COMMONWEALTH OF VIRGINIA€¦ · Web viewServices and Activities Check if provided Tutoring or other instructional support Expedited evaluations Staff professional development and

Attachment A, Memo No. 159-09 June 5, 2009

Application Packet for

McKinney-Vento Education for Homeless Children and Youth (EHCY) Program Allocations from Funds Made Available Under Public Law (PL) 111-5, the American Recovery and Reinvestment

Act of 2009 (ARRA)

Virginia

Closing Date: 5 P.M. - July 10, 2009

CONTENTS OF APPLICATION PACKET

Pages

Information about funding and application process.........................................................................2

Appendices

A. Minimum Funding Allocation Table.........................................................................................6

B. Grant Application Form...........................................................................................................10

C. Budget Form.............................................................................................................................17

D. Authorized Activities With Examples of Measurable Outcomes............................................20

E. Annual Report Form.................................................................................................................22

Education Program for Homeless Children and Youth Proposal Packet – Page 1

INFORMATION ABOUT FUNDING AND APPLICATION PROCESS

What is the purpose of the McKinney-Vento Act?

The McKinney-Vento Act authorizes the Virginia Board of Education to make grants to local education agencies for the purposes of facilitating the enrollment, attendance, and success of homeless children and youth in school.

What is the purpose of the McKinney-Vento ARRA funds?

The American Recovery and Reinvestment Act of 2009 (ARRA) provides FY 2009 funds under the McKinney-Vento Education for Homeless Children and Youth program. According to the United States Department of Education (USED), McKinney-Vento ARRA funds are a one-time source of funds that supplement the McKinney-Vento funds made available under the regular FY 2009 appropriation. These additional resources will assist states and local educational agencies (LEAs) in addressing the educational and related needs of some of the most vulnerable members of our society – homeless children and youth – during a time of economic crisis in the United States. As with other ARRA funds, four principles guide distribution and expenditure. The funds:

Must be spent quickly to save and create jobs Should be used to improve student achievement and help close achievement gaps Will be subject to additional and rigorous reporting requirements Are available for only two years and should be invested in ways that do not result in

unsustainable continuing commitments after the funding expires. These funds are subject to the same statutory and regulatory requirements as funds made available through the regular FY 2009 McKinney-Vento appropriations. Exceptions to these requirements are expanded options for awarding funds to LEAs and additional accountability and reporting. 1

Who is eligible to apply?

All Virginia LEAs that reported to the Virginia Department of Education, a minimum of 20 students as homeless during the 2007-08 school year are eligible. Creation of regional consortia to reach the 20 student minimum is permitted. LEAs may subcontract with other agencies; however, the local school system assumes responsibility for setting program goals and monitoring program accomplishments. The LEA will serve in the capacity of fiscal agent.

1 See: Guidance on McKinney-Vento Homeless Children and Youth Program Funds Made Available Under the American Recovery and Reinvestment Act of 2009 at http://www.ed.gov/policy/gen/leg/recovery/guidance/homeless.pdf.


http://www.ed.gov/policy/gen/leg/recovery/guidance/homeless.pdf

What is the funding?

Source : U.S. Department of Education, through McKinney-Vento Education for Homeless Children and Youth (EHCY) program allocations from funds made available under Public Law (PL) 111-5, the American Recovery and Reinvestment Act of 2009.

Amount Available : The Commonwealth of Virginia has been awarded $1,100,421 in McKinney-Vento ARRA funds.

Size of Grants : Using $5,000 base allocation plus an additional $150 per pupil reported as homeless during 2007-08, one-time school division awards will range from $8,000 to $150,000. (See Appendix A for minimum ARRA allocations.) USED has assigned a new Catalog of Federal Domestic Assistance Number (CFDA No. 84.387A) to ARRA funds. McKinney-Vento ARRA funds must be accounted for separately from regular McKinney-Vento funds.

