CommonHealth

CommonHealthVirginias State Employee Wellness Program

CommonHealth is a program of the Department of Human Resource Management

1Welcome to the CommonHealth Agency Coordinator Training and thank you for your interest in making the CommonHealth Wellness Program available to all of the employees of your agency. We appreciate your time and commitment.

Training GoalWe want to give you the tools and resources needed to provide an engaging and successful CommonHealth program at your agency.

Together, we will work to make Virginias workforce the healthiest in the nation!

2The goal of this training program is to give you tools and resources to help you to provide the CommonHealth Wellness benefit in a way that it is not only successful but also engaging for employees. For many years CommonHealth has been helping employees to live healthier . Together, we can reach our goal to make Virginias employees the healthiest in the nation.CommonHealths MissionImprove the health of state employees by;

Integrating wellness into the workplace cultureProviding an environment that promotes and supports changes in health behaviorBuilding trustworthy partnerships between employer, employee and our wellness partners

3To achieve that goal we will need to work together, with agency administrators and wellness partners to create an environment that promotes and supports employees efforts to make healthier lifestyle choices. By volunteering to coordinate the CommonHealth Program at your agency you are bringing us closer to realizing these goals. Thank you!

Now, lets get down to some of the details that will help you succeed in your new role.

.Why we need thisDIABETESCurrent diabetes cases (2010) 644,975Projected cases of diabetes in 2030 at current pace1,020,739OBESITY-RELATED CANCERCurrent obesity-related cancer cases (2010) 118,372Projected cases of obesityrelated cancer in 2030 at current pace 314,958ARTHRITISCurrent arthritis cases (2010)1,519,490Projected cases of arthritis in 2030 at current pace1,358,610HYPERTENSIONCurrent hypertension cases (2010)1,512,608Projected cases of hypertension in 2030 at current pace2,103,174HEART DISEASECurrent heart disease cases (2010) 442,803Projected cases of heart disease in 2030 at current pace2,211,10211.3% of Virginians were obese in 199027.2% of Virginians were obese in 2013Virginians spend $49,427,000,000 per year on healthcare, with 37% of that spending on hospital care. Conditions like heart disease and cancer are some of the costliest and most prevalent reasons for a hospital stay. The management of chronic diseases like COPD, hypertension, and diabetes play a major role in spending as well.

http://www.vdh.virginia.gov/omhhe/healthequity/documents/2015/pdf/PopulationHealthOMHHE.pdf

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Why CommonHealth WorksWe come right to you and currently serve more than 500 agency locations.We have over 190 years of combined health professional experience.We work with locations of any size and any configuration, from a small VDOT headquarters to a big office on Capitol Square to a 24-hour corrections facility.We are state employees too! Who Can Participate?All state employees at participating agencies, including wage, hourly and part-time workers

Covered dependents (over the age of 18)

Retirees and their covered dependents

6One of the first questions you will be asked is Who can participate?Unlike some employee benefits, ALL active employees my participate in the CommonHealth program. This includes full time, part time, wage, hourly, adjunct, and seasonal employees. Anyone who receives a paycheck from the state may participate!

In addition, any employees dependent 18 years or older, and covered by one of the states health benefit plans may also participate. If fact, we encourage participation by family members the added support from family members is very important as individuals make changes to live a healthier lifestyle.

Finally, we invite our state retirees and their covered dependents to join in CommonHealth activities and programs through their former agencies.Getting StartedGather management supportAgency administrators and supervisors form an advisory committeeMany hands make light workLook for diverse skillsRepresent various departmentsWork with your Regional CoordinatorWhen I is replaced by we, even illness becomes wellness

7So, I am sure you are wonderinghow do I get started?

Over the years we have found that the biggest key to having a successful and active CommonHealth Program is to have support from those at the top. Gather support from administrators, supervisors, managers etc. If they understand that CommonHealth will benefit employees and, as a result, benefit the agency, that its a win-win, they will be happy to lend their support.As you ask for support, be sure that management understands that participation rarely interferes with the normal work day. Programs are often offered at lunch time, during staff meetings etc. And, CommonHealth has the ability to tailor programs to meet specific agency needs.

In addition, many agency coordinators find it helpful to form an advisory committee to help share the load. Advisory committees are not required and vary from agency to agency . They are particularly helpful in larger agencies or those with multiple sites. Among other things, advisory committee members can assist with program promotion, scheduling, reserving space. When setting up a committee look for diverse skills and try to represent various departments and/or locations. The size of the committee would depend on the size of the agency but in general should be no more than 10 individuals at large agencies.

