Community and Technical College improves students’ lives

Mission New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.

Vision New River Community and Technical College improves students’ lives and enriches communities.

Values Shared values guide New River Community and Technical College in fulfilling its mission. These values influence thoughts, guide decisions, mold policies, and determine courses of action. Our employees are expected to support and enact these values in our daily work.

Community Commit to the well-being of others.

Model behavior that promotes unity.

Demonstrate commitment to the College's mission.

Promote a caring and supportive environment.

Support continuous personal and professional growth.

Integrity Practice fairness and honesty.

Uphold ethical, professional, academic, and financial standards.

Ensure transparency.

Be accountable.

Justice Respect the freedom and dignity of each individual.

Respect and promote diversity.

Promote positive attitudes toward each other.

Provide equal opportunity for success.

Prepare students and employees to work in a global and diverse environment.

Service Provide service to each other and to the community.

Be a responsive member of the community.

Scholarship Pursue truth, learning and quality scholarship.

Commit to increasing the knowledge of all individuals associated with the College.

Foster lifelong learning.

Maintain high standards in our constant pursuit of excellence.

Reminders!

The meeting will take place at the Raleigh County Campus!

Please see directions below:

Traveling east on I-64: Take Exit 125B (Airport Road), at the bottom of the exit ramp, merge into your far left hand lane (you will see a sign in the middle of the divider that says "LEFT LANE ENDS."), turn left onto University Drive (which is a Dead End Drive), continue driving on University Drive until you pass the New River Community and Technical College Campus and the Erma Byrd Higher Education Center on the right hand side, (Note: You will pass Silverpoint homes on your right before you arrive). New River CTC's parking is behind the building, arrive at Raleigh County Campus, New River CTC. Traveling west on I-64: take Exit 125 (Airport Road), at the bottom of the exit ramp, you will come to a complete stop at the Stop Sign (University Drive is straight across Airport Road), once the road is clear, keep straight across Airport Road to University Drive (which is a Dead End Drive). Continue driving on University Drive until you pass the New River Community and Technical College Campus and the Erma Byrd Higher Education Center on the right hand side. (Note: You will pass Silverpoint homes on your right before you arrive). New River CTC's parking is behind the building. Arrive at Raleigh County Campus, New River CTC.

Dinner will be served at 5:15 pm in Room 135.

The meeting will begin at 6:00 pm in Room 201.

Please remember to complete your travel reimbursement form and submit to Twana Jackson

Meeting of the Board of Governors New River Community and Technical College

Raleigh County Campus Room 201

280 University Drive, Beaver, WV 25813 Thursday, February 7, 2019

6:00 pm

AGENDA

I. Call to order Tom Lemke, Chair

II. Faculty Senate Annual Report David Bligh

III. WV Advisory Council of Faculty Report Karen Carter

IV. Classified Staff Annual Report Karen Sparks

V. WV Advisory Council of Classified Employees Report Kelly Taber

VI. Approval of the Minutes

a. Regular Meeting Minutes-November 1, 2018*

b. Special Meeting Minutes-November 26, 2018*

VII. Financial Report-Semi-Annual Report* Gerald Shields

VIII. Unfinished Business

a. Operating Rule: 26 – Early Enrollment Courses for High School Students* Leah Taylor

IX. New Business

a. Higher Learning Commission Update Rick Pagan

b. Greenbrier Valley Campus Feasibility Study* Bonny Ball Copenhaver

c. Recognition – Resolution No. 55 – Appreciation of Service Kathy Butler* Tom Lemke, Chair

X. President’s Report Bonny Ball Copenhaver

XI. Possible Executive Session Under the Authority of WV Code §6-9A-4 for the Following:

XII. Next Meeting Dates: March 7, 2019 Tom Lemke, Chair

a. Location: Raleigh County Campus, Beaver, WV

XIII. Adjournment

*Denotes Items for Board Action

New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.

Faculty Senate and Standing Committee Memberships, Charges, and Activities

Faculty Senate Campus Representatives (4) At Large (5) with no more than three members from a single campus Advisory Council of Faculty representative Board of Governors Representative (elected from senate membership)

David Bligh (Chair), Dianna Putorek (Vice Chair), Stacy Reikowsky (Secretary), Nancy Wemm (Board of Governors representative), Karen Carter (Advisory Council of Faculty representative, Jan 2019), succeeding Sandra Lilly (retired), Sharon Evans, Rosemary Farrar, Patricia Hoover, Joseph Massey, D. Bruce Sneidman (Parliamentarian), John Mark Walkup

The Faculty Senate of New River Community and Technical College is an elected body, in accordance with §18B-6-3 of the West Virginia Code, through which the faculty expresses its concern for the welfare of the college and the college community, develops and disseminates ideas for college improvement, stimulates communication, contributes to the formation of general college policy, and performs those duties and functions especially allocated to or assumed by the faculty, subject to the limitations imposed by the laws of the State of West Virginia and rules of the Higher Education Policy Commission, West Virginia Council for Community and Technical College Educations and the College Board of Governors, and subject to the review of the parent body, the Faculty of New River Community and Technical College.

Prior to 2019, the Faculty Senate held open meetings on the first Friday of the month and as needed during the academic year. The starting times varied, but were announced via the New River email system. Regular meetings during the Spring Semester, 2019, will be held at 2:30 p.m., first Wednesday of the month via the college’s call-in phone bridge (304) 929-6721, barring conflicts.

Faculty Senate Activities for Feb 2018 – Jan 2019:

1. Fall 2018 - Spring 2019 focus: prepare for site visit from HLC by bringing into compliance and transparency business conducted by the Faculty Senate, including but not restricted to:

a. Revision of FS Constitution - Contact: Bruce Sneidman b. Revision of Faculty Handbook - Contact: Patricia Hoover c. Minutes of FS meetings d. Current posting of the above to the college intranet

2. FS Motions Approved: a. 2 Mar2018 – NEW COURSE: Auto 200, Auto Technology (a more

diagnostic version) replaces Auto 100 b. 2 Mar – New name for WELD 137 is Welding I and for WELD 237 is

Welding II to distinguish these generalized courses from subsequent specialized courses in Pipe- versus Structural-welding

c. 2 Mar2018 – Granting emeritus status to William Bradberry and Judy Stennett, sent to president

d. 10 May2018 – A.A.S. in Social Services changed to A.S. in Social Services (to include 2+2 articulation with Concord U.)

e. 5 Oct2018 – Electronic recording of Faculty Senate meetings by secretary Stacy Reikowsky

f. 5 Oct2018 – formation of ad hoc Constitution Committee, consisting of John Mark Walkup, Bruce Sneidman and Sharon Evans to accept and compile changes to the Faculty Senate Constitution.

3. ADDENDUM: Official actions taken by the Faculty Senate in Dec and Jan 2019 will be added as minutes are made available.

Standing Committees:

Academic Affairs Academic Divisions (3) At Large (1)

Dr. Nancy Wemm (Chair)

NCC At-large

Communications, Humanities, Social, and Behavioral Sciences

Tim Hofmann GVC Health Sciences, Allied Health, and Natural Sciences Sharon Evans MCC Business, Computer Sciences, and Mathematics Dr. Lisa Brewer NCC Communications, Humanities, Social, and Behavioral

Sciences Diane Tyson RCC Health Sciences, Allied Health, and Natural Sciences Stuart Gimblin RCC Curriculum Committee Representative TBD ----- Student Rep

The Academic Affairs committee meets as needed.

~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Promotion and Tenure Academic Divisions (2) At Large (1)

Brian Testerman (Chair) At-large (MCC, 2018-2020

– NCC, 2020-2022) Business, Computer Sciences, and Mathematics

Libby Rogers (T) GVC Business, Computer Sciences, and Mathematics

Bruce Sneidman (T) MCC Business, Computer Sciences, and Mathematics

Gerry Hough (T) NCC Business, Computer Sciences, and Mathematics

Joycie Wawiye RCC Health Sciences, Allied Health, and Natural Sciences

(T) = tenured members The Promotion and Tenure standing committee of the Faculty Senate of New River Community and Technical College reviews applications for promotion and tenure submitted by full-time faculty members. The committee follows the submission procedures and evaluates the applications received using the criteria contained in Procedure 49. This faculty promotion and tenure committee only makes a recommendation for promotion or tenure--the final decision of promotion and/or tenure is made by the college president. The Promotion and Tenure Committee meets as needed.

~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~

Curriculum Committee Faculty: Academic Divisions (4)

Campus (4) Advanced Technology Center (1)

Joe Massey (Chair) GVC Health Sciences, Allied Health, and Natural Sciences

Dianna Putorek (Vice Chair)

MCC Communications, Humanities, Social, and Behavioral Sciences

Scott McClanahan (Recording Sec)

At-large (RCC )


Dr. Shirley Davis RCC Business, Computer Sciences, and Mathematics

Lisa Carter GVC Technology and Workforce

Stuart Gimblin At-large (RCC)

Technology and Workforce

Libby Rogers At-large (GVC)

Business, Computer Sciences, and Mathematics

Dr. John Mark Walkup At-large (NCC)


Ex-Officio: The Academic Department Chairs, Vice President for Academic Affairs, Academic Deans, Faculty Senate Chair, Vice President for Administrative Services, Vice President for Technology Services, and the Registrar shall serve as ex-officio non-voting members of the Committee. The ex-officio members shall have full privileges of discussion on all issues which come before the committee.

The Curriculum Committee will consider proposals for additions, deletions, and revisions of a course in or for the College's permanent reference file of approved courses. The committee will consider proposals for the addition to, or deletion from, the College's curriculum of an associate degree or collegiate certificate program that responds to requirements of the procedures established by the HEPC and the New River Community and Technical College Board of Governors. (Proposals for new technical studies degrees or certificates that fit the criteria according to the HEPC policy encouraging rapid response to business and industry needs are routed through the Curriculum Committee for informational purposes and for endorsement.) Proposals for new continuing education certificates of completion are also routed through the Curriculum Committee for informational purposes and for endorsement. Recommendations of the Curriculum Committee are made to the Executive Vice President/Chief Academic Officer, whose further recommendation to sustain or deny the decision of the committee shall be made to the President.

The group will ensure compliance with institutional procedures governing new program development and approval.

The Curriculum Committee holds open meetings on the first and third Fridays of the month during the academic year starting at 10:30 a.m. in room R131 and via the college’s call-in phone bridge.