Approval of Applications : Applications for minimum allocations will be approved as received by the Project HOPE-Virginia office. The following questions will guide approval of applications submitted: Is the application complete? Do the proposed activities and use of funds reflect the guiding principles for ARRA

funds? Are proposed staffing and resources sufficient to complete the proposed objectives? Can the budget effectively accomplish the intended objectives? Does the budget reflect efficient use of program funds? Does the budget describe how reserved Title I-A funds will be calculated and used to

support the education of homeless children and youth in the LEA?

Competitive Awards for Remaining ARRA Funds. McKinney-Vento ARRA funds remaining after the minimum allocations are met will be awarded competitively based on documented need and quality of the proposed program. Special consideration will be given to: Current McKinney-Vento subgrantees whose current award plus minimum ARRA

funding is less than the allocation would be for a nonsubgrantee ($5,000 base allocation plus an additional $150 per pupil reported as homeless during 2007-08)

Programs that provide evidence of significant cost sharing, including Title I, Part A funds and local funds

Programs that reach out to children experiencing homelessness who traditionally have not been enrolled in school programs, especially preschool children and unaccompanied youth.

Grant Period : McKinney-Vento ARRA funds are effective as of February 17, 2009. School divisions must obligate awarded funds by January 31, 2011. Any funds not obligated by this date will be re-allocated and must be obligated by September 30, 2011. A chart indicating when an obligation occurs for various types of activities is provided by USED General Administrative Regulations (EDGAR) at 34 C.F.R. 76.707.

ARRA Education Program for Homeless Children and Youth Application Packet – Page 3

Approved Activities: The grant may include both Primary Activities (direct educational services in the form of tutoring and teaching) and Related Activities (see examples in Appendix D). Applicants are reminded to consider the guiding principles for ARRA funds and consider activities that will build local capacity beyond the time frame of this one-time award. Review and revision of local policies and procedures and intensive professional development have been identified as capacity building activities. Funds may be used to cover the excess cost of transportation to the school of origin; however, the budget for transportation cannot exceed 30 percent of the total budget for the proposed program.

What are the requirements of the grant process?

The authorized representative for each applicant must sign the Statements of Assurances included in the application form.

School divisions must comply with USED reporting requirements. Final notification regarding such requirements has not been received. It is anticipated that, at a minimum, grantees should anticipate reporting on a quarterly basis:

The total amounts of ARRA funds received and expended or obligated;

The name, description, and evaluation of the project or activity’s completion status; and

An estimate of the number of jobs that were saved or created with the funds.

A representative for each grant recipient will be required to submit an annual report for school years in which ARRA funds are used. The Annual Report found in Appendix E will be used for such reporting purposes. Changes in data requested may be needed based on USED requirements.

All grant programs must maintain fiscal and program records for a minimum of five years.

All project funds must be spent according to the approved application.

It is expected that grant recipients will follow reimbursement procedures and respond to all grant requirements in a timely fashion. Recipients must separate regular McKinney-Vento and ARRA reimbursement requests. All reimbursements must be submitted to Project HOPE-VIRGINIA using forms available at http://web.wm.edu/hope/ARRA/ARRA.html.

Application Procedure

The application should be typed using the forms contained in this packet. (Word versions of the forms can be found at http://web.wm.edu/hope/ARRA/ARRA.html).

1. Application form with required signature(s) (Appendix B)

2. Completed Budget Forms (see Appendix C)

The proposal must be received by 5 p.m. on July 10, 2009.


http://web.wm.edu/hope/ARRA/ARRA.html

http://web.wm.edu/hope/ARRA/ARRA.html

Send an electronic copy of your proposal (a PDF version is preferred) to Dr. Patricia A. Popp, State Coordinator, Project HOPE-Virginia at [email protected]. The signed assurances page may be faxed to 757-221-5300.