The Nuts and BoltsSchedule campaigns with your Regional CoordinatorCampaign promotion get the word out to all employeesCollect and maintain participation informationDistribute electronic and paper communicationsCoordinate wellness initiatives at your location

8After building a strong foundation of management support you are ready to roll! Next, we will cover the nuts and bolts of your responsibilities as an agency CommonHealth coordinator.

Our goal is to make providing CommonHealth straightforward and as simple as possible for coordinators. As we review the responsibilities, please keep in mind that CommonHealth remains flexible to be able to meet each agencys needs.

As the coordinator, your core responsibility is to schedule the CH educational programs.

We will help you with promotional materials like flyers, email messages and anything else you need to get the word out to increase participation. We will ask you to collect participation information so that we know how many employees we are reaching. This is as simple as collecting attendance or participation data.

Finally, 3 times a year employees look forward to receiving the CommonHealth Compass, our newsletter that is delivered electronically ( via email attachment) by our agency coordinators.

CampaignsTimely health topics like

Think FAST about Stroke

Stroke symptoms and how to respond.

Move It Virginia

Dont Sit, Get Fit! Balancing your activity throughout the day.

WellGOnomicsHow you move matters.Ergonomic tips for todaysworkplace. Take 10Take 10 minutes and do something simple to improve your health.

9As an agency coordinator one of your most significant contributions will be to work with the CommonHealth staff to schedule 3 health programs at your agency each year. These programs are created by the CommonHealth staff and new topics are introduced on a regular schedule. In addition to CommonHealths campaign menu, your regional Coordinator may be available to assist in providing information on topics of specific interest to your agency.

Traditional Training - 15 - 45 minute training gives participants an in-depth exposure to the campaign materialsLearning Station - high traffic area where participants receive information in about 5 minutes or lessCoupon - paper or electronic method of delivering key points Video web link or PowerPoint Presentation to be viewed electronically

Campaign options to meet your needs

Contact your Regional Coordinator to schedule10We understand that no 2 agencies are exactly alike, and one size doesnt always fit all. For this reason, programs may be delivered in a variety of formats to meet your needs. Discuss the different deliver methods available with your Regional Coordinator - agencies may select one or more of the delivery options to increase employee participation.

Traditional presentations can be delivered in 15 to 45 minutes, depending on your request. These may include power point presentations, group activities and discussion. Please schedule with your Reg. Coordinator.

Learning Stations are visual displays set in high traffic areas like lobbies, break rooms or cafeterias. Your regional coordinator will provide quick tips and information to interested employees as they stop at look at the display. Learning stations work well during special events like employee appreciation luncheons, Benefits Fairs and health screenings. These are scheduled with your Regional Coordinator.

The CommonHealth Program Coupon is a simple way to provide information and incentives for employees with limited time or ability to participate ( perhaps they work off site). The coupon is essentially a handout with a tear-off that the employee returns to receive an incentive. Coupons are available on the CommonHealth website or from your Regional Coordinator.All CommonHealth programs are available via video web link. Videos may be accessed through the CommonHealth Website or the CoVA Knowledge Center. Several agencies make CH videos available on their internal learning management or training sites. With this option, after employees watch the vidoe they contact the their agency coordinator to receive an incentive.Finally, Regional Coordinator may offer the Desk to Desk option. In an effort to enhance participation your Regional Coordinator may offer to visit individual workspaces with program materials following a program (as schedules allow). We hope with the variety of program formats, you will find it easy to schedule CommonHealth activities while meeting the needs of your agency. Please remember to contact your Regional Coordinator for program supplies and incentives

Electronic articles on a wide variety of health topics come your way on Mondays. Share these with the people in your agency location electronically or post to a bulletin board if email access is limited.

Wellnotes & ICHA special electronic publication for Agency Coordinators called Inside CommonHealth is sent out before the start of a new campaign, giving you a preview of the new content to help you plan your next wellness events. 11

CommonHealth CompassElectronic Newsletter Campaign HighlightsSuccess StoriesInformation on support materialsRecipes

12CH provides an electronic newsletter for all employees. As the agency coordinator you will receive an electronic copy as an email attachment. We ask that you forward this email attachment to all employees in a timely fashion.

Whenever possible, we ask that paper copies be made available to those employees without access to email.

The Compass features articles of interest, program information, delicious recipes and success stories that motivate. Please help us bring this information to all employees! CommonHealth Web Site

Click Here13The CommonHealth webpage is a tremendous resource for Agency Coordinators. It contains almost anything you might need for your program. Please take the time to become familiar with its many features like (next slide)

www.commonhealth.virginia.gov

Coordinator ToolkitManager Tools Campaign VideosTips and LinksRecipesChallengesWellness Championsand much more!

