COMMONWEALTH OF VIRGINIA · Web viewChildren’s Home Society’s Davis Child Shelter focuses on school enrollment and attendance, ... Typically, this is 20 miles per week per tutor

LEA: Kanawha County Schools

West Virginia School Division Application forMcKinney-Vento Education for Homeless Children and Youth (EHCY) Program

Grant Period July 2015 through September 2018

Title of Proposal Children’s Home Society – Tutoring Support at Davis Child Shelter

Amount of Funding Requested per Year

$ 27,048

Grant Application Contact

Mailing Address Scott FoleyChildren’s Home Society of West VirginiaDavis Child Shelter1145 Greenbrier StreetCharleston, WV 25311

Phone (304) 345-3894

Fax (304) 346-0715

E-mail Address [email protected]

ASSURANCES The school division assures: The program will be administered in accordance with all applicable statutes, regulations, program

plans, and applications; The LEA complies with or is using the funds to comply with the requirements set forth in paragraphs

(3) through (7) of section 722(g) of the McKinney-Vento Act; The LEA has implemented policies and procedures to remove barriers that hinder the enrollment of

children and youth experiencing homelessness and to ensure that activities will not isolate or stigmatize homeless children and youth;

Funds will supplement, but not supplant other Federal, State, and local funds that were previously used to provide services to homeless children and youth;

The LEA will cooperate in carrying out any evaluation conducted by or for the State Educational Agency (SEA), the Secretary, or other federal officials;

The LEA will ensure that funds are expended in accordance with the school division’s approved application or amended application and will retain control of these funds and title to any property acquired with these funds. In the event the school division needs to expend funds in any manner other than stipulated in the approved application, the plan must be amended using the amendment process provided by the West Virginia Department of Education. The application must be amended before funds can be expended for activities not approved in the original application.

The LEA will maintain records to assure the correctness and certification of such reports, including information relating to the educational effect on homeless children and youth.

LEA Kanawha County Schools

The LEA will not exceed the school division’s maximum salary schedule for a specific job classification for personnel hired with program funds.

The LEA will maintain accurate time logs and documentation of services for personnel working in this program.

Signature of Authorizing Agent: Title of Authorizing Agent:Superintendent, Kanawha County Schools

Printed Name:RON DUERRING

Date:


APPENDIX B

PROPOSAL NARRATIVE

ABSTRACT

For the past 6 years, the Children’s Home Society of West Virginia’s Davis Shelter (CHS) has been providing McKinney-Vento services to homeless youth. The primary goal of this programming is to ensure homeless children are enrolled in school and have tutoring and educational enrichment activities outside of school hours that support their educational success. CHS is requesting a $27,048 grant to continue these services.

Based on a required enrollment questionnaire, Kanawha County Schools had 607 homeless children and youth enrolled during the 2014/2015 school year. These children and youth face many barriers to educational success including family mobility, lack of basic necessities, lack of transportation and lack of records. Youth at Children’s Home Society (CHS) of West Virginia’s Davis Child Shelter face additional challenges due to the individual circumstances that resulted in their state-ordered residency at the shelter.

Community programs that work to improve education results for homeless children and youth include Daymark’s GED study program, educational services from the YWCA Sojourner’s Shelter, and the McKinney-Vento supported educational services at CHS’s Davis Child Shelter.

The educational services at Davis Child Shelter are the subject of this request. Funding provides support for two part-time West Virginia certified teachers/tutors who provide services to about 90 youth annually. The teacher/tutors duties include ensuring enrollment and attendance in local schools, providing tutoring in non-school time, and providing educational enrichment activities. Additionally, staff at the shelter provide case management services and ensure access to necessary health services.


Statement of Need

Enrolled Students Identified as Homeless in School Division

2012-13 890

2013-14 604

2014-15 607

Number of Low-Income Pupils in Entire School Division (as noted in Title I, Part A application)

13,540 (2014-2015)

Data from Other Agencies (Point in Time Counts, shelter counts, etc.)