Contact information:Dr. Patricia A. Popp, State CoordinatorProject HOPE-VirginiaSchool of EducationThe College of William and MaryP.O. Box 8795Williamsburg VA 23187-8795

Phone: 757-221-7776Fax: 757-221-5300E-mail: [email protected]


mailto:[email protected]

mailto:[email protected]

APPENDIX A

MINIMUM FUNDING ALLOCATION TABLE


Minimum ARRA Funding to School Divisions Currently Not Receiving McKinney-Vento Funds (based on $5,000 base allocation plus $150 per pupil reported as homeless for 2007-08)

Nonsubgrant School Division Number and Name

Project HOPE-VIRGINIA 2007-08

Count Minimum Allocation 008-Augusta County Public Schools 59 $ 13,850 016-Campbell County Public Schools 59 $ 13,850 017-Caroline County Public Schools 54 $ 13,100 018-Carroll County Public Schools 29 $ 9,350 022-Clarke County Public Schools 21 $ 8,150 024-Culpeper County Public Schools 99 $ 19,850 025-Cumberland County Public Schools 27 $ 9,050 027-Dinwiddie County Public Schools 31 $ 9,650 028-Essex County Public Schools 27 $ 9,050 034-Frederick County Public Schools 73 $ 15,950 036-Gloucester County Public Schools 25 $ 8,750 039-Greene County Public Schools 52 $ 12,800 042-Hanover County Public Schools 63 $ 14,450 046-Isle of Wight County Public Schools 32 $ 9,800 048-King George County Public Schools 25 $ 8,750 054-Louisa County Public Schools 24 $ 8,600 056-Madison County Public Schools 30 $ 9,500 063-New Kent County Public Schools 26 $ 8,900 065-Northampton County Public Schools 210 $ 36,500 068-Orange County Public Schools 79 $ 16,850 070-Patrick County Public Schools 45 $ 11,750 080-Roanoke County Public Schools 46 $ 11,900 082-Rockingham County Public Schools 59 $ 13,850 093-Warren County Public Schools 32 $ 9,800 094-Washington County Public Schools 53 $ 12,950 097-Wythe County Public Schools 20 $ 8,000 098-York County Public Schools 27 $ 9,050 101-Alexandria City Public Schools 230 $ 39,500 110-Fredericksburg City Public Schools 196 $ 34,400 112-Hampton City Public Schools 114 $ 22,100 113-Harrisonburg City Public Schools 59 $ 13,850 116-Martinsville City Public Schools 60 $ 14,000 126-Staunton City Public Schools 79 $ 16,850 127-Suffolk City Public Schools 666 $ 104,900 130-Waynesboro City Public Schools 25 $ 8,750 131-Williamsburg/ JCC Public Schools 223 $ 38,450 132-Winchester City Public Schools 79 $ 16,850 136-Chesapeake Public Schools 116 $ 22,400


School Divisions Currently Not Receiving McKinney-Vento Funds Eligible to Apply for ARRA Funds as Regional Consortium with a Minimum of 20 Students

Nonsubgrant School Division Number and Name

Project HOPE-VIRGINIA 2007-08 Count

003-Alleghany County Public Schools 16005-Amherst County Public Schools 3006-Appomattox County Public Schools 13010-Bedford County Public Schools 5011-Bland County Public Schools 16012-Botetourt County Public Schools 4013-Brunswick County Public Schools 1019-Charles City County Public Schools 7020-Charlotte County Public Schools 6026-Dickenson County Public Schools 1032-Fluvanna County Public Schools 7033-Franklin County Public Schools 3037-Goochland County Public Schools 8041-Halifax County Public Schools 5058-Mecklenburg County Public Schools 5059-Middlesex County Public Schools 10062-Nelson County Public Schools 6069-Page County Public Schools 17071-Pittsylvania County Public Schools 10072-Powhatan County Public Schools 9073-Prince Edward County Public Schools 7074-Prince George County Public Schools 7079-Richmond County Public Schools 13081-Rockbridge County Public Schools 16085-Shenandoah County Public Schools 10086-Smyth County Public Schools 2092-Tazewell County Public Schools 1095-Westmoreland County Public Schools 3102-Bristol City Public Schools 5103-Buena Vista City Public Schools 2106-Colonial Heights City Public Schools 7109-Falls Church City Public Schools 2111-Galax City Public Schools 1114-Hopewell City Public Schools 16119-Norton City Public Schools 3135-Franklin City Public Schools 1137-Lexington City Public Schools 5139-Salem City Public Schools 9142-Poquoson City Public Schools 11144-Manassas Park City Public Schools 10207-West Point Public Schools 2


