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Commonwealth of MassachusettsExecutive Office of Public Safety and Security
Office of Grants & Research, Justice and Prevention Division
Edward J. Byrne Memorial Justice Assistance GrantHeroin and Opioid Crime Reduction Initiative
Bidders Conference CallOctober 26th, 2015 11:00 am-12:00pm
Charles D. Baker Daniel Bennett
Governor Secretary Karyn E. Polito Art Kinsman
Lt. Governor Executive Director
JAG TeamJAG Team
• Angela Davis, DirectorAngela Davis, Director• Kevin Stanton, Senior ManagerKevin Stanton, Senior Manager• Donna Cuomo, Senior ManagerDonna Cuomo, Senior Manager• Michael Bishop, Grant ManagerMichael Bishop, Grant Manager• Colleen Maloney, Grant ManagerColleen Maloney, Grant Manager• Jennifer Keating, Fiscal ManagerJennifer Keating, Fiscal Manager• Sara DeConde, Research AnalystSara DeConde, Research Analyst
The Executive Office of Public Safety and Security (EOPSS) has approximately $2 million in Edward Byrne Memorial Justice Assistance Grant (JAG) funds to assist eligible STATE law enforcement/criminal justice agencies with combatting the heroin and opioid crisis plaguing the Commonwealth.
Introduction
The lead STATE applicant must be: The lead STATE applicant must be: •An Executive Branch/STATE Law An Executive Branch/STATE Law Enforcement/Criminal Justice Agency that Enforcement/Criminal Justice Agency that falls under the authority of EOPSS,falls under the authority of EOPSS,•District Attorney’s Office, District Attorney’s Office, •Sheriff’s Department, OR Sheriff’s Department, OR •The Committee for Public Counsel Services.The Committee for Public Counsel Services.
Applicant Eligibility
• The JAG Program is administered by the U.S. Department of Justice, Bureau of Justice Assistance, and authorized under Public Law 109-162. It is the leading source of federal justice funding to state and local jurisdictions by providing Massachusetts and other states, tribes, and local governments with critical funding to support a range of program areas including but not limited to law enforcement, prosecution and court, prevention and education, corrections and community corrections and treatment.
• EOPSS Office of Grants and Research (OGR) serves as the
State Administering Agency (SAA) for JAG funds awarded to the Commonwealth of Massachusetts.
Program BackgroundProgram Background
• Application Released: Monday, October 12, 2015• Bidders Webinar: Monday, October 26, 2015 at 11:00 AM• Proposals Due: 4:00 pm, Monday, November 16, 2015• Award Announcements: On or about December 14, 2015• Anticipated Grant Period: On or about January 1, 2016 to December 31, 2016.
Please refer to the Availability of Grants Funds for additional information and guidance on responding to the above cited due dates.
Key DatesKey Dates
• Applicants may apply for up to $250,000.00 in funding for a project period of up to twelve months. There is NO MATCH requirement.
• EOPSS strongly encourages applicants to submit proposals that include collaboration with other key stakeholders. Stakeholders may include other government agencies, local municipalities, treatment providers and the like.
• A STATE applicant may choose to sub-contract some of the requested funds to outside project partners as needed to accomplish their heroin and opioid substance abuse strategic plan.
Funding Parameters and Project Duration
JAG Purpose/Program Area
• The purpose of this grant opportunity is to assist eligible STATE law enforcement/criminal justice type agencies in their efforts with combatting illegal substance abuse; particularly the abuse of heroin and opioids in the Commonwealth.
• All proposals must have a law enforcement, criminal justice nexus and be structured with a primary focus on impacting the heroin and opioid crisis in order to be considered for funding.
JAG Purpose/Program AreaContinued
Applicants may request funds for services and activities aimed at:
•Prevention/Intervention;•Diversion;•Enforcement; and/or•Treatment
Evidence-based is defined as those programs and practices whose effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which one would consider a program or practice to be evidence-based or promising.
The Office of Justice Programs (OJP) and OGR strongly emphasize the use of data and evidence in policy making and program development in criminal justice. OJP and OGR are committed to: improving the quantity and quality of programs and strategies that are evidence-based; integrating evidence into program, practice, and policy decisions; and improving the translation of evidence into practice.
Evidence Based Evidence Based Promising ProgramsPromising Programs
Personnel - Full or part time regular salaried employees working on the grant Fringe Benefit -Costs include the employer share of life insurance, health insurance, social security, pension, unemployment insurance, and workers compensation insurance.Consultants/ Contracts- The maximum rate for consultants is $650 for an eight hour day or $81.25 per hour. Any request for compensation over $650 per day or $81.25 per hour requires prior written approval by EOPSS. This rate is the exception not the rule.Equipment-Must be directly related to the program or activity. Travel - In state travel costs associated with the grant shall include mileage rates not in excess of $0.45 per mile.Supplies-Items directly related to the operation of the program.Other-Expenditures not relevant to any of the other cost categories.