The table below indicates the number of unique children and youth served by each agency during the fiscal year indicated.

Children’s Home Society

Davis Shelter

YWCA Sojourners Union Mission Brookside

Daymark New Connections,

Patchwork, Turning Point

2012-2013 84 309 103 63

2013-2014 96 301 116 68

2014-2015 YTD 86 246 115 57

The Kanawha Valley Collective, a collaborative network dedicated to preventing and ending homelessness, completed a point-in-time homeless count on January 28, 2015 that focused on Kanawha County, mainly Charleston. Their report shows that 45 children and youth (aged 0 to 18), 50 young adults (aged 18-24), and 290 adults (over age 24) were homeless. Of these 45 children and youth, 37 were in emergency shelters and 8 were in transitional living programs.

Description of existing education and outreach programs serving homeless children and youth in the service area: Briefly describe direct educational services currently provided to homeless students by the school division and by other agencies within the service area.

Kanawha County Schools provides educational support through Title I services (if enrolled in a school receiving Title I funding) or individual tutoring in four of our non Title I schools receiving Title I set aside funding. After school tutoring may be arranged for students enrolled in schools providing after school tutoring. Transportation may be arranged for McKinney Vento identified students participating in after school tutoring.

Daymark’s New Connections GED study program provides support for homeless youth preparing for the GED test. The YWCA Sojourners Shelter provides direct educational services to their homeless student residents through a McKinney Vento sub-grant. Children’s Home Society’s Davis Child Shelter focuses on school enrollment and attendance, and provides tutoring services to their residents through a McKinney Vento sub-grant.

Identification of Specific Needs: Identify the specific need(s) that the proposed program is designed


to address.

The actual count of the LEA’s homeless children and youth population in Kanawha County for the 2014/2015 school year was 607. Kanawha County Schools utilize a required student questionnaire to identify enrolled homeless students. Homeless youth and children face several barriers to success in school. These include family mobility, poor health, lack of food, clothing, and school supplies, lack of transportation from shelters to school, lack of academic and medical records, and the daily demands of meeting basic needs. Additional barriers include difficulty in evaluating homeless children for special education programs and services, reduced ability to participate in after-school events and extra-curricular activities, difficulty in obtaining counseling and psychological services, and challenges in accessing before- and after-school care programs.

The youth residents of the Davis Child Shelter face additional barriers. These youth have been removed from their family’s home by the Department of Health and Human Resources or by Court Order. Annually, about 90 youth from 12 to 18 years of age become residents of Davis Child Shelter for an average of 30 days each. These youth have additional stressors, may have new mental health needs, may have a history of neglect, may have a history of truancy, and likely have other distracters that are barriers to achieving educational success related to the reasons for their placement. Parental involvement is limited and may have had a past negative impact. Each youth’s situation is different and requires a tailored approach. These youth often need a structured learning environment, education-related advocacy, and positive adult role models.

The primary educational goal of the on-going proposed program of the Children’s Home Society of West Virginia’s Davis Child Shelter is to ensure homeless children are enrolled in school, attend school, and are successful in school. Davis Child Shelter utilizes McKinney-Vento grant funds to support success in school. The specific needs to be addressed through the program include school enrollment and on-going attendance, recovery of educational credits (completed cooperatively with school counselors), modeling study skills, support for completion of homework assignments, tutoring to improve grades/score performance, and ensuring school transportation. Two part-time certified teachers/tutors work with youth at the Davis Child Shelter during non-school hours to meet these needs. Additionally, shelter workers (not supported by this grant request) strive to ensure that the youth are safe, have their basic needs met, have access to needed services, have beneficial recreational activities, have positive adult role models, and have the opportunity for reunification with their families or a new lifetime family.

Occasionally, youth at the Davis Child Shelter may not attend school due to extenuating circumstances (i.e. expulsion, extended suspension, or truancy charges). In this case, the Kanawha County Schools homebound instructor provides educational instruction. This work is NOT a subject of the McKinney-Vento grant request.


