Communication Impact of Communication Technology

8/8/2019 Communication Impact of Communication Technology

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Impact of Communication technology in office

procedure & automation :-

Definition of communication technology:-

A process to store or deliver information using electronic and graphic means;

Processes include encoding, transmitting, receiving, storing, retrieving and decoding

History:-

by some definitions, communication technology could have started about five thousand years ago

when the Sumerians invented writing; or perhaps two thousand years ago when the Chinese invented

paper. Soon after learning to write, people invented ways of storing information. Modern

telecommunication started in the early 1800s with the invention of the telegraph and continued with the

first electronic computer in 1946.

Information:-

Communication technology is absolutely an obligatory attribute of any company. But

ask any office staff member not included in information and telecommunication technologies

a decision, the product uses the company? With your situation of a effective and smooth

procedure of telephony alternatives almost nobody can recommend you this technology. In

situation of problems, much more likely, the answer you obtain with colorful descriptions of

encounters from the use. So lets distinguish from that may depend on the superior results of

these decisions. Vogue of recent many years is becoming an active transition from traditional

telephony alternatives to alternatives dependant on IP-telephony. Practical experience tells us

that the business office cell phone system, IP-based telephony really effectively solve the

communication trouble companies. The introduction of IP-based infrastructure that provides

simultaneous and safe transmission of data, voice and video, actually boosts the usefulness of

enterprise processes of any dimension and at the same time reduces the total charge of

ownership of system infrastructure. The choice in favor of a decision is dependent on what key

are the needs for a communication system, and what voice programs and services essential to

solve enterprise concerns the customer. When selecting a platform special interest should becompensated with your level of IT infrastructure of the corporation is ready to function with a

unique technology. Typically, systems built on IP-based platforms, put ahead greater needs for

quality of SCS (structured cabling), the parameters of the communication channels and

procedures QoS (Quality of Service) info networks. Thus, when selecting a solution should be

to focus on such key parameters as reliability, scalability, flexibility, functionality, the energy to

further modernize the checklist of supported interfaces, protocols and signaling, a checklist of

supported terminals and customer devices. to be certain the effective working of the solution

needs a legitimate method with your design of the system. PBX IP-based machine hardware

symbolize a unique class, therefore, the energy of this gear will depend on its performance. Infavor of IP-telephony is usually attributed, and effective utilization of personal computer

telephony CTI (Computer Telephony Integration). CTI a technology that is situated at the

intersection of technologies of communication and personal computer technologies. It features


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an completely new options for solving quite a few problems. CTI technology helps you benefit

from personal computer technology (standards, flexibility, compatibility, painless to function

with and recognizable interface, etc.) for your management of traditional cell phone

connections. In addition, CTI technology allows utilizing ordinary cell phone as an extra

product with your computer. one unique of the main positive aspects of CTI this is absolutelyan open system dependant on it, as the personal computer telephony standards-based CTI

system and therefore very easily changed, modified and extended. You also need to produce the

required solution elements required for just about any decision dependant on IP. These elements

contain a reliable system infrastructure, the chance to implement quality of support (especially

with your critical areas QoS), ensuring the necessary level of security. if you would prefer to

function with wireless alternatives is usually deployed in wireless WiFi-network, which also has

the energy to support wireless IP-telephony and info transmission. The most widely used

proposals with your market place that meet the above parameters:

Nortel Communication machine 1000Reshenie for corporations focused on similarlytraditional telephony and at the highly safe and highly reliable IP-telephony.

Cisco Unified Communication Manager Reshenie to organize a collaborative cell phone

network, IP-based telephony, which can be put into use rather of or as well as traditional PBX,

implementing the notion of unified communications.

Alcatel Omni PCX Enterprise Reshenie for coordinating sound of traditional telephony and

IP-telephony for substantial enterprises with 20 to 15,000 subscribers and more.

Alcatel Omni PCX Office Reshenie for coordinating sound of traditional telephony and IP-

telephony for modest and medium-sized enterprises with five to 200 users.

Nortel enterprise Communications Manager 50Reshenie telephony with ample options for

corporations with in between five to 50 users. with your situation of correct design and building

of telephony alternatives can improve efficiency, especially in businesses with extensive branch

system the banking sector, insurance and telecommunications companies, etc. These

alternatives will improve the quality of support client calls and allocate the corporation among

competitors present much more favorable terms of service. But, otherwise, the decision will

provide a cell phone hot spot on the concerns with which the IT specialists will carry out a

bitter struggle with no wish of success.

Therefore, to possess the energy to minimize the likelihood of concerns in

designing and implementing telephony systems should seek the services of experts to enable

you to choose the proper solution and implement a telephony system given the existing

infrastructure development plans of the company, specialized needs and security as well as have

the energy to maintain quality and develop it further. When selecting an integrator is necessary,

first of all, pay interest with your engineering office staff of the company, the availability of

certified experts on products and services of top manufacturers of telecommunications

equipment, and also logistical base, permitting the corporation jobs at any level of complexity.