West Virginia Advisory Council of Faculty Report [Submitted by Sandra Lilly (retired)]

West Virginia Higher Education Faculty Issues for 2018-19:

1. NOTE: The HERA funds were replaced by funding of a line item in the Governor’s budget during the 2018 Legislature.

2. The current ACF focus is on “Building Momentum.” a. Since the recent economic recovery, 97% percent of jobs” wages in the upper

third in their occupation classification have gone to individuals with at least a bachelor’s degree.

b. With less than one third of West Virginians holding at least an associate degree, we must increase the number of degree holders if West Virginia is to grow its economy.

c. Faculty are dedicated to equipping West Virginians with the training and skills necessary to land the good, high-paying jobs to drive our state’s economic recovery.

d. This training must be affordable to allow all West Virginians to attain the education they deserve. Cuts to higher education have driven up the cost of attending public colleges and universities. West Virginia’s per student reduction is $2,370 since 2008 compared to the national average of $1502.

3. For the West Virginia Legislature:

a. Supply a steady stream of revenue for the higher education of WV students. b. Fund PEIA to meet the growing needs of WV public employees for affordable

and accessible healthcare. c. Support the critical work of the HEPC and CCTCE to ensure transparency and

oversight at colleges and universities in administering higher education. d. Include faculty in planning and decision-making processes that affect higher

education. e. Preserve the autonomy of Boards of Governors.

4. Higher Education Day at the Legislature was held on January 28, 2019

Respectfully submitted, Dr. David P. Bligh, Faculty Senate Chair

West Virginia Advisory Council of Faculty (ACF) Report to New River Community and Technical College

Board of Governors

February 7, 2019

Background:

I. WV Code established the Advisory Council of Faculty (ACF) to represent faculty ideas and

concerns to the Higher Education Policy Commission (HEPC) and WV Council for Community

and Technical College Education (WVCCTCE).

That mandate has evolved to include advisory roles with the:

A. West Virginia Legislature through:

Regular presentations to LOCEA (Legislature Oversight Committee on

Education Accountability)

Participation in the annual Higher Education Day held at the state capitol

B. HE Commission and CTC Council through:

ACF meetings are scheduled at 1 pm following the Commission or Council

meetings so ACF members can attend the morning meetings in person or by

conference call

The ACF Chairperson reports during those Commission and Council

meetings

Chancellors and Vice Chancellors have a standing invitation and are often

represented at our monthly ACF meetings and annual retreat

c. Respective West Virginia Institutions of Higher Education and Boards of Governors

through:

ACF representatives are ad hoc members of their institution’s Faculty

Senate where they report on current issues.

Annual report to the Board of Governors

II. The ACF consists of 21 members; one elected by each public higher education institution.

West Virginia Higher Education Faculty Issues for 2018-19:

Supply a steady stream of revenue for the higher education of WV students. Fund PEIA to meet the growing needs of WV public employees for affordable and accessible

healthcare. Support the critical work of the HEPC and CCTCE to ensure transparency and oversight at

colleges and universities in administering higher education. Include faculty in planning and decision making processes that affect higher education. Preserve the autonomy of Boards of Governors

A. Higher Education Day was held on January 28, 2019 and an ACF meeting was held the

same day in the McManus Conference Room. Dr. Corley Dennison, Vice Chancellor for

Academic Affairs from the HEPC joined and shared some bills to watch that might be of

special interest to ACF and faculty.

HB 2584/SB386 – Funding of Public Employees Health Insurance Program

This bill will take “150 million from agency budgets to newly created PEIA Rainy

Day Fund. Agency assessment rate based on FTE employee; total to be paid by

6/30/20. Rainy day used for reduce/prevent benefit cuts and reduce premium

increases”.

HB2519 – Campus Self Defense Act

This bill “prohibits CTCS/HEPC/Colleges from restricting or regulating a licensed

permit holder from carrying a concealed firearm”.

HB 2393 – PEIA 80/20

This bill relates to fixing the premium cost sharing at no less than 80% for the

employer and no more than 20% for the employee.

SB25 – Faculty Tenure

This bill authorizes certain BOGs to eliminate faculty tenure.

B. Each member shared their institution’s raise percentage (for faculty in 2018) as there

seems to be some discrepancy in how those were shared and calculated. ACF President

is collecting that data and then a determination will be made as to any discrepancies

and how to proceed accordingly.

Classified Staff Council 2018 Report to the Board of Governors February 2019

Classified Employee Definition WV Legislature, WV Code Chapter 18B Higher Education defines Classified employee as: a regular full-time or regular part-time employee of an organization who: (i) does not meet the duties test for exempt status under the provisions of the Fair Labor Standards Act; and (ii) is not otherwise a nonclassified employee designated pursuant to subdivision (11) of this section: Provided, That any employee of an organization who was a classified employee as of January 1, 2017, retains that status unless otherwise deemed a nonclassified employee pursuant to the provisions of subparts (A) through (D) of subdivision (11) of Chapter 18B. As a group, we continue to support the College’s mission by providing service and guidance to students and support our peers. We have representation on numerous councils and committees throughout the college. This allows for shared governance, fair representation, varied perspectives and communication of important information.

Classified Staff Council Meetings The Classified Staff Council meets once a month to discuss current events, changes and to share ideas. The Council

meetings by conference call and IVN to make the meetings more accessible to employees who may not be able to

leave their offices to attend. We also communicate via email to reduce the need for many meetings each month.

General Meeting Discussion Topics Working together to meet the College’s needs and goals.

Professional Development

Fundraising for both the Classified Staff Employee Scholarship and to fund the Classified Staff bank

account

Policies and procedures

Changes in legislation

Employee Wellness

College updates

Community service

Reminders of events and deadlines

Recruitment and retention ideas and support

Payroll and timecards

Holiday Schedule

Concerns/opportunities for improvement and potential solutions to issues

Ideas to help support the College’s mission and goals

Accreditation Criterion Subcommittee updates

Classified Staff Council Board of Governors 2018 Report

Page 2 of 2

Community Service and College Events Classified employees assisted or participated in the following: Community Festivals, Fairs and Parades Toys for Tots Blue and Green Days Commencement/Graduation 2018 Holiday Potlucks Monthly Board of Governors Meetings

Recruitment Assistance Registration Days Trick-or-Treat Events Student Welcome Tables College-wide committees and councils

Activities Classified Staff hosted:

o Boo From The Classified Crew o Ugly Holiday Sweater Day

Classified employees also collaborate with students and other employee groups for community service activities. Additionally, we host some activities to encourage employee creativity and to boost morale across the College.

Classified Staff Handbook A handbook committee was formed and worked to bring our Classified Staff Handbook up to date.

*** We continue to work with our peers to support the College’s mission by helping students and each

other to reach goals. Our students often need extra help in navigating the college process; they have families, jobs, and may not be familiar with higher education. We work hard to help their time at

New River CTC go as smoothly as possible so they can take the next steps toward their future.

Classified Staff Council Membership 2018-Present Chair Karen Sparks

Vice-Chair Tonya Webb Secretary/Treasurer Kelly Taber

ACCE Representative Kelly Taber Board of Governors Representative Kenny Smith

EEOC Representatives

Technical and Paraprofessional Sonja Cool Vacant

Clerical and Secretarial Tonya Webb Deanna “Brooke” Shrewsbury

Service and Maintenance

Darvis Cox Ralph “Scott” Winfrey Alternate: David Thompson

Advisory Council of Classified Employees (ACCE) Representative Report February 7, 2019

The Advisory Council of Classified Employees was created to provide classified employees with a means of conveying their concerns and recommendations on employee-employer relations to the West Virginia Higher Education Policy Commission and the West Virginia Council for Community and Technical College Education as well as to the members of the legislative and executive branches of state government. Among their purposes, ACCE: Serves as a representative body for all classified employees under the authority of the

Commission and Council in accordance with WV Code 18B-6-1a(i), Participates in policy matters of the Commission, Council, legislative and executive branches

of state government affecting classified employees, Provides an avenue of information exchange concerning problems of mutual concern to the

classified employees and to the Commission, Council, legislative and executive branches of state government,

Fosters a spirit of unity and cooperation among all classified employees under the authority of the Commission and Council in accordance with WV Code 18B-6-1a(i),

Considers methods and means by which employment conditions may be improved and the operating efficiency of the Commission and of the Council may be increased, and

Acts in an advisory capacity to the Commission, Council, legislative and executive branches of state government.

ACCE monthly meetings rotate at campuses around the state. During the legislative session, meetings are usually held in Charleston. ACCE closely follows the progress of all higher education-related bills and communicates updates to campus classified staff representatives. In November 2018, ACCE representatives presented the following priorities and initiatives to the West Virginia Higher Education Policy Commission: ACCE recommended inclusion of WV’s Community and Technical College System in an

overall permanent higher education funding formula. With regard to PEIA, ACCE endorsed maintaining current salary tiers in coverage, continued

coverage of pre-existing conditions, the Governor’s commitment of $100 million, as well as identifying a permanent funding solution.

ACCE noted the importance of the Higher Education Policy Commission in order to reduce duplication, assist in reporting requirements, collect data required to make evidence-based decisions, and provide accountability and efficiency of state tax dollars.

I am honored to have been elected as the new ACCE representative for New River CTC’s Classified Staff. I look forward to serving and learning more about the ACCE organization and higher education policy.

Kelly Taber, ACCE Representative

Board Meeting Minutes New River Community and Technical College

Mercer County Campus Room M119

1001 Mercer Street, Princeton, WV 24740 Thursday, November 1, 2018

6:00 pm

Board Members Present Tom Lemke, Chair; Leslie Baker, Vice Chair; Shirley Runyon, Secretary; Tom Cochran; Robert Farley; Jim Ferguson; Al Martine; Linda Sumner; Kenny Smith, Classified Staff Representative; Nancy Wemm, Faculty Representative and Amanda Adkins, Student Representative Board Member(s) Absent John Barnes College Employees Present David Ayersman, Shane Bradbury, Kathy Butler, Interim President, Sharon Evans, Mike Green, Roger Griffith, Twana Jackson, Elizabeth Martin, Lori Midkiff, Rick Pagan, Wendy Patriquin, Diana Purtorek, Billy Potter, Robert Runion, Gerald Shields, Bruce Sneidman, Leah Taylor, Jerry Wallace, and Gene Whitlow Guest(s) Desire Bell, Janet Millner, Beth Farley and Kelly Shaffer The meeting was called to order at 6:08 pm. Dr. Lemke opened the meeting and welcomed everyone. A quorum was established. Ms. Kelly Shaffer and Ms. Beth Farley from Suttle and Stalnaker presented the Auditor’s Report. Dr. Lemke called for a motion to approve the Auditor’s Report as presented. Mr. Ferguson made motion to approve the Auditor’s Report as presented; Dr. Wemm seconded the motion. The motion carried. Dr. Lemke called for approval of the minutes for the October 4, 2018 regular meeting. Mr. Cochran made the motion to approve the October 4, 2018 regular meeting minutes; Mr. Smith seconded the motion. The motion carried. Financial Report Mr. Gerald Shields presented the Financial Report. Dr. Lemke called for a motion to approve the Financial Report as presented. Mr. Smith made a motion to approve the Financial Report as presented; Mr. Farley seconded the motion. The motion carried. Unfinished Business None at this time.