Program Description

Specific statements of intended outcomes: Objectives should be directly related to the identified need(s).

By utilizing grant funding to provide two part-time certified teaching-tutoring positions with a total of twenty hours work per week at the Davis Child Shelter, we seek to achieve the following outcomes:

On-going school enrollment and attendance for children placed in Davis Child Shelter.

An increase in the hours of education programs for homeless children and youth, beyond

regular school hours.

Improved school performance based on testing, grades, teachers’ assessments, etc.

Improved participation and performance on Standards of Learning [SOL] tests.

High school or GED completion.


Activities: Activities should be directly related to objectives. Refer to Appendix E for examples of authorized activities.

The activities include:1. Tutoring, supplemental instruction, and enriched educational services.

Measurable outcomes: Pre/post test score improvement. Classroom teachers provide positive assessments of participants. School success, seen in grade and score improvement. Participation and performance on SOL Tests. High school or GED completion.

2. Before- and after-school, mentoring, and summer programs with a teacher or other qualified individual.Measurable outcomes:

Increase in hours of education programs for homeless children and youth, during nonschool time.

Improved school performance based on testing, grades, teachers’ assessments, etc.

3. Coordination between schools and service agencies.Measurable outcomes:

Increase in numbers of agencies participating in school programs. Increase in number of homeless youth receiving case-managed services from

collaborating agencies.


Program Administration and Management

Timeline and Responsibilities: A proposed timeline of activities with responsibilities designated. This section outlines who will do what activities and when they will be accomplished. The Davis Shelter has been providing tutoring/enrollment services for youth since 2009. The McKinney-Vento grant services are an ongoing program.

The day-to-day [ongoing] responsibilities of the tutors/teachers include: Assessing the student’s academic needs and providing tutoring/enrichment activities outside

of regular school hours. (About 80% of the tutors/teachers time is invested in this activity.) Identifying new youth placed at the shelter, determining their academic needs, ensuring credit

transfers, immediately enrolling them in school. Providing school choice opportunities for students experiencing homelessness, including

transportation to the student’s school or origin [if in student’s best interest]. Ensuring that homeless students have equal access to the same free, appropriate public

education as other students. Promoting school (or GED) success and completion for homeless students. Ensuring that homeless students are provided services in such a way that they are not isolated

or stigmatized. Collaborating and coordinating with other local and state agencies that serve homeless

children and youth. Supporting collaboration between school districts and social service agencies serving

homeless students.

Responsibilities of other Davis Shelter Staff (including social workers and youth care workers): Ensuring regular communication, coordination and collaboration between the shelter, the

LEA, and school system homeless service providers (school counselors, assistant attendance directors, etc.).

Coordinating day-to-day activities including supportive services and transportation to school. Providing opportunities for parent involvement in enrollment decisions [as appropriate].

Responsibilities of Children’s Home Society of West Virginia include: Through the annual CHS conference, provide professional development activities for CHS

personnel, LEA personnel, local homeless service providers and others.

Responsibilities of KCS Homeless Facilitator/Attendance and Social Services include: Ensuring residency questionnaires are completed during enrollment and identify children and

youth who are McKinney-Vento eligible. Providing information about educational outcomes of Davis Child Shelter residents to Davis

Child Shelter staff. Providing training to all school personnel that assist with unaccompanied youth. Provide regular contact with Davis Child Shelter staff regarding shelter residents. When new certified teachers/tutors need to be hired, engage in the process and provide hiring

guidance.


Data Collection for Evaluation: This section should address how the LEA will assess progress towards achieving the proposed program's objectives. Data collection can be qualitative and quantitative (see Appendix D for suggestions). Information in the annual program evaluation report reflects a minimal level of expectation for program evaluation. Current subgrantees should provide summative evaluation data to show program efficacy.