Allowable Expenses
No JAG funds may be expended outside of JAG program areas. JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Additionally, JAG funds may not be used directly or indirectly to pay for any of the following items:
Food or beverages for programming, trainings, conferences or staff meetings;Prizes/rewards/entertainment/trinkets (or any type of monetary incentive);Gift cards; Clothing;Construction, office furniture, or other like purchases;Vehicles; vessels or aircraft;Luxury items, real estate; orStandard firearms, weapons or ammunition.
Unallowable Expenses
Interoperable Communications Compliance Requirements
( Attachment D):• Applications that requests funds for interoperable
communications components, such as the purchase of radios, or other communication system components are subject to an additional approval process per Executive Order 493, by the Statewide Interoperability Executive Committee (SIEC) or a representative thereof.
• In order to receive approval to utilize JAG funds for interoperable communications components, a State Agency must also complete and submit an additional document (attachment D) called “Interoperable Communications Investment Proposal” (ICIP) as part of this application process.
Interoperable Communications Compliance Requirements ( Attachment D) continued:
• Additionally in order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantees shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: www.it.ojp.gov/gsp_grantcondition. Grantees shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended.
Application Template InstructionsAttachment A
• Section I. Cover Page/Applicant Information- Please be sure to fill out the “Cover Page” including all necessary key staff and contact information completely and accurately for our record.
• Section II. Project Information - Please complete each of the following sections pertaining to the project to be implemented: Program Name, Project Summary, Non-Supplanting, Application Request for Funding, Signature Page
Please note: Agency head must sign hard copies being submitted in blue ink. The grant request will be invalid without proper signatures.
Application Template Continued:Proposal Requirements
To provide OGR the best opportunity to fairly evaluate all requests for funding, applicants are encouraged to be clear and concise in their proposals. The narrative is comprised of three sections:
Statement of the Problem/Needs Assessment (3 page limit): This section should clearly identify the problem and support the stated issues with relevant data to justify the request for the programs, services or activities being proposed.
Program Description (7 page limit): This section should address both the scope and intent of the program, strategy, or activity and how it will address the problem and needs previously identified.
Goals and Objectives, Activities, Timeline, Performance Measures and Evaluation: Applicants need to clearly state the goals and objectives of what will be achieved with JAG funding. (Worksheets included in the “Application Template” will allow for up to 6 Goals.)
Review Process
Grant applications will be subject to a competitive review process and all proposals will be numerically assessed based on the following factors:
Project Narrative including statement of the problem, needs assessment, and program description: 35 points
Realistic, thorough and achievable goals, objectives, timelines, and activities: 15 points
Description of proposed performance measures and evaluation methods used for periodically monitoring/assessing a program for effectiveness and continuous improvement: 15 points
Reasonable and cost effective budget and compliance with state and federal rules: 25 points
Ability to follow Submission Procedures (adherence to rules and guidelines for submitting this grant such as blue ink signatures, submitting required attachments, completed face sheet, etc.): 10 points
Submission ProcessSubmission ProcessHard CopyHard Copy::One(1) original signed in blue ink, and three (3) copies of the documents listed below. One(1) original signed in blue ink, and three (3) copies of the documents listed below. Applications must be received Applications must be received by the Office of Grants and Research by the Office of Grants and Research no later than no later than Monday, November 16Monday, November 16thth, 2015 by 4:00pm, 2015 by 4:00pm
1. Attachment A: Application Template1. Attachment A: Application Template
2. Attachment B: Budget Excel Worksheet (Detail and Summary Sheet forms) 2. Attachment B: Budget Excel Worksheet (Detail and Summary Sheet forms)
3. Attachment C: Memorandum of Understanding (if applicable)3. Attachment C: Memorandum of Understanding (if applicable)
4. Attachment D: Interoperable Communications Investment Proposal Form (if 4. Attachment D: Interoperable Communications Investment Proposal Form (if applicable)applicable)
5. Attachment E: Contractor Authorized Signatory Listing5. Attachment E: Contractor Authorized Signatory Listing
Electronic (e-mail)Electronic (e-mail)::Applicants must submit the document listed below as a PDF-not a scan, via e-mail, to Applicants must submit the document listed below as a PDF-not a scan, via e-mail, to [email protected] no later than Monday, November 16 no later than Monday, November 16thth, 2015 by 4:00pm. , 2015 by 4:00pm.
1. Attachment A: Application Template1. Attachment A: Application Template
Please email any questions to: Please email any questions to:
THANK YOUTHANK YOU
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