Community Action Partnership

of

San Luis Obispo County, Inc.

Chief Executive Officer’s Update

to the

Board of Directors

5:00 PM

Thursday October 28th, 2010

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Table of Contents

for

2010 Board Reports

Migrant Seasonal Head Start Program 3-22

Head Start / Early Head Start Program 23-33

State Child Development Programs 34-35

Child Care Resource Connection 36-38

Health Services Administration and Clinics, Information and Education, Liberty Tattoo Removal, LifeBound Leadership, Senior Health Screening, Teen Academic Parenting Program

38-41

Adult Day Services 41-42

Homeless Services Maxine Lewis Memorial Shelter and the ICH Church Shelter Program, Prado Day Center, Case Management

42-45

Family Support Services 45-46

Energy Conservation Services Weatherization; Home Repair Services; Utility Assistance Programs

46-55

Human Resources 56-58

Facilities Department 58

IT Department 59

Planning Department 60-61

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MIGRANT AND SEASONAL HEAD START REPORT

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MIGRANT AND SEASONAL HEAD START PROGRAM Migrant Seasonal Head Start Program: Bill Castellanos Deputy Director: Ellen Pezo Program Information Summary

Current enrollment

Current Enrollment MSHS: 1201 Year to Date MSHS: 1733 Current Enrollment MSHS (ARRA): 134 Year to Date MSHS (ARRA): 152

Children served with a Disability - 24- IEP (3-5) -18 - IFSP (0-2) There currently are 24 centers open. The family child care program option and the child care centers in Ventura and Orange Counties closed at the end of September. The majority of the other centers will be closing 10/26/10.

Program Update

The MSHS self- assessment took place in August, 2010.

CAPSLO MSHS Self-Assessment Report Review Dates: August 1- 20, 2010

METHODOLOGY Teams, comprised of Coordinators, Specialists, Area Managers, parents, and direct service staff, collected self-assessment data using the instruments from Office of Head Start Monitoring Protocol. Each team had one to six members and was responsible for completing their content area. Together, the teams made 39 center visits and 12 family child care home visits, as well as interviewing staff, parents, policy council representatives. 186 children’s files were reviewed and 40 staff files were reviewed. In addition, parents completed Health and Safety checklists at several of the centers. STRENGTHS

• Three dedicated Board Members

• Use of technology 1. Policy Council teleconferencing 2. Conference calls

• Planning framework

• Comprehensive monitoring system

• Performance development system

• Assistance to FCC Providers in acquiring CDA certification

• Teacher/child interactions are warm and supportive

• Encourage independence

• Child initiated activities

• Large motor activities (IMIL)

• Staff completed 15 mandated training hours

• FSAs very effective in scheduling dental, vision, and hearing screenings within 30 days

• FSAs reported regular communication between Health Coordinator and program sites

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• Consistency between the records in the files and the Health tracking Worksheets

• Documentation between program and parents was excellent

• FSAs and FCCs are assisting parents to schedule and attend medical and dental appointments when needed

• FCCs and FSAs are updating files with current medical and dental information/follow-up

• Availability of Mental Health Team for immediate support for behaviors and difficult family situations

• Parents reported reciprocal process about S/E development

• Licensed mental health professionals visit centers regularly

• Seventy-five percent of files were income eligible

• Attendance was good, only a few late pick-ups and no unexcused absences

• Income calculations were done correctly

• Recruitment postings were up to date

• Staff was very friendly and cooperative

• Disability recruiters hired in Kern/Monterey Counties with ARRA funding this year provided great networking and visibility in efforts to recruit children with disabilities towards our goal to meet 10% enrollment

• Provide bus services for children with disabilities to attend school district or regional center services

• Provided summer services with Terrio Therapy for children in Kern County

• Teachers are using assessment observations, family and child information, and daily communication forms

• Teachers are practicing primary care giving in small groups

• Teacher and child interactions support emotional wellbeing of children

• Transitions and routines were smooth and children were given time to transition

• Outdoor environments support gross motor skills as well as socialization between toddlers

• Staff and parents are aware of community services

• Staff expressed that they received effective training to help them perform their job

• Coordinators have been available to staff

• Documentation on referrals/recommendations are detailed

• Staff and parents have good rapport

• Parents are involved in governance 1. Center 2. County 3. Policy Council

• Parent meetings and info are offered in Spanish

• Providers pay attention to needs demonstrated by children

• Interactions between children and providers were excellent

• Providers had wide variety of activities that included creative arts

• Transitions were slow and allowed children time to comfortably shift activities

• I Am Moving I am Learning 1. Guides developed and distributed to all centers and FCCs 2. CDs distributed to all centers and FCCs 3. Staff embracing curriculum- incorporating into daily schedule and documenting on lesson plan 4. Trainings given to all staff in four counties

• Childhood Obesity Prevention 1. Staff providing more in depth intervention and nutrition education 2. Staff seeking local resources (cooperative extension, local universities, cooking classes, nutrition

classes) 3. Staff being more creative with ideas

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• All buses were equipped as required (first aid kit, properly dated and serviced fire extinguisher, reflective triangles, and seat belt cutter, all with proper signage)

• Bus drivers’ credentials are all current

• All drivers attended pre-service and drug trainings

• We provide transportation to all our migrant centers in school buses with monitors on board at all times

• Drivers supply transportation to children with special classes that are not provided at the centers

• All children are seated in child restraint systems

• Bus attendance logs are being used to make sure no child is left behind

1. AREAS NEEDING IMMEDIATE ATTENTION

• Governing board training (full board) - 10/2

• Policy Council knowledge of responsibilities - 10/2

• Updates of evaluations of Fiscal Officer and Program Director

• Centers accepting families that are SEASONAL as opposed to Migrant families, which require moving from one geographic location to another within the last 24 months. Seasonal families do not move.

• Returning children need to have eligibility statement in file

• Income calculation worksheet only checked by one person (not two)

• Four staff evaluations completed in 2008

• One staff evaluation completed in 4/2009

• Evaluations completed but not in file (Human Resources)

• One staff not up to date with CWS training

• Three staff did not sign acknowledgements of receiving Mandated Reporter Training

• Not all staff is recording on Reference Record when ASQs are returned

• Individualization is sometimes general, not specific, for child

• Infants not provided with appropriate food texture and/or variety

• Ten percent enrollment of children with disabilities has not been met this year. We requested a waiver for 5% from Office of Head Start but have not received it yet.

• Driver failed to have the required maintenance performed within the 45 day/3,000 mile window

• Bus at one center was not clean on the inside or outside 2. SHORT TERM – 6 MONTHS

• Annual report needs to be more accurate in reporting the percent of children and families served

• Human Resources record keeping system for documenting health data

• Consistent use of dual language philosophy and ELM strategies

• Better documentation of medical and dental homes

• Follow-up of medical and dental appointments and referrals given to parents

• Updated medication procedure to have paperwork in child’s file

• Training of staff on short-term exclusions procedure

• Staff not following procedures to ensure timely referral for evaluation of children with suspected disabilities. Internal referrals are not being done at center level, or are being kept at center level longer than one month before being sent to coordinator level and LEA agencies

• Staff not consistent in documenting of individualization procedure for IEP/IFSP goals

• There is no tool for FCC homes to meet minimum quality requirements

• Infant/toddler rooms have CD music playing continuously (and at times too loud), not allowing children to hear language

• FPA policies and procedures not being followed - important details are being left out

• HSAC evidence of flyers and agendas should be readily accessible at each center

• Consider relocating the parent area, lending library, and materials

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• Lack of a Coordinator to Driver (no fail) communication system that includes documentation of communication

• Too few drivers and substitute drivers

• Roving driver is not an 8 hour position 3. LONG TERM

• Documentation of FCC Provider Educational Requirements

• Child Plus not used being used as a tracking tool per procedures

• Nutrition education needs to be documented in children’s files

• Insufficient coordination between classroom activities and supporting bus-appropriate activities

The full report with the plans for corrections is available for board review/approval. The review of Facilities and Finance are still areas that are pending. A consultant is being hired to complete the financial self-assessment. The self-assessment will help the program greatly as we prepare for our upcoming Federal review. CAPSLO Governance training for the Board of Directors and Policy Council members took place Saturday, October 2, 2010 at the CAPSLO office. This was a review of some of the information that was presented to the MSHS P/C in June. Topics covered: Head Start History and philosophy Board of Directors and the Law Policy Council and the Law Joint responsibilities Federal (Triennial review)

Policy Council Update

The last meeting was held on October 1, 2010, at 6:30 pm. Agenda items included: 1. Announcement of Governance training on October 2nd, 2010. 2. Personnel report- new hire and terms 3. Approval of the self-assessment report 3. Service Area Plan review and approval (Health) 4. Election of new P/C vice chair person since Aaron Hernandez has left the moved out of the State. (see below) 5. Meal Count 6. Approval of the procedure for ERSEA The names of the Board members are: President Maria Avila representing San Luis Obispo County Vice- President Jose Luis Gomez representing the Fresno Delegate agency Secretary Lorena Morales representing San Luis Obispo County Treasurer Jacquelin Uribe representing Monterey County Sergeant of Arms Valetin Rodriguez representing Kern County Policy Council parents that participated in the NMSHS Parent leadership training in Clearwater Beach, Florida on September 18 and 19th, 2010 gave a short summary of their experience. Maria Avila: MSHS Policy Council Vice-President Jacqueline Uribe: MSHS Policy Council Treasurer

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Please review meal counts report from the centers. Numero de comidas servidas/

SEPTEMBRE / SEPTEMBER 2010 Number of Meals Served

DESAYUNO/ BREAKFAST

ALMUERZO/ LUNCH

BOCADILLO/ SNACK

ACTUAL

ATTENDANCE NINO/CHILD NINO/CHILD NINO/CHILD

MSHS CENTROS/CENTERS

Alegria (King City) 34 598 612 505

Bonita (Guadalupe) 25 484 479 344

Buena Ventura (Oxnard) 17 133 137 116

Buena Vista (Lamont) 24 443 445 433

Cielito (Nipomo) 28 509 509 440

El Jardin 31 475 475 459

Encanto (Oxnard) 27 426 422 391

Gabilan (Soledad) 35 674 670 645

Glenwood (Delano) 89 1649 1652 1575

Kerman Full Day-A 26 491 506 470

La Paz (Gonzales) 34 648 643 580

Las Flores (Lompoc) 28 534 529 513

Las Rosas (Wasco) 34 651 648 633

Las Vinas 13 248 248 215

Linda Vista (Fillmore) 27 429 422 411

Las Mariposas (Delano) toddlers 16 305 305 263

Little Angels 54 916 952 848

Milagro (Arvin) 39 746 746 663

Pasitos (Santa Maria) 30 569 561 524 Primavera (Chualar) 28 528 521 473

Salinas 17 322 326 290

San Jerardo 46 864 867 799

Soledad 36 681 677 606

Sunset 21 444 443 434

Tierra Serena 40 752 751 612 Valle Verde (Greenfield) 56 1246 1242 1162

MSHS TOTALS: 855 15765 15788 14404

* teachers meals not included in these numbers.