This data will be collected and reported: The number of homeless children and youth by grade level served through the Davis

Shelter during the regular school year.

The demographics of homeless students served through the Davis Shelter during the regular school year.

The educational support services provided by the Davis Shelter during the regular school year including tutoring, evaluations, referrals for medical services, transportation, counseling, etc. submitted monthly to Homeless Liaison.

Any barriers to the education of homeless children and youth.

The academic progress of homeless students [Reading and Math Assessments].

Documenting the academic progress of homeless students.

Attending LEA meetings and trainings.

Facilitating outreach and awareness activities.

Identifying successes in and barriers to providing services during the reporting period.

Completing [or making progress toward] goals and objectives, with an update on current status of activities.

Overall, data collection is through cooperation with the Kanawha County Schools Homeless Liason and school staff. Upon initial intake, a shelter worker completes a student residence form for each youth. The form is faxed to the homeless liaison who monitors the enrollment and communicates with the staff at least weekly. Baseline educational information is obtained in cooperation with the Kanawha County School system through records, testing, the enrollment questionnaire and other methods. Educational progress achieved while the youth is at the shelter is documented in the youth’s file.

Data is recorded in CHS’s internal data management system. Basic information, demographic data, assessments, and other actions and plans are recorded as part of the intake process. Progress notes are used to record information about shelter services provided, educational information provided by the schools, and other activities.


Narrative Summary of Budget for Proposed Activities

This section provides a detailed budget summary. Expenditures must be based on proposed activities. Include reserved Title I-A funds contributed from your Title I program. Be sure to attach the Budget Form found in Appendix C.

Note: Budget estimates are based on actual expenses for FY 2014-15.

ANNUAL BUDGET

Salary ($21,120 or 78.1 %) is the major expense for this proposed project. Two West Virginia certified teacher/tutors provide 20 hours per week total service for 48 weeks. Cost = $22/hour x 20 hours/week x 48 weeks = $21,120

Benefits/Payroll Taxes: ($2,161 or 8 %) These expenses include FICA (Social Security and Medicare Tax), Workers Compensation Insurance and Unemployment Insurance.

Mileage/Travel Expense: This expense is for mileage reimbursement for transporting students. Typically, this is 20 miles per week per tutor. The current reimbursement rate is $ 0.47/mile40 miles/week/tutor * 2 tutors * 48 weeks * $0.47/mile = $921.60

Supplies: Based on experience, the need for supplies averages about $40 per week.$40/week x 48 weeks = $1,920

Subtotal: $26,103

Indirect Cost (Kanawha County Schools): 3.62% x $26,103 = $945

Total: $27,048


APPENDIX C

BUDGET FORMS

Form MKV-2012WEST VIRGINIA DEPARTMENT OF EDUCATION

BUDGET SUMMARYTitle X, Part C (McKinney-Vento Homeless Education Assistance Act)

County Code: _________ Project/Grant No.: _________ (Projected dollar amount of funds required for administration and program implementation)

OBJECT CODE

EXPENDITURE ACCOUNTS AMOUNT OF FUNDSMcKinney-Vento

Funds Title I Set Aside OTHER LEA In-Kind

TOTAL AMOUNT

11111

INSTRUCTION

Instruction Temporary part-time professional staff $ 21,120 $88,382.00 [2014-2015] 581/582Travel (Staff/Administrative)

11111

EMPLOYEE BENEFITSFixed Charges (Administrative and Instruction)

211 Health and Accident_______218 OPEB ______221 Social Security 6.2 %231 Defined Benefit Plan (1)261 Workers Comp 1.88%Medicare Tax 1.45 %Unemployment Ins 0.704%10.234 % totalTotal next column $_2,161.42________