Board of Governors Meeting November 1, 2018 Page 2

New Business Ms. Taylor presented Operating Rule Early Enrollment to go out for 30-Day comment. Dr. Lemke called for a motion to approve Operating Rule Early Enrollment to go out for 30-Day comment. Mr. Ferguson made a motion to Operating Rule Early Enrollment to go out for 30-Day comment; Dr. Wemm seconded the motion. The motion carried. Ms. Taylor presented Operating Rule No. 25 – Fleet Management for approval. Dr. Lemke called for a motion to approve Operating Rule No. 25 – Fleet Management. Mr. Ferguson made a motion approve Operating Rule No. 25 – Fleet Management; Ms. Adkins seconded the motion. The motion carried. Ms. Taylor presented Policy No. 7 – Assessment, Payment and Refund of Tuition and Fees for approval. Dr. Lemke called for a motion to approve Policy No. 7 – Assessment, Payment and Refund of Tuition and Fees. Mr. Farley made a motion to approve Policy No. 7 – Assessment, Payment and Refund of Tuition and Fees; Mr. Smith seconded the motion. The motion carried. Ms. Taylor presented Policy No. 11 – Awarding of Undergraduate Fee Waivers for approval. Dr. Lemke called for a motion to approve Policy No. 11 – Awarding of Undergraduate Fee Waivers. Mr. Ferguson made a motion to approve Policy No. 11 – Awarding of Undergraduate Fee Waivers; Mr. Farley seconded the motion. The motion carried. Possible Executive Session under the Authority of WV Code §6-9A Dr. Lemke called for a motion to enter Executive Session under the authority of WV Code §6-9A-4 for the Following: Greenbrier County Commission Litigation. Ms. Adkins made a motion to enter Executive Session under the authority of WV Code §6-9A-4 for the Following: Greenbrier County Commission Litigation; Mr. Cochran seconded the motion. The motion carried. Dr. Lemke called for a motion to return to regular session. Mr. Ferguson made a motion to return to regular session; Ms. Adkins seconded the motion. The motion carried. Dr. Butler gave the President’s Report. The next Board of Governors meeting is February 7, 2019 at the Raleigh County Campus, Beaver, WV. Dr. Lemke called for a motion to adjourn the meeting. Mr. Smith made a motion to adjourn the meeting; Mr. Ferguson seconded the motion. The motion carried. The meeting adjourned at 8:04 pm. Respectfully submitted, Lori Midkiff Executive Secretary to the President

Board Meeting Minutes New River Community and Technical College

Raleigh County Campus Room R215

280 University Drive, Beaver, WV 25813 Monday, November 26, 2018

4:00 pm

Board Members Present Tom Lemke, Chair; Leslie Baker, Vice Chair; Shirley Runyon, Secretary; John Barnes; Tom Cochran; Robert Farley; Jim Ferguson; Al Martine; Linda Sumner; Kenny Smith, Classified Staff Representative; Nancy Wemm, Faculty Representative and Amanda Adkins, Student Representative Board Member(s) Absent College Employees Present Kathy Butler, Interim President, Lori Midkiff, and Leah Taylor Guest(s) The meeting was called to order at 4:02 pm. Dr. Lemke opened the meeting and welcomed everyone. Ms. Midkiff called roll. A quorum was established. Possible Executive Session under the Authority of WV Code §6-9A Dr. Lemke called for a motion to enter Executive Session under the authority of WV Code §6-9A-4 for the Following: Greenbrier County Commission Litigation. Ms. Baker made a motion to enter Executive Session under the authority of WV Code §6-9A-4 for the Following: Greenbrier County Commission Litigation; Mr. Cochran seconded the motion. The motion carried. Dr. Lemke called for a motion to return to regular session. Mr. Cochran made a motion to return to regular session; Ms. Adkins seconded the motion. The motion carried. Dr. Lemke called for a motion to adjourn the meeting. Mr. Martine made a motion to adjourn the meeting; Ms. Baker seconded the motion. The motion carried. The meeting adjourned at 4:23 pm.

Respectfully submitted, Lori Midkiff, Executive Secretary to the President

Financial Report

Mission Statement for Finance Department

The mission of the Finance Department within New River Community and Technical College is to provide timely, accurate, relevant and meaningful financial information and advice to the College community to support management decision-making, and to demonstrate fiscal responsibility, accountability and regulatory compliance to the State of West Virginia, Board of Governors, President and College’s constituents. The Finance Department will promote the efficient use and stewardship of College resources and compliance with laws, regulations and reporting requirements through technical financial and analytical skills, and expertise in accounting and Business knowledge.

Chief Financial Officer Report As of December 31, 2018

Highlights from Financial Statement as of December 31, 2018, are as follows:

The total funding appropriation for New River as received from the West Virginia State Legislature was $5,452,807.00. The report as of December 31, 2018, reflects the release of $2,290,178.94 and accounts for 42 % of the original $5,452,807.00.

Within the revenue for “Sales and Services of Educational Activities,” the breakdown of

those funds includes: o $ 43,106.05 – Workforce Education o $ 0 – Continuing Education

Within the category of “Miscellaneous Revenue” the Community Education revenue

accounts for $1,445 of the total. The remaining revenue is a bookstore, bookstore commission, vending machine commissions, rent, and other.

The cash balances and payables are:

State Grant Fund: $ 800,388.87 Federal Grant Fund: $ 13,106.45 $ 813,495.32 State Appropriated Fund: $ 23,153.88 General Operating Funds: $ 277,906.28 Total Funds $ 301,060.16

25% of New River Community and Technical College ($1,363,201.75) state appropriated funds were released on January 1, 2019 (Note-amount released is not in the cash balances listed above).

Third Party Receivables were Seventy-Eight Thousand, Five Hundred Ninety-Nine Dollars

and thirty-five cents ($78,591.35).

Student Promissory Notes encumbered for Spring Registration: Twenty-Six (26) notes for exposure of Sixty-Five Thousand, Three Hundred Ninety-Six Dollars ($65,396.00).

Financial Narrative and Summary of Key Financial Indicators: This semi-annual financial report offers progress, challenges, and disappointments. We write to report the College’s financial cash budget and consolidated position. New River Community and Technical College (NRCTC) achieved 41.90% of the annual approved budget and 45.47% of the adjusted internal budget. NRCTC revenue concern is primarily Tuition & Fees. Tuition & Fees achieved 40.47% of the approved budget and 42.29% of the adjusted budget. The Tuition & Fees is the largest line item in our revenue receivables. Therefore, its impact is prominent in meeting our budget. Expenditures are exceeding our projected allowance. This performance was dictated by management to meet the reduction in enrollment, that effected Tuition & Fees revenue. Also, the reduction in enrollment has required NRCTC to use its entire reserve/contingency fund budgeted for future use, to operate within a manageable budget for fiscal year 2018/19. Changes and improvements within the Finance Department for the six months 1) We have changed the deposit procedure to a more regular basis (daily or weekly), which

allows the deposits to be entered in Banner promptly. 2) We have hired a person to be responsible for entering in Banner. The addition has enabled

more consistent and prompt entry into Banner for adjustments. 3) The reconciliations are completed thru December 2018 (Significance of this performance –

we have been cited in our audit report the past three (3) years of failing to accomplish). The accomplishment includes reconciling General Ledger and producing a Trial Balance in Banner. We are still having challenges between WV Oasis, Banner and Polaris software in receiving consistent and reliable reporting.

Unfortunately, the Finance Department is continuing to have challenges processing accounts payables due to the absence of an account’s payable accountant. This absent has cause NRCTC to be delinquent in paying vendors. We are working with Human Resources to address this issue. We write to report the Consolidated Performance of our cash, restricted grants, and expenses – estimated a positive change in net assets Two Hundred Sixty Thousand, Five Hundred Seventy-Nine Dollars ($260,579.00). The increase in net assets represents un-expensed payroll, accounts payables, purchase cards, lease contracts, and WV Net contract. Revenue for NRCTC is Five

Million ($5,871,540.00). Eight Hundred Seventy-One Thousand, Five Hundred Forty Dollars. Expenses were Five Million, Six Hundred Ten Thousand, Nine Hundred Sixty Dollars ($5,610,960.00). NRCTC is proud to announce new grants and last year reimbursements in the semi-annual fiscal period of Six Hundred Seventy-Eight Thousand, Eight Hundred Forty-Nine Dollars and thirty-one cents ($678,849.31). Also, January 2019 added another Three Hundred Seventy-Two Thousand, Seven Hundred Twenty-Eight Dollars and forty-four cents ($372,728.44). Combination of the two periods equates to One Million, Fifty-One Thousand, Five Hundred Seventy-Seven Dollars and seventy-seven cents ($1,051,577.75). The grant information below is a list of the grants, by name, amount and grant manager.

Micro-Income Statment We write to report the viability and financial stability of each campus/location of NRCTC. The Finance Department in conjunction with other departments develops a Micro-Income Statement (MIS) to reveal impactful financial indicators at our various campuses/location. This cash based MIS primary objectives was to identify key indicators, that reveals our financial strength and weakness by campus and location. Understandably, the information allows us to address the issues that challenge NRCTC more efficiently and enhance our positive strengths for continued progress. The MIS is considered to be 90-95 percent accurate for the semi-annual period, not-with-standing unencumbered income and expense that may not have been recorded as of December 31, 2018. The chart attached to this report was based on the following criteria:

1. FTE’s - were based on Fall semester registration and taken times 2 for the year – spring is lower, but summer will make up for it. 2. Online FTE - was deducted from each campus.