Minimum ARRA Funding to School Divisions Currently Receiving McKinney-Vento Funds (based on $5,000 base allocation plus $150 per pupil reported as homeless for 2007-08 or full

funding of request made in 2008 – whichever is less)

Subgrant Division: Number and Name

Project HOPE-

VIRGINIA 2007-08

Count Current Award

Minimum ARRA

Funding: 001-Accomack County Public Schools 105 $ 9,000.00 -002-Albemarle County Public Schools 287 $ 40,000.00 $8,050.00007-Arlington County Public Schools 188 $ 25,000.00 $8,200.00029-Fairfax County Public Schools 1529 $ 97,000.00 $11,706.00030-Fauquier County Public Schools 121 $ 10,000.00 -043-Henrico County Public Schools 692 $ 60,000.00 $15,000.00

Regional program:060-Montgomery County Public Schools 158 $ 44,000.00 $5,250.00031-Floyd County Public Schools 27035-Giles County Public Schools 33077-Pulaski County Public Schools 54122-Radford City Public Schools 23

053-Loudoun County Public Schools 159 $ 35,000.00 -067-Nottoway County Public Schools 24 $ 10,000.00 -075-Prince William County Public Schools 243 $ 30,000.00 $11,450.00

Regional program:089-Stafford County Public Schools 277 $ 50,000.00 $25,000.00088-Spotsylvania County Public Schools 264

096-Wise County Public Schools 373 $ 25,000.00 $15,000.00104-Charlottesville City Public Schools 220 $ 26,000.00 $12,000.00115-Lynchburg City Public Schools 133 $ 26,000.00 -117-Newport News City Public Schools 689 $ 20,000.00 $20,414.00118-Norfolk City Public Schools 284 $ 51,500.00 -121-Portsmouth City Public Schools 127 $ 15,000.00 $9,050.00

Regional program:123-Richmond City Public Schools 849 $ 110,000.00 $72,922.23021-Chesterfield County Public Schools 315120-Petersburg City Public Schools 234

124-Roanoke City Public Schools 393 $ 50,000.00 $13,950.00128-Virginia Beach City Public Schools 366 $ 68,000.00 -143-Manassas City Public Schools 109 $ 15,000.00 $6,350.00202-Colonial Beach City Public Schools 41 $ 18,744.00 -

Arlington & Stafford funding for regular subgrantee and ARRA funds will be allocated from ARRA funds to offset the projected reduction for Virginia’s regular M-V allocation.


APPENDIX B

GRANT APPLICATION FORM


Virginia School Division Application forMcKinney-Vento Education for Homeless Children and Youth (EHCY) Program

Allocations From Funds Made Available Under Public Law (PL) 111-5, The American Recovery and Reinvestment Act of 2009 (ARRA)

School Division Number (lead division, if regional consortium)

School Division Name

School Division DUNS Number

School Division Federal Identification Number (FIN)

Number of students reported as homeless in 2007-08

Number of students identified as homeless in 2008-09

If applying in a regional consortium: List additional participating school divisions: number, name, 2007-08 and 2008-09 homeless data. Attach additional pages, if needed.

Participating School Division Number


Number of students reported as homeless in 2007-08

Number of students identified as homeless in 2008-09

Amount of Funding Requested

Minimum Allocation:

Additional Funding Requested:

Grant Application Contact

Mailing Address

Phone

Fax

E-mail Address


ARRA McKinney-Vento ApplicationPage 2

STATEMENT OF ASSURANCES

The local education agency (LEA) assures that it will: Expend McKinney-Vento ARRA funds in accordance with the U.S. Department of

Education’s four goals for the ARRA stimulus funds: 1. Spend funds quickly to save and create jobs.2. Ensure transparency, reporting, and accountability.3. Thoughtfully invest one-time funds.4. Improve student achievement through school improvement and reform.

Expend funds on the allowable activities under Section 723 of the McKinney-Vento Act.

