Common Education Data Standards (CEDS) and ED Facts Whats Next Jack Buckley, Commissioner NCES Ross Santy, Director ED Fact s U.S. Department of Education 2012 MIS Conference What is CEDS? voluntarycommon A national collaborative effort to develop voluntary, common data standards for a key set of education data elements vocabulary A vocabulary including standard definitions, option sets & technical specifications to streamline sharing and comparing Voluntary Common Vocabulary 2/15/2012 CEDS and EDFacts...What's Next? CEDS Overview A Robust & Expanding Voluntary Common Vocabulary drawn from existing sources Tools & Models Powerful Stakeholder Tools & Models Logical Data Model Data Alignment Tool 2/15/2012 CEDS and EDFacts...What's Next? 2/15/2012CEDS and EDFacts...What's Next? What is ED Facts ? U.S. Department of Education initiative to consolidate and streamline the collection of preK-12 demographic, performance and outcome data. Mission is to provide a comprehensive set of data that is fit for use by USED program offices, NCES and the public. Technical Systems Management EDFacts Submission System (ESS) Been collecting data since Recently launched 8.x series of releases enabling collection of data on school year Reporting and Metadata Systems Improved USED-wide governance of its asset of preK-12 performance data 2/15/2012 CEDS and EDFacts...What's Next? Connections between CEDS and ED Facts CEDS Version 1.0: Not developed with a focus on federal reporting CEDS elements leveraged EDFacts definitions and data structures where appropriate If that aggregate statistic had a category set with specific permitted values, those values were considered when defining the CEDS element CEDS Version 2.0 Explicit goal to ensure that all elements required for federal reporting were included Work between EDFacts and CEDS teams to ensure alignment of data structures and coverage of EDFacts data groups 2/15/2012 CEDS and EDFacts...What's Next? Example of CEDS/ED Facts Connection 2/15/2012 CEDS and EDFacts...What's Next? How is CEDS not connected with ED Facts ? CEDS is not an implementation No tools have been developed under CEDS to store data at the unit record or aggregate level CEDS defines the data elements and data structures that would be necessary within a data system in order for it to serve as a source system and meet EDFacts reporting needs CEDS does not prescribe a physical implementation for states or LEAs CEDS is not a data transmission technology CEDS does not provide standards for the aggregation or transmission of data from LEA to SEA systems, or from SEA to USED systems SEA staff still need to build and submit files of aggregate data to EDFacts 2/15/2012 CEDS and EDFacts...What's Next? Getting from CEDS to ED Facts CEDS Elements Student descriptors School/LEA enrollment Classroom/course descriptors EDFacts Data Groups Data Group 39: Student Membership By Grade, by Sex, by Race/Ethnicity Data Group 74: IDEA Child Count By Disability, by Educational Environment Data Group 636: Migrant Education Program Students Served Regular Year 2/15/2012CEDS and EDFacts...What's Next? Implications of CEDS v2.0 for ED Facts Mapping for every data group CEDS provides a common framework for discussing the specific unit record elements which would be necessary for an SLDS to adequately serve as a source system for EDFacts reporting. Initial mapping associates CEDS elements with one or more EDFacts data groups. Example: Data Group 39 (Student Membership) depends upon the presence of (at least) the following CEDS elements: Enrollment Status Sex American Indian or Alaska Native Asian. 2/15/2012 CEDS and EDFacts...What's Next? Example of CEDS v2.0 for ED Facts 2/15/2012 CEDS and EDFacts...What's Next? ED has mapped CEDS v2.0 elements to EDFacts Data Groups Which CEDS elements would be necessary within the SLDS to report a specific EDFacts data group? How many EDFacts data groups leverage each specific CEDS element? ED has NOT defined the EDFacts data groups as indicators within the CEDS structures CEDS v2.0 does not provide states or local school districts with aggregation routines or formulas for calculating an EDFacts data group. The exact process used by SEAs to leverage the specific CEDS elements mapped to an EDFacts data group is still subject to state specific flexibility. 2/15/2012 CEDS and EDFacts...What's Next? Mapping Elements vs. Defining Indicators Ways CEDS v2.0 can help LEAs and SEAs with ED Facts Verification that unit level data elements needed for generating federal reporting requirements are included within SLDS Provides a structure for consistent conversations about how CEDS elements are used to generate EDFacts data elements Enables objective analysis of how multiple SEAs are building the data files needed for federal reporting Offers the ability to directly align source systems to EDFacts through the CEDS Alignment Tool 2/15/2012 CEDS and EDFacts...What's Next? Ways CEDS v2.0 can help ED program offices with ED Facts Enables more detailed guidance on specific data groups and file specifications Promotes detailed conversation about what elements are already implemented within state systems Seeks to reduce reporting burden by leveraging existing state data capabilities before defining new data groups within EDFacts 2/15/2012 CEDS and EDFacts...What's Next? Ideas for the future CEDS 3.0 Early Learning: Early Learning: policy question support, professional development, child outcomes, and federal alignment K12: K12: CCSS assessment, teaching & learning, implementation support, record exchange Postsecondary: Postsecondary: furthering IPEDS support (CMSS), faculty/staff, price/tuition, Complete College America Additional Areas: Additional Areas: Workforce, CTE, Adult Ed Tools: Tools: Use Case Generator, Alignment Tool Support 2/15/2012 CEDS and EDFacts...What's Next? Ideas for the future Policy/Use Case Generator - Example Ideas for the future Policy/Use Case Generator - Example Ideas for the future Use CEDS to manage a better process for designing new reporting elements within EDFacts Improve USED program office understanding of what data are and are not available within state systems Design the reporting requirement from the CEDS element definitions Recent example: SFSF Reporting Clarified documentation within future OMB clearance packages Explicit acknowledgement of when a new reporting requirement would depend upon a new CEDS element Other ideas??? 2/15/2012 CEDS and EDFacts...What's Next?