3. State Appropriation and Tuition and fees - have been multiplied by the percentage of each campus based on their FTE – for example, Online FTE makes up 0.25 or 25%. 4. Grants - that are benefitting all campuses have been distributed by the same Percentage and grants specific to campus have been only allocated to that campus. 5. Other - was distributed by the same percentage, but for example, the workforce was allocated to the campuses that are offering workforce classes. 6. Salaries and wages - are actual figures based on Human Resources and payroll reports. 7. Employee benefits - are calculated using 29% of salaries and wages

8. Supplies and other services - have been distributed by the FTE percentage, leases have been added as applicable, and additional expenses provided by facilities and maintenance have been added per campus. 9. Utilities are actual figures per Account’s Payables.

The primary difference of $1,400,479.35 is representing the balance in our Restricted State Grant funds (Based on the number of grants we have been receiving in FY19). This concludes the aforementioned semi-annual summary financial report of the key financial highlights and indicators for the fiscal year - 2018/2019. Respectfully, Gerald D. Shields

Gerald D. Shields, Ph.D. Interim Chief Financial Officer.

BUDGETED ACTUAL % OF Final - October 1 % OF

DESCRIPTION FY 2019 December 31, 2018 BUDGET Internal Budget FY2019 BUDGET

REVENUE

STATE APPROPRIATIONS $5,452,807.00 $2,290,178.94 42.00% $5,452,807.00 42.00%

TUITION & FEES $6,751,194.00 $2,732,092.20 40.47% $5,777,204.00 47.29%

INVESTMENT INCOME $5,500.00 $10,129.18 184.17% $5,500.00 184.17%

SALES AND SERVICES OF EDUCATIONAL ACTIVITIES $110,000.00 $66,139.23 60.13% $110,000.00 60.13%

MISCELLANEOUS REVENUE $75,000.00 $94,150.94 125.53% $75,000.00 125.53%

TOTAL REVENUES $12,394,501.00 $5,192,690.49 41.90% $11,420,511.00 45.47%

EXPENDITURE

SALARIES AND WAGES $7,000,000.00 $3,062,749.64 43.75% $6,595,000.00 46.44%

EMPLOYEE BENEFITS $1,911,000.00 $783,215.68 40.98% $1,766,130.00 44.35%

SUPPLIES AND OTHER SERVICES $2,686,000.00 $948,194.99 35.30% $2,659,381.00 35.65%

UTILITIES $460,000.00 $120,623.90 26.22% $400,000.00 30.16%

* ASSETS (EQUIPMENT AND SIMILAR) - - - -

** RESERVE/CONTINGENCY FUND $337,501.00 ** $277,906.28 82.34% $0.00 0.00%

TOTAL EXPENDITURES $12,394,501.00 $5,192,690.49 41.90% $11,420,511.00 45.47%

* There were no approved expenditures for equipment and similar assets for FY19.

** Represents payroll, accounts payable, p'cards, lease contracts.

Color code Indicators

Green - exceed projections

Yellow - maintaining projectionsRed - below projections

NEW RIVER COMMUNITY AND TECHNICAL COLLEGE

CASH - BUDGET VS. ACTUAL Semi-Annual Report

FISCAL YEAR 2019

AS OF DECEMBER 31, 2018

YTD Consolidated Performance as of December 31, 2018

July ‐ December FY2019

Revenues(1) Tuition 2,732,092$ (2) State Appropriation 2,290,179$ (3) Restricted Grants 678,849$ (4) Other Revenues 170,419$

Total 5,871,540$

Expenses(5) Instruction 2,259,788$ (6) Academic Support 337,937$ (7) Student Services 456,605$ (8) Institutional Support 1,397,682$ (9) Physical Plant Ops. 486,725$

(10) Student Financial Support 106,650$ (11) Depreciation 450,000$ (12) Other 115,573$

Total 5,610,960$

(*13) Change in Net Assets 260,579$ * ‐$

Notes:(1) Tuition and Fees.(2) FY 19 state appropriation represents 20% of the FY18 total allocation (5,452807).(3) State grants. (4) Tuition and Other is including Misc. Revenue and Sales and Services of Educational Activities such as Workforce, Community Education and Continuing Education.(5) Expenses related to online and classroom instruction.(6) Expenses such as administrative support.(7) Expenses such as supporting Student Success in the form of tutoring, counseling, etc.(8) Expenses such as administration. (9) Expenses such as maintenance, safety, and security.(10) Expenses to support and assist student success such as finnacial aid.(11) Depreciation calculated of Assets valued over $5,000/item.(12) Expenses such as the annual FY19 OASIS fee and the HERA (Higher education Resource Assessment) paid to the WV Higher Education Policy Council).(13) Represents unexpensed payroll, accounts payable, p'cards, lease contracts and WvNets for December 2018.

Budgeted FTE (12 cr/hrs)

Campus

Fall 2018

Current FTE

Fall 2018

Budgeted

% of Goal

Reached

Fall Internal

Adjusted Goal

(47% overall

annual goal)

% Fall

Internal

Adjusted

Goal

Spring 2019

Current FTE

Spring FTE

Budget

% of Goal

Reached

Spring Internal

Adjusted Goal

(43% overall

annual goal)

% of Goal

Reached

Current

Fall/Spring FTE

Fall/Spring

Budget

% of Goal

Reached

Adjusted

Fall/Spring Budget

% Fall/Spring

Internal Adjust

Goal

Winter/Summer

Budget

Winter/Summer

Internal Adjusted

Goal (10% overall

annual goal) Winter Session

FY18 Total FTE

Budgeted

% Annual Goals

Reached

FY 2018 Internal

Adjusted Budget

% Annual Internal

Adjusted Budget

All 1046.84 1,289.0 81.2% 1076.0 97.3% 836.08 973.0 85.93% 980.00 85.31% 1,882.92 2,262.00 83.24% 2,056.00 91.58% 240.00 219.00 3.25 2,502.00 75.39% 2275.00 82.91%

ATC 63.25 91.0 69.5% 76.0 83.2% 80.75 68.0 118.75% 69.00 117.03% 144.00 159.00 90.57% 145.00 99.31% 17.00 15.46 0.25 176.00 81.96% 160.46 89.90%

GVC 311.42 387.0 80.5% 323.0 96.4% 259.08 292.0 88.73% 295.00 87.82% 570.50 679.00 84.02% 618.00 92.31% 72.00 65.75 0.25 751.00 76.00% 683.75 83.47%

MCC 100.75 154.0 65.4% 129.0 78.1% 83.25 117.0 71.15% 117.00 71.15% 184.00 271.00 67.90% 246.00 74.80% 29.00 26.16 0.25 300.00 61.42% 272.16 67.70%

NCC 154.75 245.0 63.2% 204.0 75.9% 144.58 185.0 78.15% 186.00 77.73% 299.33 430.00 69.61% 390.00 76.75% 46.00 41.63 0.25 476.00 62.94% 431.63 69.41%

RCC 302.17 412.0 73.3% 344.0 87.8% 268.42 311.0 86.31% 313.00 85.76% 570.59 723.00 78.92% 657.00 86.85% 76.00 70.00 1.50 799.00 71.60% 727.00 78.69%

Off Campus 114.00 114.00

All minus Off Campus 932.84 1768.92 3.25

(In Dollars)

Campus

Fall 2018

Current FTE in

Dollars*

Fall 2018

Budgeted in

Dollars

% of Goal

Reached

Fall Internal

Goal in Dollars

% Fall

Internal

Adjusted

Goal

Spring 2019

Current FTE in

Dollars

Spring FTE

Budget in

Dollars

% of Goal

Reached

Spring Internal

Adjusted Goal

in Dollars

% of Goal

Reached

Current

Fall/Spring FTE in

Dollars

Fall/Spring

Budget in Dollars

% of Goal

Reached

Adjusted

Fall/Spring Budget

in Dollars

% Fall/Spring

Internal Adjust

Goal

Winter/Summer

Budget in Dollars

Winter/Summer

Internal Adjusted

Goal in Dollars Winter Session

Total FTE

Budgeted in

Dollars

% Annual Goals

Reached

FY 2018 Internal

Adjusted Budget

in Dollars

% Annual Internal

Adjusted Budget

All 2,617,100.00$ 3,222,500.00$ 81.2% 2,690,000.00$ 97.3% 2,090,200.00$ 2,432,500.00$ 85.93% 2,450,000.00$ 85.31% 4,707,300.00$ 5,655,000.00$ 83.24% 5,140,000.00$ 91.58% 600,000.00$ 547,500.00 $8,125.00 6,755,000.00$ 75.39% 5,687,500.00$ 82.91%

ATC 278,125.00$ 227,500.00$ 69.5% 190,000.00$ 83.2% 201,875.00$ 170,000.00$ 118.75% 172,500.00$ 117.03% 360,000.00$ 397,500.00$ 90.57% 362,500.00$ 99.31% 42,500.00$ 38,652.06 560,000.00$ 81.96% 401,152.06$ 89.90%

GVC 903,550.00$ 967,500.00$ 80.5% 807,500.00$ 96.4% 647,700.00$ 730,000.00$ 88.73% 737,500.00$ 87.82% 1,426,250.00$ 1,697,500.00$ 84.02% 1,545,000.00$ 92.31% 180,000.00$ 164,377.42 2,002,500.00$ 76.00% 1,709,377.42$ 83.47%

MCC 276,875.00$ 385,000.00$ 65.4% 322,500.00$ 78.1% 208,125.00$ 292,500.00$ 71.15% 292,500.00$ 71.15% 460,000.00$ 677,500.00$ 67.90% 615,000.00$ 74.80% 72,500.00$ 65,411.17 775,000.00$ 61.42% 680,411.17$ 67.70%

NCC 461,875.00$ 612,500.00$ 63.2% 510,000.00$ 75.9% 361,450.00$ 462,500.00$ 78.15% 465,000.00$ 77.73% 748,325.00$ 1,075,000.00$ 69.61% 975,000.00$ 76.75% 115,000.00$ 104,063.23 1,265,000.00$ 62.94% 1,079,063.23$ 69.41%