Professional consultants with your planning and implementation of integratedtelecommunications systems is done design work, which be sure safe and efficient procedure of

the constructed system and optimize the charge of its implementation and subsequent operation.


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Technology to improve office communication

Technology is so advanced now that you can do just about anything. If your office is suffering

from lack of communication, then try incorporating technology into the mix. There are tons of

different gadgets and programs that you can use now to communicate throughout the entire

workplace.

If your office doesn't already have it, it should have some sort of wireless internet and be

networked together. Computers that are doing similar things that need to talk to each other

often, should be networked together so that they don't have to scramble around and get things in

a more complicated way. It makes everything run smoother and easier. Plus, the wireless

internet will allow anyone to work wherever they want to in the office. You won't have to pull

out a bunch of cords just for a presentation but can easily do it right from yourlaptop without

connecting to anything but theprojector screen.

You can use Bluetooth to connect to other computers in your office. It allows you to send filesto another computer wirelessly. You don't have to have cords. The only drawback is that you

have to make sure that your computer is Bluetooth enabled. Some desktopsdon't have

Bluetooth so double check when you are buying one for your office.

Communication is essential in an office. Each person in your office should have their own email

address that they check often. It is a great way to let someone know about something or to ask

them something without having to get up and go talk to them. It is easy and simple.

If you need to know something right away, set up an instant messaging program in your office.

It can also connect to people who are far away either in another office in another town or to

someone who is on a business trip. The instant messaging system is just like email but faster,they see it right away and can respond in the same place. You can also set up chats and have a

sort of business meeting if you want through a chat room. It is a great way to talk to a bunch of

people or just one other person if you want to.

Pads like Blackberrys are another wonderful thing to have in your office. They allow you to

send emails, instant message, and use Bluetooth all in the same device. You can also make

phone calls with them. They are useful for business trips and for doing work and organizing

your schedule. They help employees who are constantly on the go and need to be connected to

the internet.

It is one of the oldest forms of technology, but phones are still very useful. You can set it up soeveryone in the office has an extension. Everyone should already have a phone, it is an easy

way to tell someone something and is something that you should already have in the office.

Encourage talking on the phone,instant message, or through email so that your employees

know what is going on at all times. Employees need to know about each other and what they are

doing so that people aren't doing things that others are doing and so each person can help others

by sharing the information they have gathered. These different forms of technology help to

encourage office communication and help make it easier for everyone.
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Uses of information communication technology?I suppose the good effects would be increased availability of information, an increase in the

range of methods of communication, a reduction in the price of communication, an increase in

productivity in certain areas, lower costs in distributing or publishing your work, the use of

computers and simulation in areas such as understanding the genome, or researching possible

cures for cancer which may be too complex to do without computer assistance.

Communication techniques:-

This paper covers two of the many distinctions among the different types

of communication techniques used in the business world. Formal letters are the

first type of communication that I have chosen to list as a communication technique

used in the business world. The second technique that I have chosen is emails. This

paper will cover the appropriate time to use each communication in our corporate

world.

Formal letters are the first choice in this paper. I believe that formal letters are used in a variety

of ways. I studied many different types of letters used in businesses and one formal letter that

would be appropriate for the writing of a formal letter would be that of an employee putting in a

notice to ask for a raise. I found that a formal letter would be more efficient for this type of

scenario because a formal letter would be more to the point as long as there are facts to support

the reason that the raise should be given to an individual.

The second of these two communication techniques used in the corporate environment would be

emails. In this age of information, I believe that emails are the most common of communication

used to pass information from one employee, company, or client to another. One scenario that I

came up with that would seem to appropriate this type of communication in the corporate world

is emailing a memo from a main office of a company to another office location within the same

company. There are many other reasons and ways to use emails in the corporate world and

transferring notes from one employee to another seems to be very common. An email seems

that it would only be appropriate in the corporate world as long as the email is concerning the

corporation.

Office Automation :

The term office automation refers to all tools and methods that are applied to office activities

which make it possible to process written, visual, and sound data in a computer-aided manner.

Office automation is intended to provide elements which make it possible to simplify, improve,

and automate the organisation of the activities of a company or a group of people (management

of administrative data, synchronisation of meetings, etc.).

Considering that company organizations require increased communication, today, office

automation is no longer limited to simply capturing handwritten notes. In particular, it also

includes the following activities:

exchange of information

management of administrative documents handling of numerical data

meeting planning and management of work schedules


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Office Automation is a general term that includes a wide range of applications of computer,

communication and information technologies in office environments. Though automation is in a

continual state of flux, the size of the market is huge, with annual investments measured in

billions of dollars. Automation has altered not only our work environment, but our very concept

of work.

The technology we see today had its start in the 1960s, when 3 clearly identifiable streams of

development became evident. The first was computing, where the earliest applications were

automated payroll and inventory-control systems. Other applications were also limited to the

processing of numerical data. These systems were usually operated only by programmers in the

data-processing division of the organization, who jealously guarded their computers and the

power their knowledge of the computer gave them. Nevertheless, the applications of computers

in organizational settings grew to include more and more kinds of data processing.