Spend the majority of funds in one year; expend and obligate all funds by September 30, 2011.

Track activities and funds separately from other grant funds. Submit all reports and records as required by the grant by specified deadlines to the

Virginia Homeless Education Program (Project HOPE-Virginia) and/or U.S. Department of Education.

Signature of Authorizing Agent: Title of Authorizing Agent:

Printed Name: Date:



School Division Number (lead)


Statement of Need This section should describe the specific need(s) that would be addressed by the project

Description of existing education and outreach programs serving homeless children and youth in the service area: Briefly describe direct educational services currently provided to homeless students by the local school division and by other agencies within the service area.

Identification of Specific Needs: Identify the specific need(s) that the proposed program is designed to address.



Program Description

This section describes what the program or project is intended to do, and how it will be accomplished

Specific statements of intended outcomes: Objectives should be directly related to the identified need(s).

Activities: Activities should be directly related to objectives. Refer to Appendix D for examples of authorized activities.



Program Administration and Management

This section describes how the proposed project or program will be managed and administered.

Timeline and Responsibilities: A proposed timeline of activities with responsibilities designated. This section outlines who will do what activities and when they will be accomplished.

Data Collection for Evaluation; This section should address how the LEA will assess progress towards achieving the proposed program's objectives. Data collection can be qualitative and quantitative (see Appendix D for suggestions). Information in the annual program evaluation report reflects a minimal level of expectation for program evaluation.



Narrative Summary of Budget for Proposed Activities

This section provides a detailed budget summary. Expenditures must be based on proposed activities. Include reserved Title I-A funds contributed from your Title I program. Be sure to attach the Budget Form found in Appendix C.

(Optional) Supplemental Allocation

If you are requesting supplemental funding in addition to the minimum ARRA allocation, briefly describe how the additional funds would be used. A detailed budget will not be required until the final award is made.


APPENDIX C

BUDGET FORM


Form 18B-M-V (7/06)VIRGINIA DEPARTMENT OF EDUCATION

BUDGET SUMMARYTitle X, Part C (McKinney-Vento Homeless Education Assistance Act)

County/City Code: _________ Project/Grant No.: _________ (Projected dollar amount of funds required for administration and program implementation)

OBJECT CODE

EXPENDITURE ACCOUNTS

AMOUNT OF FUNDS

McKinney-Vento Funds

ARRA McKinney-

Vento Funds

Title I, Part AReservation

OTHER LEA In-Kind

TOTAL AMOUNT

1000

PERSONAL SERVICES

Administration Instruction Instructional Assistants Other

2000EMPLOYEE BENEFITS

Fixed Charges(Administrative and Instruction)

3000

PURCHASED/CONTRACTED SERVICES

Supportive Services (Medical, Dental) Evaluation Services Professional Development Other

4000

INTERNAL SERVICES

Pupil Transportation Food Services Other

5000

OTHER CHARGES

Travel (Staff/Administrative) Maintenance of Plant Operation of Plant Indirect Cost Other

6000

MATERIALS AND SUPPLIES

Administrative Instructional

8000

CAPITAL OUTLAY

Equipment for Instruction Buildings Remodeling All Other Equipment

TOTAL PROJECT BUDGET


EXPENDITURE ACCOUNTS DESCRIPTIONS

These accounts are for recording expenditures of the education agency for activities under its control. Below are definitions of the major expenditure categories. The descriptions provided are examples only. For further clarification on the proper expenditure of funds, contact your school division budget or finance office, the grant specialist in the Virginia Department of Education, or refer to the appropriate federal act.

OBJECT CODE DEFINITIONS

1000 PERSONAL SERVICES – All compensation for the direct labor of persons in employment of the local government. Salaries and wages paid to employees for full- and part-time work, including overtime, shift differential, and similar compensation. Also includes payments for time not worked, including sick leave, vacation, holidays, and other paid absences (jury duty, military pay, etc.) which are earned during the reporting period.

2000 EMPLOYEE BENEFITS – Job related benefits provided employees are part of their total compensation. Fringe benefits include the employer's portion of FICA, pensions, insurance (life, health, disability income, etc.) and employee allowances.