RCC 910,425.00$ 1,030,000.00$ 73.3% 860,000.00$ 87.8% 671,050.00$ 777,500.00$ 86.31% 782,500.00$ 85.76% 1,426,475.00$ 1,807,500.00$ 78.92% 1,642,500.00$ 86.85% 190,000.00$ 174,996.12 2,152,500.00$ 71.60% 1,817,496.12$ 78.69%

Off Campus 34,200.00$ 34,200.00$

All minus Off Campus $2,332,100.00 $4,422,300.00 $8,125.00

Off Campus Discount $285,000.00 $285,000.00

Average FTE in Dollars 2500

Off Campus 300

* Includes special fees that are not in

the formulas

Enrollment 2018/2019

All ATC GVC MCC NCC RCC

Budgeted Enrollment 83.24% 90.57% 84.02% 67.90% 69.61% 78.92%

Adjusted Enrollment 91.58% 99.31% 92.31% 74.80% 76.75% 86.85%

83.24%90.57%

84.02%

67.90% 69.61%78.92%

91.58%99.31%

92.31%

74.80% 76.75%86.85%

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%

Comparison of each campus between Approved Budgeted Receivables and Internal Adjusted - by Percentages

Micro-Income Statement

As of December 31, 2018

Online FTE ATC FTE GC FTE MC FTE NC FTE RC FTE Total

Full Time Equivalency (FTE) 466.78 122.40 495.48 131.50 235.70 414.62 1,866.48

Percentage of FTE's 25% 7% 27% 7% 13% 22% 100%

REVENUES

STATE APPROPRIATIONS 1,363,669.18 357,584.10 1,447,514.47 384,169.20 688,583.11 1,211,286.93 5,452,807.00

TUITION & FEES 1,366,514.51 358,330.21 1,450,534.74 384,970.77 690,019.86 1,213,814.31 5,464,184.40

GRANTS 169,482.74 362,221.05 429,951.70 47,746.22 85,580.11 150,544.02 1,245,525.84

OTHER 62,955.73 37,954.89 63,113.98 17,735.72 45,595.41 55,920.79 283,276.52

TOTAL REVENUES 2,962,622.16 1,116,090.26 3,391,114.90 834,621.91 1,509,778.49 2,631,566.05 12,445,793.76

EXPENDITURES

SALARIES AND WAGES 1,064,670.34 669,328.37 1,926,997.15 409,812.69 1,131,676.41 1,276,696.18 6,479,181.14

EMPLOYEE BENEFITS 308,754.40 194,105.23 558,829.17 118,845.68 328,186.16 370,241.89 1,878,962.53

SUPPLIES AND OTHER SERVICES 474,260.06 138,481.44 582,907.97 277,967.25 314,401.05 435,984.21 2,224,001.96

UTILITIES 0.00 121,618.29 181,755.73 29,929.66 33,124.87 96,740.23 463,168.78

TOTAL EXPENSES 1,847,684.80 1,123,533.32 3,250,490.03 836,555.28 1,807,388.48 2,179,662.50 11,045,314.42

DIFEERENCE (Income/Loss) 1,114,937.36 -7,443.06 140,624.87 -1,933.37 -297,609.99 451,903.55 1,400,479.35

Executive Session

None at this time.

Unfinished Business

Operating Rule: 26 – Early Enrollment Courses for High School Students

NEW RIVER COMMUNITY AND TECHNICAL COLLEGE OPERATING RULE 26 (OR-26)

Effective Date – February 7, 2019 RULE: Early Enrollment Courses for High School Students

RATIONALE: To establish a rule in accordance with Title 135, Procedural Rule,

WV Council for Community and Technical College Education,

Series 19, Guidelines for the Offering of Early Enrollment Courses

for High School Students as well as WV Code §18B-1-1A. The

statutory provision states that more opportunities should be

available for advanced high school students to obtain college credit

prior to high school graduation.

OPERATING RULE STATEMENT

New River Community and Technical College will ensure compliance with WV State

Code §18B-1-1A and Title 135, Procedural Rule, WV Council for Community and

Technical College Education, Series 19, Guidelines for the Offering of Early Enrollment

Courses for High School Students. The College will establish guidelines and

procedures for providing opportunities for high school students. Additionally,

procedures will be developed to ensure quality and consistency in the matters of

curriculum, selection of faculty, quality control, admission, and setting tuition and fees.

DATE APPROVED: 02/07/2019 DATE REVISED: RELATED RULES/POLICIES/PROCEDURES: RESPONSIBLE OFFICE: Vice President for Academic Affairs, Vice President for

Administrative and Student Services, and Chief Financial Officer

New Business

Higher Learning Commission Update

Greenbrier Valley Campus Feasibility Study

Recognition – Resolution No. 55 – Appreciation of Service Kathy Butler

Feasibility-Study-GVC.docx Page1of17 LastUpdated:1/31/2019

FeasibilityAnalysis

GreenbrierCountySchools(GCS)JeffBryant,DeborahWhite,DaveMcClure,andVickyCline

NewRiverCommunityandTechnicalCollege(NRCTC)KathyButler,DavidAyersman,LeahTaylor,andRickPagan

1. CanNewRiverCommunityandTechnicalCollege(NRCTC)allocatededicatedspaceontheGreenbrierValleyCampus(GVC)fortheGreenbrierCountySchools(GCS)BoardOfficepersonnelandequipment?

2. TowhatextentcanNRCTCandGCSsharespaceattheGVC?

3. Whatarethepossibleacademicbenefitsfromthisco-locationandcollaboration?To

fullyaddressthisquestion,additionalinvestigationwillberequiredthatwillinvolveotherlocations(fortechnicalprograms)andotherpartiesforfurthercollaboration(BluefieldStateCollegeandConcordUniversity).Acompleteanswertothisquestionisbeyondthescopeofthisdocument,butgeneralrecommendationsareincluded.


TABLEOFCONTENTS

1. ExecutiveSummary.......................................................................................................................................32. Introduction......................................................................................................................................................4GoalOne:ReducedOperationalCosts..................................................................................................4GoalTwo:ImprovedCollaboration........................................................................................................4GoalThree:IncreasedEnrollments.......................................................................................................4

3. ProjectNeedandDetails.............................................................................................................................5EquipmentandNetwork..............................................................................................................................6Telephony.............................................................................................................................................................7Space........................................................................................................................................................................7Personnel..............................................................................................................................................................8

4. OptionsAnalysis..............................................................................................................................................85. MarketingStrategy.....................................................................................................................................126. SharedandSeparateServices................................................................................................................127. ProjectSchedule...........................................................................................................................................148. FindingsandRecommendations...........................................................................................................15AppendixA:EstimatedCostsforStartingandContinuingTechnicalProgramsattheGVC 16


1. ExecutiveSummaryStudentenrollmentatNRCTCpeakedinFall2013andhasdeclinedeachsubsequentyearsince(fiveyears).Thisdeclinehasimpactedbothdistanceandtraditionallearningmodalities,buthasbeenmostdramaticfortraditionalcourseofferings.Infact,forthefirsttimeever,inFall2017,NRCTCdeliveredmorecoursesbydistanceeducation(IVNandWEB)thanbythetraditional(TRAD)modality.Therearemanycontributingfactorstothisenrollmentdecline,buttoreversethistrendandtoincreaseenrollmenttheCollegemustchangehowandwhereprogramsareoffered.Increasedeffortsareneededtoprovidehands-onskillstrainingforregionswheretheseofferingshavenotyetbeenavailable.Currently,theGVCdoesn’toffermanyworkforceandtechnicalskillsprogramsduetoalackofappropriatetrainingspacefortheseprograms.Moreover,areaemployersthroughouttheGVCserviceregionhaveexpressedanincreasingneedfortheseprograms.TheGCSboardofficeislocatedinanolder,3-storyhomewithoutbuildingsindowntownLewisburg.Thislocationresultsinseveralinefficienciesaswellashigherthanexpectedexpensesforutilities.GCSwantstodecreaseutilitycostswhilemaximizingefficienciesforinternalproductivityandcollaboration.TheGCSalsohasastrongdesiretopartnerwithNRCTCtomaximizeopportunitiesforareastudents.ThisfeasibilitystudyexploresthepossibilityofapartnershipbetweentheGCSandNRCTCtomeettheirrespectivegoalsofreducingexpenses,increasingenrollments,fosteringcollaboration,andimprovingservicesfortheregion.Essentially,thispartnershipwillcapitalizeonavailablespaceattheGVCtoaccommodatespaceneedsofGCSboardofficesandpersonnel.Additionally,thispartnershipwillutilizeavailabletechnicaltrainingspacesownedbytheGCStoprovideneweveningprogramofferingsforNRCTCinseveraltechnicalskillsareas.Basedontheevidencegatheredandthediscussionsthattookplacetopreparethisdocument,ourgrouprecommendsthatNRCTCandGCSproceedwiththismutuallybeneficialpartnership.Admittedly,significanteffortbeyondthisfeasibilitystudywillberequiredtofullyrealizethepotentialofthiscollaboration.Ourgrouprecommendsthisinitiativebegivenahighpriorityforbothagencies.


2. IntroductionThisprojectfeasibilityreporthasbeenpreparedtoexplorethepossibilityandviabilityofdedicatingspace,sharingspace,andcollaboratingtodeliverimprovededucationalservicestobothK-12andcollegiatestudentsinGreenbrierCounty,WestVirginia.NewRiverCommunityandTechnicalCollege(NRCTC)isconsideringtheallocationofdedicatedspacewithintheGreenbrierValleyCampus(GVC)mainbuilding(LEWISB)andtheArtsandSciencesbuilding(LEWISA)forusebytheGreenbrierCountySchools(GCS)BoardOffice.AllocatingthisdedicatedspaceisexpectedtoachievesubstantialcostsavingsforbothentitiesandtoprovidenewopportunitiesforcollaborationinthedeliveryofacademicprogramstobothK-12andcollegiatestudents.

GoalOne:ReducedOperationalCostsThismutuallybeneficialcollaborationandco-locationofpersonnel,services,andequipmentisexpectedtoresultinreducedoperationalcostsforbothentities.FortheGCSboardoffice,thecostofutilitieswillbereducedbymorethanhalfandwillsaveabout$31,000annually.ForNRCTC,unusedofficeandclassroomspaceswillbededicatedtoGCSpersonnelandequipment.ReceivingutilitypaymentsfromGCSwillhelpNRCTCtooffsettheoverallcostofutilities.Bothentitieswillbenefitfinanciallyfromthissharingandreductionofoperationalcosts.