$ 2,161

11119

PURCHASED/CONTRACTED SERVICES

112 Professional Personnel Supplemental SalariesExtended day/extended year

Other

12711

SUPPORT SERVICESPupil Transportation (no more than 30% of grant) $ 902 Other

76191

OTHER CHARGES911 Indirect Cost (3.62% of subtotal) $ 945 Other

12211

ADMINISTRATIVE

Administrative Instructional

8000

MATERIALS AND SUPPLIES

Equipment for Instruction Supplies $ 1,920

All Other Equipment

TOTAL PROJECT BUDGET $ 27,048

EXPENDITURE ACCOUNTS DESCRIPTIONS

These accounts are for recording expenditures of the education agency for activities under its control. Below are definitions of the major expenditure categories. The descriptions provided are examples only. For further clarification on the proper expenditure of funds, contact your Department of Education, or refer to the appropriate federal act.

OBJECT CODE DEFINITIONS

11111 INSTRUCCTION K-12 – All compensation for the direct labor of persons in employment of the local government. Salaries and wages paid to employees for full- and part-time work, including overtime, shift differential, and similar compensation. Also includes payments for time not worked, including sick leave, vacation, holidays, and other paid absences (jury duty, military pay, etc.) which are earned during the reporting period.

2000 EMPLOYEE BENEFITS – Job related benefits provided employees are part of their total compensation. Fringe benefits include the employer's portion of FICA, pensions, insurance (life, health, disability income, etc.) and employee allowances.

3000 PURCHASED/CONTRACTED SERVICES – Services acquired from outside sources (i.e., private vendors, public authorities or other governmental entities). Purchase of the service is on a fee basis or fixed time contract basis. Payments for rental and utilities are not included in this account description.

4000 INTERNAL SERVICES – Charges from an Internal Service Fund to other functions/ activities/elements of the local government for the use of intragovernmental services, such as data processing, automotive/motor pool, central purchasing/central stores, print shop, and risk management.

5000 OTHER CHARGES – Includes expenditures that support the program, including utilities (maintenance and operation of plant), staff/administrative/consultant travel, office phone charges, training, leases/rental, Indirect Costs, and Other.

NOTE: Indirect costs cannot be claimed against capital outlay and equipment.

6000 MATERIALS AND SUPPLIES – Includes articles and commodities which are consumed or materially altered when used and minor equipment that is not capitalized. This includes any equipment purchased under $5,000, unless the LEA has set a lower capitalization threshold. Therefore, computer equipment under $5,000 would be reported in “materials and supplies.”

8000 CAPITAL OUTLAY – Outlays that result in the acquisition of or additions to capitalized assets. Capital Outlay does not include the purchase of equipment costing less than $5,000 unless the LEA has set a lower capitalization threshold.


APPENDIX D

GRANT CONTACT SHEET

Hard copy FOR REVIEW ONLY Page 15

LEA Kanawha County Schools 2014-15 School Year

McKinney-Vento Grant Contact Sheet

School Division

Homeless Liaison

Peggy Siler, MA

Kanawha County Schools

200 Elizabeth Street

Charleston, WV 25311

[email protected]

Phone (304) 766-0351 Fax (304) 766-1573

Central Office Contact Person/Grant Coordinator

Gina Snodgrass-Adkins

200 Elizabeth Street


[email protected]

Phone (304) 348-6693 Fax (304)348-1934

Administrative Contact Person/Project Assistant

Steve Tuck, CEO

Children’s Home Society WV

P.O. Box 2942


[email protected]

Phone (304)346-0795 Fax (304)346-0715

Field Contact (community partners, additional person in school division working on project)

Scott Foley, Site Manager, Davis Shelter


1145 Greenbrier Street


[email protected]

Phone (304)345-3894 Fax (304)346-0715

Financial Contact Person

Kim Arthur, CFO


P.O. Box 2942


[email protected]

Phone: (304)346-0795 Fax: (304)346-1062


mailto:[email protected]




LEA Kanawha County Schools 2014-15 School Year


Documents

COMMONWEALTH OF VIRGINIA · Web viewChildren’s Home Society’s Davis Child Shelter focuses on school enrollment and attendance, ... Typically, this is 20 miles per week per tutor