3000 PURCHASED/CONTRACTED SERVICES – Services acquired from outside sources (i.e., private vendors, public authorities or other governmental entities). Purchase of the service is on a fee basis or fixed time contract basis. Payments for rental and utilities are not included in this account description.

4000 INTERNAL SERVICES – Charges from an Internal Service Fund to other functions/ activities/elements of the local government for the use of intragovernmental services, such as data processing, automotive/motor pool, central purchasing/central stores, print shop, and risk management.

5000 OTHER CHARGES – Includes expenditures that support the program, including utilities (maintenance and operation of plant), staff/administrative/consultant travel, travel (Staff/Administration), office phone charges, training, leases/rental, Indirect Costs, and Other.

NOTE: Indirect costs cannot be claimed against capital outlay and equipment.

6000 MATERIALS AND SUPPLIES – Includes articles and commodities which are consumed or materially altered when used and minor equipment that is not capitalized. This includes any equipment purchased under $5,000, unless the LEA has set a lower capitalization threshold. Therefore, computer equipment under $5,000 would be reported in “materials and supplies.”

8000 CAPITAL OUTLAY – Outlays that result in the acquisition of or additions to capitalized assets. Capital Outlay does not include the purchase of equipment costing less that $5,000 unless the LEA has set a lower capitalization threshold.


APPENDIX D

AUTHORIZED ACTIVITIESWITH EXAMPLES OF MEASURABLE

OUTCOMES


The following are examples of measurable outcomes derived from the Authorized Activities of Local Education Agency grants, under Section 723(d).

ACTIVITIES MEASURABLE OUTCOMES

1. Tutoring, supplemental instruction, and enriched educational services

Pre/post test score improvement. Classroom teachers provide positive assessments of participants. School success, seen in grade and score improvement. Participation and performance on Standards of Learning Tests. High school or GED completion.

2. Expedited student evaluations, including gifted and talented, special education, and limited English proficiency

Evaluations are made and records are transferred in a timely manner. Increased percentage of homeless children accessing education services for which

they are eligible (e.g., Title I, special education, LEP services).

3. Professional development for educators and other school personnel

Increase in numbers of public school personnel who are aware of and sensitive to the needs of homeless children and youth.

Increase in awareness and sensitivity training opportunities for school personnel and community.

4. Referrals for medical, dental, other health services, and social services

Increase in percentage of families referred for services. Increase in percentage of homeless children who are immunized. Increase in percentage of pregnant homeless teens receiving prenatal care.

5. Defraying excess cost of transportation Increase in percentage of homeless children and youth attending school regularly. Increase in percentage of homeless children and youth attending the school of origin,

with the approval of the parent/guardian. Decrease in number of days homeless students cannot attend school due to lack of

transportation.

6. Provision of developmentally appropriate early childhood education programs, not otherwise provided

Increase in the enrollment and attendance of homeless preschoolers in local preschool programs such as Even Start, Virginia Preschool Initiative, and Head Start.

7. Provision of services and assistance to attract, engage, and retain homeless children and youth and unaccompanied youth in public school programs

Documentation of identification procedures and support services provided. Increase in percentage of homeless youth completing school.

8. Before- and after-school, mentoring, and summer programs with a teacher or other qualified individual

Increase in hours of education programs for homeless children and youth, during non-school time.

Improved school performance of participants as based on testing, grades, teachers’ assessments, etc.

9. The payment of fees and other costs associated with tracking, obtaining, and transferring records necessary to enroll homeless children and youth

Decrease in amount of time used to obtain records of homeless children and youth. New schools of former LEA program participants receive information on students

promptly; students are tracked into future schools and communities.

10. Provision of education and training to parents of homeless students about educational rights and resources that are available

Brochures, newsletters, posters, etc., distributed to parents and providers, on the rights of homeless children to an appropriate education.

Increase in homeless parent and youth calls regarding rights and resources. Increase in percentage of homeless families involved in school enrollment decisions.

11. Coordination between schools and service agencies Increase in numbers of agencies participating in school programs. Increase in number of homeless families and youth receiving case-managed services

from collaborating agencies.