GoalTwo:ImprovedCollaborationTheGCSandNRCTCenvisionworkingtogetheraspartnerstocreateavitaleducationalcommunity,supportingoneanotherandlocalbusinesseswhileofferingGreenbrierValleyresidentsenhancededucationalopportunitiesandaneasiertransitionfromK-12tohighereducationandtoemploymentopportunities.Havingbothentitiesinthesamebuildingwillofferincreasedopportunitiesforcollaborationinmanyforms.AsK-12studentscometotheGCSfortrainingtheywilllikelybecomemoreawareoftheNRCTCcampuswhilenaturallydiscoveringpossibilitiesandopportunitiesavailablethroughNRCTC.

GoalThree:IncreasedEnrollments

Thiscollaborationandagreeduponexchangeofofficespace(byNRCTCforGCS)inreturnforaccesstotechnicaltrainingspaces(byGCSforNRCTC)willofferanumberofopportunitiesforNRCTCtooffernewtechnicalprogramsandtoincreaseoverallenrollments.SomeoftheseprogramscanbeginasearlyasFall2019,whileotherswillneedmoretimetodevelop.Itisexpectedthatdualenrollmentswillincreaseasaresultofthisinitiative.Whiletheseenrollmentsdon’tgeneratesignificantshort-termrevenueforNRCTC,theydo


provideaccesstocollegecoursesforhighschoolstudentswhotakeadvantageoftheseopportunities.ItishopedthatmanyofthesedualenrollmentstudentswillchoosetocontinueasNRCTCstudentsaftergraduatingfromhighschooltocompletetheprogramsthey’vestarted.Goalsfordualenrollmentandfortechnicalskillsprograms(notpreviouslyofferedattheGVC)weredevelopedforthisinitiativeandincludedualenrollmentdatafromthepastthreeyearstoestablishbenchmarksandapattern.Estimatesforprogramofferingsandthetuitiontobegeneratedareincluded(seebelow).

2015-2016

2016-2017

2017-2018

2018-2019

2019-2020

2020-2021

DualCreditEnrollments 25 60 23 underway 100 125DualCreditTuitionGenerated:

$625 $1,500 $575 underway $2,500 $3,125

Automotive 0 0 0 0 15 20Welding 0 0 0 0 12 16

BuildingConstruction 0 0 0 0 12 16CulinaryArts 0 0 0 0 12 16PlantScience 0 0 0 0 12 16

TOTALEnrollment: 25 60 23 ? 63 84Non-Dual-CreditTuition

Generated:0 0 0 0 $135,009 $180,012

NOTE:Forafull-timestudenttaking12credithoursthecostoftuitionforonesemesteratNRCTCis$2,143.Dualcredittuitionis$25percredithouror$300for12credithours—thisisalossof$1,843per12credithoursfortheCollegeintuitionrevenue.

3. ProjectNeedandDetailsThedistancebetweenGVCandGCSiscurrentlyaboutonemile(seebelow)andisaboutafive-minutedrivethroughdowntownhistoricLewisburg(redpushpinisGCSandgreenpushpinisNRCTC).Whilethisdistanceisnotgreat,ithashinderedcollaborationbetweenthetwoagencies.


EquipmentandNetworkTheInternetcircuit,networkingequipment,computers,printers,furniture,phones,andothermaterialsusedfordailyoperationsbyboardpersonnelwillbemovedfromthecurrentGCSsitetotheNRCTCaspartofthisinitiative.Currently,NRCTChasadedicatedInternetcircuitat653ChurchStreet.ThisfibercircuitentersthemainGVCbuilding(LEWISB)inthebasementMDFandthenetworkisextendedtoIDFswithinthisbuildingbyfiberandtotheArtsandSciencesbuilding(LEWISA)viafiberinstalledbyNRCTCaboveground(onpoles).TheworkroomadjacenttoroomF221intheLEWISAbuildingisalikelyentrypointforGCSfiberandtheMDFforGCS.Fromthislocation,fiberwouldconnecttothe13countyschools(andtotheLEWISBbuilding).NRCTCwilldedicatespacewithintwoIDF


closetsforGCSnetworkingequipmentintheLEWISBbuildingsothatGCSofficeswithinthebuildingmaybeeasilyconnectedtotheGCSnetworkusingNRCTCexistingcabling,equipmentracks,andbyaddingpatchpanels.

TelephonyNRCTC’sphonesystemisVoIPwithmorethan220CiscophonesthroughoutalllocationsoftheCollege.LumosandFrontierprovideInternetserviceswhicharebrokeredandmanagedbyAlphaTechnologies.NRCTCmanagestheirownphoneconfigurations,deployment,andvoicemailforthephonesystemusingabrowser-basedCiscoCallManager,whichislocatedintheiroff-sitedatacenterinCharleston.GCS’sphonesystemisahybridAvayasystem,leasedfromFrontier,with37phones.Integrationofthesetwosystemswasconsidered,butmaintainingseparatephonesystemswasdecidedtobethebest(andsimplest)approach.OurgroupwasconcernedthatasharedphonesolutionmightnegativelyimpactcountyschoolsanddialingpatternswhilealsoinordinatelyplacingresponsibilityonNRCTCforphoneservicestoGCSthatcan’tbeprovidedwithoutadditionalstaffing.

SpaceGCScurrentlyownsthebuildingtheyoccupyandtheyhaven’tyetdecidedtokeepthisspaceortosellit.GCScurrentlyoccupiesapproximately12,959squarefeetofspace,withapproximately5,601squarefeetofofficespace,3,313squarefeetofstorage,1,849squarefeetofconferencespace,and1,302squarefeetoftechnologyspace(includingresearch,development,cabling,andalab).SomeofficespaceatGCSisunderutilized,andthetotalofficespacecouldbesignificantlyreducedwithlittleimpactonproductivity.Utilizingsharedspacesbybothentitieswillincreaseefficiency.OfficespaceavailableforGCSintheLEWISBbuilding(onewingofthe2ndfloorandonewingofthe4thfloor)includes2,207squarefeet(2ndfloor)and2,388squarefeet(4thfloor),foratotalof4,595squarefeetofofficespace.Thiscomparesfavorablywiththecurrent5,601squarefeetcurrentlyinusebyGCS.Someconcernsregardingspaceincludesconference,storageandtechnologyspaces.ConferenceandauditoriumspaceswillneedtobescheduledandsharedwithNRCTC.Possiblestorageareasincludeabasementstorageareaandpossiblysomespaceonthe4thfloor.TechnologyspaceintheLEWISAbuildingwillbeinF221andF222withanadjoiningworkroomareaconnectedtoF222.Onereservedparkingspotwillbeprovidedandadditionalparkingwillbeavailableonafirst-come,first-servedbasis.


Additionalspacesatotherlocationsownedorusedbyeitherentitymaypotentiallybesharedaspartofthisagreementaswell.Thismayincludeactivityspace(basketballcourts)andtechnicaltrainingspaces,andmore.ThespecificsoftheselocationsshouldbeincludedinaMemorandumofUnderstandingifthisfeasibilitystudyisapprovedforimplementation.GreenbrierEastHighSchool(locatedinFairlea,WestVirginia)andGreenbrierWestHighSchool(locatedinCharmco,WestVirginia)aretwotechnicaltrainingspacesintheGreenbrierValleyregionwhereNewRiveralreadyofferscourses.ThisinitiativewillenabletheCollegetoofferadditionalprogramsatthesetwolocations.

Personnel

TheGVCstaffiscomprisedof16faculty,13full-timestaff,threepart-timestaff,andonesenioradministrator(33totalemployees).TheGVCmainbuildingislocatedat653ChurchStreet,Lewisburg,WestVirginia.SpacesdesignatedforusebyGCSmustbevacatedandmadeavailableforoccupationbyGCSpersonnel.TheGCSstaffiscomprisedof30full-timestaff,fourpart-timestaff,andfiveitinerantstaff(39employeestotal)andiscurrentlylocatedat197ChestnutStreet,Lewisburg,WestVirginia.ThesepersonnelwillbeassignedofficespaceatNRCTC.Twoofthe30full-timestaffwillbelocatedoff-siteaspartofthisinitiative.

4. OptionsAnalysis

NRCTCwillallocatededicatedspacecomprisedof11roomswithintheLEWISBbuildingonthe2ndand4thfloorsandthreeroomsintheLEWISAbuildingfortheGCSboardpersonnelandequipment.Toaccomplishthis,NRCTCmustvacatethesededicatedspacesandrelocatepersonnelandequipment.Additionally,somespaceswillbedesignatedassharedspacesandmayrequirecoordinatedschedulingandagreeduponexpectationsforusage.Forexample,thekitchenonthe2ndflooroftheLEWISBbuildingwillbeavailabletobothNRCTCandGCSpersonnel.TheG102auditoriuminLEWISBseats90andmaybescheduleduponrequest.


Thefollowingtabledepictsthecurrentuseofthesespacesandtheproposedrelocationforthemsothatservicesarecontinuedwithoutdisruption:

BuildingDiagramfor2ndFloorLEWISB(roomscircledingreenarededicatedtoGCS)


BuildingDiagramfor4thFloorLEWISB(roomscircledingreenarededicatedtoGCS)

BuildingDiagramfor2ndFloorLEWISA(roomscircledingreenarededicatedtoGCS)

AfterdedicatingspacetotheGCS,therewillbeampleclassroom,office,andlaboratoryspaceremainingattheGVCforcurrentneedsaswellasspaceavailableforenrollmentgrowthasitoccurs.Currently,threefactorshavecombinedtocreateunusedspaceatthe


GVC:(1)consecutiveyearsofenrollmentdeclines,(2)increasingrelianceondistanceeducationforcoursedelivery,and(3)theopeningoftheArtsandSciencesbuilding(LEWISA).CollaborationwiththeGCSwillallowthecollegetobetteruseallavailablespacewhilealsocreatingnewopportunitiesforprogramofferings.BeingabletodelivertechnicalprogramsatbothhighschoolsintheGreenbrierregionwillactuallyincreasetheamountofspaceavailabletotheCollegeforcoursedelivery,inspiteofdedicatingthespacesdescribedinthisprojecttotheGCS.Afterthisprojectiscompleted,thefollowingtabledepictshowtheremainingspaceattheGVCwillbeused:


5. MarketingStrategyNRCTCandGCSwilleachberesponsiblefortheirownmarketingplanrelatedtothisinitiative,althoughcollaborationwilloccur.Bothentitiesareexpectedtopromotethiscollaborationasofferingnewopportunitiesforareastudentswithafocusonhowthispartnershipimprovesefficienciesforstudents.