Like us on FACEBOOK!

14Access current and archived program videos, submit a success story or find out about other CH activities. Our web site includes resources and program materials, contact information for the CommonHealth Staff and a family health page full of useful links.

Bookmark us out at www.commonhealth.virginia.gov !

CommonHealth also has a Facebook page.become a FAN!

Agency Coordinator Toolkit ContentsProgram InformationActive Agency GuideSurvey of InterestSample Event PosterCertificate of ParticipationHow to:Run a Workplace ChallengeStart a Fitness Class at WorkStart a Walking GroupStart Weight Watchers at Work12 Months of Wellness IdeasNational Health Observances

ChallengesFitnessNutritionStress ManagementOther Healthy BehaviorsOther Resources7 Minute Scientific WorkoutSuper Bowl WorkoutStretching at Work

ACThis information can be found on the CommonHealth website. Ask your Regional Coordinator for a handy thumb drive so you can keep this information handy for meetings with management.15Managers Tools and Recognition ProgramsCommonHealth Worksite Certified

CommonHealth Wellness Champions

Certification - CommonHealths certification program recognizes excellence in workplace wellness. To qualify as CommonHealth Worksite Certified, agency locations create cultures that are conducive to a healthy workforce through policies and programs, managerial support, and innovative ideas that further the mission of employee wellness in the Commonwealth.

Champions To be considered for this award, the nominee must meet the following criteria:A current Commonwealth of Virginia employee.Within the previous six months of their nomination, an employee has achieved one or more of the following: Modeled a healthy lifestyleMade significant changes in health behaviorsMotivated others to make health improvementsImplemented a policy, practice, or activity to help create a positive wellness culture for the Commonwealth of Virginia

CommonHealth also offers a menu of Workers Compensation topics to provide an overview training of many on the job issues.16Weight Watchers Reach your weight management goals

At work programs, community programs, online programs Special pricing for Commonwealth employees50% reimbursement for employees enrolled in state health benefit program who meet eligibility requirements

17Weight Watchers offers special pricing programs are available to all state employees. In addition, active employees enrolled in state health insurance plans may also be eligible for reimbursement of 50% of their out of pocket costs if they meet program requirements.

Your Regional Coordinator and the CH website can provide more detailed information.Additional Wellness Services The following services are managed by the Office of Health Benefits:

Healthy Insights long term conditions (Diabetes, high blood pressure/cholesterol, asthma, COPD, etc.)Healthy Beginnings pregnancyHealthy Lifestyles personal coaching

Call 1-866-938-0349 (8:30 am11 pm M-F; 9 am-2 pm Saturdays) www.myactivehealth.com/COVA

CommonHealth no longer administers these services or medical screenings (health checks). Please consult with your benefits administrator about how to take advantage of these services and access premium rewards with some insurance coverage options.18The bottom line _______________Your role as Agency Coordinator:Decide with management when to schedule a CH presentation/campaignReserve a spaceGet the word out to your co-workersDistribute publications like the Compass and Weekly Wellnotes The CommonHealth team will: Provide materials such as flyers, handouts, and methods to deliver campaigns to hard to reach employeesTrain employees on three health campaigns per year Provide publications to be shared electronicallyGive you support for your wellness needs

Keep it fun and simple. 19Above and BeyondTake your wellness program to the next level by adding more activities to your calendar.

Here are some ideas to get you started:Form a walking groupHold Weight Watchers at Work meetingsEncourage fitness breaksTry a book club with healthy topicsHold a recipe contest and create a healthy office cookbook

Whats NextContact your Regional CoordinatorContact information at www.commonhealth.virginia.govClick the About tab on the top menuClick Regional CoordinatorsRegional Coordinators are listed by cities/counties servedQuestions? wellness@dhrm.virginia.gov

21Are you excited? We hope so!

Your next step is to contact your Regional Coordinator. To find out who your coordinator is please visit the website. From the home page it will only take 2 clicks Regional Coordinators are listed geographically by the cities/counties they serve.

Please contact them by email or phone and you will be on your way!

If you are not sure who your Regional Coordinator is please send us an email at wellness@dhrm.virginia.gov or contact any of the regional coordinators for assistance.We look forward to working with you!www.facebook.com/commonhealthvawww.youtube.com/user/CommonHealthofVA

22Thank you for your time and commitment to the Commonwealth. The CommonHealth Team is looking forward to working with you to make Virginias Employees the healthiest in the nation!

If you have any questions, please contact anyone on the CommonHealth team!

We wish you success and good health!