12. Provision of pupil services (including violence prevention counseling) and referrals for such services

Documentation of referrals and participation rates.

13. Addressing needs of homeless children and youth arising from domestic violence

Increase in education services (such as tutoring, adaptation of space for studying) for children at domestic violence shelters.

14. Adaptation of space, purchase of supplies for nonschool facilities

Increase in number of shelters with homework rooms, libraries, and tutorial supplies.

15. School supplies for distribution at shelters and temporary housing facilities

Increase in percentage of homeless children with supplies needed to attend school.

16. Extraordinary or emergency assistance to enable homeless children to attend school

Increase in percentage of homeless children and youth attending school ready to learn.

Decrease in barriers that keep homeless children from attending school.


APPENDIX E

ANNUAL REPORT FORM

(This report may be revised based on the requirements of the U.S. Department of Education.)


Project HOPE - VirginiaEDUCATION FOR HOMELESS CHILDREN AND YOUTH PROGRAM

Annual Report for McKinney-Vento Subgrants 2009-10 School Year

Submit data via online system by October 1, 2010: http://www.wm.edu/hope/datacollection/

1. School Division:_________________________________________ Report Date:_______________

Name and Title of Person Completing Report: _________________________________________

_________________________________________________________________________________

Phone:___________________ E-mail Address: ________________________________________

Name and Title of Homeless Education Liaison: _______________________________________

_________________________________________________________________________________

2. Provide the number of students experiencing homelessness in your school division during the 2009-10 school year according to grade level. Note that grade level enrollment data will be compared with data reported to the Virginia Department of Education through the Student Record Collection.

a. Column A: Provide the number of students enrolled in your school division during the 2009-10 school year according to grade level.

b. Column B: Provide the number of students experiencing homelessness, by grade, served by your subgrant.

GRADE LEVEL

COLUMN A COLUMN BNUMBER OF STUDENTS

ENROLLEDIN DIVISION’S PUBLIC

SCHOOLS

NUMBER OF STUDENTS SERVED BY SUBGRANT

Ages 3-5 (not K)

K

1

2

3

4

5

6

7

8

9

10

11

12

2. Total homeless students reported

Hard copy FOR REVIEW ONLY Page 23 of 27

Homeless Education Program Data Collection 2009-10 School Year

3. Of the total number of homeless children and youth (including preschoolers), who were enrolled in your school division, provide the numbers who had the following as their primary nighttime residence at the time of initial identification as homeless. It is the responsibility of the local liaison to record the type of primary residence at the time of identification. The data counts regarding residence should correspond with data counts recorded for the number of homeless children and youth enrolled. The total number of students should match the total in item #2 (shaded box).

Type of HousingShelter (including

transitional housing, awaiting foster care)

Doubled-up (i.e., living with another family)

Unsheltered (e.g., cars, parks, campgrounds, etc.) Hotels/ Motels

Directions for Identifying Primary Nighttime Residence of Homeless Children and Youth2

The table below includes examples of residences and the appropriate category for classification.Residence Category

Children and youth living in abandoned buildings, campgrounds and vehicles, temporary trailers, bus and train stations, and abandoned in the hospital

Unsheltered

Children and youth awaiting foster care placement ShelterChildren and youth (including runaway youth or unaccompanied youth) who live with relatives or friends due to being homeless Doubled-Up

Substandard or inadequate housing does not easily fit into any category as it is not governed by a specific definition and is judged on a case-by-case basis. An inadequate dwelling may shelter but is not adequate housing.

Unsheltered

4. Provide the number of students experiencing homelessness identified for each of the following categories in 2009-10. Students may be identified in more than one category. (Data for programs marked with an asterisk (*) will be run in parallel with data reported to the Virginia Department of Education through the Student Record Collection.)