1. ThisinitiativewillallowNRCTCtopromoteease-of-accessandimprovedservicesaskeyreasonsforprospectiveGVCstudentstoenrollintodualcreditclassesaswellasnewlyofferedtechnicaltrainingprograms.

2. GCSwillpromotedualcreditoptionssothathighschoolstudentsmayobtaincollegecreditswithminimalexpense,whilethenencouragingthesestudentstocontinuetheprogramsthroughtocompletionasfull-timeNRCTCstudentspayingnormaltuition.

o ThiscollaborationwillresultinimprovedservicesforstudentsastheytransitionfromK-12tocollegeandtotheworkforce.

o ThispartnershipwillresultinsignificantsavingsforGCS,sincetherewillbenoneedfornewconstructiontoprovideimprovedofficespacesfortheGCSheadquartersstaff.

o BothGCSandNRCTCwillrealizeimprovedefficienciesofservices.o WeexpectthisprojecttodecreasethedropoutrateforK-12andto

increasedualenrollmentheadcountthroughcollaborativeprogramsthatwedevelopandoffer.

6. SharedandSeparateServicesAsaresultofthisinitiative,thecostofutilitiesforboththeLEWISAandLEWISBbuildingswillbeshared.OurgroupconsultedwithTwanaJacksontoobtainmonthlyandannualutilitycostsforthesetwobuildingsandthenthecostsweredividedbasedontheamountofsquarefootagebeingusedbyeachentity(seebelow).


Inadditiontosharingthecostofutilities,anumberofservicescanbesharedorexchangedbetweenthetwoentitiesthatwillresultinadditionalcostsavings.ServicestobeShared

1. CustodialandsecurityserviceswillbeprovidedbyNRCTCwithGCSpayingapro-ratedportionofthesecosts(about$15,578annually).


2. GCSwillsharethecostofcleaningsuppliesanddeferredmaintenance(about$1,500annually).

3. Groundskeeping,toincludelawncareandsnowremoval,willbeprovidedbyNRCTCwithGCSsharingtheoverallcost.Thecurrentcostsfortheseservicesareestimatedtobe$5,000annuallyforsnowremovaland$10,000forlawncare(orabout$15,580annuallyforboth).GCSwillpayapro-ratedportionofthesecosts(about$2,337annually).

4. Onereservedparkingspotandadditionalfirst-come,first-servedparkingwillbeprovidedtoGCS.

5. NRCTCcurrentlyhasaMaccomputerlabinF222,butwillremovethisoutdatedequipmentsothatGCScanprovidetheirownChromebookcomputerstocreateanewcomputerlab.MaintenanceofthecomputerequipmentinF222willbetheresponsibilityofGCSandtheroommaybescheduledbyNRCTCwhenneededandasavailable,particularlyforeveninghours.

6. Rackspaceindataclosets(IndependentDistributionFramesorIDFs)willbeprovidedbyNRCTC.

7. ExistingethernetcablingtothedesignatedroomsisalreadyinplaceandmaybeusedbyGCS.

ServicestoRemainSeparate

1. Internetcircuits(MainDistributionFramesorMDFs)willbemaintainedseparately.

2. BRIMinsurancepolicieswillbemaintainedseparately.3. Anyadditionalnetworkjacks/portsthatareneededbyGCSwillbeprovidedby

GCS.4. Phonesystemswillremainseparateforthetwoagencies.

7. ProjectScheduleIdeally,theprojectwillbecompletedpriortoJuly1,2019tocapitalizeonopportunitiespresentedbytheacademicscheduleandtoprepareforthefallterm.Oncethisprojectisapproved,significantprogresscanbeachievedwithinsixmonths.ThiswouldincludeNRCTCvacatingspacestobededicatedtoGCSaswellasGCSmovingintothesespaceswhileworkingtomovetheirInternetcircuitandestablishingnetworkconnectivityforGCS.Infact,someactivitiesmaybe“frontloaded”tooccurpriortotheactualmovewhilesomeotheractivitiesmaybecompletedafterthemovewithminimalornodisruptiontothedeliveryofservices.Clearly,thecollaborativeelementsofthisprojectwillextendfarbeyondsixmonths.ItisimportanttonotethatNRCTChassomeprogramswhichcanbeofferedasearlyasFall2019inthetechnicaltrainingspacesprovidedbyGCS.Detailedplanningwillneedtooccuramongparticipantscompletethefollowingimportanttasks:


1. NRCTCwillpreparethebuildingstoreceivethepersonnelandequipmentfromGCS.2. NRCTCwillidentifyitemstomovefromtheGCSdesignatedspacesandidentify

wheretheywillgo(surplusortoanotherlocation).3. Bothagencieswillcontinuetoreviewsharedservicestoidentifyfurtherefficiencies.4. Scheduleanyinteriorconstructiontominimizeimpactonstudentsandpersonnel,5. GCSwillneedtoscheduleamovingcompanyforfurniture,equipment,andsupplies.6. GCSwillsetupandconfigureequipmentandfurnitureafteritismoved.7. GCSwillcompletetheinstallationofGCSnetworkequipment.8. Identifytechnicalprogramstooffer,locations,schedules,andrecruitmentplans.

Someequipmentmightbemovedinadvance(thismayincludetheIVNequipmentfromG230toG306)andsomeNRCTCpersonnelmayberelocated.NRCTCcoursescheduleswillneedtobeupdatedtoreflectanyclassroomassignmentchangesresultingfromthisinitiative.SomeimportantdatesforNRCTCthatmaydrivethisprojectare:

1. TheSpring2019termforNRCTCbeginson1/14/2019andendson5/10/2019.2. NRCTC’sSummer10-weektermbeginson5/20/2019andendson7/26/2019.3. ThesecondSummertermbeginson6/24/2019andendson7/26/2019.4. TheFall2019termforNRCTCbeginson8/19/2019andendson12/13/2019.5. TheGCSspringtermisalreadyunderwayandwillendinJune2019.

Uponapprovalofthisproject,adetailedscheduleshouldbecreatedbytheassignedprojectteamtoincludealltasksanddeliverables.

8. FindingsandRecommendationsBasedontheinformationcompiledandpresentedinthisfeasibilitystudy,itisrecommendedthatNRCTCandGCSimplementtheseplanssothat(1)NRCTCdedicatesspaceforGCSpersonnelandequipmentattheGVCcampuslocationinLewisburgand(2)thattheGCSsharesavailabletechnicaltrainingspacesatGreenbrierEastandGreenbrierWesthighschoolstoNRCTCtoofferprogramsandcoursesasneeded.AdditionalplanningwillberequiredbyNRCTCtoidentifyandscheduleprogramofferingsinthesespaces.ThisinitiativeshouldbegivenahighprioritybyNRCTCandGCStoensurethatgoalsareachievedandthatthefullrangeofimprovementstoservicesforareastudentsareunderstoodandaddressed.


AppendixA:EstimatedCostsforStartingandContinuingTechnicalProgramsattheGVCFaculty(AutomotiveorWelding)Fulltime(9months):Most9-monthfacultydonotgetbenefitsSalary–min$38,688,max$43,232+benefits(28%ofsalary,HRcalculationtool)Benefits$10,832-$12,104Total:min:$49,520-$55,336(salary+benefits)AdjunctCalculator:Example–WeldingInstructor230IntroductiontoGasWelding(GMAW/GTAW)(2-4-6)–10students=$4,80010studentsx60perhourx2hours=$1200/10studentsx45perhourx8hours=$3600Thisformulawouldhavetobeusedforeachcoursetaughtbyaninstructoranditisbasedonhowmanystudentsareenrolledintheclass.WeldingProgramSemesterCost:Estimatefor15studentstaking12credits$300perweldingpackforeachstudent-eachstudentwillneedastudentpackSemestercostinSteelconsumables:$2,500conservativeuse+$700iflessmodestSemestercostinWeldingwireandotherconsumables:$1,600conservative+$700iflessmodestTotalConsumables:$4,100-$5,500persemester(3years:$24,600-$33,000inconsumables)Repairs:$3,000-$5,000budgetfor3yearsofrepairs1weldmachinecostroughly$7,000agoodestimateisreplacing1weldmachineeveryyearandahalf.So,$14,000innewmachinesfor3yearsAutomotiveProgramSemesterCost:$1,600perstudentpack–thesecanstayintheclassandcanbeaone-timepurchase.Eachstudentshouldhaveonepacktoworkwithduringthecourse.Semestercostinconsumables(fluids,oil,upkeepmaterials):$2,000-$3,000(3years:$12,000-$18,000)ItemsneededforagoodshopatNRCTClevel:

- Scantools:smallversion$9,000–advanced$13,000each(reprogramming:$1,000each)- FrontEndAlignmentMachine:$5,000-$6,000(reprogramming:$7,000)- CarLift:$1,000each- BrakeLathe$7,000-$10,000

Estimatedrepaircosttoequipment:$5,000repairsperyear(3year:$15,000)BelowisinformationgatheredinNovemberfromothercommunityandtechnicalcollegesregardingtechnicalprogramsanddualcredit:BridgeValleyCTC–Doesnotallowdualcreditenrollmentfortechnicalprograms.


PierpontCTC–Allowsdualcreditfortechnicalprogramsonlyatthehighschoolorcareertechnicalcenter.Dualcredittechnicalprogramstudentsarenotallowedtotaketheclassesatthecollege.(Mustmeettheprerequisitestotakethecourses)MountwestCTC–Dualcreditisallowedforanyclasses(mustmeettheprerequisites)iftaughtatthehighschoolorCTEthereisareducedrate.Iftaughtatthecollege,studentspayfulltuitionandfees.MountwestCTCrecommendsstudentsforwhattheycallaPresidentialScholarshipandthattheyawardedtohighschoolstudentstakingon-campuscoursestohelpthemout.WVUParkersburg–Dualenrolledintotechnicalprogramscarrya$50chargeandthecostofallmaterialsforthestudents.WVNorthernCC–Dualcreditandearlycollegeistaughtatthehighschoolsat$25percredithourandtechnicalprogramsarenottaughtby/atthecollege.