*comidas de las maestras no están incluidas en estos números.

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2009 Migrant Seasonal Head Start Outcomes Teachers gathered developmental information for each child using our ongoing assessment tool, the Desired Results Developmental Profile, at three points during the 2009 program year. The data was entered into the Child Plus system, and reports were compiled. Those reports were used to determine what areas showed the most gains, and what areas showed the least gains. Upon completion of the Migrant Seasonal Head Start Child Outcomes, the following areas had the highest child outcomes during the 2009 program year:

• Motor Skills

• Developing Friendships

• Self-Concept After meeting with the MSHS Program Director and Deputy Director, it was determined that the following three areas showed the least gains, and will be focused on during the 2010 program year for program planning and improvement:

1. Language Acquisition, specifically to increase outcomes for our Dual Language Learners in English Acquisition

2. Math, specifically to increase outcomes in the areas of Measurement and Patterning 3. Literacy, specifically to increase outcomes in the areas of Letter and Word Knowledge, and

Phonological Awareness Program Improvement Plans are in place and resources and training will be rolled out in all three of the above areas during the 2010 program year. Cheryl Turner Preschool Education Coordinator Community Action Partnership of San Luis Obispo County, Inc.

OUTCOME OVERVIEW

Areas of Strength:

• CAPSLO MSHS areas that showed the most gains for the 2009 program year are: Head Start Child Outcomes Framework: Social Emotional Development

Self-Concept: DRDP-R Measure #1 Identity of Self – 86% showing gains

DRDP-R Measure #2 Recognition of own skills and accomplishments – 84% showing gains

DRDP-R Measure #3 Expressions of empathy – 86% showing gains

Social Relationships: DRDP-R Measure #5 Developing Friendships – 86% showing gains

Head Start Child Outcomes Framework: Physical Health and Development

DRDP-R Measure #34 Fine Motor Skills – 87% showing gains

DRDP-R Measure #34 Gross Motor Skills – 87% showing gains

• The Desired Result “Motor Skills” showed the highest gains with 85% of children making gains program wide in this Desired Result.

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Areas to Strengthen:

• CAPSLO MSHS areas that showed the least gains for the 2009 program year are: Head Start Child Outcomes Framework: Language Development

Speaking and Communicating: DRDP-R Measure ELL2 Speaks English – 52% showing gains

Listening and Understanding: DRDP-R Measure ELL1 Listens to and Understands English – 65% showing gains

Head Start Child Outcomes Framework: Math

DRDP-R Measure #27 Measurement – 71% showing gains

DRDP-R Measure #28 Patterning – 71% showing gains

Head Start Child Outcomes Framework: Literacy

DRDP-R Measure #33 Phonological Awareness – 71% showing gains

DRDP-R Measure #30 Letter and Word Knowledge - 69% showing gains

• The Desired Result “Children are Effective Learners” showed the lowest gains with 76% of children making gains program wide in this Desired Result.

There are 9 legislatively mandated indicators for which data must be collected. The following are the 9 indicators with the Desired Results Developmental Profile-Revised (DRDP-R) equivalent in italics. The 2009 program year percentages of gains are next to each indicator.

• Understands an increasingly complex and varied vocabulary. Comprehends Meaning. 81% gains

• For non-English-speaking children, progresses in listening to and understanding English. Listens To and

Understands Meaning. 65% gains

• Develops increasing abilities to understand and use language to communicate information, experiences, ideas, feelings, opinions, needs, questions and for other varied purposes. Expresses Self Through Language. 75% gains and Uses Language in Conversation. 74% gains

• Uses an increasingly complex and varied spoken vocabulary. Expresses Self Through Language. 75% gains and Uses Language in Conversation. 74% gains

• For non-English-speaking children, progresses in speaking English. Speaks English. 52% gains

• Associates sounds with written words, such as awareness that different words begin with the same sounds. Letter and Word Knowledge. 69% gains and Phonological Awareness. 71% gains

• Recognizes a word as a unit of print, or awareness that letters are grouped to form words, and that words are separated by spaces. Letter and Word Knowledge. 69% gains

• Identifies at least 10 letters of the alphabet, especially those in their own name. Letter and Word

Knowledge. 69% gains and Concepts of Print. 73% gains

• Knows that letters of the alphabet are a special category of visual graphics that can be individually names. Letter and Word Knowledge. 69% gains

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Program Improvement Plan

GOAL: To increase the children’s interest in and use of the English language. To increase the teaching staff’s knowledge of appropriate methods and activities in order to provide the children experience in listening to and speaking English.

DESIRED OUTCOMES: Teachers will have more ideas and confidence in working with children in the area of English as a second language. Teachers will model English in the classroom and encourage children to communicate in English as well as Spanish. Children will increase their understanding and use of the English language. Outcomes will demonstrate gains of 70% or more on the English Language Learners measures on the Desired Results Developmental Profile Revised (DRDP-R) by the end of the 2010 program year.

ACTION STEP PERSON(S)

RESPONSIBLE RESOURCES DATES

Provide Training on Second Language Learners with Teaching Staff. Training may occur during Staff Development Day or at cluster trainings arranged by area.

Preschool Education Coordinator, Area Managers

Teacher handouts 2nd Language Learners Resource Books

By October 2010 Completed 8/31/10

Provide Teaching staff with an updated 2nd Language Learners policy

Education Coordinators

2nd Language Learners Resource Books/ Materials

By October 2010 Completed 8/31/10

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Program Improvement Plan

GOAL: To increase the children’s interest and participation in activities involving Math; especially in the area of patterning and measurement. To increase the teaching staff’s knowledge of appropriate materials and activities in order to provide experiences that will enhance children’s interest in and learning about patterning and measurement.

DESIRED OUTCOMES: Teachers will have more resources and confidence in working with children in the Math domain; especially patterning and measurement. Children will increase their knowledge and interest in the area of patterning and measurement. Outcomes will demonstrate gains of 75% or more in domain of Math on the Desired Results Developmental Profile Revised (DRDP-R) by the end of the 2010 program year.

ACTION STEP PERSON(S)

RESPONSIBLE RESOURCES DATES

Provide Training on Patterning and Measurement with Teaching Staff. Training may occur during Staff Development Day or at cluster trainings arranged by area.

Preschool Education Coordinator, Area Managers

Math Materials for use at training (i.e. manipulative, children’s books, teacher handouts Math Resource Books

By October 2010 Completed:

June 30, 2010

Determine if there are resources needed in order to meet the goal.

Area Managers, Center Supervisors

Possibly: Math Materials to sort and pattern Math Resource Books

By October 2010 Completed:

June 30, 2010

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Program Improvement Plan

GOAL: To increase the children’s interest and participation in activities involving letter and word knowledge and phonological awareness. To increase the teaching staff’s knowledge of appropriate materials and activities in order to provide experiences that will enhance children’s interest in and learning about letter and word knowledge and phonological awareness.

DESIRED OUTCOMES: Teachers will have more resources and confidence in working with children in the Literacy domain; especially in letter and word knowledge and phonological awareness. Children will increase their knowledge and interest in the areas of letter and word knowledge, and phonological awareness. Outcomes will demonstrate gains of 75% or more in the letter and word knowledge and phonological awareness on the Desired Results Developmental Profile Revised (DRDP-R) by the end of the 2010 program year.

ACTION STEP PERSON(S)

RESPONSIBLE RESOURCES DATES

Provide teaching staff with training on letter and word knowledge and phonological awareness. Training may occur during Staff Development Day or at cluster trainings arranged by area.

Preschool Education Coordinator, Area Managers

Training materials (i.e. children’s books, manipulative materials for use at training, teacher handouts

By October 2010 Completed:

June 30, 2010

Determine if there are further resources needed in order to meet the goal

Area Managers, Center Supervisors

Possibly: Literacy Resource Books

By October 2010 Completed:

June 30, 2010

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Please see new information memorandums/ program information from the Office of Head Start below.

ACF

Administration for Children and Families

U.S. DEPARTMENT

OF HEALTH AND HUMAN SERVICES

1. Log No. ACF-IM-HS-10-05

2. Issuance Date: 07/29/2010

3. Originating Office: Office of Head Start

4. Key Words: Maternal, Infant, Home Visiting

INFORMATION MEMORANDUM

TO: Head Start and Early Head Start Grantees and Delegate Agencies

SUBJECT: Maternal, Infant, and Early Childhood Home Visiting Program

INSTRUCTION:

Purpose

This memorandum is to inform Head Start and Early Head Start grantees of the new Maternal, Infant, and

Early Childhood Home Visiting Program authorized by Section 511 of Title V of the Social Security Act, as

added by the Patient Protection and Affordable Care Act of 2010, and to encourage them to participate in the

planning and implementation of this program at the State and local levels.

Background

On June 10, 2010, the Health Resources and Services Administration (HRSA) and the Administration for Children

and Families (ACF) issued a Funding Opportunity Announcement (FOA) for the new Maternal, Infant, and Early

Childhood Home Visiting Program, created by Section 511 of the Patient Protection and Affordable Care Act

(ACA) of 2010 (Pub. L. 111-148).

