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Communicating with Senior Leaders With Powerful Presentations
2nd Annual CANTO (Caribbean National Telecommunications Organization)
HR/Training Best Practices Conference
July 17-18 2008
Nassau Bahamas.
3 M’s
Message - Content
Logical Development of Materials Have an objective:
Informative Prove or disprove an idea Build appreciation
New product Motivate audience to act/action
Determine Your Audience
Consider knowledge base of the audience
Audience attitude to subject Various ways to present new info
Using props
Selecting Material
Exercise restraint Be selective Develop a theme Choice of words
Arrange Presentation
Employ topical arrangement Give an example of topical arrangement
Cause and effect Commence discussion by identifying the
situation (the effect)
Organize Presentation
Current problems and solutions Chronological order Use relevant materials
Simplicity
Simple and direct Make sure main ideas are obvious
Accuracy of Statements
Substantiate facts and sources The conclusion should harmonize with
factsTry to anticipate questionsHave a concrete understanding of the
material
Effective Conclusion
Do not undervalue its significance Primary purpose for the conclusion:
Show the audience what is require Should be mobilize to the point of action
Method
1 – 7 – 7 Rule
One concept per slide 7 lines of text 7 words per line
Effective use of Visual Aids
Use thought-provoking pictures Ensure visual aids can be seen from a
distance Make certain audience can understand
writing from the back of room Use Visual aids to reinforce ideas and
not to entertain
Use before and after pictures
Background Colour
What to use What not to use
Font Styles, Sizes and Colours
Employ styles that have maximum effect on audiences Keep it simple
Avoid certain font sizes and Colour
Slide Animation and Sounds
Simple is best
Presenting Numbers
Graphs Pie Chart
Effective Use of Questions, Illustrations and Examples
Use to introduce important thoughts To reason on a subject To add emphasis Use as a lead up to an important point
Messenger - You
Prep for delivery
Do not start at the PC Understand clearly what you need to do Sketch out the idea Use of “sticky stories” or attention grabbers Find the necessary time to prepare
Fluent Delivery
Be well prepare Do not read from “Q” Card Be Natural
Conversational/ interactive Express viewpoints with conviction Employ pausing The power of non-verbal communication
Connect with your audience
Visual contact Voice quality and volume Room movement
Limit movement Pace of movement
Ask questions to promote interaction Ensure comfort group is comfortable
Gestures & Facial Expressions
Limit Movement: Hands & Shoulders Body Head
Types: Descriptive Emphatic
Does and Don'ts
Never read from slides or “Q” cards Avoid nervous pacing Avoid “phone booth pose” Turn off cell phone Do not hide behind the podium Do not lean on the podium Do not add addition materials unless it drives
home an important point. Be aware of slang
Don’t put every word on the slide Make sure to check spelling and
grammar Avoid excessive bulleting Avoid over crowding slides with numbers
and data Do not point at your audiences Do not turn your back on audience Keep it simple and to the point
Presentation Applications
Flash Key Notes for OS 10 ISpring Free PowerPoint to flash converter
Websites of Interest
www.istockphoto.com Images for presentation
www.presentationzen.com Website by Garr Reynolds
http://www.vizthink.com/blog/2008/06/18/webinar-creating-powerful-presentations-with-nancy-duarte/ Info by Nancy Duarte of Duarte Design