Communications and Employ Ability Assignment 1

8/2/2019 Communications and Employ Ability Assignment 1

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Pawel Trembecki

BTEC National Diploma IT practitioners

Communication and employability

Group A

Why are attributes valued by employers?

What is an attribute?

An attribute is an additional characteristic that someone has. Attributes thatare valued by an employer vary from Capability skills, adaptability skills towillingness skills and flexibility skills. There are also many other attributeswhich help employers choose who will be the best person for the work theyoffer. All of them are very important if working for a company. Such skills canbe involved in various activities to make an output which in fact makes thebusiness run successfully.

Attributes valued by employers

An employer while looking for people to employ has an image of the requiredattributes that are right for the job. Some of the most common ones are:

• Punctuality- this is an attribute needed by any future employee.Punctuality is a first step to get a job.

• Adaptability- this is an important attribute defining if a person applyingfor a job has the skills to adapt to any task given and does it with thebest output.

• Willingness- It defines if an employee has the courage and wants to dothe work he is given and is always up to do more and more.

• Communicativeness- This attribute defines if a person cancommunicate efficiently in order to get the right information so they cando exactly what is needed.

A table of attributes

Attribute Why it is valued

Punctuality Employers want their futureemployees to come on time.

Adaptability Employers need people that canadapt to any task given

Willingness Employers need people that wantto work hard and are willing to dotheir tasks

Communicativeness Employers need people that havewide grammar and understandtheir tasks

Communication and employability assignment oneSorie Rezakhani

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Conclusion

Certain attributes are common in every type of work and others are needed byan employer in certain fields of jobs. Whichever it is they are all needed to geta job and are a key in successful career.

What are barriers to communication?

A barrier prevents something or someone or makes it harder for them toperform what they are doing. A barrier to communication prevents people in acertain organization from communicating with other departments internally or

externally. No matter how good the communication system in an organisationis, unfortunately barriers can and do often occur. These are caused by manyfactors including barriers like health problems of staff, equipment, technology,poor management or something like psychical issues regarding staff.

Examples of barriers to communication

1. Distance is one of the most common barriers to communication. Ithappens if people that are trying to communicate are far away fromeach other and this prevents them from doing it.

2. Old or broken equipment is a barrier to communication as well. If a

system fails then no one in the organization will be able to exchangeinformations.

3. Introducing a new system can be a barrier as well. If staff in a particular organization is not trained to work on the new equipment then thecommunication will be impossible

4. Language differences Is also a barrier to communication. Two peoplethat speak different languages won’t be able to talk to each other.

ICT Terminology and jargon

ICT is known as Information and communications technology. There is a lot of terminology and jargon related to ICT and here is some of the most usedwords and jargon.

• Flash Drive- a pocket size storage device. Can store any type of files

• Firewall- Software package that is installed on operating systems inpurpose to protect the computer from incoming internet data.

• MB- shortcut for megabyte. A common used unit of memory.

•

Google- most widely used search engine on the web and a bigcompany as well.


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• Graphics card- a computer component that generates graphics andimages that are then displayed on a monitor

• Hacker - a person that tries to break in someone’s computer for their own benefit which is illegal.

• Install- to set up an application or a software package on a computer system

•

• Java- a programming language used to create so called applets whichcan be downloaded from web and used on a computer.

• JPG- file extension of high quality images

• LAN- local area network. Usually a connection between computers,printers or such in a small geographical area.

• Menu- set of options from which a user can choose which startssomething or shows other options. Usually used in games.

• Windows- Most widely used operating system on computers designedand developed by Microsoft.

• Motherboard- Main computer component which connects all of theothers so they can communicate between each other.

• OS- a shortcut for operating system which is a software package thatallows anything to be done on a computer. There can be added moresoftware on operating system

• Protocol- rules which enable internet connections between computersand other devices

• Router - a device that connects a computer to internet or connects few

different networks.• Shareware- a cut version of software usually for free

Communication Jargon

• Doc- File extension for Microsoft Word document

•Internet- shortcut of internetwork which is a computer networkconnecting millions of computers and other devices such as smartphones. It connects businesses, single home keeps big companies,banks pretty much anything you could think of

• E-Mail- electronic mail which allows users to send massages acrossthe internetwork using particular portals such as Yahoo or Hotmail.

• Survey- It is public based research done to create an outcome in formof information on a particular topic

• RTF- Rich text format which Is universal and understood by most of theword processing programs

Employability jargon


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Application form- a form to be filled out when applying for a jobstating all attributes and qualities.

CV- shortcut from curriculum vitae. Everyone should have on as itgathers all parts of ones career on one sheet of paper showingexperience and contribution.

Apprenticeship- work based training preparing people to real workand giving them experience.

JD- shortcut for job description. It contains details about the job toappeal for employees.

How to send an e-mail?