The overall goals of the Maternal, Infant, and Early Childhood Home Visiting Program grants to States and

territories are to 1) strengthen and improve maternal and child health programs; 2) improve service

coordination for at-risk communities; and 3) identify and provide comprehensive home visiting services to

families who reside in at-risk communities. The new program responds to the diverse needs of children and

families in communities at risk and provides an unprecedented and unique opportunity for collaboration and

partnership at the Federal, State, and community levels to improve health and development outcomes for at-

risk children and families through evidence-based home visiting programs.

The funds are intended to assure effective coordination and delivery of critical health, development, early

learning, child abuse and neglect prevention, and family support services to these children and families through

home visiting programs. The program would enable States to utilize what is known about effective home visiting

services to provide evidence-based programs to deliver services that promote outcomes such as improvements

in maternal and prenatal health, infant health, and child health and development; reduced child maltreatment;

improved parenting practices related to child development outcomes; improved school readiness; improved

family socio-economic status; improved coordination of referrals to community resources and supports; and

reduced incidence of injuries, crime, and domestic violence. Under the home visiting program, grants will be

made to States to deliver effective evidence-based early childhood home visiting programs to

pregnant women, expectant fathers, and parents and primary caregivers of young children birth to

kindergarten entry in communities identified through statewide needs assessments as being at risk.

Although there is a range of different early childhood home visiting models, home visiting programs use home

visiting as the primary strategy for the delivery of services to families. These services can include providing

information about parenting, health, and child development, linking families to other community services and

resources, and providing social supports. Through the efforts of a home visitor such as a nurse, social worker, or

paraprofessional to engage and establish a strong relationship with the family or primary caregiver, it is hoped

that home visiting programs will result in short- and long-term positive outcomes for children and families.

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The State grant program provides an exciting opportunity for States and the Federal government to work

together to both deploy proven programs and continue to build upon the existing evidence base. Based on a

careful review of available research evidence on home visiting interventions, HRSA and ACF have developed and

submitted for public comment criteria for evidence of effectiveness for home visiting models that are likely to

improve outcomes for children and families. The program models that States choose to implement must also be

linked to the benchmark areas of improvement specified in the ACA.

HRSA and ACF intend that the Maternal, Infant, and Early Childhood Home Visiting Program will result in a

coordinated system of early childhood home visiting, which has the capacity to provide infrastructure and

supports to assure high-quality, evidence-based practice, in every State. This program is also intended to play a

crucial role in the national effort to build quality, comprehensive State- and community-wide early childhood

systems for pregnant women, parents and caregivers, and young children and, ultimately, to improve health

and development outcomes.

This program provides an opportunity for Head Start and Early Head Start programs to participate at the State

level, in the development of the coordinated system for delivering comprehensive services through home

visiting programs.

Needs Assessment Requirement

Section 511(b) of Title V of the Social Security Act, as amended by ACA, requires States to conduct a statewide

needs assessment that is separate from the needs assessment required under section 505(a) of Title V for the

MCH Services Block Grant. This needs assessment must be coordinated with and take into account the needs

assessments required by (1) the Title V MCH Block Grant program, (2) the community-wide strategic planning

and needs assessments conducted in accordance with section 640(g)(1)(C) of the Head Start Act, and (3) the

inventory of current unmet needs and current community-based and prevention-focused programs and activities

to prevent child abuse and neglect, and other family resource services operating in the State required under

section 205(3) of Title II of the Child Abuse Prevention and Treatment Act (CAPTA).

Funding Opportunity Announcements and Federal Register Notice

The first FOA for the Maternal, Infant, and Early Childhood Home Visiting Program, for States was published on

June 10, 2010, provided instructions to States on submitting an application for 2010 funding. It included

instructions for States in assessing the availability of data for completing the statewide needs assessment,

identifying additional information needing to be collected, specifying how the State plans to go about conducting

the needs assessment over all, and meeting requirements for a Maternal, Infant, and Early Childhood Home

Visiting grant. The State application under this FOA was due July 9, 2010 and required signoff by the State’s

Head Start State Collaboration Director, among others.

A second FOA for States (estimated publication date of August 2010) will specify for States the requirements for

conducting and submitting a needs assessment by September 1, 2010, including the requirements for

coordination with other needs assessments such as the needs assessment conducted by Head Start grantees in

accordance with section 640(g)(1)(C) of the Head Start Act.A third FOA for States (estimated publication date

September 2010) will provide instructions to States for submitting a plan for responding to the results of the

needs assessment, including a description and justification for the proposed program design, how proposed

models meet the evidence-based criteria as part of its plan for addressing identified needs, and how the State

will implement its program effectively and with fidelity to the selected home visiting model(s). The expected due

date for this application is early FY 2011.

Prior to the issuance of the third FOA for States, HRSA and ACF will submit for public comment via a Federal

Register Notice proposed criteria for assessing evidence of effectiveness of home visiting models. The final

criteria for assessing evidence of effectiveness of home visiting models will be stated in the third FOA, and the

State’s plan for the home visiting program grant must propose implementing a model (or models) that meets

these criteria.

ACF and HRSA have also issued a separate funding opportunity announcement for Tribal Maternal, Infant, and

Early Childhood Home Visiting Program discretionary grants to Tribes, Tribal Organizations, and Urban Indian

Organizations on June 24, 2010. The program will emphasize and support successful implementation of high-

quality, culturally-relevant home visiting programs that have demonstrated evidence of effectiveness in Tribal

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settings. Funds will support 5-year cooperative agreements to conduct community needs assessments, plan for

and implement high-quality, evidence-based home visiting programs in at-risk Tribal communities, and

participate in research and evaluation activities to build the knowledge base on home visiting among Tribal

populations. Based on a careful review of available research evidence on home visiting interventions with Tribal

populations, Health and Human Services (HHS) will develop and submit for public comment separate evidence-

based criteria for this program for identifying home visiting models that are likely to improve outcomes for

families in Tribal communities. The program is intended to:

• Support the development of healthy, happy, and successful American Indian and Alaska Native (AIAN)

children and families through a coordinated, high-quality, evidence-based home visiting strategy and expand

the evidence base around home visiting programs for AIAN populations.

• Support a coordinated system of early childhood home visiting in Tribal communities that has the capacity

to provide infrastructure and supports to assure high-quality, evidence-based practice.

• Promote and strengthen cooperation and coordination among various programs that serve pregnant

women, expectant fathers, young children, and families in Tribal communities (including American Indian and

Alaska Native Head Start, Tribal child care, Indian Health Service, and Indian child welfare) and result in

high-quality, comprehensive early childhood systems in every community.

Estimated Timelines

Target Date

Initial State Funding Opportunity Announcement (1st) published

State application for funding opportunity due

Tribal FOA published

Tribal FOA applications due

FY 2010 funds awarded to States (with restrictions)

Federal Register Notice on Proposed Criteria for

Evidence of Effectiveness for State program

Full State Needs Assessment FOA (2nd) published

State FOA published for Updated State Plan (3rd)

(including evidence-based criteria)

State Needs Assessment due

Updated State Plans due

June 10

June 9

June 24

July 28

July 21

July 23

August

September

September 10

Early FY 2011

Role of Head Start Grantees

As indicated above, the statewide home visiting needs assessments must coordinate with the community-wide

strategic planning and needs assessments conducted in accordance with section 640(g)(1)(C) of the Head Start

Act. This is the community-wide strategic planning and needs assessment conducted by local Head Start

grantees and which involves other entities, including community organizations, and Federal, State, and local

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public agencies that provide services to children and families, including family support services; child abuse

prevention services; protective services; foster care; services for families in whose homes English is not the

language customarily spoken; services for children with disabilities; and services for homeless children.

The Office of Head Start encourages grantees to review the FOA issued on June 10, 2010 (available on

www.grants.gov under CFDA # 93.505 and through HRSA’s website at http://www.hrsa.gov/grants/index.html)

and to consider how to best reach out to the State agencies conducting the home visiting needs assessment, as

well as the Head Start State Collaboration Offices (HSSCO), and ensure coordination with local Head Start

programs, especially those already providing home visiting services. Contact information for HSSCOs can be

found at http://eclkc.ohs.acf.hhs.gov/hslc/State%20collaboration/HSSCO/StateCollaborati.htm

Grantees are also encouraged to closely review the second and third FOAs to States, as well as the

Federal Register Notice on proposed criteria for evidence of effectiveness, to determine how they might

participate in the planning and implementation of this program at the State and local levels (including both

participating in the needs assessment and ensuring that Head Start and Early Head Start programs are

considered as part of the State’s home visiting program, to the extent possible). The Notice can be found at

www.federalregister.gov.

Finally, AIAN Head Start and other grantees are encouraged to closely review the Tribal program

FOA issued on June 24, 2010 to determine how they might participate in the planning and implementation of

these programs, including participating in the needs assessment and ensuring collaboration and coordination

with Head Start and Early Head Start programs. This FOA is available on www.grants.gov under CFDA # 93.508

and through ACF’s website at http://www.acf.hhs.gov/grants.

Questions on the Maternal, Infant, and Early Childhood Home Visiting Program may be directed to Audrey Yowell

of HRSA and Moushumi Beltangady of ACF at homevisiting@hhs.gov. Questions on the Tribal Maternal, Infant,

and Early Childhood Program may be directed to tribal.homevisiting@hhs.gov.