SUBPOPULATIONSNUMBER OF

HOMELESS CHILDREN AND YOUTH ENROLLED

NUMBER OF HOMELESS CHILDREN AND YOUTH SERVED

BY SUBGRANT

Unaccompanied Youth*

Migrant (must have certificate of eligibility – COE)

Children with Disabilities (IDEA)*

Limited English Proficient Students (LEP)*

5. Services and activities provided with McKinney-Vento funds.2 Hartness, B., & Mooney, K. (2005). Guide for federally required state data collection for the McKinney-

Vento Homeless Education Assistance Improvements Act of 2001. Greensboro, NC: National Center for Homeless Education at SERVE. Hard copy FOR REVIEW ONLY Page 24 of 27


Services and Activities Check if provided

1. Tutoring or other instructional support

2. Expedited evaluations

3. Staff professional development and awareness

4. Referrals for medical, dental, and other health

5. Transportation

6. Early childhood programs

7. Assistance with participation in school programs

8. Before-, after-school, mentoring, summer programs

9. Obtaining or transferring records necessary for enrollment

10. Parent education related to rights and resources for children

11. Coordination between schools and agencies

12. Counseling

13. Addressing needs related to domestic violence

14. Clothing to meet school requirement

15. School supplies

16. Referral to other programs and services

17. Emergency assistance related to school attendance

18. Other (specify)



6. Barriers to the education of homeless children and youth Place a check mark beside any enrollment requirement that has posed a barrier for students who experienced homelessness during the 2009-10 school year. NOTE: Only check if there was a barrier; do not check challenges that are not barriers to students’ education.

Barriers Check if Barrier Has Been Experienced

1. Eligibility for homeless services

2. School selection

3. Transportation

4. School records

5. Immunizations

6. Other medical records

7. Other barriers: (specify)

7. Academic progress of homeless students: Children and youth experiencing homelessness must have access to education and other services needed to ensure opportunities to the State’s challenging academic standards.

Instructions: Aggregate students by their grade level, not by type of test administered. DNA = Data Not Available If assessment is required and data is not available for reporting, indicate DNA. Do not leave the cell blank and do not use a zero to indicate the lack of data.

a. Provide the number of homeless children and youth served by the McKinney-Vento subgrant included in statewide assessments in reading and mathematics; and

b. Provide the number of homeless children/youth who met or exceeded the State’s proficiency level or standard.

Reading

School Grade Levels

Column A Column BNumber of homeless

children/youth taking reading assessment

Number of homeless children/youth who met or exceeded state

proficiencyGrade 3

Grade 4 Grade 5

Grade 6 Grade 7 Grade 8

Grade 9-12



7. Academic progress of homeless students, continuedMathematics

School Grade Levels

Column A Column BNumber of homeless children/

youth taking mathematics assessment

Number of homeless children/youth who met or exceeded state

proficiencyGrade 3

Grade 4 Grade 5

Grade 6 Grade 7 Grade 8

Grade 9-12

8. Approximately how many times per year do LEA and shelter staffs meet to discuss student and program issues?

formally: _____________________________________________________________informally: ___________________________________________________________

9. Has the designated homeless education liaison attended Project HOPE-Virginia training (liaison workshops or annual seminar)? (Homeless Education Liaisons are listed on this page: http://web.wm.edu/hope/contact/HOPE%20Data%2016Apr09.pdf) _____ Yes _____ No

If so, list the most recent year of attendance. ___________________________________

10. Are rights of students experiencing homelessness posted in schools and registration areas, where families will see them? _____ Yes _____ No

§722(g)(6)(A)(v) public notice of the educational rights of homeless children and youths is disseminated where such children and youths receive services under this Act, such as schools, family shelters, and soup kitchens;

11. What outreach and awareness activities were conducted for division personnel and/or the community at large?

12. What particular success have you experienced in providing services during this reporting period?

13. What particular problems have you encountered in providing services during this reporting period?

14. Attach your subgrant goals and objectives with an update on current status of activities.

Additional Comments: (attach additional pages, if necessary)


http://web.wm.edu/hope/contact/HOPE%20Data%2016Apr09.pdf

Documents

COMMONWEALTH OF VIRGINIA€¦ · Web viewServices and Activities Check if provided Tutoring or other instructional support Expedited evaluations Staff professional development and