Before we send an email we must have an email account on any of theportals providing such. I choose the popular Google mail. To set up anaccount you have to go to google website which is www.google.com and clickon “mail” which will direct you to the log on and create an account screen.

Then click on create an account in order to enable yourself to send emails. Inorder to create one you need to type in required details, your desired


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http://www.google.com/

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nickname, password


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and agree to the terms of licence which is required when setting up anaccount.

When done you need to log in which is possible by clicking Mail on thehomepage of google as done at the beginning. On the log on screen type your email address and your password and click on sign in.

whilst signed in go back to homepage and click on mail again. In your email

account homepage


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on the top left corner there will be a button “compose mail”.

Click on that one and it will take you to composing a mail window. Type anemail address of a person you want to send a message to, your subject and


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the main body of the message. You can also attach files to it if you need to.

When done just click “Send” and that’s it. I hope this helped and happy emailsending.

Minutes of meeting containing topics of attributes, IT jobs andparts of S.W.O.T analysis

Pawel Trembecki

Held on 20.10.09 at Lewisham College commencing at 11:00

Those present were as follows:

• Vanessa Mulllings

• Emmanuel

• Steven

• Pawel Trembecki

• Malgorzata Sidorowicz

The chairman was Pawel Trembecki

In this meeting we talked about attributes. Vanessa stated attributes such ascapability, adaptability, hard working, flexibility and motivation which are very

important attributes. Her attributes make her a good potential worker. Stevenlisted such attributes as writing, listening, interpreting info which are very


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important in every job, because without writing or listening ability no one wouldbe able to work. Interpreting info is needed to understand what task has beengiven. Emmanuel has given few attributes like punctuality, communicativeness or confidence. These attributes are needed everywhere as every employer wantshis employees to come to work on time and to be confident when taking anddealing with new tasks. My attributes are being nice, not getting distracted andhaving courage to work which is very needed to take on new tasks. If someonegets distracted then it prevents them from achieving their goals.

There are many IT related jobs and few of them are: helpdesk, receptionist, ITtechnician, admin. Helpdesk person has access to basic informations aboutcompany to let someone who doesn’t know find out about some things.Receptionist is a person who directs guests in a company or workers where togo. IT technician solves software issues, fixes hardware and helps maintain IT

equipment. Admin is in charge of network and controls the users and access for them in the company.

There are some weaknesses such as no confidence, lack of concentration or problems with subject such as maths and English. To over come no confidence aperson needs to speak louder and have more eye to eye contact to becomecloser with people and their needs. Lack of concentration is caused by manyfactors and to over come this a person could be taken access to facebook or begiven motivation of a reward after finishing a task. Maths and English aresubjects which could be researched and learnt with a little bit of courage.

Date of next meeting: January 2010

FAQ


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on how to overcome certain barriers tocommunication

There are certain barriers to communication which I’ve talked about beforeand here are few tips on how to overcome these barriers to maintain asuccessful communication between people, departments in a company andcompanies. As we know there are few different types of barriers tocommunication. I will give a few examples of them and give few tips on how todeal with them.

1. One of the problems is distance. Two persons far from each other cannot perform any conversation which in turn prevents them from

communicating. To overcome that some time ago there had beenintroduced many technologies allowing people to communicate even if far away from each other. Examples of these are Emails, mobilephones, letters. These allow people to talk to each other from distance.

2. another barrier to communication is old or broken equipment whichprevents staff in particular organisation from exchanging informationwith another organisation. To deal with such problem a new set of equipment would have to be introduced or current one fixed so it willwork properly again. These devices could include computers, fax

phones, broadband phones or internetwork devices.

3. Introducing a new system in an organisation could prevent staff working there from communicating as they might not be able to use it.For example there could be new operating systems on computers or new technology solutions on internet or in a company like newcomputers or such electronic devices. To deal with this problem thestaff should be trained to use such new technology and should betaught how to use communication means together with them.

4. There is another barrier to communication and it is one of the mostcommon ones. It is a language difference barrier. If a person tries tocommunicate with another person or an organisation in other countrythey would not be able to talk to each other. Best way to deal with thisproblem is to learn another language which will allow people fromdifferent countries to speak and what’s more important understandeach other.


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PDP- Personal develompent plan is used tokeep track on improvements of skills and

qualities


Area Action Outcome

I get easily disracted I will try to focus on mytasks more thananything else

I’ve caught up with mywork and I am on track

I have difficulties withpunctuality

I will try to go to sleep alittle earlier and wake up

earlier than always toget on first bus

I’ve improved myPunctuality and I am

always on time

I am not a good teammember

I will try to listen to whatothers have to say andtake it under cosideration

I work efficiently withpeople and working ingroups brigns me moreoutcomes

I do not work efficientlywith women

I will try to focus moreon my work and not onwho I am working with

I took my eyes off beautiful woman andnow I am doing more

work than before

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Documents

Communications and Employ Ability Assignment 1