/ Yvette Sanchez Fuentes /

Yvette Sanchez Fuentes

Director

Office of Head Start

See PDF Version of Information Memorandum:

Maternal, Infant, and Early Childhood Home Visiting Program [PDF, 40KB]

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HEAD START/EARLY HEAD START REPORT

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HEAD START/EARLY HEAD START PROGRAM Head Start/Early Head Start Program Director: Debi Welch

� HS/EHS is currently going through the Budget process in preparation for the submittal of our HS/EHS renewal grant. Future HS/EHS Budget meetings are scheduled to take place before the next two Policy Council Meetings on October 19th and November 23rd from 5:00 – 6:00 pm at the main CAPSLO office. � The new Georgia Brown EHS center Ribbon Cutting Celebration took place on Friday, September 24th. The center looks absolutely beautiful. � Oak Park CDC is scheduled to receive new flooring for the center. � High Street EHS Center recently completed a remodel to accommodate infants and toddlers. The High Street HS Center has relocated to Cuesta College. The newly remodeled High Street EHS Infant/Toddler Center held an open house on Wednesday, October 6, 2010 to celebrate the remodel completion at the center. � On Saturday, October 2, 2010 a HS/EHS Policy Council Training took place for all parents and CAPSLO Board members. The Training was presented by Jerry Gomez from Region IX Office of Head Start. � The 2009-2010 Self-Assessment Report will be presented at next month’s PC meeting and it will be the final item that the current Policy Council will need to vote on for approval/disapproval. � October 19th will be the final PC meeting for the 2009-2010 program year. This meeting will be held at Margie’s Diner. HS/EHS Center Reports: Nipomo HS

Dr. Hile visited Nipomo Head Start during the month of September. He was able to see most of the children in our program. He referred a few of our children to have their eyes re-checked. We also had the CHC van come and check our children’s teeth. This was a great help in meeting the Federal Performance Standards of dental screenings for all children in the Head Start Program. This month we are talking about harvests, changes in weather and fire safety. We are also talking about keeping healthy. We had Heather the health nurse come and give staff flu shots. Next month our meeting will be held on October 14, 2010. We talked to parents about our in-kind requirements and the importance of brainstorming to get the required amount for our center. Parents voted Luis Aguirre as President, Joshua Bautista as Vice President and Lupe Ruiz as Secretary for our center parent committee. Policy Council Representative will be Maria Rodriguez and the Alternate will be Monica Villanueva. Maria and Monica will attend training for the Policy Council on October 2, 2010 from 9am to 1pm at the main office in San Luis Obispo. We informed parents that we will be taking a field trip to Avila Barn on October 13, 2010. We will combine classes for the field trip. We asked parents if they were interested in attending the field trip. Veronica Delgado, FSA, will be sending home 10 day notice letters to parents if their children still have not had dental exams, physicals and lead testing completed. Veronica also reminded parents to make appointments as soon as possible so they would not be excluded from the program until requirements were completed. Home Sweet Homework was reviewed with the parents and the parents were reminded that this counted as in-kind for the center. The children are engaging and developing their fine motor skills, social skills, gross motor skills and keying into their emotions. They are adjusting to the routine and learning new words from the Second Step and SAVE lessons. We continue to work with children on tasting new foods and brushing teeth after they eat a meal as well as learning all the names of their new friends. Paso Robles HS

Our center started off the new school year with full enrollment. Children are having fun, many coming to school for the first time. They are making new friends, learning the schedules and routines of their classes, and

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enjoying many wonderful activities. A dome climber, which was purchased with donation money, was installed at our playground just after school started. The children love it and are quite skilled at climbing. We also have a new sandbox with a cover. The cover is used at night to help keep out any critters who may be visiting our center after hours. Children are looking forward to having Dr. Hile come to “look at their eyes” (vision screening) and the Dental Van people come to “see their beautiful teeth” (dental screening) and paint the fluoride varnish on their teeth to help keep their teeth healthy. A child who was with us last year told all the children “it tickles when they paint the stuff on your teeth”. We are pleased to welcome Brenna Tollkuhn our new part day teacher for our PM class. She is a wonderful addition to our staff. Sharon Howell, a Parent Educator, is going to be offering Active Parenting Classes at no cost to our Head Start Parents. We will be announcing this to parents at our next parent meeting in October. Childcare during these classes will be available if parents need it. We are also happy to have two new Home Base visitors working out of our center. We are all looking forward to a wonderful year! Step By Step EHS

Step By Step opened their doors August 23, 2010 and welcomed 21 children into the center. Currently, we have 21 enrolled with changes taking place. Our center made changes over the summer. Previously, we had three rooms, which now have been changed into two classrooms, and a napping room. While the napping room provides a sleeping area away from all of the hustle and bustle of the center, it also provides a quiet private area to breast feed babies. Home Base Visitors were busy over the summer placing our toddlers into Family Childcare Homes. Ruby, Kathy and Gela are doing the Primary Care duties with the older children. LeeAnn, Karen and Dana are primary caregivers for the infants. This past week, Dana went out on maternity leave and Karen was transferred to the High St. Center. At this time, Jessie Martinez is subbing for us. She is doing a fantastic job and has helped out a lot. She has subbed for us numerous times and knows the children and their needs. First assessments are completed for our DRDP’s, and staff is currently working on completing their action plans. ITERS will be completed also. Sunnyside HS

Sunnyside is off to a great start, with enrollment at 19 children in the A.M. class and 20 the P.M. class. Home visits began the week of August 16th, and the staff enjoyed meeting all the new families and children coming to Sunnyside. Our initial parent meeting gave families a chance to tour the center, review parent handbooks, and learn pedestrian and bus safety, and do a bus evacuation drill. In addition to home visits, curriculum planning, and classroom set-up, Sunnyside staff attended an annual training day to prepare us for the coming year. Tami Crawford, Sunnyside’s bus driver, had a baby girl Zoe August 27th , and she will be on leave until December. We have a new bus driver in the interim, his name is Norm. Children started off the school year with a “Getting to Know You” curriculum. We sang name songs and played name games, and we had classroom tours of learning areas. The children made handprints and did an apple survey to find out which color apple they liked the best. We read “Friends at School” at group, and teachers guided children how to make a friend and how to be a friend. We shared group time expectations and classroom rules at group as well. September 7th we will begin a new theme “Feelings and Emotions” in which we will do activities such as self portraits, finger painting, feeling faces, picture blocks, and group discussions and activities about feelings. We will begin our mental health curriculum Second Step and S.A.V.E. also. On September 7th and 8th Dr Hile, the local optometrist in Los Osos, did vision screenings for the children, and on the 9th of September the CHC dental van did children’s dental exams at our center. We had our first parent committee meeting and elected officers and policy council representatives too. Wewelcome our returning policy council representative Gloria Estrada, and our alternate is Vladislov Mihaylov. Our parent committee President is Veronica Diaz, our Vice President is Ron Linge, and our Secretary is Shelley Linge, also a returning parent. Adriana our FSA will be scheduling home visits to work with the parents on family goals for the family partnership agreements. Sunnyside has had a very busy beginning and we all look forward to a fantastic year.

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STATE CHILD DEVELOPMENT PROGRAMS State Child Development Programs Director: Sherri Laboon Enrollment information per site by contract effective 10/4/10

Contract Center Name Maximum

Enrollment

Total

Enrollment

New

Enrollments

CMIG Adelita 80 58 2

Artesi II 80 50 2

Artesi III 80 50

Cielito 20 8

Kerman 40 29 5

Oceano 16 14 2

Sunset (I/T/P) 36 21

Tierra Serena (I/T/P)

36 25 7

Fresno FCC varies 17

SLO FCC varies 52

CSPP Cambria 24 20

Estrellitas 48 48 4

Las Mariposas 48 47

Oak Park CDC 40 39 1

Salinas CDC 60 39 4

Sequoia 20 19

Sunset (P) 24 22

Tierra Serena (P) 24 NOT OPEN YET

CCTR Fresno FCC varies 0

Kern FCC varies 30

Oak Park Toddlers

16 6 3

Orange FCC varies 43

SLO FCC varies 27

Step by Step (I/T) 18 18

TOTALS: 710+ FCC slots 682 30

Staff: Step by Step had a decrease in staff, two staff members left in September: Karen went to High Street and Dana is on maternity to leave. Ruby is continuing to further her education, attending LaVerne on Wednesday afternoons. All staff are taking part in the PITC training, they have started module two. Their trainer comes from Bakersfield a couple times a month to educate them on the PITC philosophy. Staff members at Kerman were able to increase their hours due to an increase in enrollment. Curriculum and Planning: This month, Oak Park focused on teaching healthy habits. Children learned when and how to brush their teeth. As an activity, they used a set of oversized teeth and a big brush to simulate tooth brushing. Afterwards, the children were each given a toothbrush, timer and a cup to take with them to continue this activity at home. Oceano staff members have been doing activities in the classroom to promote children’s language skills. They have young children who just transitioned into the center and some children with speech and language needs. Teachers will hold objects up to their mouth while they are saying what the object is. For example, during lunch time, teacher will hold up a pitcher to their mouth and say, “milk/leche”. This helps the children to look at the teacher’s mouth as she is saying the word and to hear the sounds. Staff have also started using simple signs for words such as please/thank you/more/all done/and some simple foods. Children in one

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classroom at Salinas CDC learned about personal safety at home, in the classroom and out in public. They got to simulate dialing 911 and learned how to prevent dangerous situations. The other classroom learned about nutrition and made a poster showing healthy and non-healthy foods. The Kerman center hosted a librarian who shared her favorite stories with the children. She taught some finger plays and the children joined in with songs and dance. They really enjoyed the stories and she did a great job of engaging them. Children at Estrellitas took a field trip to the Irvine Regional Park Zoo where parents assisted as volunteers. The children were able to see and feed different types of animals during the visit. At Tierra Serena, children worked on developing their fine motor skills through activities where they would use scissors to cut along straight or curvy lines on different pieces of paper. Preschool teachers at Artesi II taught subjects including the cycle of frogs and the different layers of the earth which the children enjoyed. Children at Adelita learned about their five senses this month. Montessori activities, such as smell and hearing cylinders, were used to explore the senses in addition to tactile tablets and tasting activities. Staff at Step By Step completed the baseline for the DRDPs and their action plans. Both classes are busy making changes to their environments to meet the needs of their children.