President’s Report New River CTC Board of Governors

February 7, 2019

Respectfully Submitted by Dr. Bonny Ball Copenhaver

New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region that it

serves.

Accessible

Enrollment Update: enrollment information for spring 2019 and fall/spring 2018/2019 as of January 23, 2019

Campus

Spring

2019

Current FTE

Spring

Internal

Adjusted Goal

%

Spring

Internal

Adjusted Goal

Adjusted

Fall/Spring Budget

Current

Fall/Spring FTE

%

Fall/Spring

Internal

Adjusted Goal

All 836.08 980.00 85.31% 2,056.00 1,882.92 91.58%

ATC 80.75 69.00 117.03% 145.00 144.00 99.31%

GVC 259.08 295.00 87.82% 618.00 570.50 92.31%

MCC 83.25 117.00 71.15% 246.00 184.00 74.80%

NCC 144.58 186.00 77.73% 390.00 299.33 76.75%

RCC 268.42 313.00 85.76% 657.00 570.59 86.85%

Off Campus 114.00

o Late registration/accelerated classes begins enrollment on February 25, 2019

o Off campus student enrollment includes prison and high school students

o Congratulations to the ATC for reaching their spring 2019 enrollment internal adjusted goal and reaching 99.31% of the fall/spring adjusted goal.

Fundraising o The Foundation Board of Directors hosted the inaugural New River

CTC Shootout on January 2, 2019 at the Raleigh County

Convention Center in Beckley.

The successful event served as community outreach for high school students, parents, and school administrators while raising needed scholarship funds and showcasing New River CTC programs.

More than 300 high school students participated from Greater Beckley Christian, James Monroe, Shady Spring, Pocahontas County, Greenbrier East, Westside, Princeton and Liberty.

Shady Spring and Peterstown Middle Schools also participated.

In total, 717 individuals purchased admission tickets with a profit of a little over $4,000.

o The Foundation Board of Directors secured donations for the

purchase and installation of the signage at the Kyle and Ann Fort Arts and Sciences Building in Lewisburg.

Recruitment Activities

o Greenbrier Valley Campus held a program fair on December 4, 2018; the event will be held again in the spring.

o RDO William Potter attended several recruitment events: Liberty High School College Day for juniors and seniors ATC visit by Mercer County school officials and Bluefield

Middle School students on November 11, 2018

Marquee Theatre College Day on November 11, 2018 for Raleigh County middle school students

Ghent Elementary career and technical college event on November 29, 2018

Community marketing events on December 7 and 11, 2018

Partnerships and Articulations

o RDO Roger Griffith met with the leadership team of Pocahontas County High School to develop a request for dual credit courses and new areas of partnership to expand our levels of cooperation.

o RDO William Potter met with Liberty High School administration to discussion dual enrollment opportunities.

o New River CTC staff and members of the Greenbrier County School District conducted a feasibility study to test the possibility of the school district moving into the New River CTC facility with New River having access to using the technical education classrooms to teach technical programs in the evening.

A special “thank you” goes to Dr. Kathy Butler, Dr. David Ayersman, Ms. Leah Taylor, Dr. Rick Pagan, and Mr. Roger Griffith who diligently worked on behalf of New River to bring this project to fruition as well as to Dr. Jerry Wallace who

worked on program logistics to start courses in the fall pending approval from the Board of Governors.

Affordable Scholarships

o The Foundation Board of Directors will begin accepting scholarship

applications for the 2019-2020 academic year.

The application will be available online beginning February

4, 2019.

More than $150,000 was awarded in student scholarships

during the 2018-2019 academic year.

The goal this year is to complete the process in time to present the scholarships at local high school award ceremonies.

Grants/Donations Received

o Welding Learn and Earn--$60,000

o Learn and Earn for Lee Electrical Construction for the EDET

program--$60,000

o Learn and Earn for Frazier Heating and AC for HVAC training--

$40,000 and is the first Learn and Earn for a non-credit program

in the state

o Learn and Earn for Crossroads Chevrolet for the automotive

program--$60,000

o Lumber mill training--$205,000

o Appalachia Power donated a truck for use in the EDET program

Special recognition goes to Dr. Jerry Wallace, Dr. Rick

Pagan, and Mr. Steve Lacek for their work on these grant

proposal.

Quality Education

HLC Four-Year Comprehensive Evaluation

o HLC Institutional Update submitted on January 26, 2019

o Assurance Argument, Campus Report, and Federal Compliance

Report submitted on February 4, 2019

o The HLC Site Visit is scheduled for March 4-5, 2019.

o The IT and Communications departments pushed out the surveys

for community, faculty, staff, and students to provide feedback to

the HLC review team.

Other Academic Submissions

o Perkins 2nd Quarter Reimbursement Report submitted January

31, 2019

o IPEDS on track to be submitted February 13, 2019

o HEPC Data Report submitted January 28, 2019

Academic Support Services

o Early Alert System

DropGuard is New River’s early alert system that is designed

to flag students in danger of failing so that timely

interventions can occur.

A small group has been formed to discuss training and other

process improvements.

o Library Services

Staff is looking into using Zoom (video conferencing software)

to connect students, employees, and community residents in

need of services.

Zoom is now accessible with one click from the Library Services webpage.

Program Development

o The Curriculum Committee met to discuss a new course for the

diesel service technician program, a program modification in

cosmetology/barbering, and the creation of a cyber-security CAS.

o All work to submit candidacy paperwork for the physical therapy

assistant program is continuing, and HLC was notified about the

change of accreditation status.

o A consultant is working with New River to start a LPN to RN bridge

program.

Paperwork goes to the Board of Nursing by February 27,

2019.

The program will start at the Greenbrier Valley Campus

before expanding to other locations.

A presentation at the Beckley-Raleigh County Chamber of

Commerce is slated for February 8, 2019 to explain how New

River CTC can graduate more ADNs to ease the nursing

shortage in the area.

Once the bridge program is up and running, New River will

explore starting an ADN program.

A special “thank you” goes to Mr. Mike Green, Dr. Rick

Pagan, and Dean Wendy Patriquin for working on this

initiative.

Workforce Programs Workforce Advocacy

o Workforce Round-Up Breakfasts are continuing with the goal of

bringing local employers together to strategize how New River CTC

can meet employers’ needs.

Dr. Jerry Wallace is leading this effort.

o RDO William Potter met as a part of the HVAC Advisory

Committee.

Partnership

o New River CTC is partnering with Mountwest CTC for CDL training and the MOU is awaiting signature by Mountwest administration.

Service to the Region Foundation Recognitions

o The Foundation Board of Directors commemorated the college’s 15 year anniversary by honoring donors with three philanthropy awards.

The Hollowell Dawkins Foundation was the 2018 Outstanding Philanthropic Foundation.

Ms. Sandra K. Lilly, Associate Professor of Mathematics was the 2018 Outstanding Volunteer Philanthropist.

Dr. Kyle and Ann Fort were the 2018 Most Outstanding Philanthropist.

Community Outreach Activities o Mercer County Campus Student Government Association

participated in the Princeton Veterans Day Parade. o Mercer County Campus Student Government Association, the

Hawk, and staff participated in the Princeton Christmas Parade. o RDO Griffith, on February 21, 2019, will serve as a Social Studies

Fair Judge for the Greenbrier County area. o The Nicholas County Campus is participating in a canned food

drive to help with the high demand placed on local food banks due to the impact of the government shutdown.

Other Activities

Human Resources

o New Hires

Tracy Mauro, Office Assistant (ATC), October 15, 2018

Donald Walter, Instructional Specialist of EDET (ATC),

January 7. 2019

Colleen Warren, Admissions Counselor (RCC), January 7.

2019

Holly Clark, Communications Specialist (RCC), January 7.

2019

o Promotions/Reallocations/Interim Appointments

John Hamon, Trades Specialist Lead I (NCC), October 10,

2019

o Resignations/Retirements/Contract Conclusion

Sandra Lilly, Assistant Professor of Math (RCC/ATC),

January 7. 2019

o Job Postings*

Trades Specialist I (NCC)

Accountant (A/P) (RCC)

*Positions are currently announced or within the offering phase of the employment

process.

Campus Improvements/Facilities

o The Greenbrier Valley Campus received its first set of furniture, for

the classrooms, common areas, and the allied health labs, in the

Fort Arts and Science Building. Study carrels were added for

students to work before, between, or after classes. Additional

common area furniture is coming as well as furniture for outside

and inside the common areas.

o The Nicholas County Campus completed all outstanding items

from the roof replacement in December.

o New River CTC vacated the lease holdings at Northside Drive so the

nursing program moved back the Nicholas County Campus’ main

building. This move gives nursing students better access to

student services as well as provides an additional interactive video

network classroom for ease of course scheduling.

o The Raleigh County Campus has new furniture in the rotunda as

well as new desks in the large, computer classrooms.

o The IT staff at Raleigh County Campus and the maintenance staff

at all locations are to be commended for their extra work to get this

furniture in place and functional as students returned to campus.

Technology

o New River transitioned from Banner 8 to version 9 with work with WVNET

to decommission the Banner 8 server. Self-Service modules will continue to

use Banner 8 until new modules are available later this year.

o Data Governance initiatives are continuing on schedule with meeting later in

February.

o The spring term began with a few technical issues that disrupted internet

and phone services. We have worked with vendors and service providers to

resolve each issue, but the first day of class was a really difficult day. We

regret these unexpected outages and appreciate everyone’s understanding.

President’s Activities

o Attended the New River CTC Shootout

o Attended the Blue Ribbon Commission Meeting

o Met with the system Chancellor, Dr. Sarah Tucker to get

acquainted and to understand the workings of the system

Was able to provide her helpful information about how the

state of Tennessee implemented its free tuition legislation

o Attended the Community and Technical College Advisory meeting

and the Community and Technical College Council meeting

o Was introduced at the Beckley Rotary Club

o Attended the Higher Education Legislative Day accompanied by

Mr. Mike Green, Ms. Lori Midkiff, Ms. Susie Atkins, and student,

Jaden Lilly.

Sent personal emails to each legislator in our district as well

as to others that I met that day

o Attended the New River Foundation Board meeting

o Met with Beckley-Raleigh County Chamber of Commerce CEO,

Ellen Taylor

o Arranging meetings with other higher education presidents,

business leaders, and community organizations

o Arranging my calendar so that I can work from each campus and

the ATC on a regular basis

Documents

Community and Technical College improves students’ lives