The second stream of technological development was in the area of text processing. In the mid-

1970s IBM introduced a product called the MCST - Magnetic Card Selectric Typewriter. This

device had a box crammed with electronic equipment. The operator would insert a speciallycoated card the size and shape of a standard IBM punch card into a slot on the top of the box

and would type on the attached typewriter as usual. The card served as a memory device, on

which the text would be written in a code based on magnetized spots. Once it was entered, the

text could be edited and played back, causing a new copy to be typed out on the attached

typewriter. Compared to current word-processing systems, this one was primitive, but it

worked.

While the first 2 streams were centered around the processing of information in the office, the

third, COMMUNICATIONS TECHNOLOGY, focused on the movement of information from

one place to another. A wide range of techniques to achieve this end were introduced, from

telex and facsimile services to services using specially conditioned TELEPHONE lines and

others using sophisticated satellite links between distant points (see SATELLITE

COMMUNICATIONS). The industry today includes several types of coaxial cables, fiber optic

lines, cellular telephones, and packet-switched radio and telephone links.

The most dramatic shift for business in communications technology has been the Internet.

Increasing use of the Internet in the form of e-mail and websites is transforming the work

environment. The Internet has broken down traditional geographic barriers to communication,

opened up markets, and created an environment of almost instantaneous feedback. As the

government policy of convergence makes high-speed Internet the norm, businesses will rely

more and more on the Internet for their communication needs.

When the 3 technologies are incorporated into an office environment, many improvements

become possible, but they are mostly improvements in the speed with which work is done rather

than in the kind of work that is done. Office automation in the 1980s began a new trend - the

integration of previously separate capabilities into single powerful "work stations." Even the

most basic home office today contains, through the use of a single computer, the following

capabilities: word-processing and home publishing abilities; access to information previously

stored on files at other locations, together with the ability to communicate with other stations on

the Net or on other nets; electronic messaging systems, including any combination of text,

graphics and voice, connecting users to others on the same net or, through gateways, to people

on different nets in other places; activity-management systems, including time management,project planning and scheduling, and electronic calendar capabilities. Information management

systems range from straightforward storage and retrieval systems, where the user does much of

the work of storing and retrieving, to sophisticated natural-language expert systems. These
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provide assistance for people who deal with large volumes of diverse types of rapidly changing

information. Decision-support systems incorporate sophisticated programs on large databases

that allow the user to perform complex analyses in a way that improves the speed and quality of

decisions that are made.

Today, we continue to see major developments in several areas. The power of the computersdriving most technology continues to increase exponentially. Not only can computers process

and hold more information, but they also process this information with greater efficiency and

speed. More significantly, computers allow the individual to perform a multitude of tasks

almost simultaneously. For example, on a single computer a worker can be connected to several

websites at the same time, receive e-mail, and work on a number of different files. As well, the

cost of the technology continues to diminish to such an extent that computer literacy in the

workplace is now expected.

The Impact of Office Automation:

The computer is changing the office environment much like the automobile has changed the

city. Effectively integrated office automation systems may result in the restructuring of entire

organizations, with the emergence of new structural configurations and the elimination of

departments or entire divisions. The new information technologies have led to a large reduction

in the size of the average organization's middle ranks. Moreover, the workers who remain are no

longer tied to a centrally located office: telecommuting has become a new trend in the business

world. On the positive side, this trend enables individuals to work from the comfort of home; on

the negative side, this lack of a common office environment may contribute to the erosion of the

city core. The new technologies may also have the potential to strengthen the power of trans-

national corporations in Canada, contributing to the erosion of Canadian autonomy and

displacing many people whose jobs will be automated. In most organizations office automationhas been viewed as a means to computerize old procedures and to make employees more

productive, rather than to make the organization more effective.

There is a rising level of fear of the new technologies and the impact they will have on job

security and on the privacy of the individual (see COMPUTERS AND SOCIETY). There is

also concern that the Canadian ECONOMY will suffer greatly if Canadian organizations do not

develop and adapt to the new technologies. Whether or not Canadian industry will learn to use

information technologies to their advantage in the increasingly competitive world system

remains to be seen. It is safe to say, however, that the technologies will have a significant

impact on the working lives of millions of Canadians in the coming decades.

Office suite tools:

The term "office suite" refers to all software programs which make it possible to meet office

needs. In particular, an office suite therefore includes the following software programs:

word processing

aspreadsheet

a presentation tool

adatabase

a scheduler
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The main office suites are:

AppleWorks

Corel WordPerfect

IBM/Lotus SmartSuite

Microsoft Office Sun StarOffice

OpenOffice (freeware)

Information Technology

Information technology refers todevices (hardware) and algorithms orprograms (software) used to store,

retrieve and process data. In simpleterms, it refers to all computerapplications and devices.

Communication Technology

In the modern sense of the term, communication technology includeselectronic systems used for

communication between individualsor groups not physically present atthe same location. It is about wayspeople can talk or write to each otherand exchange messages, pictures orsounds.

Documents

Communication Impact of Communication Technology