Parents and Community: Sequoia had their first parent meeting this month. Elections were held for parent committee officers and representatives. There was a great turnout and Joseph Castro got to speak to everyone promoting parent involvement. At Estrellitas’ parent meeting this month they had a presentation from American Health Guard Dental Plan. Parents were provided with information on low-cost dental plans for themselves and their families. There was also a book giveaway where books were provided by the Orange County Early Literacy Program in order to promote reading to children. A class project at Oak Park encouraged family participation. Children were assigned to make a family picture collage and parents were encouraged to come to the center if they needed to use some of their materials. Two families took them up on their offer and came to work together as a family on their own picture collage activity. Children then got to share their projects in the classroom with other children and families. The CHC Dental Van also stopped by Oak Park to screen and provide fluoride treatment to 33 children. Parents at Kerman were involved in a prevention of lead poisoning presentation and bus safety parent meeting. After reviewing their child nutrition assessments, staff had noticed many children were eating candies on the toxic candy poster. They felt it was necessary to educate parents in the program about lead consumption so a guest speaker was invited to share information on lead with the parents. After the lead presentation Kerman staff also reviewed pedestrian safety and bus rules with parents. Parents were taken around and on a bus to show them the danger zones. They got the opportunity to ask questions on bus safety and signed the bus rules that clearly state all the rules children and parents are required to follow. The San Joaquin County Health Dept. gave a class on child car seats at the Artesi II center. Parents taking this class were also able to purchase car seats at a huge discount. Featured Project: Kerman staff introduced a game from the I Am Moving, I Am Learning curriculum called “Doggie, Doggie who’s got my bone?” During circle time the children are brought together and given instructions by the teacher. The game consists of one child covering their eyes while the others hide a bone. Once hidden, the children call out “here doggie, doggie” to the child who doesn’t know where the bone is. That child has to ask the others one by one “do you have my bone?” If the answer is no, the child moves on to the next one. The concept behind the game is to teach children to take turns, practice language and improve gross motor skills. The children enjoyed the game and demonstrated a high level of engagement.

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CHILD CARE RESOURCE CONNECTION

Child Care Resource Connection Director: Sheri Wilson

RESOURCE AND REFERRAL PROGRAMS

Jul-10 Aug-10 Sep-10

Requests for child care referrals 61 62 57

Requests for other child care information 1557 1995 1549

Total 1618 2057 1606

19 online referals 11 online referals 4 online referals

Infant (under 2 years) 23 26 19

Preschool (2 years through 5 years 11 months) 35 38 41

School Age (6 years and older) 13 11 9

Total 71 75 69

Full-time child care (35 hours or more/week) 66 66 60

Part-time child care (less than 35 hours/week) 3 7 9

Total 69 73 69

Before and/ or after school child care 1 2 2

Summer only child care 0 1 0

Other child care (evening, overnight, weekend, 19 11 15

rotating schedule, drop-in)

Total 20 14 17

Employed 41 44 41

Seeking Employment 10 8 10

In school/ training 6 5 3

Other parental needs 1 1 0

Alternate/ back up 0 0 1

Mildly ill child 0 0 0

Enrichment and/ or development 0 1 1

Total 58 59 56

Toy and Resource Lending Library: by Kellie Gin

In the month of September we had 29 patrons visit the library. Most of the patrons came without their children because of school. The parents were able to focus and ask which toys were going to help in developmental areas the parent wanted to build on. Our literacy kits continue to be a popular check-out item as well.

Child Care Training Projects: by Cynthia R. Wilson

During the month of September participants completed 74 training hours. The trainings for this month were: Play is Learning (Spanish) and Supporting Emergent Readers and Writers (UC Davis in English). The UC

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Davis training was given by Elvia Rivero. During the Play is Learning training, participants came to understand the importance of play in the lives of children and its part in the emotional, physical, and social development of the child.

Child Care Food Program: by Mariela Ruelas

In the month of September, 46 site visits were conducted by the Child Care Food Program staff. One hundred and thirty-seven (137) claims for reimbursement were processed for September meal service, resulting in payment for over 49,000 meals served to children in family child care programs. In the month of September 18 providers attended the Healthy Habits for Life training in Spanish. Workshop attendees were really interested in learning about eating the “rainbow” activities because it gave them ideas to help encourage children to eat more fruits and vegetables while in their care. Participants were very excited about the training being interactive. Prevention and Early Intervention Program: by Magnolia Salazar and Shana Paulson The majority of participants in the first year of the project have elected to continue to participate. Reasons for not participating include the following:

• Low or no enrollment of children in target age group • Too busy with accreditation renewal • Children enrolled in 2 programs and other program also uses the same curriculum • Beginning to take Head Start children and want to postpone beginning while they learn to use the DRDP

New programs have been successfully recruited during provider workshops and on food program site monitoring visits. As a result, 4 new programs have begun to participate. All of them are Family Child Care Programs run by bilingual or monolingual Spanish-speakers. This month a number of providers have been sharing how the PEIP program and the I Can Problem Solve

Curriculum have improved the behaviors of the children in their child care programs. We recently referred 2 families to Martha’s Place as a result of conversations with providers and the families being served. The parents had attended our parent meetings and were eager for additional support for their children. They were pleased to be able to provide these parents with Parent Workbooks (written by the author of the I Can Problem Solve

Curriculum). We feel fortunate to be able to be a part of a caring team of parents and providers working hard to improve to social, emotional and behavioral skills of these young children. Resource and Referral DSS Outstations: by Mika Buchanan

Outstation Activity

September 2010

Count

CD9600 Referrals from DSS to CCRC

Stage 1

Stage 2

WTW Exempt parents

44 families with 66 children

9 families with 15 children referred for PCW

2 families with 5 children referred for Diversion

2 CalWORKs exempt families with 3 children referred for

Stage 2

Client Intake Meetings

Stage 1

Stage 2

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6

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Enrollments 23 families with 32 children enrolled into Stage 1

No CalWORKs families were enrolled into Stage 2

10 families with 19 children enrolled into Stage 2

Child Care Referrals 20

Outstation continues to verify the CalWORKs or Post-CalWORKs eligibility that parents indicate on their CEL application. Stage 1 and Stage 2 referrals are requested from DSS for any CEL applicant who is eligible.

Subsidized Child Care: by Mika Buchanan

Direct Services

Paid by Month

August 2010 September2010

Children Served 1234 1254

Child Care

Payments

$646,757.86 $632,718.17

The subsidized child care department is managing 750+ families to ensure that their child care needs are met. We served 1,254 children during the month of September and processed 1,537 attendance records.

Program Resource: by Sheri Wilson On Friday, October 8th, Alternative Payment Programs throughout California received the news of the governors blue pencil elimination of the CalWORKs Stage 3 child care program. Just when we felt that we could handle the program cuts already given us, we were devastated by this news. To CAPSLO this meant a 1.6 million dollar loss in program funds. The impact of such a huge sum is felt by parents, child care providers, and staff working in subsidized child care. Parents will receive short notice that effective November 1st Stage 3 child care ceases to exist. Across the state this act has left approximately 80,000 children without the safety net of quality child care of which 434 reside in our county. These are the families who have been off of cash assistance for 2 years and gainfully employed. Families are being forced to lose jobs, go back on welfare, draw unemployment benefits, and collect food stamps. These families will be costing the state more money in benefits and lost tax dollars which seems an oversight by this blue pencil attempt to reduce the state deficit. The Alternative Payment Programs and the Resource and Referral Programs across the state are scrambling to help parents affected by this blue pencil act. There is a statewide movement supported by President Pro Tem Darryl Steinberg to restore these child care funds next year. Although I believe Stage 3 as it did exist is lost forever, funds could be allocated to the Greater Child Care Program.

HEALTH SERVICES Director of Health Services: Raye Fleming

Clinics

The clinics welcomed back the students in September with several outreach activities at Cal Poly’s WOW Week and Farmer’s Market. We handed out over 1,500 miniature Chinese take out safer sex boxes and talked to over 4,000 students. We are hoping to see some new patients in the coming months. Through our collaboration with local medical schools and Shoreline Workforce Development, five interns are providing much needed support to the clinics. Three medical assistants and two billing specialists are performing their 160 hour internships at the clinics, learning from our excellent clinic staff and gaining experience in their fields. We were reminded this month of the vital role our clinics have in our community. A low income 56 year old woman visited our clinic for the first time for an annual exam, which includes a pap smear and breast exam. Our Clinician referred her for a screening mammogram. When her results came back abnormal, we sent her for a diagnostic mammogram and then an ultrasound, which were abnormal. We then sent her for a stereotactic

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biopsy of both breasts -- the diagnosis was cancer in both breasts, and we arranged for her to see a breast surgeon. Throughout this process, our Case Manager coordinated all the referrals, follow-up care and funding, providing a crucial safety net. Through our collaboration with local medical schools and Shoreline Workforce Development, five interns are providing much needed support to the clinics. Three medical assistants and two billing specialists are performing their 160 hour internships at the clinics, learning from our excellent clinic staff and gaining experience in their fields.

Education

Education and Outreach:

This month, all six of our participating sites who receive the Power Through Choices prevention education program were scheduled and are slated to start the second week of October. Several of the sites administers commented on the value of the program and its importance for their participants. One school’s principle said that our health educator, Gabrielle Mirsaidi, did an exceptional job connecting with the youth and helping them understand the importance of postponing early parenthood. Education assisted outreach at a Cal Poly Week of Welcome (WOW) event where over 2000 contacts were made with incoming freshmen. Our Teen Mommalogues Fetal Alcohol Spectrum Disorder scene was performed at the FASD day opening meeting and was very well received by those attending. Y-CARE? Peer Education Project:

We completed recruitment and interviews for the 20010-11 Y-CARE? team at Morro Bay, Nipomo, Paso Robles, Arroyo Grande, and San Luis Obispo High School. Our new Y-CARE? Alumni Advisor will be helping at the over-night retreat acting as both mentors and positive role models for the incoming team. The Education staff has been busy organizing all retreat details including a newly designed and updated training manual for the peer educators. Office of Adolescent Health Federal Funding:

At the end of the month, the Education Department was notified that it was awarded one of 75 competitive grants from the Department of Health and Human Services' Office of Adolescent Health. The Education Department will receive $426,507 for five years to replicate the “Cuidate” 6-week evidence-based, culturally competent pregnancy prevention curriculum; with our county's predominately Latino teens aged 13-18. After several years of struggling to meet the needs of the community with very limited funding, the Education Department is both honored and thrilled to provide this vital and needed program to the youth of SLO County. We especially want to thank CAPSLO’s Planning Department, and particularly Sally Rogow, for working so hard on the grant proposal and writing such a strong application.

LifeBound

LifeBound needs a van to transport participants to community service projects, trainings, events, etc. The donation of a vehicle is tax deductible.

