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A–5 STANDING COMMITTEES Academic and Student Affairs Committee
A–5/204-17 4/13/17
Community College Engagement Initiative Update INFORMATION For information only. BACKGROUND The Community College Engagement Initiative (CCEI) was sponsored by the President and Provost in Autumn 2015 to assess the Washington community college transfer student experience at UW Seattle and make recommendations for future directions. In September 2016, the recommended implementation structure was launched. This update reports on the work of the Undergraduate Admissions Enrollment Task Force, the Transfer Student Engagement Council, and the strategic relationship with State Board for Community and Technical Colleges (SBCTC). UNDERGRADUATE ENROLLMENT MANAGEMENT TASK FORCE Throughout the 2016-17 academic year, this faculty council has moved forward on a number of policy and admissions changes. In addition to approving a new admissions process for the College of Engineering (to begin for Autumn 2018), the faculty voted to allow differential admissions processes for students based on area of academic interest and residency status. Future faculty governance work includes developing collaborative solutions to concerns shared by Washington community colleges and the UW. This work has resulted in the Office of Admissions being able to move up the timeline for transfer student admission for Autumn 2017. Over half of transfer students will be admitted by the end of May, with nearly all the rest in June. By comparison, nearly all transfer student admissions in 2016 were in June and July. TRANSFER STUDENT ENGAGEMENT COUNCIL Comprised of staff across the university (including admissions, financial aid, advising, student life, and career services), the Transfer Student Engagement Council investigated the experience of community college transfer students from planning through UW enrollment. Conversations with students and academic and student services staff have resulted in several new adjustments and projects, including departmental sessions during Transfer Advising & Orientation, assigned
STANDING COMMITTEES Academic and Student Affairs Committee Community College Engagement Initiative Update (continued p. 2)
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advisers for pre-major transfer students, designated campus spaces and enhanced peer-to-peer outreach. Recommendations from TSEC are in three areas: prospective student planning, admissions and orientation, and student engagement and success. Coordinated and streamlined communication with prospective transfer students is key to improved outcomes and several projects are already underway to address this, including a centralized transfer student web portal and coordinated outreach and recruiting. The Council endorses continued work by the faculty to examine Admissions policy and will work with UW-IT and others to streamline online planning tools. Future work will include cross-campus collaborations to more systematically make the “transfer-friendliness” of the UW more explicit. SBCTC/WAC CRITICAL ISSUES COMMITTEE The State Board for Community and Technical College (SBCTC) and the Washington Association of Community College Presidents (WAC) formed a representative committee of six community college presidents and SBCTC leadership to advise UW Seattle faculty and administrators on transfer student outreach, admissions and first-year transition policy and program considerations. This official body, known as an SBCTC Critical Issues Committee, meets bi-monthly and is co-chaired by Gary Oertli, South Seattle College President/WAC President Gary Oertli and Paul Rucker, UW Special Assistant to the President and Provost for Community College Engagement. Attachments
1. Community College Engagement Initiative (CCEI), 2017 Update to UW Regents
2. Community College Engagement Initiative (CCEI) Implementation Process / Structure 2016-18
Community College Engagement Initiative (CCEI)
2017 Update to UW RegentsApril 13, 2017
ATTACHMENT 1A–5.1/204-17 4/13/17
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CCEI Purpose and Background
> Sponsored by the President and Provost in Autumn 2015 to assess the Washington community college transfer student experience at UW Seattle and make recommendations for future directions
> CCEI Year 2 Focus: implementation of key recommendations for transfer student admissions, first-year transition services and UW’s strategic relationship with the State Board for Community and Technical Colleges (SBCTC).
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CCEI 2016-17 Implementation Process/Structure
> Faculty Senate formation of Undergraduate Enrollment Management Task Force
> Provost formation of Transfer Student Engagement Council (TSEC)
> SBCTC formation of WAC Critical Issues Committee to advise/develop new transfer student policy framework
Integrated Faculty and Administration Governance Process
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Faculty Governance – Current
> Changes to Student Regulations
> Engineering admissions changes
> Incremental admission process changes
Undergraduate Enrollment Management Task Force
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Faculty Governance – Future
> Board of Deans and Chancellors meeting (May)
> Planning for future work (spring quarter)
> Collaborative solutions to concerns shared by WA Colleges and UW; possible examples:– Math requirement for metamajors– Notification dates
Undergraduate Enrollment Management Task Force
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Transfer Admission for Autumn 2017
> Faculty policy changes have resulted in improving the admissions time line for transfer students who have applied for Autumn 2017 admission
> Office of Admissions has communicated with UW and Community College stakeholders
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Transfer Student Experience
> Transfer Advising and Orientation – University 101 modules specific for transfer students– Academic department involvement in A&O
> Assigned Academic Advisers – for all pre-major transfer students
> Designated spaces and events for Transfers– Transfer Dawg Daze– Commuter and Transfer Commons (CTC)– Transfer Ambassadors
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Transfer Student Experience
> Prospective Student Planning– Development of a web portal for transfer students– Updating Transfer Thursday
> Admissions and Orientation– Aligning time lines and messaging
> Transfer Student Engagement and Success– Continued work with departments across campus– Increased peer-to-peer support
Transfer Student Engagement Council (TSEC) Recommendations
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SBCTC and UW Partnership
> Activation of SBCTC Critical Issues Committee> Advise UW leadership on transfer admissions> Explore and establish successor to historic
proportionality agreement > Establish permanent future joint executive
communications framework
Joint UW and SBCTC Task Force
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CONTACTS
Philip BallingerAssociate Vice Provost for Enrollment and Undergraduate Admissions206.543.0852 | [email protected]
Michaelann JundtAssociate Dean, Undergraduate Academic Affairs206.221.1871 | [email protected]
Patricia KramerProfessor/Chair, Anthropology and Chair, Enrollment Mgmt Task Force 206.616.2449 | [email protected]
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CONTACTS
Gary OertliPresident, South Seattle CollegePresident, Washington Association of Community College Presidents (WAC)206.934.5393 | [email protected]
Paul RuckerSpecial Assistant to President/Provost for Community College EngagementAssociate Vice President for Alumni and Constituent Relations206.685.9223 | [email protected]
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COMMUNITY COLLEGE ENGAGEMENT INITIATIVE (CCEI)
IMPLEMENTATION PROCESS / STRUCTURE 2016–18
Achieving the UW’s promise of access and excellence for Washington Community College transfer students requires the commitment and collaboration of faculty, staff and administration as well as close coordination with State Board for Community and Technical College (SBCTC) leadership. This shared governance framework identifies a practical and pragmatic approach to advancing the UW’s commitment to transfer student success while recognizing the UW’s distributed and decentralized responsibility for transfer student admissions, academic planning, advising and first-year transition and retention services.
PRESIDENT AND PROVOST
EXECUTIVE STEERING COMMITTEECOMMUNITY COLLEGE PARTNERSHIP
TRANSFER STUDENT ENGAGEMENT COUNCIL
SEPTEMBER 2016
FACULTY SENATE
FACULTY COUNCIL ON ACADEMIC STANDARDS (FCAS)
FACULTY TASK FORCE ON UW SEATTLE ADMISSIONS
ATTACHMENT 2A–5.2/204-17 4/13/17
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