Shanghai and home to the largest privately owned port in China. 5.3 Committee Membership Memberships of the Sister City Committees end on 30 June 2016 and nominations will be invited for renewal or new members Nominations close on 3 June 2016, with a report to Council on 28 June. Alderman Kate Worden suggested writing to Kalymnian Brotherhood, Cyprus Community of NT, and the Hellenic Macedonian Association to promote the opportunity especially young people.

ACTION ZS to send letter to main Greek representative groups in Darwin to promote Kalymnos Sister City Committee membership opportunities.

5.4 Financial Update ZS reported that there was $2,500 available to be expended before June 30 2016.

6. Meeting Closed – 1:34 pm

7. Next Meeting Date: Wednesday 1 June 2016 Time: 12.30 – 1.30pm Location: Casuarina Village

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12. GENERAL BUSINESS 13. CLOSURE OF MEETING

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Documents

Community Cultural Services - OPEN Agenda · A Certificate of Appreciation will be prepared for all event donors. CONSULTATION PROCESS In preparing this report, the following City