Liberty Tattoo Removal Program

The City of Santa Maria notified the Liberty Tattoo Removal Program that they awarded the program their CDBG grant, which comes as a wonderful show of support from Northern Santa Barbara County. This comes many months after Janet and her client Richard went to the City Council and spoke about the need for tattoo removal, especially in Santa Maria where 35% of the program’s clients live. Clinic was held on September 22nd and Dr. Fishman performed treatments on 16 clients. Several new Prop 36 (Drug Diversion Program) people were included in the group, which is a terrific collaboration with Drug and Alcohol, and results in grant monies from them for this treatment.

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Janet continues to do outreach to locate another doctor as Dr. Novy is retiring the end of this year. Ideally, per Dr. Fishman, two new doctors volunteering would be optimal since then they would be able to rotate every three months.

Volunteer Heather Murphy, RN Dr. Chuck Fishman, also a volunteer

Senior Health Screening

September was a fun but busy month for Senior Health Screening. On top of our regular scheduled clinics we also provided flu vaccines for our CAPSLO employees. This year the H1N1 virus is included in the vaccine, so it is not necessary to get it separately. Here is an example of someone we helped this month just because we hold our clinic in their apartment complex. A 69 year old diabetic woman brought in her new blood sugar machine to the clinic. She reported that it wasn't working right and she just wished she could keep using her old one that was discontinued. After talking with her it turns out that she was using it incorrectly and was inserting the wrong end of the strips into the machine, not coding it correctly and placing the blood in an incorrect manner. Working together with the nurse she is now using it correctly and realizes that it is actually easier than her previous machine. Because of our clinic she is now able to monitor her own blood sugars again. An increasing number of our clients 55-64 years old no longer have any health insurance. We see evidence of our country's health care crisis everyday and are truly seeing the stressful impact of a population with no access to affordable health care!

SHS still needs a dependable vehicle for traveling to clinics countywide. The donation of a

vehicle is tax deductible.

Teen Academic Parenting Program (TAPP) Program Report:

Outreach Activities

TAPP had an outreach booth at the Text4baby lunch hosted by Congresswoman Lois Capp’s office. Text4baby is a free mobile information service designed to promote maternal and child health by providing pregnant women and new parents with information they need to take care of their health and give their babies the best possible start in life. Those who sign up for the free service will receive SMS text messages each week, timed to their due date or baby’s date of birth. Information is available in English and Spanish.Text4baby is made possible through a broad, public-private partnership that includes government, corporations, academic institutions, professional associations, tribal agencies and non-profit organizations. Through the Beginnings collaboration, over 2000 white flags were set up at the San Luis Obispo courthouse for Fetal Alcohol Spectrum Disorder Awareness day. The 2000 + flags represented the number of infants that were exposed to alcohol or drugs while in utero in San Luis Obispo County.

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Community Partner Collaborations

In collaboration with French Hospital, a nurse provided birth classes for TAPP expectant teen mothers and fathers. The teens were provided a take home workbook to reference the information they were exposed to in the series of classes. French Hospital provided this service at no cost to TAPP participants. In collaboration with the Beginnings workgroup, efforts began to develop a video on the impacts of prenatal exposure to drugs and alcohol. The video will contain interviews of San Luis Obispo County mothers who used drugs and or alcohol during their pregnancy. These brave women are candidly speaking out about their experiences as a cautionary tale to other pregnant women and in an effort to educate service providers on how best to work with this population. The program received a generous donation of maternity clothes from Simply Mama retail shop. This relationship has continued for several years and is a great resource for TAPP teens that are often unable to afford purchasing maternity clothing.

Support Groups

Ongoing in the North County are various support groups for pregnant and parenting teens. Contributing partners include: Independent High School, Play Time Discoveries and First Five of San Luis Obispo County

Additional Office in North County

Starting in September, TAPP will have an office located at the newly opened Lifebound Paso Robles Teen Center. This will allow TAPP participants whom reside in the area greater accessibility to services.

Education

TAPP staff attended the San Luis Obispo Child Abuse Prevention (SLOCAP) forum on Fetal Alcohol Spectrum Disorder.

ADULT DAY SERVICES Adult Day Program Manager: Mara Whitten

We are happy to report that we have enrolled seven new clients this month and only lost one client who was placed in a long-term care facility. We currently have 20 clients enrolled with an average of 9-12 participants per day. Members of the Program Advisory Council and I have been actively promoting the Center by visiting local service clubs including, the San Miguel Lion’s Club, the VFW at the Vets hall, and the Paso Robles Sunrise Rotary Club. We also hosted the Templeton Sunrise Rotary Club at the Center. We were delighted to reunite with Eve Cherry, the founder of the ADC, who reminisced about the early years of the Center.

We were visited by North County investors, The Must group, accompanied by Biz Steinberg and Grace McIntosh. We were one of five non-profit groups to be selected on this donor tour.

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The Central Coast Wine Festival’s coordinator, Archie McLaren, will be presenting the beneficiaries of the event with a check on Oct 19th. The Adult Day Center has been awarded $8,150 to pay for lunches for all our participants at the center. We want to thank everyone for their support of our Chili’s fundraiser which brought in just under $300 but more importantly, it helped promote our services in the community. We were also delighted to have been written up in Phil Dirkx’s column in the San Luis Tribune and interviewed on the popular North County radio show, “Sound Off”. The ADC was also featured on the 30 minute TV show, “Pilot Lines” with Mike Suddarth. Mike is also on the Area Agency of Aging board which regulates our federal funding. One local family visited our center shortly after the article in the tribune and was surprised to discover our center was just around the corner from their home in Templeton. The daughter broke down in tears when she spoke to me about her mother. Over the past several years the daughter has cared for her father-in-law and more recently her own father who passed away from Alzheimer’s. Her mother was happy to join the group but the daughter is still grieving over the loss of her father and the anticipation of what is to come for her mother. As the only child she feels the burden of care falls on her shoulders and was grateful to finally find a safe place for her mom to visit while she took care of her own personal health. Along with the respite, we were able to provide her with information on our support groups, and resources in the area to support her. Each day I notice the daughter looking a little more relaxed but still the tears come when she enters the Center. Hopefully we can provide her with the necessary support she needs during this difficult time.

HOMELESS SERVICES Homeless Services Director: Dee Torres

Maxine Lewis Memorial Shelter (MLM) and The Interfaith Coalition for the Homeless Church Shelter

Program (ICH):

During the month of September 2010, the shelter programs served an average of 77.7 persons per night; each person received one or more nights of shelter, for a monthly total of 2,332. MLM bed total was 1,449 bed nights. The ICH shelter host for September 2010 was Grace Church. The ICH bed total for the month of September 2010 was 883. Children used 426 bed nights this month for an average of 14.2 children per night. Diner and Dashers totaled 905 for September 2010, with a nightly average of 30.2 persons. Total meals (breakfast and dinners including Diner/Dashers) served were 3,237. In the month of September 2010, 41 total persons in need were turned away for a shelter bed due to over-capacity, an average of 1.4 per night. Another 5 requests for shelter were turned away because they were screened out as ineligible for service.

Facilities Update: The Facilities Department did a surprise walk through site inspection this month. Facilities Director commented that this was the cleanest he has ever seen the Shelter site. Our staff has been working diligently with the clients to maintain the site with a modified chore list.

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Success Story: A 46 year old male, who has been using shelter services since the beginning of September, took the State Employment Exam for a Psych Tech/Counselor and passed with a score of 96%. He has been diligently looking and applying for work since he has been at Maxine Lewis. He will hand his thumb drive to staff and ask if they can print his resume while he sits on the patio preparing the envelopes and letters of interests for his job search. He has been saving most of his GA to use to pay for CEU’s to maintain his certification. Since he is 30+, he pulls a number nightly and there are occasions that he does not get a bed. Even on those nights, he will stay until the Dine and Dash hours are over to prepare himself for the next day. He lists new places to send his resume and makes plans to call/follow up where he has already inquired. He also plans for where/ when he needs to go to attend training for continuing education units. He is bound and determined to find work, and then focus on getting housing. His passing score for the state employment exam was the ray of hope he needed to continue with his struggle. He was ready to give up when arrived back at our door. *****************************************************************************************

Prado Day Center

In September, the Prado Day Center averaged 131 people daily, for a total of 3,929 persons using the site one or more days. An average of 6 children used the site daily for a total of 180 times children used the center during the month. People’s Kitchen continued to provide a daily hot meal with an average of 95.4 persons a day and a total of 2,861 meals served. The breakfast program served 2,183 meals for the month with an average of 73 persons served a day. We are still averaging about three hot breakfasts per month which our clients are enjoying very much. Facilities update:

Cal Poly students participated in the clean up/work day on September 18 as part of their WOW Day of Service. They scrubbed down our restrooms top to bottom, picked up trash on the Access Road and around the bus stop on Prado Road. On September 29th, Gryphon Society participants power-washed the walkways and outside buildings of the Day Center. Clients and community members with community service hours to complete, continue washing the agency vehicles weekly, and complete yard work, cleaning the restrooms, organizing the storage sheds and more. Program update:

Scenic Coast Realtors held a donation day at several area supermarkets on September 19. Proceeds went to Prado Day Center and the Red Cross. A big thanks to everyone who walked for Prado Day Center at this year's Hunger Walk, sponsored by the Food Bank Coalition and the Central Coast Clergy and Laity for Justice September 26. Prado Day Center was a recipient of ticket sales on Labor Day, September 6th from the Musical, “You’re A Good Man Charlie Brown”, held at the United Church of Christ. Donors are continuing to support our breakfast program by donating supplies such as milk, coffee, creamer, sugar, tea, hard boiled eggs, fresh fruit, cream cheese and margarine/butter, which are all items we need and utilize daily. Additional needs are dish soap, feminine hygiene products, razors, towels, folding or stackable chairs, calling cards, regional bus passes, milk, hot beverage cups, serving utensils, serving bowls and trays. Success Story:

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A man, age 27, has been obtaining services from Prado and Maxine Lewis since July 2010. In the past 2 months we have observed him and his dedication to make a better life for himself. He has successfully obtained employment, is taking classes at Cuesta College and is also volunteering for a youth soccer team as a coach. This young mans demeanor is outstanding. He always has a smile on his face and a very positive attitude. He is extremely helpful around the center and is always expressing his gratitude for our services. Because of our services, he is able to have a place to sleep and 3 meals a day so he is better able to successfully move forward in his life and get back on his feet. A 19 year old young man came to us after becoming homeless. At first, he did not desire to seek a job. After the encouragement of the staff, he decided to put together a resume to apply for jobs. He used the computers at the Day Center and utilized the resources at the Prado Skill Center to put together a resume. The staff helped him look through his resume after he completed it by proofing it and giving him advice on what to write. The young man printed several resumes at the Day Center and has begun applying for jobs around town. Moreover, he is now motivated to become self-sufficient. ***************************************************************************************** Case Management - North County Offices

In the month of September, the North County Case Management office had a total of 41 clients, 9 clients in the SHP units, 3 under SHP case management and 29 under HPRP case management (3 are receiving case management through People’s Self Help Housing, 3 under LT case management through SLO case management). We closed 8 cases. We spent $10,551.32 in HPRP funds. Success Story In September we housed a senior in our North County SHP units. He has serious, complex medical issues. He is in the process of getting diagnosis and treatment which has been problematic since he has not had housing stability. He must use a power wheelchair to get around easily which was not readily accessible prior to being housed. He is now able to use it regularly. Through intensive case management we have been able to assist him in getting to his medical appointments and connecting him to food resources. One of his issues is rapid weight loss. He has been able to gain five pounds since being housed. Besides his physical disability he struggles mentally. He has stated that he is so thankful to be a part of this program and that this has helped his depression tremendously. In addition he has developed a strong friendship with his roommate who has built up his support network. **************************************************************************************** Case Management - South County

South County had a total of 47 clients at the end of September. This is an increase of 46% over the number of clients at the end of August. Our current client caseload consist of 12 adults/parents, 25 children, and 10 single people. Of the adults 13 are disabled and we have 5 disabled children. South County housed 8 people in September consisting of 2 adults/parents, 4 children, and 2 single people. Success Story On August 3, 2010 a homeless 67 year old woman came into our office for the second time. She had been in a few weeks prior and had spoken to a case manger, but stated she was not ready for assistance at that time. She was a former real estate agent who owned a large house on acreage, she had lost her home to foreclosure and the recession. She had been homeless since July 1, 2010. The client had been making a substantial living over her career and had lost everything she owned, coming to now rely only on a Social Security income of $1082 per month. The client believes the last few years of income were mistakenly credited to her ex-husband causing her a substantial decrease in her benefits. When the client returned to our office, she was renting a travel trailer with no running water parked on the landlord’s property. Partly due to the drastic change in lifestyle the client seemed confused, having memory problems, very depressed as well as suffering from emphysema and fibromyalgia. She had been moving from one place to another and was getting evicted from the travel trailer for lack of payment. She had over $1000 in

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bank fees due to overdrafts as well as a variety of bills she was juggling to pay, including the IRS for back taxes on income from before her losses. The client can no longer work in the career she had spent a lifetime building and was having a difficult time adjusting to the lack of financial security. Aside from her immediate need of housing, she was also in need of medical and mental health treatment. While she resisted coming to terms with some of her issues, she was willing to work with the case manager. Because of the client’s serious physical and mental health issues the case manager believed an assisted living situation would be best for her. The case manager arranged a meeting with an assisted living representative from “A Place for Mom”. The case manager, the client and the client’s daughter all met with the assisted living representative. The client and her daughter agreed with the idea of pursuing an assisted living situation she would be able to afford. Meeting with the client has been at times difficult. The client does not remember appointments or is not always in the best of health to meet with the case manager. We are still working on getting treatment for her mental health and medical issues. After a few visits to assisted living homes in Santa Maria with the case manager, the client chose a home. The caregiver and client have seemed to connect on a personal level. They were able to negotiate a monthly payout of the deposit and, on September 3, 2010 the client was able to move into a stable residence with the daily help she needs. The client continues to live in the assisted living home and is very happy with the living situation. We continue to address other important and delicate issues with the goal of overall long term stability. ****************************************************************************************** Case Management – San Luis Obispo

In the month of September 2010, the San Luis Obispo Case Management office had a total client caseload of 30, consisting of 18 singles, 4 adults/parents and 8 children. We have 10 seniors. We housed five singles and one married couple with no children. Success Story

A 33 year old male came to the shelter in March 2010. At first, he would not acknowledge his mental health disability but, after speaking with Case Managers, acknowledged that he had extensive mental health issues. He completed the assessment process, was accepted into Case Management and began the path to SSI disability income. The Case Manager completed a referral to Transitions’ housing program. The client also entered into SLO County mental health services, attended counseling and group meetings. He participated in Transitions’ Growing Grounds program and also addressed some physical health issues. In August, the client was awarded his SSI income and, in September, was accepted into Transitions’ housing program.

FAMILY SUPPORT SERVICES Program Director: Melinda Sokolowski

Direct Services and Parent Education: We saw an increase in referrals during the month of September. We received 42 referrals from Child Welfare Services. This increase can be attributed to children and families returning to school and concerns increasing. Along with parenting education, we assisted families with the following items: Baby and toddler clothing, children’s shoes, safety latches, sheets, emergency food, and children’s beds.

We continue to see several of the parents referred to our programs are dealing with financial and housing stress. We continue to hear from families needing housing support and needing resources to assist them with rent. Unfortunately, the number of referrals involving family violence has continued to stay high for five months straight. We are working closely with staff, and local resources to make sure we are providing families with adequate resources and referrals.

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On October 14th our Family Support Services Team will participate in the Family Fun Fest. This is an outreach event to raise awareness of Domestic Violence and support services for families. We will have a booth on Garden St. during the Farmer’s Market in downtown San Luis Obispo. Positive Opportunities for Parenting Success – POPS: Bill Schmidt and Laura Ortiz, Group Leaders recently provided training in Calgary, Canada to a group of Canadian Social Services employees who will be adopting Supporting Father Involvement programs in their regions. We are honored to have two of our outstanding staff be invited to present and share their expertise. We have two couples groups going. Both have good enrollment and attendance. The Group Leaders reported these two groups are the most active and supportive groups they have seen in a while. Our couples are comprised of both CWS and non-CWS families working together to discuss ways they can parent more effectively and keep the father involved in their child’s life. We also have a few families with step parents and grand parents working together. Staff continues to meet weekly to plan for program activities and support each other. Recruitment activities for a couples group starting in February are moving forward. We will be presenting to several local agencies and DSS to recruit families and train staff of how Father Involvement policies and procedures are working. We continue to recruit for English speaking families in the North County region for groups in the fall. South Co. SAFE Board Report submitted by Laurie Morgan South County S.A.F.E. is off to a great start this school year. We have an incredible collaborative team who are working really hard to ensure the children and families in our community have the tools they need to be successful. Our Oceano team, in a partnership with the Food Bank, has taken on the huge task of providing food boxes for families in the South County. Last Friday 79 families received food from this program. Our Nipomo program just completed another very successful fun run. This is a great event to bring families and the community together for a healthy fun filled activity. In Arroyo Grande we are launching multiple parenting classes for families with children ages 0 – 12.

ENERGY CONSERVATION SERVICES

Energy Services Director: Jim McNamara

DOE ARRA: CAPSLO completed weatherization work on 31 homes in September, bringing our total number of completed jobs to 187 since work started under this contract in January 2010. This puts us ahead of the key September 30th benchmark goal for SLO County by 37 homes. Expenditures through the end of September total $573,649, which leaves a balance of about $87,000 that will carry the program through mid-November. If the release of the second half of contract funds is delayed to January, the department will likely have to lay off some staff until the program resumes again unless alternate arrangements can be made with CSD. All Energy Installation crews completed online training and attended a webinar on the revised Weatherization Installation Standards manual.

PG&E Energy Partners: 1,814 households have now been enrolled in the 2010 EP Program with 744 in Monterey County, 647 in SLO County and 423 in Santa Barbara County. We are still behind projected production levels for the year by about 10% in terms of numbers of units, however, revenue for the year is about 15% higher than our best previous year for the same period.

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PG&E is offering a new program to California residents and has selected CAPSLO as the the contractor for SLO County. The Middle Income Direct Installation program (MIDI), which will target SLO County residents whose income is in the next tier above the income levels used for our low-income weatherization programs. The program will be funded at $100,000 for the first year and will be similar in all other aspects to our PG&E Energy Partners program.

So Cal Gas Direct Assistance Program: 638 households are enrolled in our 2010 DAP contract with work completed to date on 570 of those homes. Invoicing for this contract continues to be about 10% higher than last year.

Training: CAPSLO Energy employees, Rodolfo Padernal and Robert Barr, just completed the Combustion Air Safety (CAS) training course at the Stockton Energy Training Center and two others, Joseph Rowe and Robert Collier, competed and passed the Blower Door/Duct Blaster training in September. Paul Trent and Benjamin Ramos will be attending CAS training later this month. Utility Assistance: Energy has spent about $315,000 of its 2010 allocation of utility assistance funds in HEAP and Fast Track payments. This is in addition to another $84,000 spent in 2010 from carryover funds from last year which brings our total assistance for the year to almost $400,000. The good news is that we have a balance $239,000 remaining to assist needy households through the end of the year and into early 2011. LIHEAP and DOE Weatherization (not ARRA): Energy is on target to reach unit goals for both contract and fully expend all program funds by the end of the year.

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HUMAN RESOURCES DEPARTMENT Human Resources Director: Thomas Alvarez

Employee Headcount FT PT Totals 2009 Regular 373 29 402 386 Seasonal 422 11 433 383 Limited Term 23 2 25 12 Subs/Temps. 158 119 Total Employees 818 42 1018 900 Annual Growth 10.12% New Hires Jan Feb Mar Apr May Jun July Aug Sep YTD Regular 4 2 5 6 10 2 6 8 5 48 Seasonal 1 5 18 5 8 9 12 5 7 70 Limited Term 2 0 1 2 2 5 2 3 2 19 Subs/Temps. 2 4 9 4 6 3 6 3 7 44 Totals 9 11 33 17 26 19 26 19 21 181 Totals 2009 16 13 11 20 7 20 13 8 5 113 New Hire Growth 60.18%

Terminations Jan Feb Mar Apr May Jun July Aug Sep YTD YTD Turnover %

Voluntary 6 3 10 11 10 8 7 7 8 70 Monthly Turnover % 0.76% 0.37% 1.21% 1.39% 1.25% 0.96% 0.82% 0.81% 0.93% 8.50% Involuntary 2 2 1 3 0 1 3 9 7 28 Monthly Turnover % 0.25% 0.24% 0.12% 0.38% 0.00% 0.12% 0.35% 1.05% 0.81% 3.32% Totals 8 5 11 14 10 9 10 16 15 98 11.82% Annual Turnover 2009 12.0%

I. Employee Benefits Contributions Current Month

Health Insurance

403(b) Retirement

Current Month Total

Year to Date Totals 2009

CAPSLO $493,651$48,528 $542,179 $3,980,833 $3,620,718 Employees $30,449$89,717 $120,166 $1,097,615 $945,643 Total $524,100$138,245 $662,345 $5,078,448 $4,566,361 Total Participants 771 438 Participation Rate 51% Note: Health Insurance includes Medical, Dental, Vision, Life and Long Term Disability. CAPSLO pays 100% of premium for eligible full time employees and 50% of premium for part-time employees (20+ Hr/wk) Employees contribute 100% of premium for dependents.

II. Current Openings Prior

OpeningsNew Openings

Unfilled BY End Of Month

Filled by End Of Month

Average Days to Fill*

ADS 0 0 0 0 0

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Central Admin 1 0 1 0 57

CCRC

0 0 0 0 0

Early Head Start 8 1 3 6 91 Energy 0 0 0 0 68 Family Support Services 0 0 0 0 40 Head Start 8 1 1 8 42 Health Ser. 1 0 0 1 47 Homeless Ser. 3 1 3 1 31 MSHS** 17 2 9 10 71 State Child Dev. 6 3 4 5 52 Other 0 0 0 0 0 TOTAL 44 8 21 31 42 YTD 197 178 Past 12 Months 19 11 (YTD: 138 23 7 (YTD: 122) 39 *Does not include limited term, substitute and temporary openings. Includes weekends and internal recruitment period (5 working days) and data on closed positions. Measures period of time from date of internal recruitment to offer acceptance. **Includes CYFS administrative staff

III. Internal Transfers and Promotions

Sara Castro promoted to Caregiver, Early Head Start in Paso Robles Grant Glass promoted to Caregiver, Early Head Start in Paso Robles Andrea Herrera promoted to Case Manager, Homeless Services in North County Kris Schussel promoted to Lead Caregiver, Early Head Start in Paso Robles

V. Advertising Costs

Current Month Year to Date 2010 Total Costs 2009 ADS $0 $0 $414.40 Central Admin $0 $2,813.42 $6,673.55

CCRC

$0 $0 $1,455.54

Family Support Services $0 $102.46 $528.40 Energy $0 $855.12 $2,401.18 Early Head Start $576.00 $11,837.95 $370.99 Head Start $0 $1,170.83 $5,187.80 Health Services $0 $0 $0 Homeless Services $0 $504.93 $1,121.24 MSHS $2,782.66 $61,093.23 $50,035.11 State Child Development $164.95 $7,173.69 $15,214.25 Other $0 $0 $0 Average Cost Per Hire TOTAL $3,523.61 $85,551.63 $481 Past 12 Months $4,732.80 $65,369.34 $536

VI. Workplace Injuries and Illnesses by Program 2010 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ADS Central Admin 1

CCRC

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Family Support Services

1 1

Energy 1 1 1 1 Early Head Start 1 Head Start 2 1 1 Health Services 1 Homeless Services 1 State Child Development

1 1

MSHS 2 2 2 5 7 8 2 Other TOTAL 2 1 3 3 2 6 11 12 4 YTD 2010 2 3 6 9 11 17 28 40 44 YTD 2009 4 8 9 15 22 25 28 31 35

FACILITIES DEPARTMENT Facilities Manager: Jason Lal

CYFS: Continued support on program expansion, playground renovations, interior/exterior improvements, self-reviews, etc. The majority of our focus between now and the next Federal review will be in monitoring our centers and correcting areas in need of improvement.

Head Start:

• ARRA Expansion Sites: Continued support at Georgia Brown, Little Angels, Oak Park and Cuesta College.

• High Street: Facilities Coordinator Tim Lloyd worked very hard with the program and local vendors to coordinate the remodel of this center. Changes include new carpet, painting, decks and rails, concrete work, a new sand box, turfgrass areas, landscape irrigation, shade and more. Work is complete and all are every proud of the outcome.

• Little Angels: Worked with landlord, HS and MSHS staff and vendors to remodel the Toddler yard. Irrigation, drainage, layout, sandboxes and walkways in this area were revamped to make it a safer environment for the children and staff.

MSHS:

• We will be sending a second staff member from the Facilities Department through the Certified Playground Safety Inspector’s course. This will improve our ability to respond to health and safety issues in regards to playgrounds.

• “One Time Money” Funds: Playground safety projects have already begun. Improvements have been made at Greenfield. We are planning out the projects that need to take place during the furlough time coming soon.

Homeless: Continued support on upkeep of buildings and special projects.

Administration: Continued support on CDBG projects, assisting with grants, inspections, year end projects, renovations, set-ups for events, consulting, performing walk through inspections, monitoring at our delegate agency’s sites, etc.

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IT DEPARTMENT Vahram Havandjian and Jarrod Plevel

1. Server status: a. Email space available 78.25% b. File storage available 47.4%

2. Barracuda email spam filter statistics as of 10/15/2011: a. Filtering over 10,000 messages a day b. Viruses blocked 162

c. Spam messages blocked over 442,103 messages to date. d. Total scanned to date 496,511 e. Barracuda Email spam filter – Replaced on 9/10/10

3. E-rate (Discounted phone and data services): a. CAPSLO has been approved b. Forms have been filed for re-imbursements c. Reimbursements showing up on bills: Verizon wireless, Verizon California, ATT

4. Continuing to conduct meetings with individual departments to help understand their needs. 5. Sent out RFP for SAN hardware expansion for VM Ware virtualization cloud. Waiting for approval

from CSBG - Continued 6. Working with web designer to create a base template for new website. Waiting for departments to

provided revised text for website. 7. Working to get remote sites to be setup on remote off-site backup solution. 8. Early Head Start / Head Start RFP for new ARRA expansion. (35 computers)

a. Order placed 9/20/2010 b. Order Received 9/29/2010 c. First install took place – High Street EHS 10/15/2010 including wiring for office. d. Further installs will follow.

9. Working on migration paths for Microsoft Windows 7 and Office 2010 for agency. Currently testing different scenarios.

10. Create policy manual for IT department – in progress draft only 11. Work on monitoring software for servers and network equipment, software used: cacti, etherape,

wireshark, Microsoft SCOM, Solar winds Orion 12. Expand to secondary IP subnet at Southwood office,

a. Migrated to .43 subnet b. Created VLANs to handle this new traffic c. Migrated wireless users to new subnet

13. Working on preliminary plans to move Marsh St. Health Services offices 14. Ordered fax lines for Cuesta HS and EHS, working with vendor to get phone lines extended to

classrooms. 15. CYFS Conference room – TV installed, ready to go.

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PLANNING DEPARTMENT Director of Planning, Program Development, and Research: Dennis Bachelor

Earlier in the year, the Planning Department held a planning retreat and developed the following Goals:

Focus Area

Goals

1. Strengthen infrastructure

1 Develop a planning department procedures manual

2 Clean-up and improve the due-date/database tracking system

3 Improve document processing and file system

2. Improve funding search and application process

1 Develop/improve process for foundation and grant research

2 Develop grant boilerplate documents and save in shared drive

3 Restructure shared drive to simplify document storage and retrieval

3. Centralize research information and make it easily accessible

1 Create a central location for research information materials

2 Create a single folder in shared drive for research data and documents

3 Include needs assessments in boilerplate document shared drive file

Substantial progress has been made and we expect to accomplish all of the goals by 12/31/10. The following is a progress report of what has been accomplished thus far. Focus Area 1. Strengthen infrastructure

Goal 1. A draft of the Planning Department Procedures Manual has been completed and is ready for final review and approval by appropriate staff members. Goal 2. Procedures and protocols for database entries and maintenance has been developed and is included in the procedures manual. All future entries into the database will follow these procedures and protocols. This will establish and maintain consistency and reliability within the database system. Previous database entries are being corrected. This corrective action is on-going and the anticipated completion date is 11/30/2010. A report that lists all due dates has been developed and will be reviewed and updated monthly. Goal 3. The document processing system has been addressed and is included in the procedures manual. All documents will be processed according to these procedures which will establish and maintain consistency and reliability. The filing system has been modified. The completed Contract Folder has been separated into Active and In-active and placed in separate file drawers. All in-active Contract Folders are kept for three years. The Pending File has been organized and a Document Status Report (see attached) has been developed to track all documents that have not been completed and are still pending. This report will be reviewed monthly to insure accuracy. A Working Timeline for the department has also been developed.

Focus Area 2. Improve funding search and application process

Goal 1. A foundation search software was purchased to strengthen the planning department’s ability to search for available funding for our programs. We have developed a grant summary form and a New Funding spreadsheet that lists all information about foundations that have been researched and contacted, Goal 2. A folder has been created in the shared “L” drive and boilerplate documents have been located in this folder. These documents will be periodically reviewed and modified as needed and necessary. Goal 3. Planning Specialists have been meeting regularly to restructure the shared “L” drive to make it more manageable and user friendly. The project is 90% completed and the anticipated completion date is 11/30/2010. The “L” drive will be periodically reviewed and modified as needed.

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Focus Area 3. Centralize research information and make it easily accessible

Goal 1. The back room of the planning department has been designated as the research room. All research materials and information will be located in this area. Goal 2. A single folder in the shared “L” drive has been created and all electronic research data and documents have been located there. Goal 3. Needs assessment is currently being updated and will be saved in the boilerplate folder on the shared “L” drive.